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t NATIONAL IRANIAN CONT. NO. : 10321GC-GN/CON-EP07-00 REF. NO.

: 3607/32-PRC-9516
OIL ENGINEERING
e®, & CONSTRUCTION DOCUMENT CODE
(\.I.().E.C COMPANY
ESFAHAN REFINERY PLAN UNIT PHASE DISC. DOC. SER REV. PAGE
itDllELIM IPRJ. TYPE NO.
UPGRADING
G1iIII'ilfilD PROJECT 3607/32 74 GM PC PRC 9516 BO 1 of 10
J.! UIJqob APPROVED FOR CONSTRUCTION

DOCUMENT CONTROL PROCEDURE


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BO JUNE 20, 2008 Re-AFC as per EHDH-T-0038 \)\'b.~~ MW. KiJ'«{. [7 s.I.Cha~ rc
A1 May 08,2008 Approved For Construction C.I. Park MW. Kim S. I. Chang
AO Mar. 28, 2008 For Approval C.1. Park M.W. Kim S.I. Chang
CONTRACTOR EMPLOYER
REV. DATE DESCRIPTION PREPARED BY CHECKED BY
APPROVED 3607/32-PRC-9516

.. ftDAELIM CONT. NO. : 10321GC-GN/CON-EP07-00 I REF. No. : 3607/32-PRC-9516
e®, GDamyaraD ESFAHAN REFINERY UPGRADING PROJECT I PAGE: 2of10
:".I.0.£:.C Jt,! UIJQ.DU CONTENTS

1. GENERAL

2. DEFINITIONS

3. STATUS INDICATION AND CLASSIFICATION OF DOCUMENTS 3.1 Status Indication of DOCUMENTS

3.2 Classification of DOCUMENTS

4. REVIEW AND APPROVAL OF DOCUMENTS

4.1 Document Approval by ENGINEER'S REPRESENTATIVE in CONTRACTOR'S Office for Daelim

4.2 Document Approval by EMPLOYER in Tehran Head Office for NCE

4.3 DOCUMENTS to be reviewed by LICENSOR and I or BASIC DESIGNER

5. THE RESULT OF REVIEW AND APPROVAL

5.1 AP (Approved)

5.2 AN (Approved as Noted) 5.3 WC (With Comment) 5.4 RE (Reject)

6. DOCUMENTS HANDLING

6.1 Computer system for Project Engineering Deliverables Control 6.2 CONTRACT' DOCUMENTS

6.3 Filling System

6.4 Vendor Documents and Drawings 6.5 Delivery Address

6.6 Size of Hard Copies

6.7 Flow Charts of DOCUMENTS

7. ATTACHMENT

Attachment #1 Flow Charts of DOCUMENTS

1-1 Flow Chart of Document Transmittal (Operated by Daelim) 1-2 Flow Chart of Document Transmittal (Operated by NCE) 1-3 Flow Chart of Vendor Documents (Controlled by Daelim) 1-4 Flow Chart of Vendor Documents (Controlled by NCE)

Attachment #2 Filing Index

3607/32-PRC-9516

.- itDAELIM CONT. NO. : 10321GC-GN/CON-EP07-00 1 REF. No. : 3607/32-PRC-9516
~ GRilmlilrilR ESFAHAN REFINERY UPGRADING PROJECT I PAGE: 3 of 10
[\.I.O.£:.C ~ UIJCJDU 1. GENERAL

CONTRACTOR shall issue various DOCUMENTS including specifications, procedures and drawings etc., listed in Engineering Documents Deliverables in Annex 1 of Appendix 11 in the CONTRACT which shall be discussed and mutually agreed between EMPLOYER and CONTRACTOR. This procedure shall define the detailed methodology of DOCUMENTS Distribution and Handling between EMPLOYER and CONTRACTOR.

2. DEFINITIONS

The words used in this Procedure shall have the following meaning.

1) EMPLOYER

National Iranian Oil Engineering and Construction Company

Comprising the CONSORTIUM of DAELIM Industrial Co., Ltd. (DAELlM)

Namvaran Consulting Engineering Company (NCE)

2) CONTRACTOR

3) ENGINEER'S REPRESENTATIVE

Any authority or person at CONTRACTOR'S Head Office appointed, in writing by EMPLOYER, and to whom part or all of EMPLOYER'S authorities and powers are delegated by the EMPLOYER.

4) DOCUMENTS

Engineering Documents Deliverables in Annex 1 of Appendix 11 in the CONTRACT which shall be discussed and mutually agreed between EMPLOYER and CONTRACTOR.

3. STATUS INDICATION AND CLASSIFICATION OF DOCUMENTS

3.1 Status Indication of DOCUMENTS

DOCUMENTS issued by CONTRACTOR shall be clearly marked or stamped to indicate their status as following abbreviations.

1) For Information (FI)

2) For Review (FR)

3) For Approval (FA)

4) Approved For Construction (AFC)

5) As-built (AS)

CONTRACTOR may propose variations on status indications, if required. Any such proposal will require prior approval by EMPLOYER. DOCUMENTS issued after the first issue stage shall show changes from the previous issue by means of cloud or revision mark. For DOCUMENTS, Revision Record Sheet for pages showing changes to be provided.

DOCUMENTS issued at and after the "For Approval" stage may include a "hold" mark to identify any information on the drawing which has not been finalized.

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1'.1.0 .. I':.c ~ UIJqnU CONTRACTOR may issue "Approved for Construction" DOCUMENTS with some minor "hold" point considering construction progress.

The "hold" point in "Approved for Construction" DOCUMENTS shall be minimized.

3.2 Classification of DOCUMENTS

DOCUMENTS have been classified into three categories, "FA, FR & FI". These classifications are made to assist EMPLOYER in the performance of its duties.

Certain effects of procedure result from the classification of DOCUMENTS are detailed below.

3.2.1 Class "FA" DOCUMENTS (For Approval)

To ensure CONTRACTOR'S compliance with the Project Specification, DOCUMENTS that are required to be issued for approval shall be submitted in accordance with this procedure. CONTRACTOR shall not proceed with any work which is affected by such DOCUMENTS until approval is given on an approved period.

Class FA DOCUMENTS are those DOCUMENTS that EMPLOYER wishes to keep under close surveillance. EMPLOYER has the right to review and comment on all issues of Class FA DOCUMENTS.

In case EMPLOYER does not return within ten (10) working days with approval or comments, the relevant DOCUMENTS shall be deemed to be approved, and therefore CONTRACTOR can proceed thereof.

The Class FA DOCUMENTS will be issued minimum in 2 revision steps:

- For Approval (FA)

- Approved for Construction (AFC)

However, P&ID shall be issued as "Issue For Comment (IFC)" before submission of FA which is same meaning with "Approved for Design".

3.2.2 Class "FR" DOCUMENTS (For Review)

To monitor CONTRACTOR'S progress and to check for compliance with the Project Specification, EMPLOYER will review and comment of which identified in DOCUMENTS. Unless otherwise stated, all revisions of DOCUMENTS shall be submitted.

Class FR DOCUMENTS are those that EMPLOYER wishes to receive for review. EMPLOYER may comment on Class FR DOCUMENTS. CONTRACTOR shall incorporate EMPLOYER'S comments when received within ten (10) working days but shall otherwise proceed with the development of DOCUMENTS.

The Class FR DOCUMENTS will be issued minimum in two (2) revision steps: - For Review (FR)

- Approved for Construction (AFC)

3.2.3 Class "FI" DOCUMENTS (For Information)

3607/32-PRC-9516

~ itDllELIM co NT. NO. : 10321GC-GN/CON-EP07-00 1 REF. No. : 3607/32-PRC-9516
onilmYilriin ESFAHAN REFINERY UPGRADING PROJECT 1 PAGE: 5 of 10
l'.I.0.f:.C ~ UIJqDU DOCUMENTS not identified as Class FA or FR shall be produced and issued for information (Class FI). EMPLOYER will review these DOCUMENTS as it deems necessary and comments may be forthcoming on these DOCUMENTS, which shall be treated as for class "FR" DOCUMENTS.

The Class FI DOCUMENTS will be issued only one (1) step:

- For Information (FI)

4. REVIEW AND APPROVAL OF DOCUMENTS

4.1 Document Approval by ENGINEER'S REPRESENTATIVE in CONTRACTOR'S Office for Daelim

EMPLOYER shall comment or approve the DOCUMENTS as per DOCUMENTS Classification as above Section 3. CONTRACTOR will submit one (1) copy of such DOCUMENTS by Document Transmittal with the request for approval to ENGINEER'S REPRESENTATIVE in CONTRACTOR'S office according to Section 6.1 of Appendix 11 in the CONTRACT.

ENGINEER'S REPRESENTATIVE shall return comments and observations within ten (10) working days by Document Transmittal, if any. One singed copy with approval by ENGINEER'S REPRESENTATIVE shall be returned, if there are no comments and observations. CONTRACTOR shall follow ENGINEER'S REPRESENTATIVE'S comments and observation as far as there is no interfering with the know-how, process requirements and/or provisions of CONTRACT. In case of disagreement on ENGINEER'S REPRESENTATIVE'S comment, both parties shall discuss the matters in order to find a suitable solution.

In case ENGINEER'S REPRESENTATIVE does not return within ten (10) working days with his approval or does not give his comments within said period, the relevant DOCUMENTS shall be deemed as approved.

CONTRACTOR will also submit the DOCUMENTS with Document Transmittal to EMPLOYER'S Project Director in Tehran Head Office as a CC, and electronic file(pdf) will be forwarded in advance of official submission of hard copies.

EMPLOYER in Tehran may send comments and observations, if any, to ENGINEER'S REPRESENTATIVE in CONTRACTOR'S Office so as to combine the all comments and observations at once within ten (10) working days.

4.2 Document Approval by EMPLOYER in Tehran Head Office for NCE

CONTRACTOR will submit the DOCUMENTS with Document Transmittal to EMPLOYER'S Project Director in Tehran Head Office, and electronic file(pdf) will be forwarded in advance.

EMPLOYER shall comment or approve the DOCUMENTS as per DOCUMENTS Classification as above Section 3. CONTRACTOR will submit one (1) copy of such DOCUMENTS by Document Transmittal with the request for approval to EMPLOYER according to Section 6.1 of Appendix 11 in the CONTRACT.

EMPLOYER shall return comments and observations within ten (10) working days by Document Transmittal, if any. One singed copy with approval by EMPLOYER shall be returned, if there are no comments and observations. CONTRACTOR shall follow

3607/32-PRC-95J6

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~ GAiIID'ilriiD ESFAHAN REFINERY UPGRADING PROJECT 1 PAGE: 6 of 10
1'.I.0.f:.C ~ UIJQOU EMPLOYER'S comments and observation as far as there is no interfering with the know-how, process requirements and/or provisions of CONTRACT. In case of disagreement on EMPLOYER'S comment, both parties shall discuss the matters in order to find a suitable solution.

In case EMPLOYER does not return within ten (10) working days with his approval or does not give his comments within said period, the relevant DOCUMENTS shall be deemed as approved.

4.3 DOCUMENTS to be reviewed by LICENSOR and / or BASIC DESIGNER

Request for Clarifications / Reviews / Approvals / Modifications and Addition related to BDEP (Basic Design Engineering Packages) documents will be addressed by CONTRACTOR to LICENSOR and/or BASIC DESIGNER via EMPLOYER.

5. THE RESULT OF REVIEW AND APPROVAL

The result of EMPLOYER'S Review and Approval on DOCUMENTS shall be informed to CONTRACTOR in writing when DOCUMENTS is returned to CONTRACTOR with following four categories.

5.1 AP( Approved)

When DOCUMENTS submitted by CONTRACTOR for Review / Approval is acceptable DOCUMENTS shall be returned to CONTRACTOR with "AP". The document returned with "AP" shall be issued at "AFC".

5.2 AN (Approved as Noted)

When EMPLOYER has minor comment on DOCUMENTS submitted by CONTRACTOR for Review / Approval, DOCUMENTS shall be returned to CONTRACTOR with "AN" together with specific comment. CONTRACTOR shall revise DOCUMENTS to incorporated EMPLOYER'S comment and submit at "AFC" when the comment is agreeable.

5.3 WC (With Comment)

When EMPLOYER has comment on DOCUMENTS submitted by CONTRACTOR for Review / Approval, DOCUMENTS shall be returned to CONTRACTOR with "WC" together with specific comment. CONTRACTOR shall revise DOCUMENTS to Incorporate EMPLOYER'S comment when the comment is agreeable and submit the revised document "For Review / Approval" again. Meantime, the revised document may be submitted at "Approved For Construction (AFC)" once EMPLOYER accepts so.

5.4 RE (Reject)

When the submitted document quality is in poor, EMPLOYER shall return DOCUMENTS to CONTRACTOR with "RE" informing the reason of rejection. When DOCUMENTS are returned with "RE", CONTRACTOR should submit the document "For Review / Approval" to EMPLOYER again.

3607/32-PRC-9516

" itDllELIM CONT. NO. : 10321GC-GN/CON-EP07-00 I REF. No. : 3607/32-PRC-9516
e®, GDilmlilriiD ESFAHAN REFINERY UPGRADING PROJECT I PAGE: 7 of 10
\.I.O.f:.C ~ UIJq.DU 6. DOCUMENTS HANDLING

6.1 Computer systems for Project Engineering Deliverables Control

In order to manage complicated project data over several diverse locations, smooth project communication between EMPLOYER and CONTRACTORS, is required to ensure timely and appropriate generation, collection, distribution, storage, and disposition of project information. CONTRACTOR will set up the Project Portal, as a project document control system, accessible to project team members for the following systems.

6.1.1 Document Management System

The document management system of CONTRACTOR is the e-zDoc(his own standard system) which is composed of EDMS (Enterprise Data Management System) and Portal. The objective of e-zDoc is to have a highly effective management of data throughout the EPC phase which enables project members to:

• Integrate and manage all project data regardless of electronic file format

• Deliver critical project data in real time regardless of location

• Prevent project delays, and rework due to miscommunication

• Access project data with security according to security level

• Transit document through EPC workflow

• Eliminate redundant project data

The e-zDoc also allows better collaboration between the project members and provides for action tracking and document history for all applications. Through document workflow integration, the person on the workflow route can be informed of the task via email system.

6.1.2 Integrated Program with e-zDoc

The following application programs are integrated with e-zDoc to store each electronic file in its document data base.

1) Engineering Document Control System (EDCS)

Engineering Document Control System provides users with capability to manage the status of engineering documents such as Drawing, Specification, Calculation, 8M, MR, T8E, Procedure/Manual. This is a web-based system and stores every necessary meta data of engineering documents in and helps engineers to control data and prevents delay of submission. It also provides various kinds of necessary reports.

2) Vendor Print Control System (VPCS)

Vendor Print Control System provides users with capability to manage meta data and vendor print acquisition, circulation, reviewing and status monitoring in an efficient and effective manner. Vendor can submit vendor print via Internet to VPCS or courier service and get information about vendor prints review results. User can generate summary of vendor print status and review result report.

3607/32-PRC-95J6

~ *DIlELIM co NT. NO.: 10321GC-GN/CON-EP07-00 I REF. No. : 3607/32-PRC-9516
GDilmlilrilD ESFAHAN REFINERY UPGRADING PROJECT I PAGE: 8of10
1\.I.O.£:.C iI UIJq.DU 3) Correspondence Control System (CCS)

Correspondence Control System provides users with capability to manage correspondence acquisition, distribution, reviewing and status monitoring in an efficient and effective manner. Every meta data of received or sent correspondences is stored in CCS right after its receipt or sending. Stored data can be viewed and monitored by engineers who have an authority to access to this system. This system also provides various kinds of necessary reports.

6.2 CONTRACTOR' DOCUMENTS

DOCUMENTS to be submitted by CONTRACTOR shall be sent via courier and/or hand delivered. CONTRACTOR shall submit DOCUMENTS in hard copies with electronic file and the number of copies is as per Coordination Procedure (3607/32-74-GM-PR-PRC-9514). When CONTRACTOR'S have deliverables of which the preparation has been completed for issuing, CONTRACTOR shall upload the deliverables to ftp server and notify to EMPLOYER bye-mail including document transmittal.

The instruction of ftp server will be announced later. Upon receiving the e-mail notifying the uploading of deliverables, EMPLOYER shall check the deliverables if the deliverables are acceptable with the document transmittal.

6.3 Filing System

Document control shall be carried out under the CONTRACTOR'S standard filing system of the e-zDoc throughout the project execution by respective CONTRACTOR'S Head Office are shown in the Attachment #2.

6.4 Vendor Documents and Drawings

DOCUMENTS produced by Vendors shall, at their first issue, not be submitted to EMPLOYER. Comments returned to the Vendor by CONTRACTOR shall be copied to EMPLOYER in the same form at the same time as returned to the Vendor. When EMPLOYER has comments on Vendor document, these shall be returned to the Vendor by CONTRACTOR and incorporated. CONTRACTOR shall resolve all queries. Subsequent issues of Vendors, DOCUMENTS shall be handled in the same manner as the first tissue.

6.5 Delivery Address

DOCUMENTS shall be delivered as described in Coordination Procedure (3607/32-74-GMPC-PRC-9514) between EMPLOYER and CONTRACTOR.

6.6 Size of Hard Copies

DOCUMENTS with any size shall be sent for EMPLOYER'S review/comment in full size and/or reduced size as agreed/requested.

6.7 Flow Charts of DOCUMENTS

DOCUMENTS shall be submitted to ENGINEER'S REPRESENTATIVE in CONTRACTOR'S Office and/or EMPLOYER by Consortium Leader, and the flow charts of DOCUMENTS are shown in Attachment #1.

3607/32-PRC-9516

~ itDllEUM CO NT. NO.: 10321GC-GN/CON-EP07-00 I REF. No. : 3607/32-PRC-9516
GRiIlDYilran ESFAHAN REFINERY UPGRADING PROJECT I PAGE:90f10
l"'.I.O.£.C ~ UIJqDU 7. ATTACHMENT

Attachment #1 Flow Charts of DOCUMENTS

1-1 Flow Chart of Document Transmittal (Operated by Daelim) 1-2 Flow Chart of Document Transmittal (Operated by NCE) 1-3 Flow Chart of Vendor Documents (Controlled by Daelim) 1-4 Flow Chart of Vendor Documents (Controlled by NCE)

Attachment #2 Filing Index

3607/32-PRC-95J6

~ itDllELIM co NT. NO.: 10321GC-GN/CON-EP07-00 I REF. No. : 3607/32-PRC-9516
GnamYilran ESFAHAN REFINERY UPGRADING PROJECT I PAGE: 10 of 10
N.I.O.E.C JJ. UIJCJOU Attachment #1

FLOW CHARTS OF DOCUMENTS

1-1 Flow Chart of Document Transmittal (Operated by Daelim) 1-2 Flow Chart of Document Transmittal (Operated by NCE) 1-3 Flow Chart of Vendor Documents (Controlled by Daelim) 1-4 Flow Chart of Vendor Documents (Controlled by NCE)

Please refer to attached sheets.

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Attachment #2 Ref.No.3607/32-PRC-9S16

FILLING INDEX

Description

~!1:1~1"~§§Bn!I:::}

f--011 PROCESS

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION I f--04 DATA SHEET

I f--OS CALCULATION I f--Oe MR

I f--07 TBE

I l_08 OM MANUAL f--012 PIPING

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION

I f--04 DATA SHEET

I f--Os CALCULATION I f--Oe BM

I f--07 MR

I f--08 TBE

I f--09 LINE LIST

I l_10 VENDOR DATA f--013 FIRE FIGHTING

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION I f--04 DATA SHEET

I f--os CALCULATION I f--oe BM

I f--Oe MR

I f--07 TBE

I l_08 VENDOR DATA f--014 HVAC

I f--01 GENERAL I f--02 DRAWING

I f--03 SPECIFICATION

I f--04 DATA SHEET

I f--Os CALCULATION I f--Oe BM

I f--Oe MR

I f--07 TBE

I L-08 VENDOR DATA

f--015 ROTATING EQUIPMENT

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION

I f--04 DATA SHEET

Description

I f--05 CALCULATION I f--06 BM

I f--07 MR

I f--Oa TBE

I f--09 VENDOR DATA

I l_10 OM MANUAL ~16 STATIC EQUIPMENT

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION

I f--04 DATA SHEET

I f--05 CALCULATION I f--06 BM

I f--07 MR

I f--oa TBE

I f--09 VENDOR DATA I l_10 OM MANUAL ~17 ELECTRICAL

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION

I f--04 DATA SHEET

I f--05 CALCULATION

I f--06 BM

I f--07 MR

I f--oa TBE

I f--09 VENDOR DATA I l_10 OM MANUAL f--018 INSTRUMENT

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION

I f--04 DATA SHEET

I f--05 CALCULATION I f--06 BM

I f--07 MR

I f--oa TBE

I f--09 VENDOR DATA I l_10 OM MANUAL f--019 CIVIL

I f--01 GENERAL

I f--02 DRAWING

I f--03 SPECIFICATION

I f--04 DATA SHEET

I f--05 CALCULATION

I f--06 BM

I l_07 MR f--110 BUILDING

I f--01 GENERAL

I f--02 DRAWING

2

Description

I ~03 SPECIFICATION I ~04 DATA SHEET

I ~OS CALCULATION I L_07 BM

~111 STEEL STRUCTURE I ~01 GENERAL

I ~02 DRAWING

I ~03 SPECIFICATION I H4DATASHEET

I Hs CALCULATION I L_07 BM

~112 ENVIRONMENT I H1 GENERAL

I ~02 DRAWING

I ~03 SPECIFICATION I ~04 DATA SHEET

I ~OS CALCULATION I ~06MR

I ~07TBE

I =-oa OM MAN UAL

~g~·mIIBR§I;I~tr::{):

H21 GENERAL

I H1 GENERAL TERMS I ~02 VENDOR LIST

I ~03 PROCUREMENT EXEUCTION PLAN I ~04 MR PACKAGE PLAN

I HSINQUIRYSTATUS

I L_06 OTHERS

~021 INQUIRY

I ~01 MATERIAL REQUSITION

I H2 TERM AND CONDITIONS REPORT I L-03 OTHERS

~022 PURCHASE ORDER ~023 EXPEDITING

I H1 EXPEDITING REPORT

I ~02 MINUTES OF MEETING

I H3 WORK PROGRESS REPORT I ~04 OSI AND D

I Hs CORRESPONDENCE IN

I L_06 CORRESPONDENCE OUT ~024 INSPECTION

I ~01 GENERAL

I ~02 GENERAL INSPECTION REQUIREMENT I H3 INSPECTION REPORT

I H4 NON CONFORMITY REPORT I Hs RESUME QUALIFICATION

I ~06 INSPECTION AGENCY MANAGEMENT I ~07 PROPOSAL

I He TECHNICAL DATA

I H9 CORRESPONDENCE CLIENT

I ~10 CORRESPONDENCE VENDOR

3

Description

I l_110THERS

~025 TRANSPORTATION I ~01 GENERAL

I ~02 LOGISTICS PLAN

I H3 FORWARDING CONTRACT I H4 SHIPPING STATUS

I ~05 SHIPPING NEGO DOCUMENT I Ha BID PROPOSAL

I ~07 CORRESPONDENCE IN

I l_09 CORRESPONDENCE OUT ~026 PACKING

H27TRADING

I H1 LETTER OF CREDIT I H2 INSURANCE

I H3 CUSTOMS CLEARANCE

I H4 EXPORT APPROVAL CERTIFICATE I L-051MPORT APPROVAL CERTIFICATE

~:f~~!¥!8Y:::)::

I H1 GENERAL I H2CLlENT

I H3 CONSORTIUM I H4 LICENSOR

I ~05 CONSULTANT

I ~oa DESIGN SUB-CON I ~07 AGENT

I l_08 SECRECY AGREEMENT ~032 CONTROL DOCUMENT

I H1 GENERAL

I ~02 INSTURCTION AND PROCEDURE I ~03 PROJECT TIME SCHEDULE

I ~04COST

I H5REPORT I HalNVOICE

I H7 COMMUNICATION

I ~08 MINUTES OF MEETING I L-09 TDB DATA

4

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