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Forms in Microsoft Word provide a way for you to gather information from the
people you send them to. Once the respondents have returned their completed
forms, you can then use another program like Excel or Access to store the results,
or just view them in Word.
FORM FIELDS IN WORD 2010
The form fields toolbar of Word 2003 has been relocated to the Legacy Tools
button in the Controls group in Word 2010 (in fact, this change occurred in Word
2007). However, the Controls group is on the Developer tab and this is not
displayed by default. If you can’t see the Developer tab in the ribbon, click the File
tab > Options > Customise Ribbon, and ensure that “Developer” exists in the right
hand pane and that the option is checked. Read more about displaying the
Developer Tab.
Suppose we need to create a form that enables attendants to a course to give
their feedback. Let’s list the information we might need:
Date
Name
Branch
Overall Rating
These pieces of information will appear in our form for the respondents to fill in.
CREATING THE FORM IN WORD
Many people find that tables are a great help when aligning the elements of a
form, so we’ll use a table for our form too.
Create a new document (ctrl‐n) and save it immediately (ctrl‐s). Save it as a
template by changing the Save as type to .dotx and give it a name. We do this so
that we always have a “clean” version of the form on which to base individual
HARVINDER SINGH
Insert a
a table byy clicking Insert > Tables > Table, and click the square that
represeents a table e with 4 rows and 2 2 columns.. We need d to type in n the nam me of
the piecce of information in
n the left hand column and in
nsert a forrm field in
n the
right haand column n.
We should now have sometthing like this:
We’re going
g b adding form field
to be ds now, soo the first thing we need to do
d is
change to Design Mode: clicck Develop per > Controls > Design Mode. The first fform
t cursor in the table cell in the
field wee need to add is a date pickeer. Place the
second column an nd first roww and then n click the Date Pickeer Content Control in n the
Control group
With thhe date piccker still seelected, click the Pro
operties bu
utton and ggive it a tittle. I
called m
mine “date”.
HARVINDER SINGH
The titlee will be displayed next to the date pickeer when it is active, tto give a visual
clue abo out what the field is.
Let’s inssert a formm field for NName. Placce the curssor in the n next blank cell down and
this tim
me click the
e Plain Texxt Contentt Control button.
b Aggain, we’ree going to title
this field
d by clickinng the Prop perties buttton and tyyping in thhe title.
Do the ssame for aall the ratin
ngs and wee should haave a list like this:
If you’d
d like to ge
et rid of thee “Choose an item” entry in th
he list, seleect it and tthen
click Remove.
Notes: Even though the forrm is in a ttable, pressing the taab key mo
oves the cu
ursor
next form ffield – not the next taable cell.
to the n