Gina N.

Catania
Objective
To obtain a rewarding Administrative position with a well-respected company wher
e I can use and further develop my skills with the opportunity to take on additi
onal responsibility
Experience
Feb 2003-March 2010 Pfizer (Legacy Wyeth) Collegeville, PA
Sr. Administrative Specialist For Vice President, Sr. Director and Director of C
hemical Sciences
Sole supporter responsible for all of Medicinal Chemistry in Collegeville PA.
Schedule scientific meetings (scientific communication, catering, A/V assistance
).
Schedule appointments using Groupwise and conference rooms if needed.
Maintain Groupwise calendars for management.
Coordinate travel arrangements for the department.
Prepare expense reports in Travel & Entertainment system for management and staf
f.
Assist with the submission of scientific manuscripts.
Answer phones and provide coverage as needed for Collegeville Chemical Sciences
management staff.
Assist with Power Point presentations and Excel spreadsheets as needed.
Maintain department attendance records via log book and an excel spreadsheet (tr
ack absences, vacation days & personal days).
Enter project FTE hours into Time Reporting System monthly for Collegeville Chem
ical Sciences group (50+ people).
Prepare petty cash reimbursements as needed.
Obtain same-day Way numbers from Princeton Compound Room and mail out compound s
amples daily.
Compound sample management which includes the shipping of analytical samples to
external vendors and chemical samples sent to international partners.
Maintain Mail Center (supplies and copy machine maintenance).
Established and maintained medicinal chemistry central files.
Copy and distribute meeting minutes.
Perform job with good organizational skills and confidentiality

April 2002Feb 2003 Kelly Services (@Wyeth) Collegeville, PA

Sr. Admin. For Director and Vice President of Chemical Sciences and Sr. Admin.
For AVP of Discovery Medicine
Position responsibilities same as above.

June 2001April 2002 Kelly Services (@ Merck) West Point, PA

Sr. Secretary for Director of Varicella
Perform intermediate administrative/clerical tasks in Viral Vaccine Manufacturin
g supporting the Varicella Unit.
Manage Directors calendar, accept and create meeting requests.
Support a group of Supervisors, General Workers and Lab Technicians.
Research data, construct data format and use the computer to develop reports, ta
bles, graphs and correspondence.
Apply knowledge of procedures and practices of the area to daily work assignment
.
Working knowledge of Outlook, Skytel Paging System, JobNet, EZ-Buy, EZ-Expense,
ISG Procurement Ordering.
Developed strong communication skills with immediate supervisor and staff to be
effective in this position.
Strong organizational skills have been developed to be efficient in the executio
n of daily work assignments as well as weekly and monthly reports.
Have developed the skills necessary to work in a team-oriented environment and t
o handle those requests of an urgent nature.
Work with the PACE union grievance process, handling those activities involved i
n 1st, 2nd and 3rd step grievances.
Aug. 2000 June 2001 Bux-Mont Air, Inc. Telford, PA
Secretary / Bookkeeper
Tracked and recorded shop inventory.
Created invoices for technicians.
Used ledger books to record the accounts payable and accounts receivable (Did th
e books for both stores in Telford and Quakertown; traveled between both).
Used Quickbooks Pro to record the accounts payable/receivable in computer system
.
Reconciled bank statements and credit card statements on a monthly basis.
Mailed out statements monthly to customers who had a balance owed to us.
Knowledge of office equipment such as Fax machine, Copier, Printer and calculato
r.
Answered phones and scheduled appointments.

Mar. 2000Aug. 2000 Fiore Lincoln Merc. Norristown, PA

Service Advisor
Same responsibilities as Keyser Miller Ford / Faulkner Ford of Souderton.

1996 March 2000 Faulkner Ford of Souderton Souderton, PA

Service Advisor
Dealt with customers on a one to one contact basis. Gave estimates on repairs n
eeded on the customers vehicle.
Prepared estimates for jobs in the shop once the technician looked the vehicle o
ver.
Overlooked a team of technicians; distributed workload.
Had contact with warranty companies, body shops, other dealerships, glass compan
y, audio company, and upholsterer.
Accepted payment from customers for repairs and closed out paperwork.
Explained work to customer.
Managed scheduling book of appointments.
Balanced cash drawer.
Worked with other departments in the dealership (i.e. Sales, Parts)
Billed out warranty paperwork.

1989-1999 Harleysville Natl Bank Harleysville, PA

Bank teller
Cashed checks and made deposits using in-house computer sytem and checked proper
identification.
Dealt with customers on a face to face basis.
Explained products offered by the bank.
Balanced cash drawer daily.
Balanced the MAC machine.
Opened accounts for customers.
Sold savings bonds, travelers checks, cashiers checks, money orders.
Cross trained in customer service to open new accounts (i.e. checking, savings,
CDs, safe deposit boxes).
Closed out accounts.
Skills & Abilities

Proficient in Microsoft Word, Excel, Power Point, Scan Pro, ChemDraw, Groupwise;
exceptional organizational skills, prioritizing daily tasks and travel planning
.
Education
1989 Souderton Area High School Souderton, PA
High School Diploma
References
Available upon Request