SUMMARY OF QUALIFICATIONS

I am an Executive Assistant seeking a position in a not for profit, or for profi

t organization, working for senior executives. I wish to demonstrate my sound ju
dgment in making administrative and procedural decisions, in maintaining confide
ntiality, and in my professional manner assisting all levels of staff.
EXPERIENCE
NEW YORK BLOOD CENTER, New York, NY 08/09 ? 10/09
Executive Assistant to the VP and Chief Scientist
- Coordinated Office of the Vice President and Chief Scientist
- Liaison to Vice President, New York Blood Center staff, and outside collaborat
or?s
- Organized Vice President?s extensive files including the Vice President?s own
writings
- Maintained all video files pertaining to the Department of Cord Blood
PHOENIX HOUSE, New York, NY 03/08 ? 09/08
Executive Assistant to the Vice President and New York Regional Director
- Liaison to the Vice President and New York State staff
- Assisted in implementation of new organizational plan
- Interacted with all the Vice President?s direct reports throughout New York S
tate
- Organized Board Meetings and took minutes
- Assisted National Clinical Director in client survey work using an Excel sprea
dsheet
- Scheduled the Vice President?s appointments, and travel arrangements in Outloo
k
- Organized and managed Phoenix House NY/LI Retreats for over 100 employees
- Handled all correspondence, files and general office responsibilities
EPISCOPAL SOCIAL SERVICES, New York, NY 10/04 ? 07/07
Executive Assistant to the Executive Director and the Board of Directors
- Organized and managed Board and Committee meetings taking minutes and keeping
files
- Monitored, tracked, and reconciled a large catering budget
- Scheduled Executive Director?s Outlook appointments and travel in Outlook
- Monitored heavy schedules for meeting rooms
- Planned and executed agency events and fundraisers, such as the opening of Pau
l?s House,
a new child service center in the South Bronx.
COLUMBIA UNIVERSITY, New York, NY 07/03 ? 06/04
Administrative Coordinator to the Assistant Vice President for Finance and Admin
istrative Planning
- Coordinator for the Office of Finance and Administrative Planning
- Liaison for the Assistant Vice President
- Wrote and edited correspondence and documents on the behalf of the Assistant V
ice President
- Researched and gave oral reports to the Columbia University Facilities Committ
ee in a bi-monthly report
regarding the condition of the University?s Infrastructure
- Scheduled Assistant President?s appointments and travel on Outlook
COLUMBIA UNIVERSITY ? New York, NY 04/97 ? 04/03
Administrative Coordinator/List Manager of FileMaker Pro ACT Database
- Coordinated day-to-day management of the Office
- Developed and implemented a media outreach program
- Oversaw the production and dissemination of publications
- Liaison among the Director, Unit and Columbia University
- Developed, maintained, and managed data appends
- Established internal list selection processes for marketing, and advertising
- Identified critical promotional areas, developed reports, and performance trac
king strategies.
- Wrote press releases
- Proofread manuscripts
COLUMBIA UNIVERSITY ? New York, NY 08/95 ? 03/97
Administrative Assistant
to Vice President for External Relations
and Strategic Programs, and Editor-in-Chief
- General administration, business operation and management of office
- Planned and executed fundraisers, such as a senatorial fundraiser for Columbia
University, hosted
by the Deputy Vice-President and the Office of the Dean of Medicine
- Proofread manuscripts
COLUMBIA UNIVERSITY (Psychoanalytic Center) 04/90 - 07/95
Administrative Assistant/Manager Coordinated day-to-day management of Off
ice
- Accepted and reviewed psychoanalytic candidates applications for admittance
- Liaison between candidates, psychoanalyst, instructors and administration
- Kept database files on candidates, including assignments and grades
- Arranged class and room schedules
EDUCATION
Columbia University ? BA ? English Literature, writing concentration
Columbia University, CareerNet ? Microsoft Office Suite
LANGUAGES
Fluent in Spanish
SKILLS
Microsoft Office Suite, (Word, Excel, PowerPoint, Outlook Calendar), FileMaker P
ro ACT database, transcription, Dictaphone