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* Accounting Expertise - 10+ years of full cycle Accounts Payable experience, kn

owledge of related general Ledger accounts and General Accounting procedures.
* Excellent Communications Skills - Supportive of customers, co-workers, managem
ent, and vendors. Mentor colleagues, sharing relevant knowledge and assisting wi
th skills development.
* Computer Proficiency - JD Edwards, Prodagio, PeopleSoft, Oracle, MS Office (Wo
rd, Excel, Outlook, PowerPoint), Genesys Conferencing, Concur (online expense re
porting), QuickBooks, and Remedy.
GILEAD SCIENCES, INC., Foster City, CA 03/2007 to present
Accounts Payable Specialist
Ensure full cycle of Accounts Payable activities are performed accurately and ti
mely and adhere to corporate policies and procedures for the Customer Service Te
am, a department with 600+ vendor invoices per month.
* Oversee that account reconciliations are performed monthly and reconciling ite
ms are resolved on a timely basis. Oversee reconciliation of vendor statements
of account, monitor spreadsheets and databases that track problem and held invoi
ces, and ensure that invoices are cleared quickly.
* Develop, implement, and maintain procedures for payables processing; identify
and implement both system and process improvements.
* Train new employees on Prodagio and JD Edwards accounting software, A/P proced
ures, and related activities and support Accounts Payable Manager with special a
nd ongoing projects.
* Manage monthly reconciliation for "receipts not vouchered" (RNVs) and ensure a
ccount reconciliation of accounts payable subledger to the general ledger and ot
her accounts as assigned.
* Work with internal and external customers to resolve issues with processing an
d payment receipt.
* Perform research to verify, reconcile, and update vendor statements and releva
nt data; research potential new vendors thoroughly before submitting to Vendor M
aster. Prepare data for use in management reporting.
* Support field offices, clinical, and other departments. Monitor inbox and hotl
ine and provide frontline response to incoming queries, back up co-workers, and
resolve department challenges.
IT ASCENT CORPORATION 06/2006 to 03/2007
Accounts Payable Specialist
Worked closely with the CFO to manage Accounts Payable as well as on special pro
jects to support accurate financial management. Organized the A/P desk which wa
s ignored for more than 4 months.
* Processed approximately 400 third party invoices per month and reconciled Exce
l spreadsheets for reports provided quarterly to the CFO.
* Handled nearly 300 expense reports monthly, managed weekly EFTs, and transferr
ed data for accessibility by Payroll to issue accurate commissions.
* Organized and monitored hourly time sheet folders and delegated assignments to
the P/R specialist.
* Sorted out and reconciled the database that held records for 1099 employees to
improve compliance.
TEXT 100 11/2000 to 04/2006
Accounts Payable Specialist
Managed Accounts Payable for six North American offices for a $5 million interna
tional public relations firm, including all functions of the full A/P cycle for
400-500 invoices per month.
* During tight cash situation, organized the department which was far behind on
all payments for vendors, leases, rents, employee expense reports, etc. Prioriti
zed payments, communicated with irate vendors, and turned bad relationships into
long-term business partnerships.
* Resolved payment history for all 25 Dell leases, reconciling one account at a
time through research and hours of vendor negotiations.
* Identified problems, researched and resolved basic processing issues, ensured
quality assurance, and maintained accurate records and control reports.
* Interviewed employment candidates, set up computer equipment for new hires, an
d delivered training on the use of Concur, the online expense reporting system.
* Reconstructed all the files, implemented a new file system, and re-filed invoi
ces for 650 vendors.
* Coded invoices, entered data, prepared check runs, filed A/P documentation, an
d processed employee expense reports in a timely manner.
* Transferred invoices via Excel interface to the General Ledger and confirmed d
ata accuracy.
CYBERGOLD, Oakland, CA 02/2000 to 11/2000
(acquired by MyPoints.com)
Accounts Payable Specialist
Managed full cycle Accounts Payable for a startup online loyalty marketing and d
evelopment company, taking over complete A/P responsibility from the Controller
after the first day.
* Processed up to 100 expense reports per week, produced month-end reports, and
prepared Excel reporting for the Treasury Department.
* Organized and updated vendor database, documented departmental procedures, and
maintained office rentals and employee benefits records.
ACTIVE SOFTWARE, Santa Clara, CA 02/1999 to 11/2000
Accounts Payable Specialist
Assisted with full cycle Accounts Payable procedures, processed up to 1000 invoi
ces and expense reports per week, and managed personnel issues for one assistant
* Generated and reconciled purchase orders with invoices, oversaw timely and acc
urate month-end closing, and assisted with 1099s.
* Managed monthly leases for 15 off-site company offices; improved vendor relati
onships by negotiating through numerous issues to achieve satisfactory resolutio
ns in acceptable time frames.
REMEDY CORPORATION, Mountain View, CA 03/1995 to 02/1999
Administrator of Registration, Education Department
Coordinated registration, billing, and confirmation for customers attending user
and support training classes.
* Maintained contact with customers, advised of course contents, ensured proper
scheduling using an in-house registration system, and produced weekly reports.
Expense Report Coordinator
Managed processing of employee expense reports for a volume of up to 150 reports
per week.
* Initiated operations procedures for the expense desk, expedited processing, an
d managed direct deposits, which significantly reduced reimbursement timeframes.
* Analyzed and tracked project trending of expenditures and produced weekly repo
Accounts Payable Accountant
Processed up to 1500 invoices per month in full cycle Accounts Payable; managed
weekly check runs, reconciled General Ledger accounts, and prepared month-end ac
* Created VAT spreadsheets to enable tax accountant to apply for tax refund.
* Processed monthly rents for 12 offices nationwide and prepared 1099 data for m
ore than 700 vendors.
* Delivered weekly informational updates to teammates and trained new hires on A
/P procedures.
BA, degree in process, Accounting - Courses completed in Economics, Business, En
glish, Mathematics - College of San Mateo, CA and Chabot College, Hayward, CA