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Analyzing Business Processes: Proposing and Testing a Model of Employee and Organizational
Performance
Analyzing Business Processes 2
Abstract
This study is focused on analyzing business processes in public and private sector organizations
with respect to key performance variables i.e. Business process orientation, business process
innovativeness and business process efficiency. On the basis of theoretical background, a model
performance. The model will be tested using structural equation modeling technique. Structured
questionnaire will be used to collect the data. Extensive literature is available signifying the
importance of business process management but there is lack of empirical research in this field
as admitted by researchers in recent years. This study will worthily contribute to the existing
knowledge of the topic. The proposed study is of immense significance especially in Pakistan
where good people are filled in bad systems and obsolete business processes hinder the employee
Analyzing Business Processes: Proposing and Testing a Model of Employee and Organizational
Performance
Research background
The 21st century is in full swing with all its opportunities and problems, all the
challenging the status quo and replacing old work practices with new ideas of doing work in this
Gore (1993) envision the need of revolutionizing the government operations to be free of
futile bureaucracy, red tape and absurd rules in a comprehensive study report presented to formal
officers, and business leaders. The committee of intellectuals scrutinizes unnecessary layers of
management, complex internal organizational departments and multiple control systems piling
up in the name of minimizing risk of failure which increase inefficiency. The ritual procedures
add no value to the organization or the customer, yet continue to exist and grow due to a range of
The federal government is filled with good people trapped in bad systems: budget
systems, personnel systems, procurement systems, financial management systems,
information systems. When we blame the people and impose more controls, we make the
systems worse.
In Pakistan, most of the organizations especially state owned enterprises facing the
similar situation today, still tend to adopt age old management practices. Large centralized
bureaucracies cause wastage of billions, inordinate delays and resulting in dissatisfaction among
users/masses and low efficiency. Long winded procedures involve checking, authorizing,
countersigning, duplication (at times), extra cautiousness and excessive paperwork. In general,
Analyzing Business Processes 4
business processes are vastly complex, suffocating, expensive and tend to stifle
Bilal (2005) expressed her views in a speech on the occasion of ‘launching Special
Pakistan Edition of Economic Freedom of the World: 2004 Annual Report’ as:
Rahi (2005) reported that over 0.2 million professional doctors, engineers, scientists,
auditors, bankers, architects and commercial pilots have left Pakistan in only one year for better
A survey conducted by the Gallop Pakistan suggested that more than two-third of
Pakistanis adult population preferred to go abroad. This is a brain drain with a pain.
There is another brain drain with shame. In this situation the brains leaving the country
do not want to go abroad out of their own will. Instead, they are forced to leave the
country that not only drains Pakistan of valuable minds but also attracts criticism for the
government because of its policies.
Solution of such a growing crisis lies not with traditional medicine. Rather it lies in
Business Process Reengineering (BPR) and Business Process Redesign are no more alien
concepts in modern world. These alternative terms are used extensively in literature to improve
Davenport & Short (1990) define Business Process Redesign as “the analysis and design
of workflows and processes within and between organizations”. Teng et al. (1994) define BPR as
"the critical analysis and radical redesign of existing business processes to achieve breakthrough
improvements in performance measures". Reengineering examines the way a company does its
Analyzing Business Processes 5
business by closely analyzing the core processes involved in producing its product or delivering
its service to the customer. Roy (2005) clarifies that majority of the systems fail due to
incompetence of the systems itself rather than the people who run the systems. Hence it is
absolutely essential to set the ‘systems’ right and BPR is an effective tool in achieving it. BPR
benefits are radical and enormous. It guarantees increased revenue, better coordination, quality
cost and time of doing business. Success of any organization depends on how well the business
processes function.
BPR is the fundamental examination and redesign of business processes (Evans, 1993).
The author proposes that four stages of BPR are: (1) To Be (2) As Is (3) The Plan (4) Crossing.
‘To Be’ stage of BPR envisions the organization defining the performance level and objectives
of business processes which organizations desire to achieve. ‘As Is’ Stage defines the current
business processes. It identifies the bottlenecks which are discovered during the thorough
analysis and examination of business processes. ‘The Plan’ helps to develop a plan to fill the gap
between ‘As Is’ and ‘To Be’ stages. It intends to achieve the desired results for improving the
of the plan. Essential corrective actions are implemented to achieve desired standards (Evans,
1993).
All above definitions of BPR emphasize on examining the current business processes as
an important step. The scope of this study therefore delimits and focuses on only one aspect of
BPR i.e. Analyzing current business processes (‘As Is’ stage of BPR).
Business Process comprises a number of interrelated activities that cut across functional
boundaries in the delivery of an output (product or service) for the customers. e.g. Opening
The study is focused on analyzing current business processes i.e. ‘As Is’ stage of BPR. A
thorough analysis and understanding of “As Is” current business processes is essential for
Successful BPR efforts which minimize the risk of failure (Muthu, Whitman & Cheraghi, 1999).
Most of the researchers and analysts emphasize the need of analyzing the current
business processes prevailing within the organizations as an important phase of BPR exercise
(Davenport & Short, 1990; Teng et al., 1994; Evans 1993; Bevilacqua & Thornhill, 1992).
Business processes may assessed and analyzed for improvement with respect to many
parameters such as established networks, office work processing times (speed), electronic/paper
output quality, and office productivity, procedures and standards and cultures for administration
(Cook, 1996).
The study will focus on only one aspect of BPR i.e. Analyzing current business processes
in public and private sector organizations and their impact on performance. The study will
identify the bottlenecks in the overall business processes and identify areas in which
reengineering is needed.
Problem Statement
“This study focuses to analyze existing business processes in public and private sector
organizations and, to propose and test a model of employee and organizational performance
Research objectives
• To analyze and assess overall business processes in public and private sector
organizations on the basis of three key business process management characteristics i.e.
• To scrutinize how much the businesses are process oriented and what is the level of
performance.
• The Individual and organizational performance remains the catalyst for all the
improvement strategies by the business owners. In recent studies, the researchers acclaim
• This study will help the practitioners and policy makers to identify bottlenecks in overall
work processes and to appraise the role of business processes in achieving the vital
objectives of businesses. It will also determine the extent to which business process
Justification of topic with relevance to national needs. “85 percent of the opportunities
for improvement come from changing the system, reengineering work processes and modifying
In Pakistan most of the enterprises in general and public sector organizations in particular
are not able to compete the continuously changing global markets mainly due to obsolete
business processes and management styles where employees are unable to deliver and resultantly
there is huge collective loss to the industries. This is a heavy drain of national resources of which
most of the managers are ignorant. This requires immediate attention (Leghari, 2003). A similar
situation is predicted by Gore (1993) with a logical argument that the root cause of such a poor
about the importance of reforming the business processes towards individual and organizational
performance and thus an attempt to minimize the losses to the national exchequer. This study
This section explains brief literature review including definition of key constructs and variables
of study. The later part of this section describes the theoretical support of the proposed model.
Literature review
improvement. Efficiency of routine work practices enhances the overall performance of the
enterprise. Process efficiency depends on cost incurred during the execution of business
processes in terms of money and time. Extensive use of paper work, policies and procedures
hinders the efficiency of processes. Dynamic organizations analyze outdated business processes
for improvement, reengineer and then add information technology to leverage productivity
(Arveson, 1999).
Analyzing Business Processes 9
customer demands, the organizations are advised to lessen the prominence on functional
outcomes and customers rather than focusing on hierarchies (McCormack & Johnson, 2001;
Susan and Johnson (2003) described five important components of business process
process view, process structures, Process Jobs, Process Management and Measurement systems
companies. Processes are the key to compete. The process view of businesses helps identifying
inefficient processes and not inefficient people (Tenner & Detoro, 2000).
Process values and beliefs. Business process orientation focuses on a culture which is
customer oriented. Business processes are based on empowerment and continuous improvement
Process jobs. Business process orientation focuses on organizational jobs which are
based on business processes and not on traditional functions (Skrinjar, Stemberger & Hernaus,
2007).
McCormack (2001) defined process jobs as “jobs that focus on process, not functions,
and are cross functional in responsibility (e.g., product development process owner rather than
research manager)”.
Process management and measurement systems. “The components of this area are
customer driven measures, and team and customer based measures and rewards” (McCormack,
1999).
McCormack (2001) defined process management and measurement as the measures that
comprise process characteristics such as output quality, cycle time, process cost and variability.
Process management and measurement systems emphasized on the process culture and process
. Business process innovativeness. Innovation is the process of creating something new and
it is also viewed as the actual outcome of that process (Das & Joshi, 2007).
Lumpkin and Dess (1996) define innovativeness as “a firm’s tendency to engage in and
support new ideas, novelty, experimentation, and creative processes that may result in new
measure how well a process performs. It depicts the performance of a business process. Process
efficiency can be improved by minimizing cost, reduced variability and reduced cycle time. Cost
Analyzing Business Processes 11
indicator is referred to minimizing resources in terms of money, time, material and human
Arveson (1999) recommends actions to imrove efficiency for process trends generally
prevailed in the organizations. If organizaitons are crammed with outmoded processes with large
amount of paper work, it is vital to reengineer work processes with a significant role of
information technology. If such organizations are deprived of good leaders and experts, process
participation and cooperation. In case the work patterns of the firms are most suitable and
efficient, management still need to be watchful sustaining efficiency of the processes in future.
Cycle time is the time required to complete a business process. It is the actual time taken to
convert inputs into desired outputs (Tenner & Detoro, 2000; Harrington, 1991). Cycle time is
composed of processing time and non processing time. Processing time comprised activities that
add value to the process by converting input to output and contribute meeting customer
expectations. These activities include product development, design, finishing, delivery, after-
sales service etc. Non processing time consists of non value added activities such as redundant
inspections, filling in forms, waiting, storage, rework, excessive transit etc. These activities add
no worth to customer satisfaction and business processes, and just increase the cycle time. Cycle
time also depends on business value added activities such as controlling, monitoring, filing,
invoicing, record keeping, recruiting, selling etc. These activities add little value to customers
but considered necessary for business processes. The author guideline improving the cycle time
by eliminating non processing time, streamlining the processing time and minimize the time of
This study measures the business process efficiency construct through the following
variables.
Cost. It refers the cost incurred by various activities for the completion of business
processes. Business processes which take longer time for completion are considered inefficient.
Time. It refers to the time taken by the business processes till the delivery of output to
the internal as well as external customers. Business processes are said to be inefficient if they
Paperwork. It refers to the extent to which paper work is involved during the execution
of the business processes. Higher level of paperwork involved in the business processes effect
People. It refers to the degree of involvement of the individuals during the process. If
large amount of people are involved in the business process especially at various locations, the
before further preceding the process activities. Business processes are inefficient if more
connectedness as “the degree of formal and informal direct contact among employees across
departments”.
stress and tension is created between the various departments of the organization and their
departmental goals contradict with each other (Jaworski & Kohli, 1993).
Analyzing Business Processes 13
orientation as a continuous process of finding customer wants and demands and then creating
value for customers. Customer focus and customer satisfaction are the keys to be emphasized by
measured using the two approaches-judgmental and objective. These measures are widely used
return on assets, market share, profitability etc. This study uses both judgmental and objective
usually defined as a dependent variable for discussion on the worker behavior and output.
Campell (1990) defined job performance as “Kind of individual behavior for fulfilling the
expectations, regulations of organizations and the needs of his or her formal roles when he or she
is the member of the organization”. For this study the employee performance means
the organizational employees are loyal and committed to their organizations and are ready to
make personal sacrifices for the business enterprise (Jaworski & Kohli, 1993).
Analyzing Business Processes 14
Esprit de corps. The esprit de corps relates to the extent of working as a team in the
This section includes the literature for supporting the relationships between the constructs
sufficient theoretical support in literature that Business process orientation has a positive impact
on business performance (McCormack, 1999; McCormack, 2001; Susan & Johnson, 2003;
Skrinjar, Stemberger and Hernaus (2007) empirically investigated the impact of business
using structural equation modeling. The research revealed that business process orientation leads
connectedness. Results revealed a positive correlation between the constructs. The study further
depicts that higher the business process orientation, the greater the interdepartmental
developed and tested the model for business process orientation. The study indicated positive
analyzed the relationship between interdepartmental conflict and business process orientation. A
significant inverse relationship is depicted between the two constructs. The greater the business
(1993) tested the relationship between interdepartmental conflict and business performance. The
authors concluded that reduction in the interdepartmental conflict leads to better organizational
Obenchain (2003) suggest positive link between business process orientation and perceived
customer value for achieving the organizational performance. Customer oriented organizations
focus on enhancing the value to the customers by identifying and satisfying their needs.
effectiveness of customer services is vital during the process analysis (Jacka & Keller, 2002).
information technology business enterprises. The results of the study revealed a significant
has positive impact on the various dimensions of employee performance such as organizational
Analyzing Business Processes 16
commitment and esprit de corps (McCormack, 1999; McCormack, 2001; Susan & ohnson, 2003;
Skrinjar, Stemberger and Hernaus (2007) examined the impact of business process
condition, learning ability and adoptability along with some other measures. The result of the
study depicts positive relationship between business process orientation and non financial
performance measures.
inversely impact market orientation efforts of the organization and therefore has a negative effect
performance. The study exposed that successful innovation may not involve radical change. The
company performance.
Han, Kim and Srivastava (1998) empirically tested the impact of market orientation on
performance with a moderating role of innovation in banking industry. The study revealed a
Analyzing Business Processes 17
performance.
amongst other macro level organizaitional stressors affecting the today’s employees. Tight
making, lack of participation in decisions and punitive appraisal systems in the organizational
processes may cause job stress which effect the employee performance (Luthans, 1997).
Certo (2001) argues that organizations should evolve organizational climate that is
supportive of individuals. Most of the organizations tend to adopt bureaucratic styles, formal and
rigid structures with little flexibility. Such an environment creates considerable job stress which
impedes the performance level of employees and the organization. Businesses ought to craft a
friendly working ambience which is more performance based and less rule based giving
The following conceptual model is proposed on the basis of literature review and
theoretical background:
Analyzing Business Processes 18
Business Process
Innovativeness
Interdepartmental
Connectedness
Organizational
Performance
Judgemental
Objective
Business Process
Orientation
Process View
Process Values and
Interdepartmental
Beliefs Conflict
Process Management and
Measurement
Employee Performance
Organizational
Commitment
Esprit de corps
Customer Orientation
Customer Focus
Customer Satisfaction
Business Process
Efficiency
Time
Cost
Paperwork
People
Approvals
Conceptual Model and Path Diagram
Hypothesis
performance.
H2: Business process orientation has direct positive influence on employee performance.
connectedness.
performance.
Analyzing Business Processes 19
performance.
H12: Business process efficiency has direct has positive influence on employee
performance.
H13: There is significant difference between public and private sector organizations with
respect to:
performance (McCormack, 1999; Skringer, Stemberger & Hernaus, 2007). This study
• The impact of constructs such as business process orientation and business process
processes and their influence on performance in developing country like Pakistan. The
study will assist in mounting construct validity of results with the past literature.
• The proposed study will also examine the impact of business process efficiency and
health care etc. and in different countries (McCormack, 1999; Skringer, Stemberger &
Hernaus, 2007). This study will be conducted in different sectors including banking
sector in Pakistan. Public sector organizations will also be included in the study to have a
better comparison of the business process concepts between public and private sector
• The research models developed and tested by McCormack (1999) and Skringer,
Stemberger and Hernaus (2007) focused only one particular aspect of business processes
i.e. business process orientation. The model proposed by the researcher comprises two
and business process efficiency. These additional process performance variables along
with business process orientation better predict the organizational and employee
Methodology
Most of the constructs and variables of researcher’s interest are operationalized and
measured in recent studies which will be helpful in developing the instrument to test the
proposed hypothesis.
McCormack (1999) operationalized the concept of business process orientation using the
individual dimensions of process view, process structures, process jobs, process management and
measurement systems and, process values and beliefs. The author developed and validated the
survey instrument. Skrinjar, Stemberger and Hernaus (2007) used the similar survey instrument
Melan, the High Level Map referenced by Hammer, the Relationship Map of Rummler- Brache
and the process vocabulary described often in the literature”. The author developed and validated
dimensional, process team oriented jobs are the descriptors of these components”. Author
McCormack (1999) developed and validated the questionnaires to measure the ‘business
Das and Joshi (2007) developed three questionnaire items to measure process
‘interdepartmental conflict’. The authors developed 7-item scale to measure the extent to which
Analyzing Business Processes 22
different organizational employees were interconnected to the different hierarchal level of the
other departments. A 5-item scale was developed to measure the interdepartmental conflict.
McCormack (1999) used the same scales for examining the impact of business process
Mueller, Walter, and Gemuenden (2001) developed the 4-item scale to measure the
Cook (1996) developed a diagnostic checklist and developed 20-item questionnaire using
nominal scale. The items in checklist are helpful in measuring the various aspects of business
process efficiency.
Procedural design
sampling technique will be used to collect data. Sample will comprise employees of public and
Descriptive statistics will be used to analyze and assess the performance of business
processes.
Structural Equation Modeling (SEM) technique will be used to test the model and
Boudreau (2000) identifies three tools which can be used in SEM. These techniques are:
• Linear Regression
• LISREL
Linear regression is considered first generation data analysis technique which cannot test
all the relationships of the model in single statistical test. It is therefore required to devise
Analyzing Business Processes 23
separate regression equations for the different relationships to test the model. LISREL and PLS
are called second generation SEM techniques which can test the model in a single test. AMOS
module is also available with SPSS software to use SME (Gaffin, Straub & Boudreau (2000).
The researcher will use any of above tools subject to further exploration and availability
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