MARGERY QUINLIVAN

9465 N. 92nd Street, #218 480-451-5535 Home

Scottsdale, AZ 85258 Email: mqb828e4@westpost.net
CAREER GOAL Obtain a challenging position that will utilize current
skills as an experienced
Executive Assistant and offer opportunities for professional and
personal growth.
QUALIFICATIONS Extensive experience in administration, human
resources, and management support.
Highly motivated; self-directed; excellent interpersonal,
communication, organizational,
management skills. Proficient in MS Office (Word, Excel, PowerPoint
& Access & Outlook)
and QuickBooks. Certificate in Medical Terminology.

PROFESSIONAL EXPERIENCE

1/96 to 10/09 UPS SUPPLY CHAIN SOLUTIONS Scottsdale, AZ

EXECUTIVE ASSISTANT-HEALTH & SAFETY 7/02-10/09
*
Reported directly to Corporate Health & Safety Vice President
*
Managed changing health, safety, regulatory and compliance needs as
well as related injuries and auto accidents
*
Administrative Responsibilities
*
Managed Vice President's schedule
*
Prepared correspondence, presentations and staff meeting materials
*
Processed all expense reports for Health & Safety VP and
supervisors, and managed the American Express card program, including
reconciliations to ensure assignment of correct cost center
*
Coordinated and booked travel for executives, supervisors, and
branch managers
*
Planned all offsite meetings for health analyzed safety data and
develop plans to improve safety; performed warehouse facility audits
to identify and correct areas of risk or hazard; communicated daily
safety tips; prepared monthly trend reports; and supervised monthly
safety committee meetings
*
Managed and monitored drug and alcohol testing and reporting program
*
Workers Compensation
*
Managed and investigated workers compensation claims, including
modified duty and return to work programs for 5,000 employees
*
Investigated injuries and accidents; determined root cause; prepared
detailed descriptions; implemented corrective actions; and coordinated
required training
*
Developed health, safety, compliance, training and workers
compensation reports for management
*
Scheduled and managed quarterly workers compensation open claims
reviews
*
Performed analysis and tracked all costs associated with workers
compensation claims
*
Communicated with physicians and insurance carrier to ensure all
claims were updated on a timely basis
*
Maintained and managed workers compensation files
*
OSHA Recordkeeping
*
Maintained all pertinent workers compensation information as
required by OSHA in lieu of any OSHA recordkeeping audits
*
Distributed monthly OSHA 300 and 301 forms to 95 branch locations to
insure up-to-date information on file
EXECUTIVE ASSISTANT TO PRESIDENT AND CHIEF OPERATING OFFICER
1/96-07/02
 *
Provided administrative support to the President, COO and Executive
Team
*
Acted as liaison during executive absences
*
Performed multiple tasks for the Executive Office as well as
provided support to members of the Executive team, including:
*
Maintaining CEO and Executive team calendars
*
Developing and executing presentations
*
Preparing agendas, transcribing and communicating all meeting
minutes
*
Managing American Express card program, including monthly
reconciliations and ensuring correct coding
*
Processing all Executive team expense reports
*
Generating monthly reports, including monthly branch location
reports, monthly statistical reports and other reports by COO
*
Assisting Director of Facilities with maintaining office supplies
and other facility needs
*
Managing administrative office personnel
*
Making travel arrangements for all traveling employees
*
Coordinating and developing off site executive retreats and meetings
10/94 to 1/96 FIRST DATA CORPORATION, INC. Phoenix, AZ
EXECUTIVE ASSISTANT AND OFFICE MANAGER
*
Provided administrative support to Senior Executive Vice President
a" Electronic Funds Division
*
Provided office management for staff of 30 to include:
 *
Acting as liaison during executive absences
*
Maintaining monthly budget for office expenditures
*
Planning, coordinating and implementing company events and staff
meetings
*
Supervising and managing all areas of the corporate office
5/91-10/94 THE CHICAGO BOARD OF TRADE Chicago, IL
EXECUTIVE ASSISTANT
*
Provided administrative support to Vice President a" Planning,
Administration and Floor Operations
*
Acted as liaison during executive absences
*
Maintained monthly report of commodity trading floor operation
breaches
*
Developed and maintained floor operation staff reports for
Compliance, Disciplinary and Operations Committee
*
Planned, coordinated and participated in bi-monthly committee
meetings
*
Planned and coordinate congressional and senate visits to the
Chicago Board of Trade
*
Assisted with the coordination of presidential visit to the Chicago
Board of Trade, including interaction and security
5/89-5/91 THE QUAKER OATS COMPANY Chicago, IL
EXECUTIVE ASSISTANT a" INTERNATIONAL DIVISION
*
Provided administrative support to Vice President a"Finance a"
International Division
*
Acted as liaison during executive absences
*
Coordinated all travel arrangements (domestic and international) for
Vice President and staff of ten
*
Managed the American Express Card Program, including reconciliation
of monthly statements
*
Planned eight offsite Finance Department meetings including
coordination of schedules for European and Latin America staff
EDUCATION
CERTIFICATE a" MEDICAL TERMINOLOGY, ALLIED MEDICAL SCHOOL, March
2010
OSHA RECORDKEEPING COURSE, October 2008 Atlanta, GA
OSHA STANDARDS COURSE, COLUMBIA SOUTHERN UNIVERSITY, April 2006
Columbia, SC
BACHELOR OF BUSINESS ADMINISTRATION AND BUSINESS MANAGEMENT, THE
UNIVERSITY OF PHOENIX,
May 1999 Phoenix, AZ