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BOARD BY-LAWS
ARTICLE I:
This Board will meet at the Heber Springs Community Center, once a month on
the third Monday of the month, unless otherwise specified due to holiday or
weather.
ARTICLE II:
SECTION I: Purpose
General Procedure:
A. One Parent from each squad will be elected to serve as the Committee
Rep. For that squad and will be the President of their parent committee.
B. The Program’s Executive Directors; CEO, CFO, and COO are ex-officio
members of the Board and serve without vote.
C. A President, Vice-President, Secretary, and Treasurer will be nominated
by the floor or acting Board member and voted on by ballot.
Board members are elected for a term of one year. No member may serve more
then a combined three years, with no two years holding the same office. The term
begins upon election and ends at the first meeting of the new year. The term of
membership remains in effect until the successor Board member is elected and
seated.
Each member has one vote. There is no proxy voting by or for another member.
Members are voted on by the floor and seated members.
SECTION I: Officers
A. President
B. Vice-President
C. Secretary
D. Treasurer
E. 4 Parent Representatives (one from each squad)
Election of Officers will be held at the first meeting of the current program year.
An officer serves until a replacement is duly elected
Vacancies among officers are filled by election of a majority vote and will be for
the unexpired portion of the one-year term of the original person elected.
SECTION V: Removal
Any officer, who fails to perform their duties as outlined in the By-Laws, can be
removed by a majority vote.
A. President
1. Presides at all meetings
2. Has an understanding of the By-Laws
3. Has an understanding of basic parliamentary procedures.
4. Extends every courtesy to the discussions of the motions.
5. Calls the meetings to order and formally closes them
6. Maintains orderly meetings where all receive an opportunity to be
heard but no one dominates the meetings or discussions
7. Signs the official minutes of the meetings
8. Calls Special meetings as needed and sees that appropriate notices
are sent to the secretary for distribution
9. Submits purposed agendas to the Executive Directors for approval
and additions
10. Votes in case of a tie
B. Vice President
1. Performs all the duties of the President when the President is
unable to perform any or all duties.
2. Presides in the Presidents absence
3. Assumes the office in the event of a resignation, termination, or
ineligibility.
C. The Secretary
1. Prepares and distributes minutes of all meetings
2. Reports up to date records of all matters and attendance
3. Maintains an up to date copy of the By-Laws
4. Assists in the distribution of notices
5. Submits purposed drafts of articles for the Newsletter to the Exec.
Directors
D. The Treasurer
1. Maintains and presents Financial reports, statements, and receipts
of board approved purchases
2. Reports On the state of the account
3. Proposes expenditures on behalf of the committees and Executive
Directors
4. Reviewing Budgets
E. Parent Representative
1. Represents the team as a whole at meetings
2. Votes on matters before the Board
3. Forms Squad Committees
4. Maintains Squad Committees and reports progress and needs to the
Board.
5. Acts as liaison between the Board and the individual Squads
SECTION I: Amendments