Absence & Attendance : step by step

By Rapture

Personnel Time Management Time Data Recording and Administration  Absences

Absence Catalog Group Personnel Sub areas for Attendances and Absences.

In this step, personnel areas and sub areas for attendance and absence types are grouped

Personnel Time Management Time Data Recording and Administration  Absences

Absence Catalog Define Absence Types

In this step, absence types for the different personnel Sub area groupings are defined. We can also
define the checks to be performed by the system when an absence data is entered

Personnel Time Management Time Data Recording and Administration  Absences

Absence Catalog Determine Entry Screens and Time Constraint Classes

Data entry screen number for an absence to determine which

screen (entry screen) is used to enter, display and maintain a record of this particular absence type is
maintained here

The time constraint class controls the system reaction if a new record in the Absences infotype (2001)
overlaps with existing time infotype records

Personnel Time Management Time Data Recording and Administration  Absences

Absence Catalog Absence Counting Define Counting Classes for the Period Work
Schedule

In this step, counting classes are defined for period work schedules, which are used to valuate
attendances and absences

Personnel Time Management Time Data Recording and Administration  Absences

Absence Catalog Absence Counting Rules for absence counting Group Employee
Subgroups for Time Quotas

In this step employee subgroups are grouped for time quota types.

Employee subgroups for which the same attendance and absence quota types are defined are
assigned to the same grouping for time quota types

Personnel Time Management Time Data Recording and Administration  Absences

Absence Catalog Absence Counting Rules for absence counting Group Personnel sub
areas for Time Quotas

In this step, personnel sub areas with regard to the permissibility of time quota types are grouped

Personnel sub areas for which the same attendance and absence quota types are defined are assigned
to the same grouping for time quota types

Personnel Time Management Time Data Recording and Administration  Absences

Absence Catalog Absence Counting Rules for absence counting Define Rounding rules
for counted absences
In this step, rounding rules for absence and attendance

Counting is customized.

Concrete numbers for the rounding rules are used and also can specify whether
Only values within the specified interval to be rounded or the interval to be rolled

The specified upper and lower limits to be included in the calculation

Personnel Time Management Data recording and AdministrationAbsencesAbsence

Catalog Absence Counting Rules for absence counting Define counting rules

In this step, rules are defined for counting attendances and absences.

The rules are used to determine the payroll days for an

Attendance or absence. The payroll days have been counted

Are used to control the deduction of quotas. They can be used in Payroll To valuate the absence.

A counting rule can comprise several individual sub-rules. The sub-rules Are numbered sequentially.
The system runs through the individual Sub-rules until it finds a rule that applies.

One can specify several conditions that must all be fulfilled for a rule to apply and also indicate that a
condition must be fulfilled by selecting The relevant field.

Personnel Time ManagementTime Data Recording and Administration Absences

Absence Catalog Absence Counting Assign counting rules to absence types

In this step, it is determined which rule for attendance or absence Counting should be used for each
attendance/absence type.

Depending on the entries made here, the attendance or absence is Counted using the respective
counting rules.

Personnel Time ManagementTime Data Recording and AdministrationManaging time

accounts using absence/attendance quotasTime quota typesDefine Absence quota types

In this step, valid absence quota types (entitlement totime off and leave types) for employee
subgroup and personnel Sub area groupings for time quota types are configured.

Personnel Time ManagementTime Data Recording and Administration Managing time

accounts using absence/attendance quotas Calculating Absence Entitlements Automatic
accrual of Time quotas Permit Generation of quotas in Time Evaluation.

Absence quotas generated using these methods can be changed online in The Absence Quotas
infotype (2006).

Personnel Time ManagementTime Data Recording and AdministrationManaging time

accounts using absence/attendance quotasCalculating Absence EntitlementsRules for
generating absence quotasSet Base Entitlements

In this step, rules are set for determining the total entitlement (base entitlement) to an absence quota
type. The base entitlement forms the basis for calculating the prorated leave or absence entitlement
for each accrual period. If the base entitlement is determined according to the employee's age or
seniority, a constant needbe entered expressed in days or hours.

Personnel Time ManagementTime Data Recording and AdministrationManaging time

accounts using absence/attendance quotasCalculating Absence EntitlementsDetermine
Validity and Deduction periods

In this step, validity and deduction periods are configured to be valid For an Absence Quotas infotype
record (2006) created by the system. This is done for every absence quota type
Deduction period

The deduction from and deduction to dates define the period in which the absence quota can be
reduced by an absence. It need not be identical to The validity period and can exceed it.

Validity period

Validity periods are specified only for absence quotas that are generated during time evaluation.
Fields for entering the validity period are therefore only available for absence quotas for which replace
or Increase has been selected to replace or increase in the Permit Generation of Quotas in Time
Evaluation step

Personnel Time ManagementTime Data Recording and Administration Managing time

accounts using absence/attendance quotas Calculating Absence Entitlements Define
generation rules for quota selection

In this step, rules are set for determining the total entitlement (base entitlement) to an absence quota
type. The base entitlement forms the basis for calculating the prorated leave or absence entitlement
for each accrual period.

If the base entitlement is determined according to the employee's age or seniority, a constant need to
be entered expressed in days or hours

Personnel Time Management Time Data Recording and Administration  Managing time
accounts using absence/attendance quotas Quota Deduction Using
Attendances/Absences Define Deduction Rules for Absence and Attendance Quotas

In this step, the rules according to which attendance and absences are to be deducted from the
attendance/absence quotas. Quota deduction does not depend on individualattendance/absence
types, but is determined by the Counting rule for attendance/absences that is assigned to an
attendance/absence type.

Personnel Time Management Time Data Recording and Administration  Managing time
accounts using absence/attendance quotas Quota Deduction Using
Attendances/Absences Assign deduction rules to counting rules

In this step, quota deduction rules are assigned to counting rules. All absences and attendance with
quota deduction that are counted using the selected counting rule are processed using these deduction
rules

Personnel Time ManagementTime Data Recording and Administration Managing time

accounts using absence/attendance quotas Time Quota Compensation  Define Time
Quota Compensation Methods
In this step you define the time quota compensation methods. These are subtypes of the Time Quota Compensation
infotype (0416). You specify the data that an administrator must enter in the infotype in order to record a
compensation. With time quota compensation, you can compensate entitlement to time off, in particular leave
entitlement, which is maintained in absence quotas

Personnel Time ManagementTime EvaluationTime Evaluation settings Set Personnel

Subarea Groupings for Time Recording