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-Sheet elements:

Name Box

Ribbon

Formula Bar

Row

Active cell Columns

Row: rows travel horizontally and are numbered. Column: columns travel vertically and are assigned letters. Cell: cells are the basic rectangular building blocks of a spreadsheet. They are assigned an address, generally referred to as a cell reference, according to their column and row (e.g. the cell in column B at row 3 is referenced as cell B3). Active cell: a cell in a spreadsheet that is available for data manipulation. In the previous picture of Microsoft Excel, you can see that the active cell is A1. When a cell is an active cell, it will differ in appearance from other cells such as having a bold border around it.

The active sheet

worksheets

When you open Excel, a new file is created called Book 1 (until you name it differently). It is called Book because it is a Workbook that is initially made up of three Worksheets
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Note: -The cell reference is the cell address and it appears in the name box for the selected or the active cell.

Range of cells

- Using Excel
y Selecting Cells

If you click on a cell with the mouse you will see its name appear on the left hand side of the formula bar the name box. As you click on different cells the name in the formula bar will change accordingly. Alternatively, you can select different cells in the worksheet using the arrow keys or the Enter and Backspace keys. You can select a range of cells by clicking on a single cell at one corner of the range then, with the mouse button held down, drag the selection so that it extends over the other cells. To select an entire row of cells you can click on the row number, and you can select columns by clicking on the appropriate letter. Finally, you can select the entire worksheet by clicking on the grey box against the letter A and number 1. y Entering Data

To enter data into a cell first select the cell. As you start to type you will notice that Buttons materialize in the formula bar and that the data appears simultaneously in the Formula bar and in the selected cell. Having typed the data for that cell you can then press the Enter key. The formula bar will then clear leaving only the cell reference displayed.

Saving Files

To save your file, either click the Office button and select Save, or click the save Button in the quick access toolbar. The first time you do this for a particular file you Will get a dialog box where you can supply a name for your workbook, and specify a Place in which to save it.

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Specify a name for the file in the File Name box, next you need to specify the location for the file. This can be any folder on your hard disk or network account. Initially, Excel will offer you the My Documents folder but you can change this by selecting a new drive or folder from the Save in menu. When you have entered a name, click the Save button to save it. y Autosum

The AutoSum button allows you to quickly insert the SUM function. It is located in two places on the ribbon: on the right end of the Home tab in the editing section, and on the far left of the Formula tab. select the cell where you want to put the total and then click on the AutoSum button. Excel will insert the SUM function and take a guess as to what cell range you d like to sum by listing the first and last cell in the sum, separated by a colon.

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- Another way to insert a function is to type the equals sign into a cell and begin to type the name of formula. So if we need to calculate the SUM total for the cells A1 through A5 we write the formula that way: = SUM (A1:A5)
The range of cells you need to calculate the sum for

Remember when you write the formula you must start with equal sign. And if you need to determine the highest number among group of cells you may use the MAX function = MAX (A1:A5) Or you may use the MIN Function to determine the lowest number = MIN (A1:A5)
y Formulas

You must always put the = sign before a formula, as this is how Excel recognizes what you are entering as a formula.

Ex: in column C we need to multiply the numbers in column A by the numbers in columns B So the formulas would be written this way:

1 2 3

A 10 5 3

B 5 7 9

C =A1*B1 =A2*B2 =A3*B3

50 35 27