Welcome to the UK!

First things First when you arrive in the UK

Welcome to the UK!

Agenda
Whats where on Ultimatix Overseas Deputation Onsite reporting steps FAQs

Bank account Opening a bank account Updating bank account details

Other important things to do

Useful Contacts

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Whats where on Ultimatix

Update in Global Net

Email ID Check your Allowance Update your Personal Details in Employee services >>HR Management Address & Telephone (Other Information Update-Overseas Details) Onsite Reporting Form (check your work list) Bank Account Details (Overseas Bank Details) Dependent Details Update NI Number

See Knowmax>MyHR >United Kingdom >> UK >> Expatriate Associates

Policies Deputation Manuals Inland Revenue Travel Documents
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Onsite Reporting Steps

Step 5
Clear the Notification

Step 4
Give your date of arrival in UK (not allocation start date or date of reporting to project), email ID & location

Step 3

Go to HR management >> TCS Employee Self Service >> Worklist and open the notification,

Step 2
Go to HR Management >> Launch HR management >> TCS Employee Self Service >> Other Information (Update - Overseas Details) Add in address & telephone number and submit.

Step 1

Log on to Ultimatix. If you do not have an employee number or password, contact Ultimatix helpdesk on ultimatix.helpdesk@tcs.com,

*After completing your reporting the notification goes to the Onsite BRM for approval. Post approval allow 24/ 48 hrs for this data to get reflected into Globalnet.
If Onsite Arrival form not found in worklist: Check status of your Overseas Deputation process through the link Ultimatix >> HR Management >> TCS Employee Self service >> Track My Workflows >> Item Type (Overseas Deputation) to see if any notification is pending with base branch Travel - Admin / FDFU Kindly send an email to the stakeholder to clear the notification <ADD REPORTING FORM> would flow into your work list once these notifications are cleared

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Opening a Bank Account

You can open an account in UK with either ICICI or HSBC Banks for allowance payments and claim reimbursements .

Option 1
Open your Bank Account (from India)

Option 2
To open a bank account

HSBC: Nishant Nair 0091 (0) 9845557402 nishantnair@hsbc.co.in ICICI : Arun Peter 0091 (0) 9833966608 arun.peter@icicibank.com

Download the HSBC bank account application form Ultimatix >> Knowmax >> Featured Links >> My HR >> United Kingdom >> UK & Ireland >> Expatriate Associates >> Assistance >> First Steps >> Account Opening.
Attach a copy of your work permit, your visa in your passport and the first page of the passport making sure the passport number and expiry date are clear Obtain a TCS cover letter which will be provided by the UK Helpdesk team uk.helpdesk@tcs.com

Branch FDFU/Travel will be able to advice any change in the bank contact details
It is advisable to open Bank Account from India when you have at least a week between your application date and travel date.

Approach the nearest HSBC Bank

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If you already opened your bank account in India

If you have already opened an HSBC bank account in India: Within your first week of arrival, you should receive an email from HSBC with your sort code, bank account number, other details and instructions Please follow the instructions in this email Visit the nearest HSBC branch and update your address, where the bank can send you your debit card and cheque book You donot need an address proof, but will need to carry your passport

HSBC would have sent an account opening pack for your NRI account to your India passport address.

If you have not finalised your accommodation, you can provide a colleagues home address

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Updating Bank Account Details in Ultimatix

Where

Logon to Ultimatix Go to HR Management >> TCS Employee Self Service >> Employee Information ( Direct Update ) >> Overseas Bank Details
Click on add new row and fill in the following details: Country : United Kingdom Bank Name : Your Bank Name Account Type : must be <CURRENT ACCOUNT> only. Account Number Enter only the account number. Do not enter sort code here. (Ensure that you do not enter any other characters or spaces in between) Sort Code :Enter 6 digit sort code Present Account : Yes Start Date : Date of opening Bank Account Please do not End Date your account .

You may choose to deposit your unused travellers cheques into your bank account

What

How

Click OK. Verify all details are correct on the next screen. If not, click on Back and correct the details. If all Details are correct, click Next Click Submit on next screen This complete the Bank Update process in Ultimatix

* Your UK allowance will not get processed until you have updated your overseas bank account details!
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Other Important Things To Do

You must apply for an NI number. To apply for an NI number, please send an email to sagila.majid@tcs.com with your full name as per passport, employee number, client site, contact number and full UK residence address, to where the form will be dispatched.
Procedure is available on Ultimatix >> Knowmax >> Featured Links >> My HR > United Kingdom >> UK & Ireland >> Expatriate Associates >> Expats Corner >> New Arrivals >> National Insurance Number. Please update the NI number in Ultimatix > HR Management > launch HR management >> TCS employee self service >> overseas identification details

National Insurance Number (NIN)

Inland Revenue

Please complete your Inland Revenue forms (P86 (arrival to UK) & Authority letter 64-8) provided in Ultimatix >> Knowmax >> My HR >> United Kingdom >> UK & Ireland >> Expatriate associates >> Expats corner >> New arrivals >> Regulatory Compliance >> Inland revenue and send to TCS, Finance Department (4th Floor), 18 Grosvenor Place, London SW1X 7HS
P85 Ultimatix >> Knowmax >> My HR >> United Kingdom >> UK & Ireland >> Expatriate associates >> Expats corner >> Return back to home country has to be submitted prior to leaving the UK

Please ensure your dependent details have been updated correctly in Ultimatix
Dependent Details

Ultimatix >> HR Management >> launch HR management >> TCS Employee Service >> Dependent Details
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Other Important Things To Do

Please register with your local GP/ NHS
National Health Service (NHS)

Find your local GP at : ww.nhsdirect.nhs.uk This must be done within the first month of arrival in the UK * You will require your residential address to complete activity
Your Mayfair Id is sent to your TCS email after 7 to 8 days of your arrival to UK

For authentication of your employment with TCS, the bank, NHS or NI office might ask for a Reference letter Please write to uk.helpdesk@tcs.com

Log on to <www.mayfairworldwide.com> using this ID & download the coverage document for self and family (spouse and children).
Mayfair Insurance Directly contact Mayfair for any queries relating to Claims. In case you do not receive the E Mail with insurance details within 15 days of your arrival to the UK, kindly contact uk.insurance@tcs.com. NHS registration and reference is mandatory to make any claims from Mayfair after the first month with TCS UK.

Please update your TCS email id In Global Net Email If you are primarily using a client mail ID, do ensure you regularly check your TCS email or webmail for any important communication

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HMRC Requirements Ongoing formality while in UK

HMRC (Her Majesty Revenues & Customs) (Ultimatix > Global Net > Allowance > Agreement Details) Rent update Council Tax Electricity Gas Water Travel Expenses Initial One time settling expenses
Audit of personal accommodation & travel expenses incurred by TCS associates in UK on work permit. Needs to be updated by each and every expat employee in the UK, irrespective of grade or when you moved to the UK

Complete on a monthly / regular basis and send copies of rent, council tax and utility bills to UK Finance
Non submission of details to HMRC will result in reduction of dispensation and an increase in the expatriate payroll tax/cost. Concerns or queries: uk.finance@tcs.com

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Where to find
Ultimatix KNOWMAX MyHR United Kingdom UK & Ireland Expatriate Associates

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Useful Contacts Helpline numbers

Key Contacts
HR Helpline (policy & allowance queries , WP extensions, claims processing ) Admin Help Desk (reference letters, bank applications, conference call card, business card)
Travel Desk (Tickets, Insurance, Visa Enquiries, Business Travel & Relocations)

Contact Details
ukhr.helpline@tcs.com 0808 234 6486 uk.helpdesk@tcs.com 020 72458040 / 8001
uk.travel@tcs.com 020 7245 8003 / 8004 uk.finance@tcs.com

Finance (60 and Tax forms for Expats)

Infrastructure Services Employee Assistance Program (AXA PPP) (Round the clock confidential professional counselling)

uk.idm@tcs.com

0800 10 22 10

Check out the Helpline Facilities available for all employees from UK&I at the following link:
Knowmax-> MyHR-> UK&I-> Expatriate Associates-> Cultural Orientation and Employee Assistance > Employee Assistance

Check for the ISU HR Officer for your Account at the following link:
Knowmax-> MyHR-> UK&I-> Expatriate Associates-> Cultural Orientation and Employee Assistance > ISU HR Owners

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Thank you! Hope you have a successful assignment in the UK!

30 November 2009