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Go to View>Toolbars to activate the desired toolbars. The most commonly used toolbars are Standard and Formatting.
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Essential Shortcuts
Using these shortcuts will maximize your speed and efficiency. The mouse is a great tool for pointing at objects on the screen but it can be overused. Avoid the mouse when youre trying to select cells or ranges that are not currently visible on the screen. There is no need to memorize every shortcut in Excel, only the ones that will be used frequently. These are the absolute essentials and should become automatic. CTRL + Scroll Wheel Zoom In/Out CTRL + Arrow keys SHIFT + Arrow keys CTRL + SHIFT + Arrows CTRL + C CTRL + V CTRL + Z Jump to the end of a range Select a range of cells Jump and select to the end of a range Copy Paste Undo
Call 646-325-9094
Call 646-325-9094
F2
(Avoid double-clicking to edit a cell. Also avoid the small formula bar to make changes. Pressing F2 will expose a cells contents and allow you to edit it)
ENTER key
(Too often, people forget to press ENTER after entering data. This causes problems.)
ESC key
Abort
(If a formula becomes corrupted while editing use this to ABORT so the changes arent saved. Also use this to exit a menu. When in doubt, push ESC!)
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Call 646-325-9094
ALT + E + S + F
Pastes only formulas
ALT + E + S + V
Pastes only values
ALT + E + S + T
Pastes only formats
ALT + E + S + E
Transpose
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ALT + E + A + A
Clears everything from a cell (values AND formats)
ALT + E + A + F
Clears everything from a cell (values AND formats)
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The formulas in column C will display their relative counterparts two spaces left, and two spaces down
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Notice that cell C6 is selected. By pressing F2 we can expose the contents of the cell. It also highlights the referenced cell with a matching color. We can always use this color coding to see where each reference is pointing.
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row 3 is frozen
The formulas in column C will always display the contents of cell A3, no matter where they are copied.
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Call 646-325-9094
Notice how the formulas all refer to row 1 regardless of where they are copied. (Also notice how the columns still change relatively).
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The formulas in column D will compute the addition in the relative cells. In this case, 2 cells to the left + 1 cell to the left.
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Notice the color coding. This can be used when youre trying to see where each reference is pointing.
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Tilde Key
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Using functions
Excel allows functions to be written within formulas. For example, to get a sum for several consecutive cells, we could write: =A1+A2+A3+A4+A5 But its much easier to use the SUM function: =SUM(A1:A5) Of course the range is highlighted and color coded In this case, we wrote when we push F2 =SUM(B2:B9) into cell D4
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In the edit mode we can also drag the edges of the range with the mouse to change it. Just This applies to all references in edit mode.
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The IF function
The IF function allows us to specify a condition and determine what to do whether the condition is true or false. =IF(logical test,value if true,value if false)
The condition What to return if the condition is true What to return if the condition is false
In this case we entered pasted the following formula into the cells in column C:
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The VLOOKUP
Sometimes a condition has so many possible If outcomes, its beyond the scope of linking several IFs together. Using VLOOKUP gives us the power to find a match in a table containing a virtually unlimited number of outcomes. Furthermore, the VLOOKUP (a vertical lookup) can pull data from any column of a table as long as we provide it with the right search information. =vlookup(lookup value,table array,column #,range lookup)
Trying to find a match to this value In the leftmost column of this table range In this column (where the leftmost column is # 1) Can be TRUE or FALSE. If youre looking for a perfect match, ALWAYS write FALSE). Careful! If you omit this argument it defaults to TRUE.
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The VLOOKUP
Now we can match the account number to a trader name to populate a new column of trader names. Notice that we froze the table range as absolute.
In this case were looking for MJ3939 in the table above and returning the result in the 2nd column. Of course this will work for each line as we copy the formula down.
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Row Fields
Data
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Setting up a chart
To avoid confusion while setting up a chart, simply think about what the different series are going to be and where that data is located. A series is a list values within a certain category that will be charted.
To set up a simply bar chart with one series, first go to Insert>Chart and select a vertical bar chart. Go to the series tab. Add a series. Click the buttons and simply select the ranges on the page that represent the name, values, and x axis labels. labels
name values
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Charts (cont).
Perhaps we want each column to represent a different series so that we have three discreet lines in the chart. In case we can simply select the entire data range and select columns in the data range tab. This only works when the data is arranged in this convenient fashion. Usually its not, so we use the Series tab.
series names
x axis labels
values
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Charts (cont).
If the series are arranged in group as shown below, the amount of series can be manipulated by simply dragging the range markers with the mouse.
Finally, we can right-click the areas of the chart to improve its aesthetic qualities by changing the formats.