Courthouse Retrieval System Presents:

5 Tips

on How to Mine Gold From Public Records!

341 Troy Circle Knoxville, TN 37919 Toll free 800.374.7488 w w w . c r s d a t a . c o m

Table of Contents

How to Turn Public Records Into Valuable Information

I. Research. Research. Research.
a. Property Research b.Property Reports

II. Property Evaluation Know the Real Value

a. Assessors Value b. Market Value c. Appraised Value d. Insured Value e. Sellers Value

III. Know How Your Property Compares to Others.

a. Average Cost per Square Foot b. Housing Price Index c. Average Sales Price/Tax Appraisal

IV. Maps Take a Quick Look Around the Neighborhood.

a. GIS Maps b.Tax/Raster Maps c. Topographical Maps d. Bing Maps

V. MarketingTime to Sell Your Investment? Heres How!

a. Powerful Prospecting Data b.Targeted Leads

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1.

Research. Research. Research.

Be Sure to Have Current and Accurate Real Estate Information!

Property research begins with our informative property report. Here is a sample of the property report taken from the CRS Real Estate PowerTool. You can use the property report to view detailed information about the subject property thats gathered from the county courthouse tax assessment records, sales deeds, and mortgage deeds. You can use this data to find such things as:
Recorded Property Owner, Sales and Deed History Extra Features including: square footage, construction type, improvements etc. Parcel ID, Building Characteristics Subdivision Profile

Report continued next page COPYRIGHT 2009 COURTHOUSE RETRIEVAL SYSTEM. ALL RIGHTS RESERVED. Call (865)584.8017. Information deemed reliable but not guaranteed.

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Research. Research. Research. continued

COPYRIGHT 2009 COURTHOUSE RETRIEVAL SYSTEM. ALL RIGHTS RESERVED. Call (865)584.8017. Information deemed reliable but not guaranteed.

Call Van at 1-800-374-7488 ext 164 to schedule a FREE no-obligation demo

2.

Property Evaluation Know the Real Value

5 Different Types of Values of a Property

Properties can be valued from many different perspectives. The PowerTool gives you key data on the major valuation methods, which allows you to accurately estimate a propertys value.

a. ASSESSORS VALUE: A value placed on a property for the purpose of taxes.

This value is historically 10 to 20 percent below market value,* although in todays market has approximated the accurate price in several areas.

b. MARKET VALUE: The true value of a property. This value is what a willing and
able buyer would offer to a willing and able seller.

c. APPRAISED VALUE: One persons opinion of the value of a particular property justified
by comparable sales* or cost approach**. Can be considered a non-biased opinion.

d. INSURED VALUE: The value an insurance company places on the property. This value
does not take into consideration the value of the land, only the amount of money it would take to remove debris and rebuild the improvement structure in the event of a total loss.

e. SELLERS VALUE: What the owner(s)/seller(s) consider their property to be worth.

*According to the Uniform Standards of Professional Appraisal Practice, comparable sales are to be within the last 12 months for urban areas and 36 months for rural areas. All sales are filed within the local courthouse. **This approach considers the cost it would take to build the improvement structure including materials, labor and land, minus any depreciation. Companies such as Marshall and Swift sell cost handbooks that can be used for this approach.

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3. Know How Your Property Compares to Others

Comparables allow you to see a side-by-side comparison of your subject property to similar properties that have recently sold in the area. With the PowerTool you can easily filter properties by multiple selections to determine an accurate market price. The CRS PowerTool allows you to easily compare property values, including properties that were For Sale by Owner and are, therefore, not available in an MLS (Multiple Listing Service) database.

COPYRIGHT 2009 COURTHOUSE RETRIEVAL SYSTEM. ALL RIGHTS RESERVED. Call (865)584.8017. Information deemed reliable but not guaranteed.

Call Van at 1-800-374-7488 ext 164 to schedule a FREE no-obligation demo

Know How Your Property Compares to Others

Look at Your Investment From Different Angles
The Comparative Market Analysis, pictured below, displays three price estimates for the subject property based upon the Average Cost per Square Foot (of the comparable properties), the US governments House Price Index, and the Average Sales Price/Tax Appraisal Ratio of the comps. Each of these calculations is described below.
arative Market Analysis
Average Cost per Square Foot (3 Comparables) Estimated Market Price Base On Average Cost per Square Foot House Price Index Average Sales Price/Tax Appraisal Ratio $70.13 /sq ft

Comp

$148,255 $177,696 $153,990

Average Cost per Square Foot

This estimated market price is calculated by multiplying the square feet of the subject property by the average cost per square foot of the comparables to derive the market estimate, as follows:
Estimated market price = average cost per square foot of comps x square feet of subject property Average Cost per Square Foot Square Feet Estimated Market Price (Comparables) (Subject) (Subject Property) $70.13 2114 sf $148,255

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Know How Your Property Compares to Others

House Price Index
This estimated market price is derived by multiplying the most recent sales price of the subject property by the Federal Governments House Price Index (HPI). The Office of Federal Housing Enterprise Oversight (OFHEO) estimates and publishes a set of very accurate quarterly House Price Indices (HPI) that show the rate of house price inflation or deflation. These values are calculated using actual home price data obtained when residential mortgages are purchased on the secondary mortgage market by the government agencies Freddie Mac or Fannie Mae. The HPI that CRS used in this calculation is based on average house price growth for the geographic area in which the subject property is located. Calculations for the subject property follow:
Estimated market price = last sale price of subject x HPI (price change rate since the last sale date for subject propertys area) Sale Year Sale Price HPI Estimated Market Price (See NOTE) (in Sale Year) (from Sale Year) (Subject Property) 2005 $169,300 4.959% $177,696

continued

NOTE: HPI are available starting 6 months after the property is sold. Therefore, if the property was sold less than 6 months prior to the current date, the most recent previous sales price for the property is used for the second Estimated Market Price. CRS will not inflate the price by the HPI until the next HPI is published. Moreover, if the property was last sold for less than $1000, then the previous sale is also used in this calculation.

Ratio
This estimated market price is derived from the ratio of the most recent sales price to the tax assessors appraisal for each comparable property. In some areas, for example, the tax assessor may appraise a home for a value that is consistently 80% of the market price (and, vice versa: the market price is consistently 125% higher than the appraisal value). That ratio can be applied to the most recent tax assessor appraisal of the subject property to derive another estimated market price, as follows:
Estimated market price = average sales/tax appraisal of comps x last appraisal of subject property Average Tax Appraisal Average Sales Price Average Sales/Tax Appraisal Last Appraisal Estimated Market Price (Comparables) (Comparables) (Comparables) (Subject Property) (Subject Property) $150,100 $129,526 87.00% $177,000 $153,990

* Properties where the sales price to tax appraisal ratio is less than 50% or greater than 150% have been excluded from these calculations.

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4.

Maps
Take a Quick Look Around the Neighborhood.

Use the PowerTools mapping functionality to learn almost everything you need to know about a property. Quickly measure a parcels acreage, road frontage, and boundaries. Our Bing maps allow you to actually view the property from your desk! Look at all angles and see if the property is promising. Even peek around the neighborhood. Go ahead Be nosey!!

GIS Maps
We provide you direct access to the GIS maps that were previously available only at the county courthouse. GIS maps are powerful interactive maps that allow you to add and remove layers or information as well as measure distance and acreage.

Tax/Raster Map
Some county courthouses currently provide paper tax maps instead of GIS maps. Raster maps are scanned images of these large paper maps that the PowerTool displays as PDF files in Adobe Reader. Each map includes many parcels. When you click on Property Map, the PowerTool displays the county map that includes the parcel of your subject property. In some cases, the parcel you are interested in may be partially displayed in two or more maps of adjacent areas in the county. Seamless Maps combine all of the raster maps in a county so that you can view every parcel available in the county, even those that cross the paper raster map boundaries.

Topographical Map
The topographic map displayed is provided by the U.S. Geological Survey (USGS). The map is a digital raster graphic (DRG), a scanned image of a standard series topographical map. You may use this map to see if there are any topographic concerns about the property you wish to list or sell. For example, the map would indicate if the property has a significant drop-off in the backyard.

Bing Map
Here you will see Microsofts up-to-date map detail and imagery from Bing combined with county GIS data and sales transactions to give you more robust mapping features.

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Types of Maps
GIS Map

Scanned/Raster Map
Box on right gives option to look at seamless map helpful if the parcel is near the edge of a map or overlaps two or more maps.

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Types of Maps continued

Seamless Map

BING Map

Call Van at 1-800-374-7488 ext 164 to schedule a FREE no-obligation demo

5.

Marketing
Time To Sell Your Investment? Heres How!

Powerful Prospecting Data

The PowerTool also serves as an outstanding marketing tool that can put hundreds of leads at your fingertips. Whether you call it farming, x-dating or prospecting, you can easily find the customers you are looking for. In addition you can generate and export mailing labels using Excel, Acrobat and more right from our site. CRS PowerTool uses a simple 1-2-3 method for prospecting that guides you through the process to target relevant leads tailored for you.

Targeted Leads
What if you could find dozens of targeted leads every day? Use the PowerTool, to locate those who just bought a home or recently refinanced, vacant land owners, out-of-state owners, commercial business owners, and many others specifying by zip code, street, or map number. Export your results to Excel for further analysis. Go after reverse mortgages, FHA streamline refinances, high rate lenders, adjusting ARM loans and more. Its simple and easy to use. Use your selection from mortgage research to create an export list and you can generate and export mailing labels right from our site. Prospect all records in your list or easily select a specific number of records to export. Its simple and easy to use. Learn about all the ways we can help you grow your business and give you a competitive edge!

Next Steps
Join us in a 20 minute webinar that will show you hands-on solutions that are not only easy to use, but also quite affordable. Call Van at 800-374-7488 ext. 164 to schedule your demo today!