PANIPAT REFINERY PPPP

PANIPAT REFINERY

SPECIAL CONDITIONS OF CONTRACT

SPECIAL CONDITIONS OF CONTRACT

1.0 1.1 GENERAL: Special Conditions of Contract shall be read in conjunction with General Conditions of Contract, Technical Specifications of work, drawings & any other document forming part of this contract wherever required so. Notwithstanding the sub division of the documents into these separated sections and volumes every part of each shall be deemed to be supplementary to and complementary of every other part and shall be read with and not the contract so far as it may be practicable to do so. Where any portion of the General Conditions of Contract is repugnant to or at variance with any provisions of the Special Conditions of Contract, then unless a different intention appears, provisions of the Special Conditions of Contract shall be deemed to override the provisions of the General Conditions of Contract and shall to the extent of such repugnancy or variations prevail. Wherever it is mentioned in the specifications that the contractor shall perform certain work and provide certain facilities, it is understood that the contractor shall do so at his own cost. The material, design and workmanship shall satisfy the relevant Indian/International Standards, the job specifications contained herein and codes referred to. Where the job specifications stipulate requirement in addition to those contained in the Standard Codes and Specifications, these additional requirements shall also be satisfied. In the absence of any Standard/ Specification/Code of practice for detailed specifications covering any part of the work covered in this tender, the instructions/directions of the Engineer-in-Charge will be binding on the contractor. TIME SCHEDULE: The time schedule is given separately. strictly as per the time schedule. The works shall be executed

1.2

1.3

1.4

1.5

2.0 2.1

The work shall be executed strictly as per the schedule given in the tender document. The period of construction includes the time required for mobilisation, testing, rectifications, if any, re-testing and completion in all respects to the entire satisfaction of the Engineer-in-Charge. Monthly/ Weekly construction programme will be drawn up with the contractor based on availability of the work fronts and keeping in view the target set in the time schedule. The contractor shall scrupulously adhere to these schedules by deploying adequate personnel and construction tools and tackles.

In all matters concerning the extent of target set out in the weekly and monthly programmes and degree of achievement, the decision of the Engineer-in-Charge will be final and binding. The contractor shall maintain a hindrance/progress register, which shall indicate any stoppage of work for any reason. 3.0 3.1 WATER, POWER & COMPRESSED AIR: Water Supply: Owner may supply to the contractor, on chargeable basis as per clause no. 3.3.1 of S.C.C., at the owners source of supply nearest to work site as available at one point within the premises of the refinery. 3.2 Compressed Air: Compressed Air for pneumatic testing etc. may be supplied on chargeable basis as per clause no. 3.3.1 of S.C.C., by the owner at the available points. 3.3 Power Supply: Owner may supply power to the contractor from the nearest substation at one point. The owner will ensure power availability to the best, but for any unavoidable interruption of power supply, contractor should have standby arrangement of his own. The contractor shall dismantle at his own cost the temporary cabling etc. after completion of the job. 3.3.1 A lumpsum recovery of 2% (Two percent) of the executed value for all type of work towards power, water & air consumed during execution of work. 3.3.2 Contractor shall ensure that power, water, air supply is used exclusively for the work only. If any time it is found that contractor is misusing/wasting the utilities because of any reason, a lumpsum fine of Rs.1000/- per occasion shall be imposed by the Engineer-in-Charge and shall be recovered from his running bill. 4.0 4.1 SCOPE OF SUPPLY: To be supplied by the owner: Subject to the provisions of Clause 3.1.5.0 and in partial modifications of Sub Clause (ii) 3.1.5.0 of General Conditions of Contract, Owner may issue the following materials as stated below and the same shall be free of cost from Panipat Refinery main Stores unless otherwise specified in the contractors scope of supply, subject to the availability at store. Portland cement, MS or HYD Bars/Structural Steel/Plates/ Pipes & Piping materials. 4.1.1 Further such issue shall be subject to the following conditions:
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i)

Necessary indents will have to be raised by the Contractor as per procedure laid down by the Engineer-in-Charge from time to time, as required for incorporation in permanent works. Materials will be issued only for permanent works and not for making templates, other temporary works, enabling works etc. and the same shall not be taken into account for purpose of material reconciliation. The contractor shall bear all other costs including the lifting, carting from issue points to work site/Contractors Stores, Custody and Handling etc. and return of surplus/serviceable materials to Owners stores to be designated by the Engineer-in-Charge and all expenditure will be made by the Contractor. All reinforcement bars shall be issued in available lengths/shapes and no claims for extra payment on account of issue of non standard lengths/shapes will be entertained. Reinforcement bars shall be issued on weighment basis as per the normal stores practice. For the purpose of billing and accounting only linear measurement will be taken and weight will be calculated as per the IS Co-efficient. The difference in unit weight as per IS and actual as issued, if any shall be to the Contractors account and contractor shall quote the rates for corresponding item to take care of such difference. Cement, as received from the Manufacturer/Stockists will be issued to the Contractor. The theoretical weight of each bag of cement for issue purpose will be considered as 50 Kgs. bag. Any type of cement and in any container as received from Manufacturer/Stockists shall be issued to the contractor, no claim whatsoever shall be entertained on this account.

ii)

iii)

iv)

v)

4.1.2 CEMENT: The permissible variation between cement actually used on the job and theoretical consumption shall be 3% (Three percent). i) If the actual consumption is more than 3% of the theoretical consumption, then recovery @ Rs.3020/- Per MT or the market rate whichever is higher for the quantity of the cement beyond the limit of 3% of theoretical consumption shall be effected from the Contractors bill (s) any other dues of his to the owner. If the actual consumption is less than 3% of the theoretical consumption then recovery @ Rs.3020/- Per MT or the market rate whichever is higher shall be affected from the Contractors bill (s) or any other dues of him to the owner, provided that the quality of the work has been found acceptable by the Engineer-in-Charge.

ii)

4.1.2.1

Unused quantity of cement shall be returned by the Contractor to the Owners stores in good condition. The contractor shall get full credit for the same. In case, the contractor fails to do so then recovery for such quantity of cement not returned by him @ Rs.6040/- Per MT or the market rate whichever is higher shall be effected from his bill (s) or any other dues of him to the owner. The contractor shall maintain good stores for storing the cement issued to him. The flooring of the storage house, the clearances of cement bags from the sidewalls etc. shall be as per the instructions of the Engineer-in-Charge. The cement stores shall be open for supervision and verification by the Engineer-in-Charge or his authorised representative by any time when the Engineer-in-Charge feels the need to do so. The empty cement bags shall be Contractors property and will not be taken back. However, a token amount of Rs.2/- only per bag shall be recovered from his bill towards empty cement bags charges, for the total number of bags used for the work. Reinforcement Bags (HYD Bags/MS Bars): The scrap allowance for steel bars issued by the owner shall be 3% (2% accountable (scrap) + wastage % non accountable) of the actual consumption as incorporated in the works.

4.1.2.2

4.1.2.3

4.1.2.4

4.1.3.

4.1.3.1

All steel bars/structural steel of length above 2M except M.S. Plates shall be considered as serviceable materials provided the materials is in good and acceptable condition. Steel bars in length less than 2M shall be treated as scrap. For non-accounting of MS or Tor Steel materials or Structural Steel drawn by the contractor over and above the permissible limits, contractor shall be charged penal rate as under: i) For non return of scrap : Rs.20000/- Per MT. Or double the Market rate whichever is higher ii) For non return of Serviceable : Rs.40000/- Per MT or double the materials. Market rate whichever is higher.

4.1.3.2

4.1.3.3

All unused/scrap steel reinforcement bars shall be the property of the owner and shall be returned by the contractor category wise at his own cost to the owners stores. In case, the contractor fails to do so then recovery for such quantity of steel not returned by the contractor shall be effected from his bill (s) or from any other dues of his to the owner at rates indicated above. Contractor shall make his own arrangements for weighing the off cuts to be returned to the owners stores.

4.1.4. 4.1.4.1

Steel Plates: Scrap & Excess Materials: The contractor will prepare the plate cutting diagram in such a way that minimum scrap is generated, also the cut plates should be used at a proper place to reduce the scrap. The cutting plate diagram shall be got approved by the Engineer-in-Charge.

4.1.4.2

Serviceable Materials: a) i) ii) b) Plates. Both sides are greater than 1M. If any side is less than 1M but greater than 0.5M and the total area by equal or greater than 2M2. Piping

All pipes measuring 2M and above in length shall be treated as serviceable materials provided they are in good and acceptable condition. Pipe in less than 2M length shall be treated as scrap. 4.1.4.3 The contractor shall submit, every month or alongwith R/A bill which ever is earlier, an account for all the materials issued to him by the owner in the proforma prescribed for this purpose by the Engineer-inCharge. The contractor shall ensure that the wastage of steel plates, and pipes issued to him by the owner for the work shall be within the percentage given below at the theoretical consumption. Steel plates. Scrap (inclusive of non-recoverable wastage). Wastage (non-recoverable wastage) Pipes & Tubes Scrap (inclusive of non-recoverable wastage). Wastage (non-recoverable wastage) : 3.50% (Three & half percent ). : 0.5% (Half percent). : 5% (Five percent). : 0.5% (Half percent).

a) i) ii) b) i) ii)

All off cuts/scrap and unused plates, and piping etc. shall be the property of the owner and shall be returned by the contractor to the owners stores at site at his own cost. In case, the contractor fails to do so then the recovery for such quantities not returned by the contractor shall be effected from the contractors bill (s) or from any other dues of the contractor to the owner at rates indicated above.
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5.0

SUBMISSION OF TENDER: Tender dully filled in by the tenderer as per the Clause-5.0 of General Instructions to the Tenderers of General Conditions of Contract should invariably be submitted alongwith the earnest money as stipulated in the Notice Inviting Tender failing which the tender shall be rejected.

5.1 5.2

Owner reserves the right to reject any or all of the tender without assigning any reason thereof. All covering letters, informations, specifications, experience details, construction equipment details etc. shall be submitted alongwith the tender. SITE ORGANISATION: The tenderer shall indicate in his offer the site organisation and the list of construction equipment to be deployed for the work.

6.0

7.0

ACCEPTANCE OF TENDER: The owner reserves the right to accept or reject any tender in part or full without assigning any reason whatsoever. The owner also reserves the right not to accept the lowest rates quoted by the tenderers.

8.0

VALIDITY OF OFFER: Tender submitted by the tenderers shall remain valid for the acceptance for the period of Four months from the date of opening of tender. The tenderer shall not be entitled during the said period of 4 months, without the consent in writing of the owner to revoke or cancel his tender or to vary the tender given or any term thereof. In case, of tenderer revoking or cancelling his tender or varying any terms in regard thereof without the consent of the owner in writing, the owner shall forfeit the earnest money paid by him alongwith the tender.

9.0

INFORMATION REQUIRED: The following details are required to be submitted alongwith the tender:

i)

Details of similar jobs executed in the last two years in the proforma given in this documents with the names, phone no., fax no. and postal addresses of the clients. Income Tax Clearance & Sales Tax Clearance Certificates. Provident Fund Code Number Certificate. Power of Attorney in the name of person who has signed the tender documents Partnership Deed in the case of Partnership Firm.
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ii) iii) iv) v)

10.0 10.1

SCHEDULE OF RATES: All the items of work mentioned in the schedule of rates and covered by the contract shall be carried out as per the drawing, specifications and under direction of the Engineer-in-Charge including all labour, materials, tools & tackles, plants, testing if any, with Contractors testing appliances etc. required to complete the job. CORRECTIONS AND ALTERATIONS : In continuation to provisions of clause 5.13 General Instruction to the Tenderers of GCC, it may be noted that Tenderers are required to fill in the tender document with due care so as to avoid any cutting/corrections/ alternations in the entries made in the tender papers. In case any corrections are required, the original writing shall be neatly cut/penned through and re-written nearby. No overwriting or erasure of original writing by use of White Correcting Fluid or otherwise is permitted. In case any erasure using White Correcting Fluid is found, the tender shall be liable to be rejected. Excessive correction in schedule of rates is also liable for rejection.

10.2

10.3

ABNORMAL RATES: The contractor is expected to quote rate for each item after careful analysis of costs involved for the performance of the complete item consisting all specifications and conditions of the contract. If it is noticed that the rates quoted by the tenderer for any items are unusually high or unusually low it will be sufficient cause for rejection of the tender unless the owner is convinced about the reasonableness of the rates on scrutiny of the analysis for such rate to be furnished by the tenderer on demand. Notwithstanding anything there is stated, the rates once accepted by the owner shall be final and shall not be subject to any claim either on account of unworkability of rates on any other ground whatsoever.

10.4 11.0 11.1

Bidders are requested to quote their best prices considering the fact that price negotiations, if required, may be held with lowest tenderer only. STIPULATIONS & DEVIATIONS TO TENDER CLAUSES: No deviations whatsoever shall be acceptable, untill, unless specified in the tender in the following provisions contained in General Conditions of Contract/Special Conditions of Contract & the tenderer taking exceptions/deviations to these provisions shall be liable for rejection. a) Security Deposit (Clause 2.1.0.0 of GCC). b) Price reduction due to delay (Clause 4.4.0.0 of GCC). c) Defect Liability Period and Latent Defects (Clause 5.4.0.0 of GCC). d) Termination (Clause 7.0.0.0 of GCC). e) Split of work (Clause 5.9, of General Instructions to the Tenderers). f) Arbitration (Clause 9.0.0.0 of GCC).
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11.2

Tenderers are advised to submit the quotations strictly based on the terms and conditions and specifications contained in the tender documents and not to stipulate any deviations. However, in case of technical specifications, if it becomes unavoidable, deviations should be stipulated with reference to the clause number and para and page number of the tender documents. SETTLEMENT OF DISPUTES BETWEEN GOVT. DEPTT/PUBLIC SECTOR UNDERTAKING: In the event of any disputes or differences between the parties hereto, such dispute or difference shall be resolved amicably by mutual consultation or through the good offices of empowered agencies of the Govt. If such resolution is not possible, then the unresolved disputes or differences shall be referred to the arbitration of an Arbitrator to be nominated by the Secretary, Deptt. of Legal Affairs (Law Secretary) in terms of the Office Memorandum No.55/3/1/75 CF dtd.19.12.75 issued by the Cabinet Secretariat (Deptt. of Cabinet Affairs) as modified from time to time. The Arbitration Act 1940 (10 of 1940) shall not be applicable to the Arbitrator under this clause. The award of the Arbitrator shall be binding upon the parties to the dispute or differences, provided, however any party aggrieved by such award may make a further reference for setting aside or revision of the award to the Law Secretary whose decision shall be binding on the parties finally and conclusively. The contractor shall be solely responsible for strictly following all the labour laws and regulations, which are in force from time to time and the owner shall not be party to any default of the contractor in this regard. The Engineer-in-Charge reserves the right to stop any servant or labour employed by the contractor from entering the said construction area, if the Engineer-in-Charge feels that the said person is an undesirable element and is likely to create mischief. In exercising this right, the Engineer-in-Charge will not be required to assign any reason and the contractor shall take such decision of the Engineer-in-Charge as final and binding on him. All the areas where the existing grading is disturbed in the course of work by the contractor shall be made good by him to the full satisfaction of the Engineer-in-Charge. In case of any dispute regarding the mode of measurement, the method as stipulated in IS:1200 of 1964 shall be adopted.

12.0

13.0

SPECIFIC INSTRUCTIONS TO THE TENDERER: In partial modifications of the para 7.0 of the General Conditions of Contract/ General Instructions to the tenderers in the General Conditions of Contract, the time shall be reckoned from the date of issue of Fax of Acceptance or as defined in the completion schedule of tender document.

14.0 14.1

ROUNDING OFF THE PAYMENT: All payment/receipts in respect of this contract shall be rounded off to the nearest rupee. For example amount less than 50 paise shall be ignored and amount of 50 paise or more shall be rounded off to the next higher rupee. SALES TAX: The works contract is subject to sales tax under the Haryana Sales Tax Act. The quoted price should include the Sales Tax payable under the Act and no reimbursement whatsoever will be made by the owner on this. Sales Tax on works contract & job works, if applicable, including Sales tax on the transfer of property in goods under a works contract shall be payable by the contractor exclusively and no reimbursement shall be made by owner on their account. Payments shall be subject to deduction of Sales Tax at source, as applicable. INCOME TAX: Income Tax deduction will be made from all payments made to the contractor as per the rules and regulations in force in accordance with the Income Tax Act prevailing from time to time. The tax deduction certificate shall be issued at the end of financial year.

15.0 15.1

15.2

15.3 16.0

17.0 17.1

LABOUR LAWS: The contractor shall observe all the laws and the other statutes, fire & safety and security regulations of the Corporation enforced or may be enforced from time to time. The Contractor shall secure compliance of all the statutory provisions prescribed under various Labour Laws, Acts, enactment applicable to him/them, like Contract Labour Laws/Acts, enactment applicable to him/them, Contract Labour (Regulations & Abolition) Act 1970, Factories Act, 1948 as amended from time to time, Punjab Factories Rules, 1952 (as applicable to Punjab & Haryana), Employees Provident Fund & Miscellaneous provisions Act, 1952, Payment of Wages Act, 1936, Minimum Wages Act. 1948, Payment of Bonus Act, 1965, Workmans
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17.2

Compensation Act 1923, Industrial Establishment Holidays Act etc. and such other Acts or Laws, regulations passed/amended by the Central, State, municipal and local Govt. Agency or authority including the leaves and medical Rules and observe statutory obligations. Any failure on the part of Contractor to adhere to such statutory obligations shall be dealt with as per provision of Laws/Acts/Enactment/Statutes and or Contract. 17.3 The Contractor shall not pay his work force less than the minimum wages as notified by the Govt. For the nature of jobs to be done by his workers in this area and shall also liable to pay at such rates in case of any increase in minimum wages during the contractual period. The Contractor shall make payment of wages to the contract labour engaged by him between 1st & 7th of each month from the Centralised Wage Payment counters in the presence of Engineer-in-Charge. The Contractor shall maintain properly all the records, registers and accounts books as they relate to compliance of statutory provision and furnish the reports/ returns and relevant information to the Government authorities/officials prescribed under the various Labour Laws, Acts and shall produce the same as and when required on demand by the Govt. Authorities and officials and by the concerned Engineer-in-Charge/any other authorized personnel of the Corporation. Contractors shall maintain the register of workmen (irrespective of the number of persons) Employed by Contractor in Form No.XII and register of wage cum muster role in Form No. XVIII as prescribed in the Contract Labour Regulations and Abolition) Act, 1970. The Contractor shall maintain registers and records under Contract Labour (Regulation & Abolition) Act, 1970 as per the following list. a) b) c) d) e) f) g) h) i) j) k) l) 17.8 Register of workmen in Form No.XIII. Employment card for each worker in Form No. XIV. Service Certificate on termination of employment in Form No. XV. Muster Roll in Form XVI. Register of wages in Form No. XVII. Register of wages cum Muster Roll in Form No.XVIII, Wage slip to each workmen in Form No. XIX. Register of deductions for damage or loss in Form No. XX. Register of fines in Form No.XXI. Register of Advances in Form No.XXII. Register of Overtime in Form no. XXIII. Display abstract of CLRA Act, 1970.

17.4

17.5

17.6

17.7

The Contractor shall send a half yearly return in Form No. XXIV in duplicate (one copy to the Licensing Officer and another to the management). The Contractor shall have to produce Labour License from Labour Department from the Office of the Assistant Labour Commissioner (Central), Faridabad, before the commencement of the work.
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17.9

17.10 The Contractor shall engage adequate number of work force of various relevant categories for smooth running of contract. The Contractor shall bear all the expenses of whatsoever towards engagement of such work force 17.11 The Contractor shall maintain a register showing Name, Fathers Name, Designation, Date of birth and address of the persons engaged along with photographs of such person and shall produce the same for inspection on demand by the concerned authority (ies). 17.12 Every Contractor shall give a declaration Form No.1 and list of persons engaged by him/them on Refinerys job in Form No.11 on the commencement of job. 17.13 A statement in Form No.III verified by the concerned Engineer-in-Charge shall have to be enclosed with the Contractors monthly bills. 17.14 The Contractor shall submit only one bill in a month. The bill must be accompanied by photocopies of requisite challan towards submission of P.F. Contribution and a copy of wage register showing that payment of wages not less than minimum wages have been made to the Contractors worker up to the last month i.e. prior to the month in which the bill is being submitted failing which the bill shall not be processed by Finance Department. 17.15 The contractor shall be required to submit a photocopy of challans towards submission of PF contribution and a copy of wage register to the H.R. Department. 17.16 The staff of the contractor shall be liable for search on entry/exit of Refinery Premises. The Contractor shall issue Identity Card bearing photographs of the Worker as per the Rules of the Corporation. 17.17 If the Corporation is not satisfied with the conduct etc. of any of the staff, the Contractor shall have to replace the person concerned as per advice of appropriate authority. 17.18 Contractor shall not permit his staffs who is not on duty to be present in the precincts. 17.19 The Contractor shall secure compliance under the Employees Provident Fund & Miscellaneous Provisions Act, 1952 under his/their P.F. Code. In case the Contractor does not have an independent code then a P.F. Sub code shall be allotted by the Corporation to the Contractor for securing compliance under the said Act. 17.20 The Contractor shall send the following forms to the P.F. Authorities. a) Form No.2 - Declaration/Nomination form for P.F. b) Form No.9 Declaration Form. c) Form No.11 Declaration/Nomination Form for pension Schemes.
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d) Monthly statement of contribution with triplicate copies of the challan. e) Form No.13 shall be required to be filled in case employees shifting from one Contractor to another. 17.21 The Contractor shall abide by all the rules and follow the system/procedure framed by the Corporation for securing compliance of various provisions of the statutory labour Acts applicable to the Corporation. 17.22 The Contractor shall obtain insurance coverage in respect of workmen towards compensation as admissible under Workmens Compensation Act, 1923 upon disablement of workman. 17.23 The Contractor shall bear full and exclusive liability for the payment of all taxes viz. Sales Tax, Income Tax, Weight & measures etc. Now or hereafter imposed, increased or revised or modified from time to time. 17.24 In the event of any claim arising due to breach of any of these laws, Rules and Regulations relating to the above subject, the Contractor would be personally liable for such breaches, violation or contravention of provisions of the above laws, rules, Codes etc. And in case of his failure to make payment, if the Corporation is required to pay, the Contractor will identify the Corporation against all such claims. 17.25 Note: No labour below 18 years of age Contractor. 18.0 NO SMOKING: The contractor shall instruct his personnel/employees NOT TO SMOKE except at the prescribed smoking booths as provided by the Panipat Refinery. The contractor shall be responsible for all defaults of his workers in this regard and Engineer-in-Charge/Site Engineer reserves the right to TERMINATE the work of the contractor and forfeit any or all the amounts, which may be due to him. 19.0 19.1 SAFETY, FIRE & SECURITY REGULATIONS: Operational Area: Refinery is an operational area, therefore, contractor and his employees shall observe all fire & safety regulations of the Refinery and shall so organise his work as not to interfere with the running of the Refinery in any manner whatsoever. Before starting any work, contractor shall apply one day ahead for fire & safety permit for excavation, electrical, gas/arc welding and cutting work to Engineer-inCharge of work/works who in turn will arrange for such permits. The contractor shall make all the precautions given in the permit before starting of the work to the full satisfaction of the Engineer-in-Charge. On account of operational problem it is possible that the clearance and permit may get delayed for which the contractor shall not ask for the idle labour for that work and no such claim will be entertained by the
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shall be employed by the

owner. All equipment such as fire extinguishers, the hoses and nozzles required for such precautions can be had from the Panipat Refinerys Fire Station and shall be returned after completion of the work/works in working conditions, to the full satisfaction of the Fire & Safety Officer. In case any damage, to the fire equipment, the contractor shall bear the cost of such damage in full and will be recovered from his bills. Contractor shall require to obtain no due certificate from F&S deptt. 19.2 The complete job is to be carried out within the running units of Panipat Refinery. The contractor shall take all necessary safety precautions and obtain required certificates/fire permits/safety/work permits etc. from the competent authority before carrying out any hot works during the execution of the entire works covered by this tender. Safety barricade wherever necessary are to be put up at his own cost. Contractors employees shall abide by the Fire & Safety rules and regulations of the Refinery since the job is to be done in the operational area. The contractor shall ensure smooth construction activities/hot works may be suspended temporarily as per the instruction of the Engineer-in-Charge/Site Engineer. Any extra claim for whatsoever reasons for such suspension of the work will not be entertained. The contractor shall make his own arrangements of Gate Pass with photo for his employees as prescribed and instructed by the Security Deptt. i.e. CISF Panipat Refinery at his own cost, each gate pass has to be endorsed by the Security Officer of the Refinery before the pass be used by any employees. In case of termination of the service of any of his employee during the contractual period, the contractor shall have to return the Gate Pass issued to the employee to the Security Deptt. At the end of the project all the gate passes endorsed by the Security Deptt. for use of the contractors employees shall have to be returned. For any damage done by the contractors employees to the existing facilities of the Refinery, the contractor shall be solely responsible to make good as per the Instruction of the Engineer-in-Charge or full satisfaction of the Panipat Refinery, Panipat. For any hazardous/overhead work contractor has to arrange necessary Safety Belt for his workman at his own cost. The contractor is to produce the royalty clearance certificate if applicable, from the concerned authority before the final bill payment is made.

19.3

19.4

19.5

19.6 19.7

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20.0

PENALTY FOR NOT FOLLOWING THE SAFETY RULES: Contractors employees and their supervisor shall follow all safety rules and regulations laid down by the owner from time to time. On any occasion, if, it is noticed by the Engineer-In-Charge/Safety Officer that contractors employees/supervisors are not wearing the safety helmet, safety belt or any other safety equipment, Rs.100/- per occasion per person shall be fined on the contractor and such amount shall be recovered from his running bill or other dues.

21.0

SUE MOTO REDUCTION: Any sue moto reduction after opening the price bid shall make the tender liable for rejection.

22.0

DISCOUNTS & REBATES: The tenderer should quote their item rates after considering all the discounts & rebates. However, if it is essential to give discounts / rebates on overall basis or in some item, it should be mentioned clearly at the end of the SOR of the tender, in bold letters. The discounts / rebates given on overall basis / particular item should be worked out and total quote amount should be shown clearly.

23.0

LIFTING TOOLS AND TACKLES: All the lifting tools and tackles shall be tested by the contractor with his own equipment and manpower. The test shall be witnessed by the Inspector and only the lifting tools and tackles approved by the Engineer-in-Charge shall be used for construction purposes.

24.0

WELDERS QUALIFICATIONS: For the welding work in contractors scope of work and for the various type of welding works of construction, repair etc. only tested welder as approved by the Inspection Engineer or Engineer-in-Charge (after a test) shall be engaged. Only qualified welders are accepted for testing. Each welder must satisfy the job requirements in welding work or applicable code/standard. The welder may be allowed to work in other jobs of similar nature. The Inspection Engineer/Engineer-inCharge has the power to disqualify any welder at any time without assigning any reasons whatsoever and this shall be binding on the contractor.

24.1

Welder qualification certificate issued to the welder shall be valid for one year subject to further renewal by Inspection/Engineer-in-Charge. In case, welder is found to be idle for a continuous period of 3 months or more, he may be asked by the Inspection Section/Engineer-inCharge for re-appearance of welder qualification test.

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Before conducting welder test, the welder shall produce his past experience details and if found suitable, he may be considered for qualification test A welder shall be qualified only for the material and position and other conditions under which he performs the test. However, he may be allowed to work on other position also as permitted in the codes / standard. Contractor shall supply the As Build Drawing document and related NDT clearance certificate alongwith site inspection register immediately after completion of the job. All Plates/Pipes required for welders test shall be supplied by the owner free of cost. However, all test, i.e. chemicals, tensile, bend, fracture tests and radiography etc. as required for such qualifications shall be carried out by the contractor at his own cost to the full satisfaction of Inspection Engineer/ Engineer-in-Charge. 25.0 RADIOGRAPHY: All radiography jobs should be as per enclosed procedure for radiation works approved by Inspection Deptt. 26.0 SCAFFOLDING WORKS: Erection of scaffolding should be done as per GCC Clause 10.4.0.0A typical sketch of independent scaffold is enclosed for better understand. A few dos & donts on the subject is also enclosed. 26.1 For Electrical jobs the contractor shall have the Electrical Licence etc. from the concerned Authorities as per statutory regulations for carrying out the job. If the tenderer withdraws his/their offer after opening of the tender and/or fails to accept the work order/letter of acceptance then his/their earnest money deposit will be forfeited and he/they will be debared from issue of tender in future. On account of exigencies, if the tenderer is asked to extend the validity of offer, the same should be with out any deviation of terms & conditions and change in prices. However, if the tenderer deviation from the terms & conditions and change of prices while extending the validity of offer, the offer shall be liable for rejection. UNDERTAKING: I/We have read the Special Conditions of Contract & General Conditions of Contract and agree to abide by all terms and conditions of same.

26.2

26.3

1.0 1.1

16

1.2

I/We hereby state that nobody of my/our organisation is/are a relative of any Director of Indian Oil Corporation Ltd. and also further state that no Director/Member of Indian Oil Corporation Ltd. is/are a Director/Partner of my/our company / organisation/ partnership/ proprietary concern in any way.

Signature of Tenderer

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