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YLE Starters, Movers, Flyers 2010

CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS EXAMINATION INSTRUCTIONS


This booklet contains step-by-step instructions on the conduct of the YLE examinations. You means the centre and/or the Centre Exams Manager on behalf of the centre or any supervisor or invigilator you delegate these tasks to. As required in your Centre Agreement, you are responsible for and must ensure these and any other related instructions from Cambridge ESOL are followed. You must have a copy of this document available in each exam room holding a YLE exam. For the Speaking examination, they must be available to the supervisor in the administration area.

Examination sequence
The Listening paper must always be taken before the Reading and Writing paper. There is no exception to this examination sequence. All the test papers can be taken on the same day, or over a period of up to ve days. If the papers are taken on the same day, there must be a break of at least 10 minutes between them. Candidates may take any paper only once in a session. This applies to every component.

Examination materials checklist


The examination materials have been checked by the Centre Exams Manager or the supervisor on receipt. Ensure that you have been given everything you need to run your examination today. Paper Listening test Provided by Cambridge ESOL One CD per 30 candidates at each venue along with the appropriate question papers and CD player Provided by candidates Pens or soft pencils (B or HB), erasers, coloured pencils (black, blue, brown, green, grey, orange, pink, purple, red, yellow) Centres should have spare coloured pencils available Pens or soft pencils (B or HB), erasers No materials required

Reading and Writing test Speaking test

Question papers Entry forms and mark sheets

All components must be taken. Candidates who fail to attend part or all of the test will not receive an Award and should be marked absent. The only exception to this rule would occur if a project had been set up by prior agreement with Cambridge ESOL.

CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010

Attendance registers and room plans


The supervisor or invigilator must complete an attendance register and room plan during the relevant paper. The room plan must indicate the position of each candidate by candidate number, the direction in which candidates are facing, and the distance between the rows of candidates and between the candidates in each row. The room plan must also indicate the number and base position of invigilators. For Listening tests, the room plans must also indicate the position of playback equipment and speakers, and of any pillars or other features which might aect acoustics. If a candidate is not shown on the attendance register, add his or her name to it. Special Arrangements candidates should be identied as such on the attendance register. Attendance registers can be printed from ESOLCOMMS in advance of a test, or Centre Exams Managers can create their own. Centre Exams Managers should pay particular attention to the spelling of candidates names on all documentation to ensure that no mistakes are made. In the event that an error is found after the relevant documentation has been despatched to Cambridge ESOL, the Centre Exams Manager should contact the YLE Administrator as soon as the error has been discovered. Cambridge ESOL will correct the name and, where relevant, will despatch an amended Award.

Authorised and unauthorised materials


You must ensure that candidates do not have on their desks any materials or books that may help them during the exam. These items and other items, such as bags, coats, etc. must be placed in a designated area away from their desks.

Leaving the room


A candidate may temporarily leave and return to the examination room at any time (except during the nal 10 minutes) under appropriate supervision (e.g. accompanied by a member of sta and including before-and-after search of toilets). Tell the candidate to turn their question paper and answer sheet face down on his or her desk. Ensure that the papers remain untouched until the candidate returns and resumes work. Remind the candidate that examination conditions remain in force during the time he or she is out of the examination room.

Malpractice
You must report anything unusual, such as suspicious behaviour of any candidates during the examination, to the supervisor or Centre Exams Manager. The candidate can be allowed to continue (at the supervisors discretion) but a Malpractice form must be completed and signed by the Centre Exams Manager. Advise candidates that anyone who does not comply with the regulations may be disqualied. If any candidate does not comply, a Malpractice form must be completed and submitted to Cambridge ESOL using the contact details on the form. If appropriate, this should be accompanied by a Special Consideration form.

Late arrivals
Late arrivals for Listening cannot be admitted once the test has started. Late arrivals may be admitted at the supervisors discretion if no other candidate has permanently left the room. They must be given the same instructions as other candidates and be allowed the full time for completion of the paper. On the candidates question paper and answer sheet(s), indicate the point reached at the time when the paper was due to nish, with particular care being taken if questions have not been answered in sequence. If a candidate is late for a good reason (e.g. sudden illness or transport diculties) and Cambridge ESOL is satised that there has been no breach of examination security, all the work completed by the candidate will be accepted. If a candidate is late because of negligence or oversight (e.g. oversleeping or misreading the timetable) and Cambridge ESOL is satised that there has been no breach of examination security, the work completed within the scheduled examination times will be accepted. A Late Arrival form should be completed and signed by the Centre Exams Manager.

Special Circumstances
Temporary disability or diculties which aect performance must be reported on a Special Consideration form, signed by the Centre Exams Manager and submitted no later than two weeks after the day of the exam. You must take into consideration whether adverse circumstances aect all the candidates in the room, a range of candidates in an area, or a single candidate.

CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010

Emergencies
If there is an emergency, such as a re alarm or bomb alert, follow the instructions below: Evacuate the examination room following the instructions given by the appropriate authority. Ensure that all the question papers are left in the examination room. Ensure that candidates are supervised as closely as possible whilst they are out of the examination room to prevent collusion. After candidates have returned to the examination room and before the paper is resumed, indicate on each candidates work where the interruption occurred. Be alert to the possibility of disturbance having been caused in the room during the candidates absence. Note the time and length of the interruption. Allow candidates the full working time for the paper. If there is only a small number of candidates, consider taking the candidates, together with question papers and answer material, to another place to complete the examination. A report must be sent immediately to Cambridge ESOL, using the Special Consideration form.

Safeguarding the welfare of children and young people


Supervisors and invigilators are responsible for safeguarding the welfare of children and young people they come into contact with during the examination.

INSTRUCTIONS FOR RUNNING YLE STARTERS, MOVERS AND FLYERS EXAMS


Ensure there are enough invigilators to administer the examinations. In the case of a sole invigilator, you must ensure they have a means of summoning assistance. Ensure that candidates can easily nd the exams room, by using direction signs or a suitable alternative. Display the current version of the A2 YLE Notice to candidates inside the examination room on the day of the test. Ensure there is a clock in working order in each examination room, visible to all candidates (alternatively watches can be synchronised or other provision made to ensure all candidates have access to the same time). Ensure there is a board or ipchart visible to all candidates showing the following information: centre number, the name of the examination, and the component about to be taken. For the Reading and Writing test, the start time and nish time will then be entered as candidates start the examination. Remove from the examination room, or cover completely, all helpful material, such as posters or notices in English. You must ensure that candidates are seated 1.25m apart. Candidate numbers must be clearly and securely displayed on each desk for the duration of the exam. Ensure candidates are aware that an examination is in progress from the time they enter the room until they leave the room. Bags, luggage, coats, large pencil cases, etc., must be placed in the designated area and not near or under candidates desks. Remind candidates that, under examination regulations, only essential conversation is permitted. Remind candidates that anyone who does not comply with the instructions given may be disqualied.

CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010

YLE STARTERS, MOVERS AND FLYERS: LISTENING TEST


The test is divided into sections, and is complete in itself with all necessary pauses and instructions to candidates recorded on the CD. Once the Listening test has started, it cannot be interrupted except in an emergency. All answers are written on the question papers (there are no separate answer sheets). Starters approximately 20 minutes Movers approximately 25 minutes Flyers approximately 25 minutes

Preparation before the test


Provide a suitably quiet room with good acoustics for candidates. Check that the reference number on the question paper matches the reference number on the test CDs.

Starting the test


Just before the Listening test begins, take the candidates through the following points (the candidates rst or other common language may be used as appropriate). Tell candidates to disable any alarms and to switch o mobile phones and other electronic devices. These must be handed to the supervisor to be kept in the designated place. Any candidates wearing a watch with an audible alarm must be instructed to turn the volume o before the examination starts. Ensure that phones or other electronic devices are not left in vibrate mode. This could interfere with the playback equipment. Tell them which paper they are taking, how long it will take, and how many questions there are. Tell them that they will hear each part twice. Check that they have the necessary pens or pencils. Give out the tests and help them to ll in the information on the front of the paper. Tell them not to turn the page and start until told to do so. Tell them that talking is not allowed and that they must not look at what anyone else is doing, but concentrate on their own work. Ask them if they have any questions, and tell them that once the test begins, you cannot help them with test content in any way, including answering any further questions about the rubric. During the Listening test be attentive and remain in the position from which you have the best view of all candidates. Do not move around the room unless it is absolutely essential, as this can be distracting to candidates and may aect their ability to hear the recording.

Concluding the test


At the end of the Listening test you will hear on the CD: That is the end of the Starters/Movers/Flyers Listening test. These words are followed by some music. While the music is playing, tell candidates to put down their pens or pencils immediately. Tell candidates to check they have written their name, centre and candidate number on the question paper. Collect all question papers before candidates leave the room. Candidates must remain seated while you collect the papers. Collate them in candidate number order, ensuring that they correspond to the relevant attendance register. Sort materials to be returned to Cambridge ESOL and materials to be destroyed securely (see materials packing checklist for details of what to return). You must then seal the script return envelope immediately so it is ready to be delivered to the person responsible for keeping it in a safe place and despatching it. Ax the bar code label. If your Centre Exams Manager wishes to double check that materials are packed correctly, seal the materials in a separate envelope of suitable size in the presence of a witness. You must then provide two signatures across the seal and return the envelope to the Centre Exams Manager. 4
CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010

YLE STARTERS, MOVERS AND FLYERS: READING AND WRITING TEST


Starters 20 minutes Movers 30 minutes Flyers 40 minutes

Starting the test


At the beginning of the Reading and Writing test, repeat the warnings about unauthorised materials, mobile phones and electronic devices. Remind them of the rules of behaviour and take them through the following points (the candidates rst or other common language may be used as appropriate). Tell candidates to disable any alarms and to switch o mobile phones and other electronic devices. These must be handed to the supervisor to be kept in the designated place. Any candidates wearing a watch with an audible alarm should be instructed to turn the volume o before the examination starts. Tell them which paper they are taking, how long it will take, and how many questions there are. Tell them that they will hear each part twice. Check that they have the necessary pens or pencils. Give out the tests and help them to ll in the information on the front of the paper. Tell them not to turn the page and start until told to do so. Tell them that talking is not allowed and that they must not look at what anyone else is doing, but concentrate on their own work. Ask them if they have any questions, and tell them that once the test begins, you cannot help them with test content in any way, including answering any further questions about the rubric.

Invigilating the test


During the Reading and Writing test be vigilant at all times, regularly patrol the room and be alert to the possible use of any camera. Candidates who nish more than 10 minutes before the end of the time allotted for the Reading and Writing test may leave the room at the supervisors discretion. You must collect question papers before early nishers leave the room. This must not cause disturbance to candidates still working. The candidates departure must not cause disturbance to candidates still working, and they must not be re-admitted. The supervisor must ensure candidates do not take any question papers, or other information relating to the examination, from the examination room.

Concluding the test


Five minutes before the end of the paper, tell candidates that there are 5 minutes remaining. At the end of the test, tell candidates to put their pencils down immediately. Tell candidates to check they have written their name, centre and candidate number on the question paper. Collect all question papers before candidates leave the room. Candidates must remain seated while you collect the papers. Collate them in candidate number order, ensuring that they correspond to the relevant attendance register. Sort materials to be returned to Cambridge ESOL and materials to be destroyed securely (see materials packing checklist for details of what to return). You must then seal the script return envelope immediately so it is ready to be delivered to the person responsible for keeping it in a safe place and despatching it. Ax the bar code label. If your Centre Exams Manager wishes to double check that materials are packed correctly, seal the materials in a separate envelope of suitable size in the presence of a witness. You must then provide two signatures across the seal and return the envelope to the Centre Exams Manager.
CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010

YLE STARTERS, MOVERS AND FLYERS: SPEAKING TEST


The YLE Speaking test consists of a face-to-face interaction between one Oral Examiner and one candidate. The Oral Examiner must both conduct the YLE Speaking test and assess the candidates performance.

Suggested duration for the Speaking test


Average time per test Starters Movers Flyers 4 + 1 minute turnaround = 5 6 + 1 minute turnaround = 7 8 + 1 minute turnaround = 9 Maximum number of candidates per session 22 15 12

Please note that these are only recommended times, and that examiners should conduct the YLE Speaking tests at the childs pace. The recommended duration above may therefore need adjustment to suit circumstances. A turnaround time of 1 minute has been allowed between candidates, and the examiner should use this time to complete the mark sheet. We recommend that Speaking test sessions are timetabled to last a maximum of 2 hours with at least a 30-minute break between sessions. In addition, centres are advised to ensure that waiting areas are quiet, of an appropriate size and adequately marshalled. We recommend that children waiting to take their Speaking test have something to occupy them during this time. A video or other suitable activity could be arranged so that they do not become restless. Sessions should start on time.

Venue requirements
Ensure the examination room is equipped with a suitably sized table and chairs (see diagram). It is not recommended that hotel bedrooms be used to hold Young Learners Speaking tests. Wherever possible, YLE tests should be held in rooms with interior glass windows or doors, taking care that the test material is not visible to any waiting candidate. Remember that tests must not be held simultaneously in a shared room. There should be a visible clock within each exam room.

Room layout for the Speaking test

Test room
Candidate or Candidate

Examiner

Usher

Candidate sitting on chair waiting to go into test room

Waiting room
Candidates

Candidates

CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010

Supervisors must:
Check the Speaking test arrangements in consultation with the Centre Exams Manager. Check details such as candidate name and number are correctly lled in on the Speaking test mark sheets. Ensure that the Speaking test mark sheets are given to the Oral Examiners as candidates are brought into the examination room (or as a set at the beginning of a session). Supervisors may wish to give these mark sheets to ushers to pass to the Oral Examiner. Instruct candidates to disable any alarms and to switch o their mobile phones and other electronic devices. Tell candidates to leave their belongings in the designated area. Maintain an orderly and quiet atmosphere throughout the session in the waiting area and near the test room. Ensure that ushers carry out their duties as outlined below.

Oral Examiners must:


Be punctual and observe the Speaking test times set out. Ensure their mobile phones are switched o. Let the supervisor or Centre Exams Manager know if any of the candidates on the list is known to them in any capacity and ensure that arrangements are made for the candidate to be examined by another Oral Examiner. Look after mark sheets once handed to them by ushers or supervisors. Ensure that Speaking test packs, which are condential, are handled securely. Use all sets in the Speaking test pack as evenly as possible. Return Speaking test packs to the Centre Exams Manager after each test. Fill in their UCLES ID, the set of materials used and the candidates score on the mark sheets. Enter the marks in the correct section of the mark sheet, e.g. in the Movers section for a Movers Speaking test, and not in the Flyers section. Hand over mark sheets to the Centre Exams Manager/supervisor for collation at the end of each 2-hour examining session.

Ushers must:
Ensure that each child knows what to expect in the test room, and is not anxious about taking the test. Tell each child the name of the Oral Examiner and assure them that he or she is very nice and friendly. Take Speaking test mark sheets to the Oral Examiner if instructed to do so by the supervisor. Escort each child to a chair outside the test room, accompany them into the test room at the appropriate time and introduce them to the examiner, in English, before leaving. Ensure that those candidates who have been examined are kept separate from those awaiting examination (segregation should be attempted for as long as candidates are on examination premises). Ensure that candidates who have taken the test must not be allowed to re-enter the waiting room.

CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010

Handling of mark sheets


The Oral Examiners are responsible for handing over the mark sheets to the supervisor or the Centre Exams Manager and will follow the steps below: arrange the mark sheets in candidate number order including any for absent candidates seal the mark sheets in the envelope provided, also enclosing the attendance register sign across the seal. Where there is more than one session of the same level at a centre, the mark sheets must be collated and sealed in separate A4 envelopes after every session and stored securely. After the nal session the Centre Exams Manager will need to input speaking marks into YLE ESOLCOMMS.

Materials packing checklist


What to pack after the examination Listening test Include used question paper booklets, room plan, attendance register, entry form and mark sheets for each level in the script return envelope. Return unused question papers to Cambridge ESOL in a separate envelope within the same consignment. Either return CDs to Cambridge ESOL in a separate envelope within the same consignment or give them to the Centre Exams Manager for secure destruction. Reading and Writing test Include used and unused question paper booklets, room plan and attendance register in the script return envelope. Include entry forms and mark sheets. Include mark sheets and attendance register in the script return envelope. Can be included either with the Listening test papers or the Reading and Writing test papers.

Speaking test

Packs of Speaking test materials and Instructions to Oral Examiners should be retained by the Centre Exams Manager, not the Oral Examiner. The Centre Exams Manager must arrange the delivery of the Speaking test packs to Oral Examiners prior to any test session. After the tests have taken place, the Centre Exams Manager must collect the Speaking test packs and store them securely. If Centre Exams Managers wish to double check that materials are packed correctly, seal the materials in a separate envelope of suitable size in the presence of a witness. You must then provide two signatures across the seal and return the envelope to the Centre Exams Manager. Special Consideration, Malpractice and Late Arrival forms must not be enclosed with candidates answer materials, but sent separately to the Scheduled Processing Unit (Special Circumstances).

Materials for candidates who arrive late


The question paper and answer sheet(s) must be included in the return envelope in sequence with the other candidates work. The Centre Exams Manager must send the completed Late Arrival form to Cambridge ESOL as directed on the form, accompanied by a Special Consideration form if appropriate.

Materials for candidates with Special Arrangements


If a candidate has had administrative Special Arrangements only, there is no change to standard procedure. If a candidate has had modied materials, follow the procedure below: put the candidates answers for each paper in a separate marked envelope insert the envelope in candidate number order in the correct script packet mark the outside of each script packet Candidate with Special Arrangements despatch the script packets (and any other materials, such as Instructions to Supervisors booklets and CDs) to Cambridge ESOL in the usual way. If the candidate answers need transcribing, please refer to The recording of answers section in the Appendix of the Handbook.
UCLES 2009 EMC/6019/9Y08 NOT FOR RESALE

*4749115063*
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CAMBRIDGE ESOL EXAMINATIONS CAMBRIDGE YOUNG LEARNERS ENGLISH TESTS (YLE) EXAMINATION INSTRUCTIONS 2010