BUDGET PROPOSAL UNDER THE SCHEME OF PG SCHOLARSHIP DURING THE FINANCIAL YEAR- 2009-2010 Name & Address of the

Institute/University Dept. /College :

Name & designation of the Head of Institute/University Dept./College (Please mention Ph. No. and Fax Nos. etc.)

Name of the authority in whose name Cheques/Drafts to be issued :

Name and address of the Bank with its Code No. where the GIA is to be deposited :

1. Information on the approved PG courses run by the Institute : (give the details as in annexure I)

2. Details of the GPAT scholars: No. of scholars on roll during 2009-10.(2nd Yr.) : No. of scholars admitted during 2009-10.(1st Yr.) : Total No. of scholars : (please enclose list of all scholars Batch-year wise) (give the details as in annexure II) 3. Scholarship amount : Sl.No. Batch year wise 2008-09 2009-10 2010-11 Total (T1) No. of Scholars (A) Months (B) @ Rs. Per month (C) Amount(in Rs.) (A*B*C)

1. 2. 3.

4. Contingency:

S. No. 1. 2. 3.

Batch year wise 2008-09 2009-10 2010-11

No. of Scholars (A)

Year (B)

@ Rs. Per year

Amount (in Rs.) (A*B*C)

Total (T2) 5. Library Grant (Journals /Books etc.) (No. of approved courses @ Rs.10,000/-)

Total (T3)

6. Staff salary, if any. Total (T4) (Only in case of the institutions which have the approval in the matter from MHRD/AICTE- please enclose the necessary sanction orders to this effect). 7. Previous years Unspent Balance : Total (T5) Total (T6)

8. Total amount of interest earned, if any: 10. Total Net Grant required during 2009 -10: Total T9 = ( T1+T2+T3+T4) ( T5+T6 )

It is certified that the grant-in-aid sanctioned by the council during the previous financial year has been fully utilized for the purpose for which the same was sanctioned and the original Utilization Certificate (s) for the same have already been submitted to AICTE. An additional attested copy of the same is enclosed (the standard format of UC is given at annexure III).

Signature (Name and designation of the Head of Institute /University Deptt./ College) with Seal

Annexure I INFORMATION ON PG COURSES APPROVED BY AICTE S. No Name course of PG Name of the AICTE approval No. of Seats approved Department letter No. with GENERAL SPONSORED SC/ST date (enclose a (Others) copy of AICTE approval)

1.

2.

3.

Enclose copy (ies) of the AICTE approval letter(s).

Annexure-II DETAILS OF STUDENTS ADMITTED THROUGH GPAT i) S.No. 1st year students admitted during 2010-11 Name of the student Name of the Department(s) specialization GPAT percentile /year Category of Year of admission Admission (Gen./SC/ST) with date

ii) S.No.

2nd year students of 2009-10 batch-year wise. Name of the student Name of the Department(s) specialization GPAT percentile /year Category of Year of admission Admission (Gen./SC/ST) with date

Note: Claims should be submitted only in respect of scholarships for the AICTE approved courses only. No scholarship will be reimbursed/ paid to the sponsored category candidates even if admitted with valid GPAT score. 4

Annexure III
FORMAT FOR UTILIZATION CERTIFICATE UNDER THE SCHEME OF PG SCHOLARSHIPGRANT (FINANCIAL YEAR 200. 200) AICTE File No. : Name of the Institute : Year commencing from S.No. 1. 2. Letter No. and date Amount Sanctioned Certified that out of Rs.. of grant-inaid sanctioned during the year . in favour of vide. Letter No. .. given in the margin and a sum Rs on account of unspent balance of the previous year, a sum of Rs.. has been utilized for the purpose of ... for which it was sanctioned and that the balance of Rs remaining un utilized at the end of the year has been surrendered to the All India Council for Technical Education (Vide Letter No.. dated)/ will be adjusted towards the Grant-in-aid payable during the next year.

to ..

Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been duly fulfilled/ are being fulfilled and that I have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned. Kinds of checks exercised: 1. 2.
2.Signature (Name and designation of the Head of the Institute) with seal 3. Verification& Audit by Chartered Accountant with Membership No. & full postal address.

FORMAT FOR STATEMENT OF EXPENDITURE UNDER THE SCHEME OF PG EDUCATION & RESEARCH (FINANCIAL YEAR 200. - 200) AICTE File No. : Name of the Institution: Year commencing from

to ..

RECEIPTS
Opening Balance (as on ) Grant-in-aid released by AICTE Tuition fee collected from students (in case salary released by AICTE) Bank Interest earned (if any) Income from any other sources TOTAL

AMOUNT (IN RS.)

PAYMENTS Scholarship to students (Enclose details as per Annexure A) Contingency to students Library Books

AMOUNT (IN RS.)

Salary (if any) (Enclose details as per Annexure B) Closing Balance (as on TOTAL

Certified that I have satisfied myself that the conditions on which the grants-in-aid was sanctioned have been duly fulfilled/ are being fulfilled and that I have exercised the following checks to see that the money was actually utilized for the purpose for which it was sanctioned. Kinds of checks exercised: 1. 2. 3. 4.

Signature & Name of the Finance Officer / Registrar of the institute with seal

Signature (Name and designation

of the Head of the Institute) with seal:

Verified /Audited by Chartered Accountant

Annexure A
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Details of Scholarships disbursed under PG Education & Research Scheme

AICTE File No. : Name of the Institution : Year commencing from

to ..

S. Name of the No. Department(s) & specialization

Name of the Student

Period of Scholarship Paid

Amount

Total: Signature & Name of the Finance Officer / Registrar of the institute with seal Signature (Name and designation
of the Head of the Institute) with seal:

Verified /Audited by Chartered Accountant

Annexure B
Details of Expenditure under head Salary under PG Education & Research Scheme
AICTE File No. : Name of the Institution : Year commencing from

to ..

A: Salary for Faculty: Name of the Department( S. Name of the Faculty & s) & No. Designation Specializatio n:

Scale of Pay Basic Pay in Rs. (Date of Joining)

Amount

B: Salary for Supporting Staff (not exceeding 20% of the notional expenditure on the teacher salary): Name of the Department( S. Name of the Supporting Staff & s) & No. Designation Specializatio n: Scale of Pay Basic Pay in Rs. (Date of Joining)

Amount

C: Visiting Faculty (Not exceeding Rs. 5,000/- per course per annum) Name of the Department( S. Name of the Supporting Staff & s) & No. Designation Specializatio n: Scale of Pay Basic Pay in Rs. (Date of Joining)

Amount

Grand Total:

Signature & Name of the Finance Officer / 8

Signature (Name and designation

Registrar of the institute with seal

of the Head of the Institute) with seal:

Verified /Audited by Chartered Accountant

Chick-list for submitting the proposal under PG scholarship scheme for the year 2009-10

1. The name of the Head of the Institution (Principal /Director) should be clearly given in the forwarding letter and got signed and stamped overthere. 2. The Head of the Institution will have to ensure that all pending utilization certificate (s) for grant-in-aid released under PG Scholarship Scheme upto the financial year 2004-05 have already been prepared and sent to AICTE. However, a copy of the utilization certificate for the grant-in-aid released for two immediate previous years should be enclosed alongwith the proposal without fail. 3. The institution has to ensure that the list of GPAT scholars recommended for consideration of AICTE for release of funds does not include candidates(s) from sponsored category admitted by the institute under PG programme. 4. The Head of the institution has also to ensure that the PG scholars are admitted only under AICTE approved PG courses and the scholarship grant is calculated only for such AICTE approved PG courses for valid GPAT scorers. 5. The Head of the institution has to certify that all the PG courses against which the institute has admitted the GPAT scorers have got the approval of AICTE to run such PG programmes invariably for the financial year for which the grant-in-aid is sought. A copy of the approval letter to this effect issued by AICTE may also be enclosed alongwith the application. 6. The Head of the institution has to confirm the validity of the GPAT score card of all the eligible scholars forwarded to the Council for claim of PG Scholarship. The scholarship will be provided to the eligible GPAT scorer on Merit. 7. The institution has to inform the name of the Bank alongwith its code and full address where the cheque/draft is to be deposited. 8. The Head of the institution has to certify and confirm the period of attendance of all scholars in respect of whom the institute has recommended Scholarship grant. 9. The University/College/Institute shall maintain a separate Bank account in respect of PG scholarship scheme. The institute shall further maintain proper accounts of the expenditure out of the grants which shall be utilized only on approved items of expenditure. 10. While submitting the proposals for release of Grant-in-aid further under the scheme, the institute shall submit the Utilization Certificate of the previous Grant-in-aid received by the institute along with the audited statement of expenditure showing clearly the other sources of income viz. the interest earned etc. 11. The institution will further have to enclose the list of the GPAT scholars (department-wise) indicating therein the year of admission (batch-yearwise). The institution shall clearly indicate the date of admission in respect of all GPAT scholars 9

separately and the amount of scholarship, contingency etc. should be calculated accordingly.

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