HR Department S.No.

HR Processes Matrix
Sub Processes
Job Analysis,Description & Specification

HR PROCESSES

Set Standard Job Description

(I)

Job Description & Specification

Comparison Take corrective Actions & Assign Standard Job Des.

Received Manpower Requirement from diff deptt. Position Advertisement/hire consultant

Screening of resumes Call For Interview Job Application Form (II)

Recruitment Process
First HR Round Technical Round Final Hr Round

Issue Offer Letter Reference Check Follow up

Make Office arrangements for new Joinee Submission of all Qualification/Experience Documents by new Joinee Issue Offer to Appointment Letter (III)

Joining Formalities
Employee Data Form Induction Session

Job Delegation

Verification of all nos & other detail provided by New Joinee Intimation of a/c opening & Mail ID generation to concerned deptt.

Necessary Audit Training Programme for New Joinee (IV)

Training & Development

Seminars & Training on reuirement basis for Staff members to update their Knowledge

Set Target\KRAs\ & communicate to New Joinee to facilitate performance Appraisal

Measure & Conduct Performance Appraisal Against the Set Standards/KRAs monthly/quartely (V)

Performance Appraisal

Compare Actual Performance with Standard Performance Identification & Taking corrective Actions

Leave Policy

(VI)

Policy Formulation

Attendance Policy

Employee Recognition & Reward Policy

2 months Prior Notice to Exit

Exit Interview (VII)

Exit Formalities
Issuing Exp letter/Relieving letter Clearance of all office belongings & final Settlement

HR Processes Matrix
Procedures
Analyse Current Job Description

Company Name/logo

Why(?)
To Get current status of present staff utilization at all level & identify incompetent or unutilized workforce To set Targets/KRA/Performance Appraisal/Job enlargement/compensation structure. To find descrepancies To Get more Productive results from the employees,they will be directed to work & performing from very first day

Define Standards Job Description

Compare Current with Standard Assign standard Job Description to existing employees & new joinees at the time of induction.

Disscuss the Manpower Requirement with HR Deptt.and send request in to the specified format

To hire the right employee at the right place at the right time.

Better to hire consultant for office staff positions & To decrease the Recruitment cost Naukri data search to fill requirement of audit deptt.

Final Hr Round to confirm joining date,exp/qualification documents/reference check

To Make HR effective & to shape candidate's mind for the new job & culture & describing necessary requisitions prior to joining.

Necessary Ref Check

To hire right person at the right job.

Better to take joining within 15-20 days of selection To minimize the declination of candidate in between.

To minimize the declination of candidate.

To maintain the HRIS

Issue Offer to Appointment during Probation period

Cover all about company,policies,General Job Description,introduction to the staff members

To Sussessful implementation of uniform procedure & policies to all over org.

Job Profile Delegation Immediate after Induction by To better utilization of the staff Technical head of the Deptt. To be Proactive rathe Reactive

Effective formulation & implementation of the Training Programme

To Sussessful implementation of uniform Audit Methodology to all over the org.

First Analyse Training needs & accordingly set training topics & Duration

To Retain Talent in the Org for long term, better productive results & increase in revenue.

Define KRAs/Targets for the particular period or before Audit (Time,Resource,Budget)

To Facilitate Performance Appraisal & decrease per audit time & cost & increase

Set Measurement tools & Conduct performance appraisal after every audit or after particular period

To identify one's potential.

Compare

Discuss one's performance & Recognize one's potential & accordingly take corrective actions to minimize discrepancies

To increase one's performance level.

Formulate employee friendly & effective leave policy To encourages its Employees to take & Implementation break from work as this provides for a healthy and efficient staff. Formation of employee friendly Attendance policy(flexible working hours) & Effective Implementation of the policy Formulation & Implementation To increase productivity & maintain discipline

To motivate employee & minimize attrition level.

Intimation to HR Deptt in written form

To get intimation about one's leaving & hire new employee to avoid loss of productivity. To get feedback.

Formulate Exit Interview Form Issue Exp letter on last working day

Intimation to Admin Deptt for Clearance

Issue Offer to Appointment during Probation period

Cover all about company,policies,General Job Description,introduction to the staff members Job Profile Delegation Immediate after Induction by Technical head of the Deptt.