PSC Report Nr.1

Report of the PSC meeting nr.
08/12/2009
TABLE OF CONTENT
TABLE OF CONTENT........................................................................................... 1 I. EXECUTIVE SUMMARY.................................................................................... 3

1. General information:.......................................................................................................... 3 2. Expected Results and Activities:........................................................................................3
II. PROGRAMME RESOURCES............................................................................ 4

1. Human Resources...............................................................................................................4 1.1. Composition of the Provincial Programme Management Unit (PPMU)...................4 1.2. International Technical Advisor.................................................................................4 1.3. Composition of Programme Implementation Units:.................................................. 4 1.4. VSCD Volunteer:........................................................................................................5 2. Financial Resources............................................................................................................5 2.1. Result 1: Capacity building of the related agencies: ................................................ 5 2.2. Result 2: Awareness raising ......................................................................................5 2.3. Result 3: Rural water systems: ..................................................................................5 2.4. Result 4: Solid waste treatment schemes....................................................................5 2.5 General means:........................................................................................................... 6
III. PROGRESS FROM THE BEGINNING.......................................................... 7

1. Results 1 and 2: Capacity building of the related agencies and Awareness raising...........7 2. Result 3: Rural water systems............................................................................................7 3. Result 4: Solid waste treatment schemes........................................................................... 8 4. Result 5: General Means.................................................................................................... 8
IV. ACTIVITY PLANNING.................................................................................... 9

1. General Activity Planning..................................................................................................9 2. Specific Activity Planning up to 31 Dec 2009...................................................................9 3. Activity planning for the first 6 months of 2010..............................................................10
V. FINANCIAL REPORT...................................................................................... 11
1. General view of the progress............................................................................................11 2. The disbursement up to 31 Dec 2009...............................................................................11 2.1 The expenditures spent by the Government of Belgium ........................................... 11 2.2 The expenditures spent by the Government of Viet Nam...........................................12 3. Financial planning of the year 2009 and the year 2010 .................................................. 12
VI. CHALLENGES AND DIFFICULTIES........................................................... 13

1. Challenges and difficulties...............................................................................................13 2. The important issues needed to be solved by the PSC.....................................................14
VII. ANNEXES....................................................................................................... 20
5. Annex 5: The list of candidates applying for the post of CAS.........................................28
Water Supply and Sanitation Programme in Binh Dinh province VIE0703511
Report of the PSC meeting nr.1
08/12/2009
ABBREVIATION BS BTC CAS CERWASS CF DCIPMU DGDC DPI DPIU EURO ITA NATEX PC PIU POM PPC PPMU PSC TFF VND VSCD WSSP Baseline Survey Belgian Technical Cooperation Capacity building and Awareness raising Specialist Center for Rural Water Supply and Sanitation Counterpart Fund District Construction & Investment Project Management Unit Directorate General for Development Cooperation Department of Planning and Investment District Programme Implementation Unit European Union Currency International Technical Advisor National Execution Peoples Committee Programme Implementation Unit Programme Operation Manual Provincial Peoples Committee Provincial Project Management Unit Programme Steering Committee Technical Financial File Vietnamese dong Voluntary Service for Cooperation Development Water Supply and Sanitation Programme
08/12/2009
I. EXECUTIVE SUMMARY
1. GENERAL INFORMATION:
Programme Title Duration General Objectives : Water supply and Sanitation in Binh Dinh province : 60 months : To contribute to poverty reduction, enhancing public health and improving living conditions and quality of life of the people of the target areas : To improve the quality of life of the population of some communes of 6 districts of Binh Dinh province (Phu Cat, Phu My, Tuy Phuoc, Tay Son, An Nhon and Hoai Nhon districts) through the provision of efficient facilities for both irrigation and drinking water as well as solid waste management, including appropriate capacity building, awareness raising and operation and maintenance modalities. : Total budget: 8,950,000 EUR In which: - Belgian contribution: 7,500,000 EUR - CF: Sector 1,450,000 EUR : Water supply and Sanitation
Specific Objectives
Budget
2. EXPECTED RESULTS AND ACTIVITIES:
Result 1: Capacity building of the related agencies

All the related agencies in charge of the planning, design, implementation and management of the rural water schemes and the solid waste management systems of the province are reinforced through adapted trainings.
Result 2: Awareness raising

A strategy is developed to raise awareness on the use of safe drinking water and on the preservation of the water resource as well as on the importance of protecting the environment with proper recycling, disposal and treatment of domestic solid waste.
Result 3: Rural water system

Cost efficient rural water systems designed for both flooding and dry seasons, for 5+2 communes are implemented, while, possibly, Hoc Mon dam, its spillway and the related irrigation canals are rehabilitated, with efficient operation and maintenance modalities and secured funding.
Result 4: Solid waste treatment schemes

Proper infrastructure on basis of District Master Plans on solid waste management are provided for the treatment of solid waste for the target areas of all or part of 3 selected districts (Tay Son, Phu My and Hoai Nhon districts) with the setting up of proper operation and maintenance modalities, including availability of funds to operate and maintain the schemes in good conditions.
08/12/2009
II. PROGRAMME RESOURCES
1. HUMAN RESOURCES
1.1. Composition of the Provincial Programme Management Unit (PPMU)
After getting the agreement of BTC, the PC of Binh Dinh province made the Decision nr.2555/QD-CTUBND dated 6 Oct 2009 on the establishment of the PPMU. According to this Decision, the PPMU includes: a) Programme Director: Mr. Nguyen Minh Tam, Deputy Director of Binh Dinh DPI work part-time. b) Programme Accountant: Mr. Duong Tung Loi, work full-time. c) Professional staff: - Mr. Ho Si Bo, Expert of Binh Dinh DPI, Programme General Planning Officer work part-time; - Mr. Tran Dinh Luan: Civil Engineer, work full-time; - Mr. Nguyen Duc Dung: Environmental Engineer, work full-time; - Ms. Nguyen Thi Bich Ngoc: Translator/Secretary, work full-time; - Ms. Tran Thi Minh Nhan: Cashier cum Filing Officer cum Office Helper, work full-time; - The above nominated and recruited staffs were reported to BTC for approval in the Official Letter Nr.02/BQLDA-HC dated 23 Oct 2009, and BTC replied with their non-objection letter nr.288/DD/2009 dated 9 Nov 2009. Until now, the DPI has made an official Decision seconding Mr. Ho Si Bo to work part-time for the project. The PPMU Director signed the labor contract with the Environment Engineer in the beginning of October 2009. The other staff, who are mostly selected from the Community Based Rural Infrastructure Project (financed by the loan from WB), will be contracted after 31 Dec 2009 when the CBRIP ends. - CAS (CAS): After classification of the candidates and interviews with those who qualifies best, the PPMU will select the candidate in this month and he/she will start his/her duties in the first of January.
1.2. International Technical Advisor

After tendering, BTC recruited Mr. Jozef De Smet, Belgian nationality, to work as an ITA of the Programme. The ITA started to work in the Programme on 3 Aug 2009.
1.3. Composition of Programme Implementation Units:

- District Programme Implementation Units (DPIU) of Tay Son, Phu My, Hoai Nhon and An Nhon will be set up based on the supplementation of the tasks for the district existing Construction & Investment Project Management Units (DCIPMU). The DPIUs will include some staff of DCIPMU, in which the Project Coordinator will be a DCIPMU leader. The chairman of DPC or its delegate will be the project director of this project component. Until now, there has been no official decision on the priority works, so the DPIUs have not been set up yet, and the project preparation is still in charge of the DCIPMU. Whenever the PSC makes an official decision on the priority works, the DPIUs shall be set up. - The CERWASS shall set up a PIU of Phu Cat Water Supply sub-project to implement it. The PIU will include Director, Accountant, Engineer and Planning Officer. The CERWASS Director will be the PIU Director.
08/12/2009
1.4. VSCD Volunteer:

- BTC operates, since 2006, a programme Voluntary Service for Development Cooperation (VSDC) in Vietnam. One of the goals of the VSDC is to offer an initial working experience to a young European graduate, motivated by Development Cooperation. BTC proposes Miss Hennekam Ashley of Belgium as volunteer, to be placed under the supervision of the projects PPMU. Miss Hennekam Ashley possesses a Master Degree in Adult Education and has successfully passed VSCDs rigorous selection process. She will collaborate primarily with the Awareness raising and Capacity building Specialist of the PPMU.
2. FINANCIAL RESOURCES
The Programme is financed by the two fund sources: Vietnamese contribution is 1,450,000 EUR, and Belgian contribution is 7,500,000 EUR. In addition to the above, the Government of the Kingdom of Belgium also pays an estimated 196,000 Euro from the Belgo-Vietnamese Study and Consultancy Fund for the detailed designs of the water pilot projects. Also in addition to the above mentioned amounts, the CF also contributes to the expenditures of: office space, furniture, salaries and allowances for staff seconded to the program (apart from the CAS and Translator/Secretary), and taxes (if any)
2.1. Result 1: Capacity building of the related agencies:

The total budget of this component is 575,000 EUR, financed by Belgian fund, in which the amount following the modality of NatEx is 215,000 EUR and used for training needs assessment, training, workshops, study tours and guidelines for master plans; the amount following the modality of Regie is 360,000 EUR and used for technical assistance. The CF shall pay for taxes (if any). This component is planned to be carried out from Mar 2010 to the end of the programme.
2.2. Result 2: Awareness raising

The total budget of this component is 390,000 EUR, financed by Belgian fund, in which the amount following the modality of NatEx is 210,000 EUR and used for evaluation and coordination, developing an awareness raising strategy, training and pilot activities; the amount following the modality of Regie is 180,000 EUR and used for technical assistance. The CF shall pay for taxes (if any). This component is planned to be carried out from Apr 2010 to the end of the programme.
2.3. Result 3: Rural water systems:

The total budget for this component is 3,706,000 EUR, including:
- Belgian contribution is 3,056,000 EUR, which is 82% of the total budget, following the
modality of NatEx entirely. Vietnamese contribution: 650,000 EUR, which is 18% of the total budget. In which the budget for infrastructure investment is 3,631,000 EUR (GoB: 2,981,000 EUR, GoV: 650,000 EUR).
2.4. Result 4: Solid waste treatment schemes

The total budget for this component is 3,762,000 EUR, including:
Water Supply and Sanitation Programme in Binh Dinh province VIE0703511 5
08/12/2009
- Belgian contribution is 2,962,000 EUR, which is 79% of the total budget, following the modality of NatEx entirely. - Vietnamese contribution: 800,000 EUR, which is 21% of the total budget.
In which the budget for infrastructure investment is 3,457,000 EUR (GoB: 2,657,000 EUR, GoV: 800,000 EUR)
2.5 General means:

The general means are paid by the Belgian fund, which is 517,000 EUR in total, in which 235,000 EUR is managed by NatEx and 282,000 EUR is managed by Regie. The CF pays for the costs that are not referred to the TFF, which are salaries and allowances for the seconded staff, furniture, office space and taxes (if any). This amount is about 305,000 EUR (in which, the taxes are about 250,000 EUR).
08/12/2009
III. PROGRESS FROM THE BEGINNING
1. RESULTS 1 AND 2: CAPACITY BUILDING OF THE RELATED AGENCIES AND AWARENESS RAISING
As planned, in the year of 2009, the PPMU shall recruit the CAS. The activities of these components are planned to be conducted starting in in 2010.
2. RESULT 3: RURAL WATER SYSTEMS

2.1. Phu Cat Water Supply
The investor is CERWASS. The total investment cost is estimated about 99 billion VND, in which the cost of the 1st phase is estimated 82 billion VND (investing in the borehole, treatment plant, power system, main pipeline to supply water for the population of 5 communes Cat Thang, Cat Tien, Cat Chanh - Phu Cat, Phuoc Hoa, Phuoc Thang - Tuy Phuoc; the cost of the 2nd phase is estimated 17 billion VND (investing in the distribution pipeline to supply water to the population of the 2 more communes Cat Nhon and Cat Hung - Phu Cat). The package of consultancy on survey, detailed design and cost estimate for 7 communes was tendered in Jul 2009. The tender result was submitted to BTC, assessed by the legal consultant - Crown Agent, and approved by the Binh Dinh PPC in the Decision nr.2660/QDCTUBND dated 19 Oct 2009. BTC agreed to finance this study from the Study and Consultancy Fund as referred to in the Letter nr.291/DD/2009 dated 10 Nov 2009. On 25 Nov 2009, CERWASS and the bidder (ENCOR) negotiated and finalized the contract, and then submitted to BTC for contract signature1.
2.2. Hoc Mon reservoir, Phu My district:

Hoc Mon reservoir was built in 2000 for the irrigation of 104 ha. This is the only irrigation source of My Chau and now it is too small for the need. In order to increase the storage capacity of the reservoir for the water supply to My Chau commune and for irrigation of agricultural production, and to ensure the regulation of the water level in the flooding season, the work of Hoc Mon reservoir is phased as follows:
- The 1st phase: Rehabilitate the existing auxiliary dam, raise the existing main dam by 3m
to increase the storage capacity of the reservoir up to 2.79 million cubic meters, build a spillway and rehabilitate the existing canal. The total investment cost is estimated 24 billion VND.
- The 2nd phase: A raw water pumping station and water pipeline, a water treatment plant,
transmission and distribution pipelines to supply clean water to 2,252 households (10,016 persons) of the My Chau commune, Phu My districts. The total investment cost is estimated 13 billion VND. The package of consultancy on survey, detailed design and cost estimate was tendered in Apr and May 2009. The tender result was submitted to BTC for non-objection before submitted to the Binh Dinh PPC for approval. After the negative legal advice from the Biz Link, BTC did not accept the tender result as referred in the Letter nr.266/DD/2009 dated 7 Oct 2009. In order to get the non-objection from BTC and financed by the Belgo-Vietnamese Study and Consultancy Fund, the investor has submitted the retender plan to the PPC for approval. The retender is expected to be conducted in Dec 20092.
1 2
This study is financed by the Belgo-Vietnamese Study and Consultancy Fund This study is financed by the Belgo-Vietnamese Study and Consultancy Fund
7
08/12/2009
3. RESULT 4: SOLID WASTE TREATMENT SCHEMES

During the period of programme formulation, the province suggested to invest the landfills in the 4 districts of Tay Son, Phu My, An Nhon and Hoai Nhon with 100 billion VND total investment cost. However, knowing the fact that the landfill of Nam Tuong 2 hamlet, Nhon Tan commune, An Nhon district could be subjected to flooding and less than 10km from Tay Son district, the formulation mission considered this landfill as not appropriate. And they recommended constructing a larger landfill in Phu An hamlet, Tay Xuan commune, Tay Son district for both districts. Therefore, the Belgium shall invest in 3 landfills of: Phu An hamlet of Tay Xuan commune of Tay Son district; Phu Nhieu hamlet of My Phong commune of Phu My district; and Lai Duc hamlet of Hoai Duc commune of Hoai Nhon district. However, the landfill of Lai Duc hamlet, Hoai Duc commune (Hoai Nhon district) is considered to relocate because the existing location is near the residential zone and the water source. In the meeting on 19 Oct 2009 between the Binh Dinh PPC and the Belgian mission (DGDC Brussels, Belgian Embassy and BTC), the Belgian mission agreed that the detailed designs of the two landfills of Tay Son and Phu My should be proceeded based on the programme documents and the Provincial Solid Waste Master Plan. On 29 Oct 2009, the PPMU sent the districts an Official Letter accelerating their progress. Now the districts of Tay Son and Phu My are preparing the procedures for the tender of consultancy on survey, detailed design and cost estimate of the landfills. The tender is planned to start in Feb 2010. With the assistance of the ITA, the PPMU has finished the Specifications for the consultants making the District Solid Waste Management Plans. The tender is planned to start in Dec 2009, the DSWMP is expected to complete in Jun 2010.
4. RESULT 5: GENERAL MEANS

The PPMU has made the plan to build 2 extra offices inside the DPI, the plan to procure equipment and furniture (desks, chairs, computers, photocopier, printer ). Until now, the PPMU has finished the procurement of some necessary equipment and furniture for the office operation. The PPMU has finished the procedures for registering and had the project stamps and tax code. Besides, the PPMU has opened a foreign currency account and a VND account at the BIDV Phu Tai branch, and a VND account at the Provincial State Treasury. Baseline Survey and POM: These activities are financed by the Regie budget. Now BTC is inviting the tender, the bidder is planned to be selected and the contract is planned to be signed in Dec 2009. The duration of Baseline Survey is expected as 4 months, and POM as 3 months.
08/12/2009
IV. ACTIVITY PLANNING
1. GENERAL ACTIVITY PLANNING

- Programme duration: from 2009 to 2014. - Capacity building activities is planned to start in Mar 2010. - Awareness raising activities is planned to start in Apr 2010. - The duration of rural water systems: + Phu Cat water supply system:
o Detailed design: start in Dec 2009 May 2010 o Construction of the 1st phase: Dec 2010 Jul 2012 o Construction of the 2nd phase: May 2013 Jul 2014
+ Hoc Mon reservoir: Nov 2009 to Jun 2014.
o Retender of detailed design: Dec 2009 Feb 2010 o Detailed design: start in Jun 2010 Nov 2010 o Construction of the 1st phase: Jun 2011 Nov 2012 o Construction of the 2nd phase: May 2013 Jul 2014 - The duration of solid waste treatment schemes:
+ Tay Son landfill and Phu My landfill Mar 2010 o Tender of detailed design: start in Feb 2010 o Construction: Jul 2011 Jan 2013
+ An Nhon landfill and Hoai Nhon landfill:
o Tender of detailed design: start in Oct 2011 Nov 2011

o Construction: Feb 2013 Jul 2014 (See the Annex 1 for more details)
2. SPECIFIC ACTIVITY PLANNING UP TO 31 DEC 2009
- Recruit the CAS (CAS) to make the PPMU fully-constituted. - Pay the announcement fees for the media agencies (for CAS recruitment announcement). - Purchase equipment for the PPMU and the ITA. - Complete the investment procedure for the construction of the 2 extra working rooms.
Water Supply and Sanitation Programme in Binh Dinh province VIE0703511 9
08/12/2009
- Tender and sign contract with the consultants making POM, carrying out Baseline Survey
and making DSWMP.
- Pay the advance of 30% of the consultancy fee for the consultants making POM, carrying
out Baseline Survey (Regie) and making DSWMP (NatEx).
- Accelerate Phu My district to retender the package of consultancy on survey, detailed

design and cost estimate of Hoc Mon reservoir. Procure the consultancy service in legal advice to assist the investors in making the tender invitation documents and evaluate the bids as advised by BTC. The detailed design and cost estimate of Phu Cat water supply shall be made.
3. ACTIVITY PLANNING FOR THE FIRST 6 MONTHS OF 2010
- Carry out the capacity building activities such as Capacity needs assessment, definition of
roles and responsibilities
- Carry out the awareness raising activities such as long-term strategy for the efficient
communication and awareness raising, starting to implement awareness raising activities in community and schools ...
- Pay the balance of 70% of the consultancy fees for the the consultants making POM,
carrying out Baseline Survey (Regie) and making DSWMP (NatEx). The POM and DSWMP shall be approved. water supply system, which is financed by the Belgo-Vietnamese Study and Consultancy Fund.
- Pay partly or wholly the consultancy fee of the detailed design, cost estimate of Phu Cat - The detailed design and cost estimate of Phu Cat water supply shall be assessed and
approved.
- The retender result of the package on consultancy on survey, detailed design and cost
estimate of Hoc Mon reservoir shall be approved.
- The detailed design of Hoc Mon reservoir shall be made. - Tender the packages of consultancy on survey, detailed design and cost estimate of Tay
Son landfill and Phu My landfill.
- Purchase a car for the programme (if agreed by the PSC).

(See the Annex 2 for more details)
10
08/12/2009
V. FINANCIAL REPORT
1. GENERAL VIEW OF THE PROGRESS

The programme started officially on 6 Oct 2009 3, when the PPC made the Decision on the establishment of the PPMU, so it delayed a bit as expected. Up to the end of 2009, the following procurement is planned to be made: office equipment, salary and allowance, CAS (CAS) recruitment, POM composing, Baseline Survey, tender of the consultancy on survey, detailed design and cost estimate of Phu Cat water supply and Hoc Mon reservoir
2. THE DISBURSEMENT UP TO 31 DEC 2009

2.1 The expenditures spent by the Government of Belgium The financial plan of the year 2009 is 76,331 EUR, in which the NatEx budget is 19,565 EUR, costs in Regie for ITA is 50,331 Euro and the other (6,335 Euro) are local costs in Regie. Furthermore, up to 31 Oct 2009, the programme has spent 19,720 EUR under Regie modality managed by BTC HQ for the ITA-relating costs: salary, laptop, installation, accommodation, moving, short-term translator and external translator, which is 25.83% of the plan for 2009. The left budget is planned to spend for the following activities:
- Recruitment of the CAS (NatEx); - Procurement of office equipment such as computers, printer, safe, photocopier
(NatEx); Procurement of consultancy services to carry out the Baseline Survey for the Project 30% advance payment (Regie); Procurement of consultancy services to draw up the Program Operations Manual - 30% advance payment (Regie); Procurement of consultancy services to draw up 4 district Solid Waste Management Plans - 30% advance payment (NatEx); Organization and conduit of the first project Steering Committee meeting (NatEx); Office functioning (NatEx)
As requested by the PPMU, BTC transferred 20,000 EUR to the project account at the BIDV Phu Tai branch on 5 Oct 2009. Up to the reporting period, the PPMU has procured the service of recruitment announcement for the CAS, computers, printer Now the PPMU is collecting the necessary vouchers in order to achieve the disbursement rate of 100% on 31 Dec 2009 as planned.
Technically, and according to the terms of the specific agreement, the Project VIE0703511 started on 3 August 2009, with the arrival of the ITA. However, due to a change in the PPMU staff, proposed by the Province, which needed approval from the PSC members, the Project Director and the PPMU staff were only officially appointed on 6 October 2009, by Decision nr 2555/QD/CTUBND from PPC Water Supply and Sanitation Programme in Binh Dinh province VIE0703511 11
08/12/2009
N o I. 1 2 II
Table 1. The disbursement progress of the programme on 31 Oct 2009 Unit: EUR Disbursed Total Planned Disbursed/planned Fund source already on 31 budget for 2009 (%) Oct 2009 Belgian fund 7,500,000 76,331 19,720 25.83 Regie In which: cost of ITA NatEx Vietnamese fund Investment fund Salaries, allowances, space, furniture, etc TOTAL office 6,678,000 1,450,000 1,450,000 pm 8,950,000 822,000 56,766 50,331 19,565 12,763 0 12,763 89,094 19,720 19,720 0 2,624 0 2,624 22,344 34.74 39.18 0.00 20.56 0 20.56 25.08
2.2 The expenditures spent by the Government of Viet Nam The financial plan of the year 2009 is 12,763 EUR (equivalent to 294 million VND). This amount covers staff salary and allowance, taxes, furniture and office building Up to 31 Oct 2009, the PPMU has spent 2,624 EUR (equivalent to 60.5 million VND). Now the PPMU is preparing the investment procedures for the office building inside the DPI. Up to 31 Dec 2009, the disbursement is expected to be 100% of the plan.
3. FINANCIAL PLANNING OF THE YEAR 2009 AND THE YEAR 2010

Total budget for the year 2009 is 89,094 EUR, in which Belgian budget: 76,331 EUR (Regie: 56,766 EUR and NatEx: 19,565 EUR), Vietnamese budget: 12,763 EUR (equivalent to 14.33% of the total budget). Total budget for the year 2010 is 1,011,804 EUR, in which Belgian budget: 938,006 EUR, Vietnamese budget: 73,798 EUR (equivalent to 7.29% of the total budget). (See the Annex 3 for details)
12
08/12/2009
VI. CHALLENGES AND DIFFICULTIES
1. CHALLENGES AND DIFFICULTIES

a. Total costs of the Program and estimated shortfall of the budget:
The costs estimates of the different proposed components of the program are given in the TFF. As expected, the total cost of the Sub-projects is considerably higher than the available budget. At the same time, the CF of the Province faces many budgetary problems, mainly as a result of inflated costs on investment and the need for funds to repair major damage to property, after two big storms recently hit the region. In order to clarify the budget deficit, the comparison between the available budget for each component of the program and the current cost estimates is given in the table in Annex 4. As estimated, the budget for the rural water supply systems and solid waste schemes shall need more 2,722,731 EUR, which is equivalent to 62.72 billion VND (if 3 landfills are invested), or need more 3,156,834 EUR, which is equivalent to 72.72 billion VND (if 4 landfills are invested). Table 2. The estimated shortfall of the budget Unit: Euro No I Components Rural water supply system 1 Phu Cat Water Supply: - 1st phase: Water supply for 5 communes - 2nd phase: Water supply to 2 extra communes 2 Hoc Mon reservoir: - 1st phase: Raising the dam, dredging and rehabilitating canal system - 2nd phase: Drinking water supply system II Solid waste treatment schemes 4 landfills (An Nhon, Tay Son, Phu My, Hoai 1 Nhon) 3 landfills (Tay Son, Phu My, Hoai Nhon) Total (3 landfills) Total (4 landfills) 3,457,000 4,341,031 3,906.928 7,088,000 7,088.000 9,810,731 10,244,834 884,031 449,928 2,722,731 3,156,834 Available budget 3,631,000 Estimated investment cost4 5,903,803 4,297,621 3,559,646 737,975 1,606,182 1,041,848 564,334 Shortfall 2,272,803
In addition to the contribution of 7,500,000 Euro, the Government of the Kingdom of Belgium also pays an estimated 196,000 Euro from the Belgo-Vietnamese Study and Consultancy Fund for the detailed designs of Phu Cat Water Supply Systems Phase I and II and for the detailed designs of the Rehabilitation of Hoc Mon Dam Phase I and II. In addition to the contribution of 1,450,000 EUR for the investment works, the Government of Vietnam also pay for the expenditures of salary and allowance for seconded staff, office space,
4
Exchange rate used for planning is 1 Euro = 23,036 VND 13
08/12/2009
furniture and taxes (if any). This added amount is estimated about 305,000 EUR, which is equivalent to 7.03 billion VND. Therefore, the total shortfall of the programme is 3,027,731 EUR, which is equivalent to 69.75 billion VND (if 3 landfills are invested), and 3,461,834 EUR, which is equivalent to 79.75 billion VND (if 4 landfills are invested).
b. Difficulty to recruit the CAS:

The qualifications for the CAS are too high to recruit the right person. After public announcement in one local (Binh Dinh Newspaper) and two national newspapers (Thanh Nien Newspaper and Tuoi Tre Newspaper), as well as on the website of DPI and one commercial recruitment website (Vietnamwork), there have been only 14 candidates submitting their application forms (See the Annex 5 for details). But most of them do not satisfy the recruitment requirement, especially their qualification and experience.
c. Low socioeconomic conditions of the target communes and the intellectual standards of the people:
The socioeconomic conditions of the target communes and the intellectual standards of the people are still low. This will be a real challenge to the awareness raising on the importance of safe drinking water, water usage and the willingness to pay for the services.
d. Establishment of District Implementation Units (DPIUs) and their coordination with the PPMU and ITA
The competences of the district investors are not equal. Some have insufficient experience in ODA project management. In addition, most of them work part-time, so the time for the Program is not enough. Moreover, the coordination between the DPIUs with the PPMU (including ITA) in the past period has not been close enough and not timely. It partly affects the general progress of the Program.
2. THE IMPORTANT ISSUES NEEDED TO BE SOLVED BY THE PSC

a. Approval of the activity plan and financial plan for 2009
The table below shows the summary of the financial plan for the period from 3 August 2009 till 31 December 2009 by budget source and payment modality, which is the start-up period of the program. Table 3. WSSP Financial Plan for 2009 Budget in Euro and VND Currency Amount Local cost Amount paid by BTC HQ Total by modality Grand Total by source 19,565 Belgian Contribution NatEx Euro 19,565 Regie Euro 6,435 50,331 56,766 76,331 294,000,000 294,000,000 VND 294,000,000 Vietnamese CF
14
08/12/2009
The listed amounts cover the following activities and expenses:
Salaries and allowances of full time and part time staff from DPI, who are members of the PPMU (Vietnamese CF); Expenses for the recruitment of the project staff: e.g. Awareness Raising and Capacity Building specialist (Belgian Contribution NatEx); Procurement of office equipment (Belgian Contribution NatEx); Procurement of office furniture (Vietnamese CF); Procurement of consultancy services to carry out the Baseline Survey for the Project - 30% advance payment (Belgian Contribution Regie); Procurement of consultancy services to draw up the Program Operations Manual - 30% advance payment (Belgian Contribution Regie); Procurement of consultancy services to draw up 4 district Solid Waste Management Plans 30% advance payment (Belgian Contribution NatEx); Organization and conduit of the first project Steering Committee meeting (Belgian Contribution NatEx); Office functioning (Belgian Contribution NatEx); Other costs
On 23 October 2009, the PPMU requested the transfer of 19,565 Euro of Belgian Contribution 5 to the project account (opened at BIDV Phu Tai Branch). This request was based on the programs tentative financial planning for the period from 3 August 2009 (starting date of the program) till 31 December 2009 6. Following this, BTC transferred a rounded up amount of 20,000 Euro to the Projects bank account. At the same time the PPMU estimated the local costs to be paid from Belgian Contribution funds under Regie modality at 6,435 Euro and the budget from the Vietnamese CF at 294,000,000 VND (add 100,000,000 VND to build the office). Considering that there had been no Project Steering Committee Meeting yet and therefore, that the PPMU did not yet have a six monthly budgeted action plan and six monthly financial plan, approved by BTC and the PSC, the payments made by the PPMU from these funds, although in agreement with the financial plan, are considered advances. Key issue nr.1 The PPMU requests the PSC to approve the action plan for 2009 shown in Item 2, Part IV and the financial plan for 2009 in order to facilitate the disbursement.
b. Approval of budget for the period from 1 January 2009 till 30 June 2010:
The activity planning for the first 6 months of 2010 was described in part 3 of chapter IV above. The main project activities in 2010 will include: Capacity building The preparation of an action plan for the capacity building of the program (in first and second semester of 2010) Start with the implementation of the following activities: o Training needs assessment
5 6
Not including expenses on Regie modality See description the plan in Chapter IV point 3 above, as well as item a under point 2 of this chapter 15
08/12/2009
o Exposure to alternative techniques and management modalities (Study tours) o Access to proper planning and management tools o Understanding and importance of environment awareness raising for the various groups in society Awareness raising The preparation of an action plan for the awareness raising components of the program (in first and second semester of 2010) Start with the preparation of the long term strategy for efficient communication and awareness raising(in first and second semester of 2010) o Guidelines related to the water sector and sanitation sector (solid waste) o Awareness raising strategy o Detailed action plans (medium and long term) o Pilot project activities Start with the implementation of some of these activities Rural water systems Detailed design of Phu Cat Water Supply System (WSS) (funded by the Belgian Vietnamese Study and Consultancy Fund) Tendering for construction of Phu Cat WSS Phase I (in second semester of 2010) Detailed Design Hoc Mon Dam (funded by the Belgian Vietnamese Study and Consultancy Fund) Start implementation of the following activities: o Develop a strategy for water sector component o Accompanying measures such as: definition of responsibilities, review of detail design, including relocation, set-up monitoring & reporting tools and definition of financial means for & M require consultant Solid waste Studies for drawing up DSWMP's for 4 districts Detailed design of Phu My Landfill (in second semester of 2010) Detailed design of Tay Son Landfill(in second semester of 2010) Start with the implementation of accompanying measures, such as: definition of responsibilities, review of detail designs, including relocation, set-up monitoring & reporting tools and definition of financial means for & M require consultant advice and the completion of the District Solid Waste Management plans. Inception report, work plan and budget will be prepared after the District Solid Waste Management plans have been approved. Personnel Office equipment and functioning Monitoring & evaluation (Baseline survey) General means
16
08/12/2009
Table 4. WSSP Financial Plan of the Belgian Contribution for first semester of 2010 and Financial Plan of Vietnamese CF for 2010
Budget in Euro and VND Currency Capacity building Awareness raising Rural water systems Solid waste General means Total by modality Grand Total by source
Belgian Contribution NatEx Euro 12,900 12,600 4,500 77,311 13,520 120,831 Regie Euro 63,540 0 0 0 30,433 93,973 214,804
Vietnamese CF Million VND 0 0 1,000 0 700 1,700
The activities planning in part 3 of Chapter IV and the financial plan in the table above constitute the second action plan and second six month financial plan of the Program.
Key issue nr.2: The PPMU requests the PSC to approve this action plan and second six month financial plan.
17
08/12/2009
d. Selection of Sub-projects
Given the lack of financial means, as explained in the paragraph on challenges above, the PPMU will be constrained to restrict the investments and select some sub-projects based on the priorities given in the TFF and on objective selection criteria. However, in order to accelerate the progress, we propose to give priority to the following programs: NoItem 1 Construction of Phu Cat Water Supply Phase I 2 Construction of Phu My landfill cell 3 Construction of Hoc Mon Dam Phase I 4 Construction of Tay Son landfill cell Total under priority investments Available budget Key issue nr.3: The PPMU requests the PSC to urgently and pragmatically give the priority to the above programs The sub-projects of Phu Cat water supply Phase 2, Hoc Mon reservoir Phase 2, the landfill of Hoai Nhon and landfill of An Nhon are expected to be done later when the additional budget source is defined. Year planned 2010 2011 2011 2011 Investment cost EUR7 3,559,646 1,092,855 1,041,848 1,092,855 6,787,203 7,088,000 million VND 82,000 25,175 24,000 25,175 156,350 163,279
e. Procurement of a project car

The TFF has a provision for cost of local transportation on Belgian fund in National Execution modality (budget line Z_02_03: Local transportation budget amount: 54,000 Euro). The budget is based on renting taxies and busses for Program operation. In order to facilitate that operation, we rather suggest buying a car from this budget line, and within the available budget and to add a driver to the PPMU. Key issue nr.4: The PPMU requests the PSC for authorization to procure a project car of the type 4WD, 7 seat, imported and tax free (estimated cost about 25,000 Euro). The remaining of the budget shall be used for operation of the car, while the drivers salary shall be paid from the CF
f. Communication costs of staff seconded to the project

The TFF has a provision for cost of communication on Belgian fund in National Execution modality (budget line Z_02_04: communication transportation budget amount: 24,000 Euro). However, the Program director and the general planning officer work partly for DPI and partly the Program, using their existing working place and internet and telephone lines. Therefore it is difficult to calculate their communication cost separately.
Exchange rate used for planning is 1 Euro = 23,036 VND 18
08/12/2009
Key issue nr.6: The PPMU requests the PSC to authorize the partial payment of the communication cost of their Divisions as a monthly lump sum of 300,000 VND/Division/month (approximately 13 Euro/Division/month)
g. Establishment of DPIU and PIU of Phu Cat Water Supply

Phu Cat water supply, Hoc Mon reservoir, Tay Son landfill and Phu My landfill are proceeding with the detailed design. Key issue nr.5: We kindly request the PPC to decide on the establishment of the DPIU of Tay Son, DPIU of Phu My and PIU of Phu Cat water supply (under the CERWASS).
h. Allowances for part time seconded staff Each PPMU staff is in charge of a separate section, but the difference between the salary of the full-time staff and the allowance of part-time staff is very big. For example, the allowance of the General Planning Officer is 521,000 VND/ month, equivalent to 18 Euro (30% of his existing salary paid by the DPI), this rate is 6 times lesser the salary and allowance of the fulltime staff.
Key issue nr.6: The PPMU would like the PSC to consider this issue and draw up some solution for the part-time staff allowance, if possible from the Belgian fund
i. Clarification of the Specific Agreement and the TFF - Cost of Land Acquisition and Resettlement: According to the TFF, the Vietnamese CF pays for the cost of land acquisition and resettlement. However, due to the real situation of the subprojects, the investment works only require the cost of land compensation and ground clearance. Therefore, do the cost of land acquisition and resettlement include the cost of land compensation and ground clearance? And does the Vietnamese contribution, which is 1,450,000 EUR, exclude this cost?
- Tax exemption on goods, services and works procured ODA funds: It is regulated in the item 8.2 of the Specific Agreement that: If under the Vietnamese laws and regulations whatever taxes or duties are claimed, they will be taken in charge by the Vietnamese partner. However, the item 4.1 on page 28 of the TFF regulates that: The Vietnamese Government will exempt all goods, equipment and services purchased for the program from all custom duties and taxation. Key issue nr.7: In order to make it easy, the PPMU kindly requests the PSC to give us clearer instructions, and decides what kinds of goods, equipment and services are exempted from taxes and duties, and what kinds of goods, equipment and services that the Vietnamese CF has to pay
International Technical Advisor
Quy Nhon, 30 November 2009 WATER SUPPLY & SANITATION PMU Project Director
19
08/12/2009
VII. ANNEXES 1. ANNEX 1: GENERAL ACTIVITY PLANNING

Water Supply and Sanitation Programme in Binh Dinh province 1
08/09
2
09/09
3
10/09
4
11/09
5
12/09
6
01/10
7
02/10
8
03/10
9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53
05/10 07/10 08/10 10/10 12/10 02/11 03/11 05/11 07/11 09/11 11/11 12/11 02/12 03/12 05/12 07/12 09/12 11/12 12/12 02/13 04/13 06/13 07/13 09/13 11/13 04/10 06/10 09/10 11/10 01/11 04/11 06/11 08/11 10/11 01/12 04/12 06/12 08/12 10/12 01/13 03/13 05/13 08/13 10/13 12/13
60
07/14
Work Planning
Capacity building Capacity needs assessment (starting from 3/2010) Definition of roles and responsibilities (starting from 5/2010) Study tours (starting from 7/2010) Proper planning and management tools (starting from 9/2010) Importance of environment awareness raising activities for the public (starting from 11/2010) Awareness raising Long term strategy for efficient communication and awareness raising (starting from 4/2010) Start implementation of the activities in communities and schools (starting from 6/2010) Rural water systems Phu Cat Water Supply, including extension from 5 to 7 communes: o Detailed design (12/2009 - 5/2010) o Tendering for construction of Phu Cat Water Supply System, Phase 1 (7 - 9/2010) oConstruction of Phu Cat Water Supply System, Phase 1 (12/2010 - 7/2012) o Tendering for construction Phu Cat Water Supply System, Phase 2 (12/2012 - 02/2013) o Construction of Phu Cat Water Supply System, Phase 2 (5/2013 - 7/2014) Construction of Hoc Mon Reservoir: o Re-tendering for Detailed Design of Hoc Mon reservoir (12/2009 - 2/2010) o Detailed Design Hoc Mon Reservoir (6/2010 - 11/2010) o Tendering for construction of Hoc Mon reservoir, Phase 1 (01 - 3/2011) oConstructing Hoc Mon Reservoir, Phase 1 (6/2011 - 11/2012) o Tendering for construction of Hoc Mon reservoir, Phase 2 (12/2012 - 2/2013) oConstructing of Hoc Mon reservoir, Phase 2 (5/2013 - 7/2014) Accompanying measures (starting from 7/2010) Strategy for water sector component (starting from 9/2010) Solid waste District Solid Waste Management Plans in four districts of Binh Dinh Province: o Tendering for drawing up District Solid Waste Management Plans (12/2009 - 01/2010) o Studies for drawing up District Solid Waste Management Plans (3 - 6/2010) Detailed Design of Phu My and Tay Son Landfill: o Tendering for Detailed Design of Phu My Landfill (02 - 3/2010) o Detailed design of Phu My Landfill (7 - 12/2010) o Tendering for Detailed Design of Tay Son Landfill (02 - 3/2010) o Detailed design of Tay Son Landfill (7 - 12/2010) Construction of Phu My and Tay Son Landfill: o Tendering for Construction of Phu My Landfill (02 - 4/2011) o Construction of Phu My Landfill (7/2011 - 01/2013) o Tendering for Construction of Tay Son Landfill (02 - 4/2011) o Construction of Tay Son Landfill (7/2011 - 01/2013) Detailed Design of An Nhon and Hoai Nhon Landfill: o Tendering for Detailed Design of An Nhon Landfill (10 - 11/2011) o Detailed design of An Nhon Landfill (02 - 7/2012) o Tendering for Detailed Design of Hoai Nhon Landfill (10 - 11/2011) o Detailed design of Hoai Nhon Landfill (02 - 7/2012) Construction of An Nhon and Hoai Nhon Landfill: o Tendering for Construction of An Nhon Landfill (9 - 11/2012) o Construction of An Nhon Landfill (02/2013 - 7/2014) o Tendering for Construction of Hoai Nhon Landfill (9 - 11/2012) o Construction of Hoai Nhon Landfill (02/2013 - 7/2014) Accompanying measures (starting from 7/2010)
20
08/12/2009
2. ANNEX 2: SHORT-TERM ACTIVITY PLANNING Objective Initial PPMU management startup Means PPMU ITA Other entities Consultant Deadline 31 May 2010 Indicators Program management and coordination structure exists and has clear roles, duties; Clear duties and responsibilities of district agencies and other entities; Duties and responsibilities are recorded in POM Tasks/realizations Modus of PPMU operation, interaction with ITA; Appointment/recruitment of project staff (with BTC approval); Staff job descriptions; Technical/administrative implementation modalities of program and interaction with DIUs and specialized agencies; Verification and approval procedures; Financing sources and fund flow; Rules for budgeting; Disbursement modalities: duties and responsibilities of PPC, MoF, PPMU, DPIU and Treasury, Payment approval processes; Bank accounts: master (Euro) and sub-components (VND -double signature: PPMU and DPIU); Modalities of implementing an ODA project in National Execution; Manual for financial operation of program under national execution modalities (recruitment of independent consultant samples of existing projects: BTC, WB, New-Zealand, etc); Reporting duties (progress, financial); PSC meeting (preparation, conclusion, decision to transfer the funds); Selection and recruitment procedures for consultants; Baseline data Programme management and follow up; Preliminary prioritization of interventions; Initial planning for results; Planning for budget: Financial Plan for 2009 and 2010 (GoB, GoV); Long term Action plan and Financial Plan; Inception report
Inception Consultants document and PPMU project planning DIUs document ITA
31 June 2010
Work plan, budget and preliminary strategy for water and sanitation sectors and soft components
21
08/12/2009
Objective Means Capacity needs Consultants assessment of ITA different agencies (partner organizations)
Deadline Indicators 31 September Understanding of 2010 actual capacity of staff concerned and areas and need for improvement; Training means, programs and schedules
Tasks/realizations Capacity for planning and management in water sector and sanitation sector; Access to proper planning and management tools; Roles and responsibilities for implementing the water supply and sanitation program (present and future); Technical and financial management skills; Technical knowledge about the matters of the program; Exposure to alternative techniques and management modalities; Construction implementation of the physical project components (of the water and sanitation programs); Capacity for planning, designing, tendering and construction of rural water schemes; Capacity for solid waste management, including solid waste collection and disposal; O&M of rural water schemes and solid waste management schemes; Understanding and importance of environment awareness raising for the various groups in society; Understanding of techniques and modalities to implement awareness raising programs;
22
08/12/2009
Objective Baseline survey covering full project area and all programme components
Means Deadline Consultant; 31 May 2010 Participatory approach involving: provincial and local authorities, specialized agencies, and public (general population, households, local leaders, mass organizations)
Indicators Baseline survey report, providing the reference points against which the achievements of the water and sanitation programme must be compared
Tasks/realizations Consultation with local authorities and organizations regarding criteria for selection of sampling areas, sampling size as well as the identification of different target groups; Finalizing survey tools like: survey questionnaires, guidelines for key informant interviews and group discussions; Desk studies to collect information from available sources such as: statistical office, concerned agencies, health centres, water supply companies, etc Involve local people in discussion and allow them to provide their opinion about the present situation with regard to: water supply, irrigation, drainage, solid waste management as well as public awareness, affordability, willingness and service users satisfaction level, etc Structured and semi-structured interviews such as: Household Interviews and Key Informant Interviews to gather quantitative data from random sampling Provide training on survey methodology and survey skills for the survey teams Verify the accuracy of the collected data Process and analyze collected data (qualitative & quantitative) using specialized computer software and providing clarification of collected data Report writing Report review meetings (presentation of report, obtain comments)
23
08/12/2009
Objective Strategy for water sector component, covering: Running Water Supply for Phu Cat District (water source, water treatment and distribution network) and improvement of Hoc Mon reservoir and irrigation system (rehabilitation of dam and spillway, raising reservoir capacity by raising crest level of the dam, rehabilitate irrigation system, efficient water management and O&M, safe drinking water to the My Chau Commune)
Means Consultant PPMU DIUs CERWASS ITA Communities
Deadline Indicators 31 February Policy and strategy 2012 document with action plan and budget
Tasks/realizations Public awareness raising activities for various groups in society; Provincial Water Management Master Plan; Capacity building for concerned agencies; Learn about innovative sector development including PPP; Site supervision modalities; Operation and maintenance modalities assistance and cost recovery mechanism (willingness to pay, water tariffs and modalities); Develop monitoring and reporting tools, mechanism of exploitation, effective service provision; Data collection on water quality and quantity, data management and mapping; Lessons learnt from past and ongoing projects; Coordination with other donors
24
08/12/2009
Objective Review of the Global strategy on solid waste for the Province (Provincial Solid waste Master plan: PSWMP October 2008) and the districts; Prepare District Solid Waste Master Plans (DSWMPs) Strategy for sanitation sector component (Solid waste collection and management, solid waste treatment)
Means Consultant PPMU DIUs URENCO ITA Communes
Deadline 30 June 2010
Consultant PPMU DIUs URENCO ITA Communities
Long term strategy Consultant for efficient PPMU communication and ITA awareness raising
Indicators Tasks/realizations Approved PSWMP Definition of a coherent strategy for the solid waste project and DSWMPs component: comprehensive, synchronous and coordinated measures; management institutions; Definition of four District Solid Waste Management Plans; Definition of responsibilities and duties of different agencies (including private sector); Human Resources for O&M; Financial stability for exploitation (cost recovery); Coherent management of waste collection; Composting, recycling and treatment; Socio economic surveys; Awareness raising campaigns; Monitoring and reporting on: solid waste management, user satisfaction, socio economic and environmental impacts 30 June 2011 Policy and strategy Capacity building of concerned agencies document with action Awareness raising strategy for solid waste collection in plan and budget Province Comprehensive communication approach (regular, professional and targeted campaigns) Investment plans for the projects for waste treatment: sanitary landfills and O&M modalities 30 October 2010 Policy and strategy Guidelines related to the water sector and sanitation sector document with action (solid waste) plan and budget Awareness raising strategy Action plans (medium and long term) and budget Pilot project activities
25
08/12/2009
3. ANNEX 3: FINANCIAL PLAN FOR 2009 AND 2010

Financial Plan for 2009 & 2010 (Euro) Budget code A__ A_01_00 A_01_01 A_01_02 A_01_03 A_01_04 B__ B_01_01 B_01_02 B_01_03 B_01_04 B_01_05 C__ C_01_01 C_01_02 C_01_03 C_01_04 C_01_05 D__ D_01_01 D_01_02 D_01_03 Capacity building Training needs assessment Training Seminar and study tour Guidance on master plan preparation Technical assistance Awareness raising Assessement & coordination Develop. of awareness raising strategy Training Pilot activities Technical assistance Rural water systems Definition of responsibilities Review detail design, incl. relocation Investment works Set-up monitoring & reporting tools Definition of financial means for O & M Solid waste Definition of responsibilities Review detail design, incl. relocation Investment works - 4 landfills - 3 landfills Set-up monitoring & reporting tools Definition of financial means for O & M General means Personnel Project director General planning officer Accountant cashier/filing officer Technician Environmental engineer Capacity building & awareness specialist Secretary/translator Consultancy Admin & financial guideline Office equipment and functioning IT & equipment Working space, furniture Office running costs Local transportation Communication Steering committee organisation Other operation costs Monitoring & evaluation Mid-term review External auditing Backstopping Final evaluation TOTAL A + B + C + D + Z (3 landfills) TOTAL A + B + C + D + Z (4 landfill) Source nat.ex-regie B nat.ex. B nat.ex. B nat.ex. B nat.ex. B regie B nat.ex-regie B nat.ex. B nat.ex. B nat.ex. B nat.ex. B regie B nat.ex. B nat.ex. B nat.ex. B nat.ex. B&V nat.ex. B nat.ex. B nat.ex. B nat.ex. B nat.ex. B nat.ex B&V nat.ex B&V nat.ex B&V nat.ex. B nat.ex. B nat.ex regie B GoB - GoV B Province Province Province Province Province Province nat.ex. nat.ex. regie regie nat.ex. nat.ex. nat.ex. nat.ex. nat.ex. nat.ex. nat.ex. nat.ex. regie regie regie regie regie V V V V V V B B B B B B V B B B B B B B B B B B B TOTAL BUDGET IN EURO GoB 575.000 10.000 120.000 70.000 15.000 360.000 390.000 10.000 50.000 50.000 100.000 180.000 3.056.000 10.000 20.000 2.981.000 25.000 20.000 2.962.000 10.000 250.000 2.657.000 GoV 0 Total 575.000 10.000 120.000 70.000 15.000 360.000 390.000 10.000 50.000 50.000 100.000 180.000 3.706.000 10.000 20.000 3.631.000 25.000 20.000 3.762.000 10.000 250.000 3.457.000 575.000 10.000 120.000 70.000 15.000 360.000
TOTAL COST ESTIMATE
SHORTFALL Total 0 GoB GoV 0 0
ADDED BUDGET Total 0 GoB GoV 0 0
Belgian contribution
FINANCIAL MONTHS 1 MONTHS PLAN IN 2009 TO 6 OF 7 TO 12 OF 2010 2010
VN contribution FINANCIAL FINANCIAL PLAN IN PLAN IN 2009 2010 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 43.410 0 0 43.410 0 0 0 0 0 0
BALANCE on 31/12/09 GoB 361.889 8.800 105.600 61.600 13.200 172.689 364.800 8.800 44.000 44.000 88.000 180.000 2.593.326 8.800 17.600 2.527.326 22.000 17.600 2.743.712 8.800 38.312 2.657.000 GoV 0 0 0 0 0 0 0 0 0 0 0 0 606.590 0 0 606.590 0 0 800.000 0 0 800.000 Total 361.889 8.800 105.600 61.600 13.200 172.689 364.800 8.800 44.000 44.000 88.000 180.000 3.199.916 8.800 17.600 3.133.916 22.000 17.600 3.543.712 8.800 38.312 3.457.000
50.331 0 0 0 0 50.331 0 0 0 0 0 0 0 0 0 0 0 0 4.470 0 4.470 0
76.440 600 7.200 4.200 900 63.540 12.600 600 3.000 3.000 6.000 0 4.500 600 1.200 0 1.500 1.200 77.311 600 74.011 0
86.340 600 7.200 4.200 900 73.440 12.600 600 3.000 3.000 6.000 0 458.174 600 1.200 453.674 1.500 1.200 136.507 600 133.207 0
650.000
650.000
390.000 0 10.000 50.000 50.000 100.000 180.000 5.978.803 2.272.803 10.000 20.000 5.903.803 2.272.803 25.000 20.000 10.000 250.000 4.341.031 3.906.928 25.000 20.000 822.000 260.000 884.031 449.928
800.000
800.000
0 0 0 0
D_01_04 D_01_05 Z__ Z_01_ Z_01_01a Z_01_01b Z_01_02a Z_01_02b Z_01_03a Z_01_03b Z_01_04 Z_01_05 Z_01_06 Z_01_07 Z_02_ Z_02_01a Z_02_01b Z_02_02 Z_02_03 Z_02_04 Z_02_05 Z_02_05 Z_03_ Z_03_01 Z_03_02 Z_03_03 Z_03_04
25.000 20.000 517.000 223.000 0 0
25.000 20.000 517.000 223.000 0 0 0 0 0 0 48.000 30.000 135.000 10.000 157.000 12.000 0 24.000 54.000 24.000 25.000 18.000 137.000 40.000 72.000 10.000 15.000 8.950.000 8.950.000
0 0 305.000 37.000 0 0 305.000 37.000 4.000 1.500 9.400 4.500 9.400 8.200 0 0 0 43.151 0 7.767 951 340 1.811 874 1.811 1.980 0 0 0 0 35.384 0 14.114 0 0 0 0 21.270 0 0 0 0 0 43.151 43.151
0 0 21.530 1.755 0 0 0 0 0 0 0 0 0 1.755 15.049 9.135 0 1.000 400 500 1.375 2.639 4.726 4.680 0 46 0 76.331 76.331
1.500 1.200 43.953 19.654
1.500 1.200 29.581 15.300
0 0 12.763 654 190 68 0 0 0 396 0 0 0 0 12.109 0 8.203 0 0 0 0 3.906 0 0 0 0 0 12.763 12.763
0 0 30.388
22.000 17.600
0 0
22.000 17.600
48.000 30.000 135.000 10.000 157.000 12.000
24.000 54.000 24.000 25.000 18.000 137.000 0 40.000 72.000 10.000 15.000 7.500.000 1.450.000 7.500.000 1.450.000
4.000 4.000 1.500 1.500 9.400 9.400 4.500 4.500 9.400 9.400 8.200 8.200 48.000 30.000 135.000 10.000 425.000 268.000 12.000 18.000 18.000 24.000 54.000 24.000 25.000 268.000 250.000 137.000 0 40.000 72.000 10.000 15.000 11.977.731 3.027.731 12.411.834 3.461.834
268.000 18.000
250.000 0
0 0
305.000 305.000
0 0
0 0
0 0 0 0 0 0 0 0 0 0 0 0 3.600 3.600 3.000 3.000 8.100 8.100 4.954 600 6.920 6.920 0 0 0 0 1.440 1.440 3.240 3.240 1.440 1.440 800 800 0 0 17.379 7.361 11.559 1.541 4.320 4.320 600 600 900 900 214.804 723.202 214.804 723.202
421.935 0 421.935 186.291 0 186.291 7.113 761 0 0 0 272 0 0 0 1.811 0 0 0 874 0 0 0 1.811 0 0 0 1.584 0 0 0 0 40.800 0 40.800 0 24.000 0 24.000 0 118.800 0 118.800 0 2.691 0 2.691 23.275 128.111 0 128.111 0 2.865 0 2.865 5.911 0 0 0 0 20.120 0 20.120 0 47.120 0 47.120 0 20.620 0 20.620 0 22.025 0 22.025 17.364 15.361 0 15.361 0 107.533 0 107.533 0 22.219 0 22.219 0 63.360 0 63.360 0 8.754 0 8.754 0 13.200 0 13.200 73.798 6.485.663 1.406.590 7.892.253 73.798 6.485.663 1.406.590 7.892.253
26
08/12/2009
4. ANNEX 4: TOTAL BUDGET AND SHORTFALL

No Content Based on Seco Report initial estimates revised estimates billion VND EUR billion VND EUR 68.40 2,969,265 136.00 5,903,803.00 52.00 2,257,336 99.00 4,297,621.00 52.00 2,257,336 82.00 3,559,646.00 17.00 737,975.00 16.40 711,929.15 37.00 1,606,182.00 16.40 711,929.00 24.00 1,041,848.00 13.00 564,334.00 96.00 4,167,390.00 96.00 4,167,390.00 100.00 4,341,031.00 90.00 3,906,928.00 22.23 965,000.00 13.25 575,000.00 8.98 390,000.00 18.94 822,000.00 8.75 380,000.00 185.92 11,977,731.00 185.92 12,411,834.00 Committed budget Total GoB 3,631,000.00 2,981,000.00 GoV 650,000.00 Additional budget needed billion VND 52.36 EUR 2,272,803.00
I 1
II 1 2 III 1 2 IV V
Rural Water Supply Phu Cat water supply Phase 1: water supply for 5 communes Phase 2: water supply for 2 additional communes Hoc Mon reservoir Phase 1: Raise dam, dredge and rehabilitate canal system Phase 2: Drinking water supply Solid waste treatment schemes 4 landfills (An Nhon, Tay Son, Phu My, Hoai Nhon) 3 landfills (Tay Son, Phu My, Hoai Nhon) Capacity building and awareness raising Capacity building cost Awareness raising cost General means Other costs TOTAL (3 landfills) TOTAL (4 landfills)
3,457,000.00 2,657,000.00
800,000.00 20.36 10.36 884,031.00 449,928.00
965,000.00 965,000.00 575,000.00 575,000.00 390,000.00 390,000.00 517,000.00 517,000.00 380,000.00 380,000.00 8,950,000.00 7,500,000.00 8,950,000.00 7,500,000.00
7.03 1,450,000.00 1,450,000.00 69.75 79.75
305,000.00 3,027,731.00 3,461,834.00
27
08/12/2009
5. ANNEX 5: THE LIST OF CANDIDATES APPLYING FOR THE POST OF CAS

Qualification No Full name Date of birth Gender Place of birth Maritual Permanent address status Time 1987-1991 1997-1998 HCM city 67/2 B Quang Trung Ward 10, Go Vap district 1993 Profession History Socioliogy Feminity Science Community Development / Social Work Exchange Shortterm Scholarship Sustainable International Development Development Economic Bachelor Pedagogy in English Development Management and Evaluation Administration Business English Business Law English Administration Business Agricultural Economy Economic Law (in progress) Economy English Material Science Tourism Culture Hydraulic Construction Hydraulic and Hydroelectric Construction Plant Protection Administration Business Accountancy General Preservation Engineering 2000-2004 Mechanization Biology Ecology Environment Agricuture Degree Doctor Houston, USA Certificate Minnesota, USA & Institute of Social Science, HCMC, Vietnam Saigon, Viet Nam, Cambridge, USA Brandeis, Massachusetts, USA English, Japanese STATA, GIS. Endnote, ... Certificate of project planning; Gender and development; Management skills 10 years Hand in the application form English, French, Russian Training in human rights, WTO-GAT4 and rights of immigrants; sustainably environment development Send letter via email to refuse Institute Foreign language Computer skill Others Experience Tel Note
Huynh Thi Ngoc Tuyet
2/10/1953
Female
Married
Office
30 years
0908 160 458
1972-1975 1996-1997 2007-2009
Certificate Certificate Master
Nguyen Thi Bich Thu
3/14/1976
Female
Quang Ngai province
Married
Group 48, Area 7, Ward L Hng Phong, Quy Nhon city
2005-2007 1994-1998 2008-2009
Bachelor Bachelor Master Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Bachelor Engineer College Master
Da Nang University Da Nang University Institute of Development Management and Policy Antwerp, Belgium National Economic University Quy Nhon Pedagogy University Open University, HCMC Quy Nhon University Open University, HCMC Agriculture University II, Hue Open University, Hue National Economic University Quy Nhon Pedagogy University Natural Science University, HCMC College of Culture and Tourism, Nha Trang Politechnic University, Da Nang
Bui Ngoc Can
10/7/1976
Male
Quy Nhon city
48 Tran Anh Tong, TP. Quy Nhon
2001-2004 1995-1999
English, Chinese
Office
Training in skills of policy mobilization, skills of analysis and community support, Under National Direction projects
8 years
0947 277 267
Hand in the application form
Nguyen Tan hung
10/28/1968
Male
Phu Cat district
Married
171/21 Ngo May, Ward Quang Trung, Quy Nhon
2004-2009 2000-2003 1995-2000 1986-1991 2006-nay
Office
Chief Accountant, Tender profession, inspection profession
17 years
0983 930 469
Tran Pham Kim Anh
4/12/1977
Female
Quy Nhon city
Single
1/7 Tran Hung ao, Quy Nhon
2002-2006 1997-2001
English
Technician
Assess strategic environment, land use plan in line with environment protection, human resource development Training course in Business Communication Skills at FORBES LUX SCHOOL (HCMC) Certificate of building trade, design trade, construction supervision, building assessment, tender
9 years
0914 101 413
Nguyen Xuan Hieu
7/17/1985
Male
Nha Trang city
Single
Ward Vinh Tho, Nha Trang city
2005-2009 2003-2005 2006-2009
English
Office
4 years
0974 387 389
Via email
Tran Cong Tri
3/8/1975
Male
Hue city
320 Nguyen Trai, Ward Tay Loc, Hue city
English Engineer Engineering University, Da Nang Forestry and Agriculture University, Hue Fishery University, Nha Trang Economic Intermediate School, Khanh Hoa Food Intermediate School Nha Trang University Nha Trang University Natural Science University, HCMC H Khoa hc T nhin - H Quc gia TP.HCM Sofia Agro-Academia Bulgaria English level C English, Thai, Bulgarian
Technician
9 years
0905 706 352
Via email
1995-2001
Nguyen Bach Thanh Truc
9/7/1980
Female
Quy Nhon city Da Nang city
Single
217 Nguyen Hue, Quy Nhon
1998-2002 1998-2002
Engineer Bachelor Intermediate Intermediate Master Engineer Bachelor Master
English
Office
8 years
0945 814 895
Via email
Nguyen Thanh Hung
9/6/1972
Male
Single
Dien Khanh town, 1996-1998 Khanh Hoa provicne 1990-1992 Nhn Khanh commune, An Nhon district, Binh Dinh province
Office
Business profession, enterprise management in Japanese style
15 years
0946 000 347
Via email
10 Ho Huu Huy
1/20/1981
Male
An Nhon district
English level B
Auto Cad
Management of ships according to international safety standards, management of ToT
6 years
ang ch cp bng Via email Hand in the application form 0916 210 310 ang ch cp bng 0912 164 666 Via email
11 Tran Nam Phong
29540
Male
Tien Giang province Ha Nam province Quang Ngai city Hue city Married
Vinh Kim commune, 1998-2002 Chau Thanh district, Tien Giang province 2008 -nay
8 years
12 Bui Le Inh
8/30/1954
Male
Married
Son La province
1971-1977
Engineer
Office
Management and Development, Capacity raising
13 Nguyen Ky Chinh
10/12/1977
Male
Ward Quang Phu, Quang Ngai city 27 Hai Thuong Lan Ong, Quy Nhon city
1999-2004
Construction University, Ha Noi English Office level B
0974 532 971
Via email
14 Dang Thi Dieu Hang
12/1/1962
Female
1983-1986
Fishery Economy
Engineer
Fishery University, Nha Trang
23 years
Via email
28

PSC Report Nr.1

Transféré par

Informations du document

Description originale:

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

PSC Report Nr.1

Transféré par

Droits d'auteur :

Formats disponibles

Report of the PSC meeting nr.

TABLE OF CONTENT........................................................................................... 1 I. EXECUTIVE SUMMARY.................................................................................... 3

II. PROGRAMME RESOURCES............................................................................ 4

III. PROGRESS FROM THE BEGINNING.......................................................... 7

IV. ACTIVITY PLANNING.................................................................................... 9

VI. CHALLENGES AND DIFFICULTIES........................................................... 13

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

2. EXPECTED RESULTS AND ACTIVITIES:

Result 1: Capacity building of the related agencies

Result 2: Awareness raising

Result 3: Rural water system

Result 4: Solid waste treatment schemes

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

II. PROGRAMME RESOURCES

1.2. International Technical Advisor

1.3. Composition of Programme Implementation Units:

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

1.4. VSCD Volunteer:

2.1. Result 1: Capacity building of the related agencies:

2.2. Result 2: Awareness raising

2.3. Result 3: Rural water systems:

2.4. Result 4: Solid waste treatment schemes

Report of the PSC meeting nr.1

2.5 General means:

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

III. PROGRESS FROM THE BEGINNING

2. RESULT 3: RURAL WATER SYSTEMS

2.2. Hoc Mon reservoir, Phu My district:

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

3. RESULT 4: SOLID WASTE TREATMENT SCHEMES

4. RESULT 5: GENERAL MEANS

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

IV. ACTIVITY PLANNING

1. GENERAL ACTIVITY PLANNING

+ An Nhon landfill and Hoai Nhon landfill:

o Tender of detailed design: start in Oct 2011 Nov 2011

2. SPECIFIC ACTIVITY PLANNING UP TO 31 DEC 2009

Report of the PSC meeting nr.1

- Accelerate Phu My district to retender the package of consultancy on survey, detailed

3. ACTIVITY PLANNING FOR THE FIRST 6 MONTHS OF 2010

- Purchase a car for the programme (if agreed by the PSC).

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

1. GENERAL VIEW OF THE PROGRESS

2. THE DISBURSEMENT UP TO 31 DEC 2009

Report of the PSC meeting nr.1

3. FINANCIAL PLANNING OF THE YEAR 2009 AND THE YEAR 2010

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

VI. CHALLENGES AND DIFFICULTIES

1. CHALLENGES AND DIFFICULTIES

Exchange rate used for planning is 1 Euro = 23,036 VND 13

Water Supply and Sanitation Programme in Binh Dinh province VIE0703511

Report of the PSC meeting nr.1

b. Difficulty to recruit the CAS: