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Description Organizational elements Creating a Material - MM01 Creating a Vendor - XK01 Creating a Service Master AC03 Creating a Purchase

e Info Record - ME11 Maintaining Source List ME01 Maintaining Quota Arrangement MEQ1 Creating Excise master - J1ID Creating a Purchase Requisition ME51N Creating a Request for Quotation ME41 Maintaining Quotation ME47 Quotation Price Comparison ME49 Creating a Purchase Order ME21N Creating a Contract ME31K Creating Schedule agreement ME31L Maintaining Delivery Schedule ME38 Goods Receipt MIGO Invoice Verification MIRO Goods Issue MB1A Transfer Posting MB1B Creation of a Excise Invoice for other Movements J1IS Creation of a Excise JV J1IH

Page No 02 04 06 09 11 13 15 17 19 20 21 22 23 25 27 29 30 31 33 34 36 37

Input Field Company Code Plants Purchase Organization Storage Locations

Possible Input Values 1100 1100 - VEPL 1100 Plant 1100 FOR PLANTS 1100 P031 P181 P231

Purchase Group

C01 C02 C03 C04 CK056 CK036 A01 ABS A02 Accelerator B01 Bearing CAP Capital Items and so on

Vendor Material Group

Document Types

Purchase: Purchase requisition NB Standard RV - Outline Request For Quotation AN - Standard Purchase Order NB1 - Domestic NB2 - Imported Contract MK Quantity WK - Value Scheduling Agreement LP Scheduling Agreement MATERIAL MASTER

Call up the transaction as follows: Menu Path Logistics > Material Management > Material Master >Material > Create Transaction MM01 Code MM02/MM03 Change/Display

USE INPUT FIELDS

To create Material Material Number Material type

Enter the material number Enter Raw materials/FG etc.,

Select view(s) button. Based on Material Type selected Ex., RM need not contain sales view. Similarly FG need not have Purchasing view. Basic data 1 /Basic data 2/ Classification / Purchasing /Foreign Trade: Import Data /Purchase Order text /MRP 1 / MRP 2 / MRP 3 /MRP 4 /Forecasting / Storage 1 Storage 2 /Quality Management /Accounting 1 /Accounting 2 Select the views required for your material. After selection Press Enter key. Organizational Levels screen will be displayed. Plant Storage Location Press Enter key or click . Each view will be displayed on the screen. Select the appropriate fields. (Mandatory fields will be displayed with ? Symbol.) Basic Data View 1 Text Base unit of measurement Material Group Basic Data View 2 Purchasing view Purchasing Group Purchasing Value key Enter the text Enter the base unit Enter the material group Enter the required fields Enter the Purchasing group responsible for Procurement Enter the Purchasing value key

If the material will be in Batch select the Batch Management. MRP 1 MRP Type PD MRP ND No Planning VB Reorder Point Planning EX Lot for Lot order quantity FX Fixed Order Quantity E In- house production F External Procurement

MRP Controller Lot Size MRP 2 Procurement type

MRP 3 view Period Indicator Availability Check

X Both procurement

M- Monthly / W- Week /T- Time 01 Daily Requirements 02- Individual requirements CH - Batches KP - No check MRP 4 view Enter the required fields. Storage 1 View If the material is for Batch Management tick in the box provided near by Batch Management field Storage 2 View Enter the required fields. Account 1 View Valuation class Price control Per Unit Price Price Unit V Moving average price S Standard price Enter per unit price as per your price Control Enter Price unit

Save the document. OUTPUT After saving the document, Material xxxxxxxx created number will be displayed on status bar. VENDOR-CENTRAL Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >Master Data >Vendor > Central >Create Transaction XK01 Code XK02/XK03 Change/Display USE INPUT FIELDS To create Vendor for Purchasing Vendor code Enter Vendor code Company Code Enter Company Code Purchasing Organization. Enter Pur.Orgn code Vendor account group 0001 Vendor 0002 -Goods Supplier 0003 -Alternative Payee 0004 -Invoice presented by 0005 -Forwarding Agent 0006 -Ordering Address 0007- Plants CPD-One time Vend (int. no. assgnmt.)

CPDL One Time Vend (ext. no. assgnmt) LIEF Vendor (int. Number assgnmt.) KRED Vendor (ext. number assgnmt.) MNFR Manufacturer Enter Vendors Address and Communication data. Enter the relevant data for Account Control, Tax information and Reference. Enter the bank details for the Vendor. Accounting Information Recon Account Sort key Cash mgmnt group Release Group Enter the account number 0001-Vendor A 0002-Vendor B 0003-Vendor C 0004-G/L accounts

Payment Transactions Accounting Payment terms 0001 100% Against Delivery.

Automatic Payment Transactions Payment methods C Check Payment with Check Mgmt L Bank Transfer W Bill of Exchange `Payment Block Free for Payment * - Skip Account A Blocked for payment M Manual Payment N Post process inc. Payment P Payment Request R Invoice Verification V Payment clearing

Invoice verification Tolerance Group Dunning Data

And other details as required. Purchasing Data Conditions. Order Currency Terms of Payment

INR Indian Rupees 0001 100% Against Delivery.

Incoterms

C&F Cost and Freight Paid CFR Costs and Freight DDP Delivered duty Paid EXW Ex Works FOB Free on Board UN Not Free Blk Standard Schema Vendor 02 With discount 03 Import vendor Blk No control 1 Purchase Order date 2 Delivery date 3 Current date 4 Manual 5 GR Date

Minimum Order Value Schema Group Vendor

Pricing Date Category

Control Data Select the GR based invoice Verification Default Data Material Purchasing Group Planned Delivery date(Days) Save the Document OUTPUT FIELDS

After saving the document, Account XXXX has been created for Purchasing Organization MTP1. Number will be displayed on status bar. SERVICE MASTER

Call up the transaction as follows: Menu Path Logistics Materials Management Service Master Service Service Master Transaction AC03 Code Change/Display from within AC03 USE INPUT FIELDS Service Master 1) To open the service overview area, choose Hide Overview Icon

2) To create a new service, choose Create New Service Icon


One of the services to be performed during the pipe laying is the creation of a corresponding plan of the plant. To do this, you now need to create a separate service master record. 3) Enter the following data Activity number No entry (Internal number assignment for service master record)

Service category Service: Purchasing (Service category for the service master record) Base unit of measure 4) Choose Enter 5) Enter the following data Activity number short text (right-hand field) Produce plan of plant for pipe-laying Make sure that the short text you enter in the right-hand field of the activity number begins with a capital letter. Make a note of the short text. You will need it later to determine the service number 6) Choose Enter The short description you entered for the service is copied into the service overview area. 7) Enter the following data Material group 007 Valuation class Services At this point, the system suggests creating a reference to the standard service catalogs that contain the standard texts with exact specifications. To do this, choose Expand all Standard serv. cat.. You can refer to these by selecting an item in the field Service type (or Edition) using the F4 help in the dialog box that appears. Choose Enter . To display the standard catalogs, choose the F4 help in the SSC item field. The predefined texts can then be copied into the long text of the service master. Double-click on the standard formulations until the Change Service Master XXX screen appears again. To update the long text, close and then reopen the long text by choosing Expand all Long text. For more information on the use of standard service catalogs, see the online documentation. To continue with the activity, delete your entries in the fields Service type (or Edition),SSC item, and the copied long text. Make sure, that you reenter the activity number short text (Produce plan of plant for pipe-laying), because the predefined text of the Standard serv. cat. has also been copied in the short text field. Choose Enter . 8) In the Long txt area, in the Lang. to be maint. field, choose English using the F4 help You can enter any long text you want in the large input field at the bottom of the screen. This is then copied into the purchasing document and can be printed along with the document. 9) Choose Save . The overview tree appears H (Hours)

10) From the Service node, choose Service Master. 11) To call up the item data, double-click the service you created in the service overview area. Note the number displayed in the Activity number field 12) Choose Back Icon until the overview tree appears OUTPUT FIELDS After saving the document, xxxxxxx Number will be displayed on status bar. PURCHASE INFORMATION RECORD Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing>Master data >Info Record>Create Transaction ME11 Code ME12/ME13 Change/Display

USE INPUT FIELDS

To Create relationship between Material and Vendor Vendor Enter Vendor Code Material Enter Material Code Purchase Organization Enter Purchase Organization Code Plant Enter Plant Code Select the required Info Category Standard/Pipeline/Consignment/Sub-Contracting Press Enter key or click . General data Screen appears: Enter relevant data for Vendor Data and Order Unit (Purchasing) i.e. any conversions Click Purchase Organization data1: In Control Fields, Enter relevant data Planned Delivery Time Number of calendar days needed to obtain the material or service if it is procured externally Standard Quantity ordered In Condition Fields, Enter Net Price Price arrived at after taking all discounts and surcharges into account Conversion/IncoTerms, if any Each view will be displayed on the screen. Select the appropriate fields. (Mandatory fields will be displayed with ? Symbol.) Select Condition Tab (or F8) from header for detailed pricing conditions with the validity periods. Enter the required condition types and the corresponding amount against each condition type Quantity of the material that is normally

Condition Type Amount And other relevant data

PB00 (Basic Price) The base price of the material

If quantity discounts are required, select the basic price line and click Scales icon (or F2) from the menu and maintain the scales. Here you maintain the prices for varying quantities. Similarly scales can be chosen for other condition types too. If any texts have to be maintained click on the Texts icon ( or Shift + F1) and fill in the relevant matter. Save the document. OUTPUT Purchasing info record xxxxxxxxxx Pur.Orgn Plant created SOURCE LIST

Call up the transaction as follows: Menu Path Logistics Materials Management PurchasingMaster data Source list Maintain. Transaction Code USE INPUT FIELDS ME01 ME01/ME03 Change/Display Source List maintain 1) Enter the material and plant number. Then press ENTER to display the source list overview screen. 2) Enter the individual source list records. Specify the following data for each source list record Validity period: Enter the period during which orders for the material may be placed with the source (or may not be placed if the source list record is blocked). Characteristics of the source of supply: - Number of the vendor and the responsible purchasing organization, or - Number of the outline agreement (scheduling agreement or contract) that represents a source of the material Fixed source: Select the Fixed field to define a source of supply as fixed. The vendor or outline agreement is then always preferred over other sources of supply during the relevant validity period. Within a validity period, there may be no more than one fixed source of supply of the same type (that is, one vendor or outline agreement). Procurement plant (supplying plant): If the material can be procured from a plant or site within your company, enter the plant number in the PPl field and leave the vendor number and/or contract number blank. Blocked source: Select the Blk field to define a source of supply as blocked. The vendor or outline agreement is then not suggested during the source determination process. If you set the Blocked indicator and enter a validity period, the material is excluded from external procurement (that is, it cannot be ordered during this period). Materials planning/control: Enter 1 in the MRP field if requisitions

generated by the materials planning/inventory control system are to be assigned to the source automatically. Enter 2 if you entered a scheduling agreement as the source of supply and you want the requisitions generated by the materials planning and control system to be automatically converted into delivery schedule lines. 3) Check whether source list records overlap. To do so, choose Source list Check. (A check is carried out automatically as soon as you save the source list.) If any records do overlap, the relevant ones are listed. You must then change the validity periods of the source list records so that each validity period is unique 4) Save the source list OUTPUT FIELDS After saving the document, Message saying Source List Created QUOTA ARRANGEMENT Call up the transaction as follows: Menu Path Logistics Materials Management PurchasingMaster data Quota arrangement Maintain. Transaction Code USE INPUT FIELDS To set up a quota arrangement for the procurement of a material, proceed as follows: 1)Enter the material and plant number. Then press ENTER to display the overview screen for the quota arrangement periods. 2)Enter a validity period for the quota arrangement. Enter the date until which the quota arrangement is valid. The start date is calculated by the system. Press ENTER . 3)Select the quota arrangement and choose Goto Item overview to display the item overview screen of the quota arrangement. Enter a quota arrangement item for each source of supply you want to include in the quota arrangement. You must enter the following data. Procurement type A quota arrangement can provide for external procurement or inhouse production. Enter f (the indicator for external procurement) in the P column. Special procurement type Enter k in the S column, for example, if a consignment arrangement for the material exists with the vendor. MEQ1 MEQ1/MEQ3 Change/Display You establish the quota arrangement for a material over a certain period by entering quotas for the various sources of supply in a quota arrangement item.

Vendor number Enter the number of the vendor from whom you want to procure, if the material is procured externally. Procurement plant (supplying plant): Enter the key of the procurement plant (supplying plant) in column PPl, if the procurement type provides for in-house production. Quota In the Quota column, enter the quota assigned to each item. The quota determines which portion of a total requirement over a period should be procured from the source in question. For example, suppose a quota arrangement contains two sources of supply and you enter a quota of 1 for both. This means that each source is then allocated 50% of the total requirements for the material over the period in question. 4. Press ENTER. The percentage distribution of the quotas is calculated and displayed automatically by the system. 5. Save the quota arrangement. The system assigns a number to the quota arrangement item automatically. OUTPUT FIELDS After saving the document, Message saying Quota arrangement Maintained appears EXCISE MASTER Call up the transaction as follows: Menu Path User Menu (or Ctrl + F10)>Indirect Taxes>Master Data>Excise Rate Maintenance Transaction J1ID (Create/Change/Display) Code

USE INPUT FIELDS

Excise Rate Maintenance Excise Master Chapter ID Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Chapter ID and the other details in the required fields Back or F3 Material and Chapter ID Combination Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Material Enter Material Code Plant Enter Plant Code Chapter ID Enter Chapter ID of the material Subcontractors Check whether material is for sub-

contracting or not Material Type GR-xRef To which type material belongs to Number of GRs per Invoice

Back or F3 CENVAT Determination Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain Plant Enter Plant Code Input Material Input Material Code for CENVAT Output Material Output Material Code for CENVAT Back or F3 Vendor Excise Details Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Vendor Code ECC No Excise Regn No Excise Range Excise Division Excise Commissionerate CST No LST No PAN Excise tax Indicator for Vendor SSI Status Type of Vendor Back or F3 Excise Indicator for Plant Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Company Code Plant Code Month Number range No ECC No Excise Regn No Excise Range Excise Division Excise Collectorate CST No LST No PAN Excise tax Indicator for Plant Back or F3 Excise Indicator for Plant and Vendor Select and click on Maintain (Pen Icon) 0r F5 Click New Entries and maintain in the specified fields Excise Indicator determination for company and vendor and Final excise indicator Back or F3 Excise Indicator for Plant and Vendor Select and click on Maintain (Pen Icon) 0r F5

Click New Entries and maintain in the specified fields Chapter ID Final Excise Indicator Valid From Valid To Excise rate % and other relevant details OUTPUT Data saved after each of the above activity PURCHASE REQUISITION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Requisition > Create Transaction Code ME51N ME52N/ME53N Change/Display

USE INPUT FIELDS

To create Purchase Requisition (PR) Document type NB for Purchase requisition Purchase requisition System will generates automatically Default data for items Item category blank -Standard K Consignment L - Subcontracting S-Third Party A- Asset F- order K Cost Center P- Project Select the Appropriate delivery date

Account Assignment Category

Delivery Date Plant Storage Location Material Group

Create Purchase Requisition Item Over view screen will be displayed. Material No Quantity Unit of Measurement Save the document OUTPUT After saving the document, Purchase requisition number xxxxxxxx created number will be displayed on status bar. REQUEST FOR QUOTATION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >RFQ/Quotation > RFQ Enter the material no Enter the quantity required. Enter the unit required.

Transaction Code

> Create ME41 ME42/ME43

USE INPUT FIELDS

To create Request For Quotation (RFQ) RFQ Type AN RFQ date Enter the date Quotation deadline Enter the dead line date RFQ System will generate the number Organizational Data: Purchasing Organization Purchasing Group Default data for items Item category blank -Standard K Consignment L Subcontracting S Third Party U Stock Transfer D Service Select the Appropriate delivery date Mtrl group description

Delivery Date Plant Storage Location Material Group:

Req.Track no Press Enter key. Material No Quantity Order Unit

Enter track no

Enter the material no Enter the quantity required. Enter the unit required.

Select the Vendor address (Post card Icon) or F7 Enter the Vendor code in the screen that appears and press enter. Data is copied from the Vendor Master. OUTPUT Save the Document After saving the document, RFQ created under the number xxxxxxxxxx" will display on status bar.

QUOTATION Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing>RFQ/Quotation > Quotation > Maintain Transaction Code ME47 ME48 - Display

USE INPUT FIELDS

To maintain Quotation RFQ Press ENTER key. Net Price

: Enter the RFQ number

: Enter the net price against the item as per the quotation received from vendor.

Maintain the conditions and terms as negotiated between varroc and Vendor. Maintain other items if the RFQ is more than one item. Save the document. OUTPUT After saving the document, Quotation for RFQ xxxxxxxxxx maintained " will display on status bar. PRICE COMPARISON TO QUOTATIONS Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing >RFQ/Quotation > Quotation > Price Comparison Transaction Code ME49

USE INPUT FIELDS

Price Comparison to Quotation Purchasing Organization. Price Comparison types: Quotation Enter the Quotation number Collective RFQ Vendor Material Comparison values: Reference Quotation You can take one Quotation as reference and compare either collective RFQ or Quotation column and compare the price. Mean Value Quotation Mean value equals to 100%. Minimum Value Quotation Minimum value equals to 100%. Percentage Basis Blank Mean value equals to 100%. + - Minimum value equals to 100%. - - Maximum value equals to 100%. Price Computations: Include Discounts Discount also for comparisons. Include delivery costs Delivery cost also for comparisons. Determine effective Price Effective price also for comparisons. Click the execute icon or press F8 Save the document

OUTPUT

Price comparison will display PURCHASE ORDER

Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Purchase Order > Create > Vendor Known Transaction ME21N Code ME22N/ME23N Change/Display

USE INPUT FIELDS

To create Purchase Order (PO) Header Data: Data pertaining to all the items in the purchase order Item Overview data :Item wise details with reference to the procurement aspects will be given as input here Item Details data: Individual item conditions and details can be maintained here. Vendor Document type Purchase Order Date Purchase Order (PO) Organizational Data: Purchasing Organization. Purchasing Group Company Code Item Overview Item category Enter the Vendor name (code) NB1- Domestic PO System will generates automatically blank -Standard K Consignment L - Subcontracting S-Third Party A- Asset F- order K Cost Center P- Project Select the Appropriate delivery date

Account Assignment Category

Material Code PO quantity Delivery Date Plant StorageLocation


Material Group

Item details

Details of individual items with reference to following can be given: Material data-vendor material no; batch; infoupdate and so on Qty and Wt Delivery

Conditions Texts and so on


Save the document OUTPUT After saving the document, PO created under the number xxxxxxxxxx number will be displayed on status bar. CONTRACT Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Contract>Create Transaction ME31K Code ME32K/ME33K Change/Display

USE INPUT FIELDS

To create Contract (Outline Agreement) Vendor Enter the Vendor name (code) Agreement Type MK Quantity Contract (Select either of them) WK Value Contract Agreement Date Organizational Data: Purchasing Organization. Purchasing Group Default data for items: Item category blank -Standard K Consignment L - Subcontracting S-Third Party

Account Assignment Category

A- Asset F- order K Cost Center P- Project Delivery Date Select the Appropriate delivery date Plant Plant for which the material is procured for. If the contract is to be used by more than one plant, leave this field blank StorageLocation Material Group : Enter and you will get the Contract Header data screen Administrative Fields Validity To period Date on which the contract will expire Target Value Total amount of the contract (if this is a quantity contract this is optional) Enter relevant details in the provided fields in Reference data and Terms of delivery and payment

Enter and you will get the item Overview screen Fill up the details: Material Code Target quantity Quantity for which the contract is valid for (if this is a value contract, this is optional Net Price Header or Item conditions can be maintained for the items in the contract. Also scales can be maintained apart from other details and texts Check the Rel. Strategy Release the Document as per rel. Strategy. OUTPUT After saving the document, Quantity/Value contract created under the number xxxxxxxxxx number will be displayed on status bar.

SCHEDULING AGREEMENT Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Scheduling Agreemnent>Create Transaction ME31L Code ME32L/ ME33L Change/Display

USE INPUT FIELDS

To create Scheduling Agreement (Outline Agreement) Vendor Enter the Vendor name (code) Agreement Type LP Scheduling Agreement Agreement Date Organizational Data: Purchasing Organization. Purchasing Group Default data for items: Item category blank -Standard K Consignment L - Subcontracting S-Third Party A- Asset F- order K Cost Center P- Project Select the Appropriate delivery date Plant for which the material is procured for.

Account Assignment Category

Delivery Date Plant StorageLocation Material Group :

Enter and you will get the Scheduling Agreemnt Header data screen Administrative Fields

Validity To period Date on which the contract will expire Target Value Total amount of the scheduling agreement ( this is optional) Enter relevant details in the provided fields in Reference data and Terms of delivery and payment Enter and you will get the item Overview screen Fill up the details: Material Code Target quantity Quantity for which the scheduling agreement is valid for Net Price Header or Item conditions can be maintained for the items in the scheduling agreement. Also scales can be maintained apart from other details and texts Check the Rel. Strategy Release the Document as per rel. Strategy. OUTPUT After saving the document, Sceduling agreement created under the number xxxxxxxxxx number will be displayed on status bar.

MAINTAIN DELIVERY SCHEDULE Call up the transaction as follows: Menu Path Logistics > Material Management > Purchasing > Outline Agreement > Scheduling Agreement>Delivery Schedule>Maintain Transaction ME38 Code ME39 - Display

USE INPUT FIELDS

To create Scheduling Agreement (Outline Agreement) Agreement Scheduling Agreement Number

Press Enter: The whole data from the agreement can be viewed in the item overview of Maintain Scheduling agreement schedule. Select the item line for which the schedule has to be made (in case of more than one item) and Click on the delivery schedule (calendar) icon or F2: A screen appears for maintaining the delivery schedule for the selected item Fill the relevant data: D (category of delivery date) Indicates whether the delivery date is to be entered and displayed as a calendar day, week or month. Delivery date Date on which the goods are to be delivered or the service is to be performed Scheduled quantity Quantity to be delivered by the vendor in respect of this schedule line Time to take place. Point in time on a certain date at which delivery is

Cumulative schedule quantity is displayed automatically Selecting the application menu from top of the screen can access further details and information. OUTPUT After saving the document, changed will be displayed. Scheduling agreement xxxxxxxxxx

GOODS RECEIPT Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement > Goods Receipt > For Purchase Order > PO Number known Transaction MIGO Code

USE INPUT FIELDS

To create Goods Receipt against purchase order Document date Enter the Document bate Posting date Enter the posing Date Delivery note Enter the delivery note number Bill of lading Enter the Bill of Lading number Document header text Enter the text Movement type 101 Goods receipt for purchase order into Warehouse/ stores 102 Goods receipt for purchase order into warehouse/ stores- reversal 122 Return delivery to vendor 511 Receipt of delivery with out charge

Purchase Order Enter the Purchase Order Quantity (in SKU/Delivery Note) Enter the quantity in numerical Storage Location Storage Location No Batch number Enter the batch number if batch is manual other wise system will generate batch Number for this lot. Flag the Items OK in the check box below. If the good is excisable an additional Excise Item tab pops up in the screen at both item level and header level. Excisable Item If item is excisable then posting of part I and part II should be carried out at this stage. Enter the excise Invoice number and the date in the header And check for the correctness of the preceeding transactions by clicking on the Item duty rates and values Select Capture and Post excise Invoice OUTPUT Save the document After saving the document, Document XXXXXXXXXX Posted Number will be displayed on status bar.

LOGISTICS INVOICE VERIFICATION Call up the transaction as follows: Menu Path Logistics Materials Management Logistics Invoice verification Document Entry Invoice. Transaction Code USE INPUT FIELDS MIRO MIR4 - Display Maintain Invoice Header data Basic data tab 1) Enter the Invoice date 2) Posting Date is proposed by the system (can change if required) 3) Below the header data fields for referring PO/Delivery Note/Bill of Lading etc., are available for selecting one of them as reference fro posting the Invoice 4) Input the concerned number as reference and Enter Payment Tab 5) In header data, click the payment tab to input the baseline date and if required, other details can also be entered. Details tab 6) If any unplanned delivery costs to be captured, input it in the unplanned delivery cost field Basic tab 7) Check the calculate Tax box if tax is applicable fro the invoice. System calculates the tax amount from the tax code 8) Enter the amount of the tax in the tax amount field plus the amount proposed in the Balance field on the top right hand side corner of the screen 9) Before saving the document you can check for any discrepancies by simulating the document. Select the Simulate button or Ctrl + Shift + F7 for viewing the accounting lines. 10) A new screen appears with accounting line items. 11) Either you can post the invoice from this screen or come back or F3 and save (or Ctrl + S) it from the original screen 12) Only if the balance is zero, then the system allows you to post the document provided there are no other missing details. 13) Save the document or Ctrl + S OUTPUT FIELDS

Document no. xxxxxxxxxx created

GOODS ISSUE Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement > MB1A- Goods Issue Transaction Code MB1A / MIGO

USE INPUT FIELDS

To post Goods Issue Document date Enter the Document bate Posting date Enter the posing Date Material Slip Document header text Enter the text Movement type 201- Consumption from Cost Center from Ware house 202 - Consumption from Cost Center from Ware house-Reversal 122 - Return delivery to Vendor 123 - Reversal of Return Delivery 101-0001-Poor quality 101-0101-Not identifiable 123-0002-Incomplete 543-0543-Damage in transport 551-0001-Shrinkage 551-0002-Spoiled Press enter key or click for next screen Plant Storage Location Special Stock Reason for movement G/L Account Cost center Recipient Material Code Quantity Unit of measurement Storage Location Batch no

OUTPUT

After saving the document, Document XXXXXXXXXX Posted" number will be displayed on status bar. TRANSFER POSTING

Call up the transaction as follows: Menu Path Logistics > Material Management > Inventory Management > Goods Movement >MB1B- Transfer Posting Transaction Code MB1B

USE INPUT FIELDS

To post transfer Postings Document date Posting date Material Slip Document header text

Enter the Document bate Enter the posing Date Enter the text

Movement type 301 Transfer posting from plant to plant 302 Transfer posting from plant to plant Reversal. 309 Transfer posting from material 2 Material 311 Transfer posting from storage location 321 Transfer posting from quality inspection to unrestricted 453 Transfer posting to own stock from returns from customer Plant Storage Location Special Stock Reason for movement Press enter key or click for next screen Recipient Enter the Person who is receiving the Materials Receiving Plant StorageLocation Material Code Enter the material code Quantity Enter the quantity in numerical Unit of measurement Enter the engineering units Batch number Enter the batch number if batch is manual other wise system will generate batch Number for this lot. You can enter more material if you want transfer for same process. Save the document OUTPUT After saving the document, Document XXXXXXXXXX Posted Number will be displayed on status bar.

EXCISE INVOICE FOR OTHER MOVEMENTS Call up the transaction as follows: Menu Path User Menu>Indirect Taxes> Sales/ Outbound Movements> Excise Invoice>For Other Movements>Excise Invoice for other movements Transaction J1IS Code J1IV Post/Print USE INPUT FIELDS To create excise invoice for other movements Ref doc type : MATD Doc number : Doc Year : 2004 Series grp : 10 Excise grp : 10 Vendor : Sub Transaction ( If Applicable ) Enter Click on the insert line button in the application toolbar At the line item level enter the data; Material : Quantity : UOM : Net Ass value : BED % : Enter After checking the Excise Group / Series Group and the Basic Excise Duty amount, Save And internal Excise Invoice Number is generated Click the back button. Choose Post excise invoice from the application toolbar. Document no. : Doc year : Enter Save OUTPUT FIELDS Excise invoice no. is generated . FI document is XXXXX. CREATION OF EXCISE JV Call up the transaction as follows: Menu Path User Menu > Indirect Taxes > Excise JV > Create Transaction Code USE INPUT FIELDS J1IH J1IHD - Display This transaction code is used to create a Excise JV Choose Other adjustments from the application toolbar.

Doc number : Doc Year : 2004 Excise grp : 10 Plant : 1100 Sub Transaction ( If Applicable ) Choose the relevant Modvat account selection Enter Click on the Details button in the application toolbar At the line item level enter the data; Material : Quantity : BED amount : Enter Click on the Determine G/L accounts button in the application toolbar. After checking the G/L accounts and the Basic Excise Duty amount Save OUTPUT FIELDS Excise JV XXXXXXX accounting No. YYYY with Part2 Sl. 0000000ZZZ has been successfully created

CURRICULUM VITAE NARENDRA SINGH SHEKHAWAT VILLAGE BHIRANA TEHSIL DATA RAM GARH DIST-SIKAR (RAJASTHAN) 1. Mobile no. 09259706170 Email: ndraj.2008@rediffmail.com 1. ndraj.2008@gmail.com http://images.google.co.in/imgres? imgurl=https://www.cita.ie/meetings/0411flyer_files/sap.jpg&imgrefurl=https://www.ci ta.ie/meetings/0411flyer.htm&h=709&w=1299&sz=59&tbnid=f_3Q1sczAKRrvM:&tbn h=82&tbnw=150&prev=/images?q=sap %20logo&um=1&start=1&ei=V6WyRsH0D5v8swL4xfnaBA&sig2=rlz0hvbKEZ4uvp47t a2WzQ&sa=X&oi=images&ct=image&cd=1 Current CTC-1.85lac

OBJECTIVE: To work in a challenging environment of SAP functional (Materials Management)


Experience: SAP Experience: 1 Full Cycle Implementation, 6 Months, Version ECC (5.0)

Total Four years Experience in SAP (MM MODULES)& (SD MODULE) Having knowledge of QM MODULE &PP MODULE ALSO.

Career History: Present Position


Organization: Halonix Limited (Formerly known as Phoenix Lamps Ltd.) Dates from: 03/12/2007 to till date Location: HARIDWAR Designation: Store/Logistics Executive Phoenix Lamps Ltd.is the largest manufacturer of halogen lamps in India , 4Th largest automotive lamp manufacturing capacity in the world and largest export of lighting in the Indian Subcontinent with an Annual turnover of Rs 500 crores. Having 5 Manufacturing Plants.

Functional Experience
SAP Experience:

Presently a Team member for MM Module involved in preparation of organization structure, AS- IS, TO BE, Unit and Integration Testing. Master data creation (MMR, VMR, Info Record, Source list, Excise Masters) Configuration Knowledge: Enterprise Structure, Master data, Purchasing, Inventory, Invoice Verification. Create materials masters, create vender masters, create excise masters, create info and source list In the SAP. Experience of all type store activities in SAP (good receipt, good issue, transfer posting, stock transfer one unit to another unit, return delivery to vender etc.) Experience of all type purchase activities in SAP (Create purchase domestic PO, Imp PO, Service PO, Capital Item PO, Stock transfer order and types purchase activities) Experience of create delivery and picking, PGI and billing the delivery in SAP. Creation of sales order,deliver,and invoicing per sales order Previous Position

Organization: Titan Industries Limited Dates from and to: 01/07/2005 05/11/2007 No of Years: 2.5 year Location: DEHRADUN Designation: assistant Store in charge Titan Industries Limited. Is the largest manufacturer of watches in India, 5Th largest watches manufacturing capacity in the world total annual turn is 750 crores and Having 1 Manufacturing Plants and 5 assembly plants.

Responsibility Areas

Two years &five moths working knowledge of SAP TM (R/3). in this company

The activities include, Raw materials store, and packing material store managing watches store & case preparation at the watch assembly.

FINISHED PARTS STORES, UNIT-1 & 2(FPS)

Handling receipt of finished watch parts from HOSUR (Manufacturing plant) plant these include cases, dials, straps, modules, hands, crowns, stems, and wheel. Washer etc. verification the all component of consignment daily basis. And declare discrepancy (shortage& mix-up) on daily basis. Handling receipt of finished watch parts from vender end. Issuing watch components to assembly, Q.C., strapping & 3 strapping vendors (subcontractor) through work order, reservation and vender doc.541 and receiving good components from venders and assembly. 100 % stock verification with the system on monthly basis. Dispatching watch components to our units located at Baddi (HP), Hosur, Dehradun.and Roorkee

FINISHED WATCH STORES, UNIT-1 & 2(FWS)


To manage a warehouse of about 20,000 sq ft. spread over 2 locations. Handling all Receipt from 3 vendors & assemblies of both units. Documentation of watches received and their physical verification. Perpetual inventory of transacted material on daily basis. 100 % stock verification with the system on monthly basis. Carrying out time-to-time relabelling of finished watches.

Job Profile -(Store and supply-chain Related)


Monthly Material Reconciliation. Online Scrap accounting daily basis. SAP related issue solving and trouble shooting for plant as well as subcontracts. Controlling all material movement through SAP as well as Physically Purchase order creation. Physical verification of RM & PM. Monthly Reconciliation of Stock all PM & RM (SAP Vs Physical). Shall be responsible for FG stock, PM stock placement & Dispatches etc. Monthly Material Planning ,Procurement and Follow-ups Inventory Management. Coordination with S/C for Production. RM Planning & Follow-ups with Vendor. All FG Dispatchs. Vendor validation for RM/PM.

Ensure smooth Transaction of material Connectivity. Ensure PO releasing on time after Planning. Material Planning and follow up on the same Ensure material tracking effectively. Ensure OTIF material Reconciliation for the vendors. Ensure OTIF payment transactions for Vendors. Ensure MIS for the Supply Chain, viz.: daily, weekly, monthly e.g., RM Exception report, Supply Chain MOR etc.

Objectives and deliverables of the Role:


Timely release of payments to vendors to avoid material connectivity loss. Coordination with production, Stores and Quality to avoid expiry of material. Regular MIS for Supply Chain.

Role Measurability Factors:


VER Score of Vendors Filling Service levels. Outstanding payment statements of the vendors.

Institutional Role:

Participating in Safety Participation in events Participating and leading Six sigma.

Training Undergone:

SAP-ERP trouble shooting. Total Productive Maintenance. (TPM)/5-S. Safety. SAP. Education Qualification High school from Rajasthan board with first division (67.83%) 2001 10 2 from Rajasthan board with (PCM) 2003 Graduation. (ENGLISH) from RAJASTHAN UNIVERSITY (59.39%) 2007

Professional Qualification

Computer science as an additional subject in 10 2(PCM) duration 1 year with 55% marks

Result Waiter PGDMM (Post Graduate Diploma in Material Management) From Annamalai University.

PERSONAL DETAILS Fathers Name : Man singh shekhawat Date of birth : 17.07.1986 Gender : Male Marital Status : unmarried Nationality CURRICULUM VITAE NARENDRA SINGH SHEKHAWAT VILLAGE BHIRANA TEHSIL DATA RAM GARH DIST-SIKAR (RAJASTHAN) 1. Mobile no. 09259706170 Email: ndraj.2008@rediffmail.com 1. ndraj.2008@gmail.com http://images.google.co.in/imgres? imgurl=https://www.cita.ie/meetings/0411flyer_files/sap.jpg&imgrefurl=https://www.ci ta.ie/meetings/0411flyer.htm&h=709&w=1299&sz=59&tbnid=f_3Q1sczAKRrvM:&tbn h=82&tbnw=150&prev=/images?q=sap %20logo&um=1&start=1&ei=V6WyRsH0D5v8swL4xfnaBA&sig2=rlz0hvbKEZ4uvp47t a2WzQ&sa=X&oi=images&ct=image&cd=1 Current CTC-1.85lac

OBJECTIVE: To work in a challenging environment of SAP functional (Materials Management)


Experience: SAP Experience: 1 Full Cycle Implementation, 6 Months, Version ECC (5.0) Total Four years Experience in SAP (MM MODULES)& (SD MODULE) Having knowledge of QM MODULE &PP MODULE ALSO.

Career History: Present Position


Organization: Halonix Limited (Formerly known as Phoenix Lamps Ltd.) Dates from: 03/12/2007 to till date Location: HARIDWAR Designation: Store/Logistics Executive

Phoenix Lamps Ltd.is the largest manufacturer of halogen lamps in India , 4Th largest automotive lamp manufacturing capacity in the world and largest export of lighting in the Indian Subcontinent with an Annual turnover of Rs 500 crores. Having 5 Manufacturing Plants.

Functional Experience
SAP Experience:

Presently a Team member for MM Module involved in preparation of organization structure, AS- IS, TO BE, Unit and Integration Testing. Master data creation (MMR, VMR, Info Record, Source list, Excise Masters) Configuration Knowledge: Enterprise Structure, Master data, Purchasing, Inventory, Invoice Verification. Create materials masters, create vender masters, create excise masters, create info and source list In the SAP. Experience of all type store activities in SAP (good receipt, good issue, transfer posting, stock transfer one unit to another unit, return delivery to vender etc.) Experience of all type purchase activities in SAP (Create purchase domestic PO, Imp PO, Service PO, Capital Item PO, Stock transfer order and types purchase activities) Experience of create delivery and picking, PGI and billing the delivery in SAP. Creation of sales order,deliver,and invoicing per sales order Previous Position

Organization: Titan Industries Limited Dates from and to: 01/07/2005 05/11/2007 No of Years: 2.5 year Location: DEHRADUN Designation: assistant Store in charge Titan Industries Limited. Is the largest manufacturer of watches in India, 5Th largest watches manufacturing capacity in the world total annual turn is 750 crores and Having 1 Manufacturing Plants and 5 assembly plants.

Responsibility Areas

Two years &five moths working knowledge of SAP TM (R/3). in this company The activities include, Raw materials store, and packing material store managing watches store & case preparation at the watch assembly.

FINISHED PARTS STORES, UNIT-1 & 2(FPS)

Handling receipt of finished watch parts from HOSUR (Manufacturing plant) plant these include cases, dials, straps, modules, hands, crowns, stems, and wheel. Washer etc. verification the all component of consignment daily basis. And declare discrepancy (shortage& mix-up) on daily basis. Handling receipt of finished watch parts from vender end.

Issuing watch components to assembly, Q.C., strapping & 3 strapping vendors (subcontractor) through work order, reservation and vender doc.541 and receiving good components from venders and assembly. 100 % stock verification with the system on monthly basis. Dispatching watch components to our units located at Baddi (HP), Hosur, Dehradun.and Roorkee

FINISHED WATCH STORES, UNIT-1 & 2(FWS)


To manage a warehouse of about 20,000 sq ft. spread over 2 locations. Handling all Receipt from 3 vendors & assemblies of both units. Documentation of watches received and their physical verification. Perpetual inventory of transacted material on daily basis. 100 % stock verification with the system on monthly basis. Carrying out time-to-time relabelling of finished watches.

Job Profile -(Store and supply-chain Related)


Monthly Material Reconciliation. Online Scrap accounting daily basis. SAP related issue solving and trouble shooting for plant as well as subcontracts. Controlling all material movement through SAP as well as Physically Purchase order creation. Physical verification of RM & PM. Monthly Reconciliation of Stock all PM & RM (SAP Vs Physical). Shall be responsible for FG stock, PM stock placement & Dispatches etc. Monthly Material Planning ,Procurement and Follow-ups Inventory Management. Coordination with S/C for Production. RM Planning & Follow-ups with Vendor. All FG Dispatchs. Vendor validation for RM/PM. Ensure smooth Transaction of material Connectivity. Ensure PO releasing on time after Planning. Material Planning and follow up on the same Ensure material tracking effectively. Ensure OTIF material Reconciliation for the vendors. Ensure OTIF payment transactions for Vendors.

Ensure MIS for the Supply Chain, viz.: daily, weekly, monthly e.g., RM Exception report, Supply Chain MOR etc.

Objectives and deliverables of the Role:


Timely release of payments to vendors to avoid material connectivity loss. Coordination with production, Stores and Quality to avoid expiry of material. Regular MIS for Supply Chain.

Role Measurability Factors:


VER Score of Vendors Filling Service levels. Outstanding payment statements of the vendors.

Institutional Role:

Participating in Safety Participation in events Participating and leading Six sigma.

Training Undergone:

SAP-ERP trouble shooting. Total Productive Maintenance. (TPM)/5-S. Safety. SAP. Education Qualification High school from Rajasthan board with first division (67.83%) 2001 10 2 from Rajasthan board with (PCM) 2003 Graduation. (ENGLISH) from RAJASTHAN UNIVERSITY (59.39%) 2007

Professional Qualification

Computer science as an additional subject in 10 2(PCM) duration 1 year with 55% marks Result Waiter PGDMM (Post Graduate Diploma in Material Management) From Annamalai University.

PERSONAL DETAILS Fathers Name : Man singh shekhawat Date of birth : 17.07.1986 Gender : Male Marital Status : unmarried

Nationality : Indian Current CTC- 1.85 Lack p.a. Joining time required - 01 month Hobbies: Playing Cricket, Computer, Music Languages known: English, Hindi, Rajasthani : Indian Current CTC- 1.85 Lack p.a. Joining time required - 01 month Hobbies: Playing Cricket, Computer, Music Languages known: English, Hindi, Rajasthani

How can we delete materials permanently from Material master?

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We want to change the calculation of Moving Average Price. We know that the same is in MBEW-VERPR and two transactions to consider - MRHR, MB01. Is there a transaction to change MAV or all the places it is needed?

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We have one material master : X and the unit of measure is 'pcs' and two serial number : A,B For this material we make two Pos First PO calls material X , 1 pcs price 100 (will use serial number A) Second PO calls material X , 1 pcs price 250 (will use serial number B) Goods Receipt is done and by filling serial number for the fist PO with A and the second PO with B. We want to transfer material X serial number A to another plant and want the valuation of this material as 100. How we can do it ?

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We have One company with a plant and another company with a sales organization. Which is better option between these - PO or Stock Transfer Order ?

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Will Source List automatically appear in Material Master as default if maintained at plant level using OME5?

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What is the use of configurable material.?

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SAP only provides moving average value for current, previous period, and previous year. SAP does not provide transactions/reports that will provide moving average value for a given date. How can I report moving average price for material number 10000000 at plant 0001?

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We have defined all the variables for the materials. However, when I attempt to use Material Matchcode object MAT1, I get the response "No possible entries found". Why?

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We can make field mandatory. We want to make a default value to a Particular field in the Material Master. Say, We want that the period indicator in the MRP2 view as "P". What is the best way?

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How can I extend all material to a new plant? View Answer

The matchcode object selection is defaulted to matctcode ID "B". Iwould like to change to M "Material by Description" What is the solution? View Answer

I need to show results of rolling stock take transactions via transaction MI31 . The only way I can see at the moment is pasting the results from MI07 into a spread sheet and manipulating the data

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Explain what is consignment stock? View Answer Is there a report that you can run or is there a trigger some where that when you View

run MRP for an ND ( no planning ) item that lets you know if the reorder point has been breached or that you need to raise an order for this material item( yes you can allso put in reorder points but these are over ridden bt MRP type ND no planning )

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What is the procedure to delete materials permanently from Material Master? Is it possible to have specific customer material information entered in SAP? Explain about batches and how are they searched? Explain the function OBYC? What is the purpose of configurable material? What is the subcontracting cycle?

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Question

Rating

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Explain the procedure to create PR or PO by MRP? Explain the steps that are involved in consignment cycle? What are scales? Explain the difference between a contract and a scheduling agreement? What is the difference between release procedure with classification and without classification and when are they used? What is the procedure to make the Source List automatically appear in Material Master as default if maintained at plant level using OME5? Compared to PO and Stock Transfer Order which is the better option in case one company with a plant and another company with a sales organization? Explain the procedure to create PR or PO by MRP? What types of special stocks are available?

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Is it possible to have scales in a quotation? Explain the steps that are involved in consignment cycle? What are scales?

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Explain the difference between a contract and a scheduling agreement? What is the difference between release procedure with classification and without classification and when are they used? In what way does the Subcontracting was cared by the byproducts? What is the procedure to give specifications for developments? What is the procedure to make the period indicator in the MRP2 view as ?P??

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