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Course Outline
1. 2. 3. 4. 5. 6. Project Management Framework Project Initiation Project Planning - Scope Definition Project Planning - Schedule Development Project Planning - Risk Management Project Planning - Budgeting
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Section Three
Project Planning Scope Definition
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project includes all the work required, and only the work required, to complete the project
Preventing extra work or gold plating. You should give the customer what they asked for, no more and no less. Giving any extras is a waste of time and adds no benefit to the project
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Planning
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Tools &Techniques
1. Expert Judgment 2. Templates, Forms, standards
Outputs
1. Project Scope management plan
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Inputs
1. Org. Process Assets 2. Project Charter 3. Preliminary Project Scope Statement 4. Project Scope Management Plan 5. Approved change requests
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Tools &Techniques
1. Product Analysis 2. Alternative Identifications 3. Expert Judgment 4. Stakeholders Analysis
Outputs
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They may also include those who may exert influence over the project but would not otherwise be considered stakeholders:
Governmental authorities
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Scope Statement
2. Deliverables
What are we supposed to produce? Focuses the teams efforts on producing an output Represent the main milestones in the schedule End-deliverables: Final Delivered Product Intermediate deliverables: Engineering drawings/design PM deliverables: reports, logs, WBS, CPM
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Scope Statement
3. Scope of Works
Boundaries: limits of the contracted work Describes the major scope of the project, so that it will be clear if extra work is added later on. Used to describe the relationship of the project to other projects or the total larger program. Specifies what is out of scope: will not be delivered by the project or delivered by someone else. The Division of Responsibility table illustrates the in-scope vs. outof-scope items in a tabular format. Scope creep: adding work, little by little, until all original cost and schedule estimates are unachievable.
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Supplier
R R R R R R R
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Tools &Techniques
1. WBS Templates 2. Decompositions
Outputs
1. Project Scope Statement (updated) 2. WBS 3. WBS Dictionary 4. Scope Baseline 5. Project Scope Management Plan (updated) 6. Requested changes
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Sample WBS
Project
Phase 1
Phase 2
Deliverable 3
Subproject 4
Subproject n
2.1
2.1.1
2.1.2
2.1.3
2.1.3.1 2.1.3.1
2.1.3.1.1 2.1.3.1.2
2.1.3.2
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Use a WBS from a previous project or a standard template to develop a WBS for this project.
2. Decomposition
Subdividing of project deliverables into smaller, more manageable components until the work and deliverables are defined to the work package level.
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Organizational Breakdown Structure (OBS) Bill of Materials (BOM) Risk Breakdown Structure (RBS) Resources Breakdown Structure (RBS)
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4. Scope Baseline
The approved detailed project scope statement and its associated WBS and WBS dictionary are the scope baseline of the project.
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6. Requested changes
Requested changes to the Project Scope statement and its components may be generated from the create WBS process.
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