PeopleSoft eBenefits

USER GUIDE

OVERVIEW
eBenefits is a feature of PeopleSoft that allows A) new associates to self enroll for eligible benefits, B) existing associates to change benefits during the annual Open Enrollment period, and C) all associates to view eligible benefit elections at any time. This User Guide gives detailed step-by-step instructions on how to perform these tasks.

A. NEW HIRE SELF ENROLLMENT

(NEW ASSOCIATES)
As a newly hired associate, you must enroll in benefits within 31 days from your date of hire (this time period will vary by unit). If you do not enroll, it may result in a lack of benefits coverage for yourself or any dependents. There are 3 steps involved with self enrolling, as follows:

Part 1: Navigation Part 2: Review Personal Information Part 3: Benefits Enrollment

The instructions for these steps follow.

PART 1: NAVIGATION
1. Using an Internet Browser (i.e., Internet Explorer), access the Delaware North Associate Service Center web

site using the following URL: http://dncasc.dncinc.com/ (from work) https://dncasc.dncinc.com/ (from home)

2. When the Associate Service Center web site

is displayed, click on Access PeopleSoft HR. The PeopleSoft login page will display.

3. Log into PeopleSoft using your assigned username and password. When done, click the Sign In button.

NOTE: If you have an existing PeopleSoft login, use that username and password. If you do NOT have an existing PeopleSoft login, use the following:

USER ID: Your User Id is located at the top portion of your enrollment form. PASSWORD: Enter the last four digits of your ssn (N) and your birthday using the following format: NNNNmmddyyyy NOTE: If you have problems logging in or are unsure of your username or password, contact the Help Desk at 877-362-4843.

4. Once you have successfully logged in, you will see the screen shown here. On the Navigation Menu, click once on the Employee Self Service menu option. (This will expand the Employee Self Service submenu.)
Navigation Menu

5. Click once on the Employee Home menu option.

6. Next, click once on the Benefits Home link to access your personal benefits information page.

7. Click once on Benefits Enrollment. This will display your Personal Information, as explained in Part 2.

PART 2: REVIEW PERSONAL INFORMATION

1. Once you have successfully logged into PeopleSoft and navigated to Benefits Enrollment (as explained in Part 1), your Personal Information will display. It is very important that you review this information carefully to ensure it is accurate. a. If any information is incorrect, immediately contact your Human Resources Manager or call the Delaware North Service Center at 1-877-9DNCASC (1-877-9362272) and provide the correct information. b. If all information is correct, click once on the Reviewed button at the bottom of the page to continue.

PART 3: BENEFITS ENROLLMENT

1. To begin your benefits enrollment, click the Elect button.

2. This page will display all benefits for which you are eligible. NOTES: Only the benefits you are eligible for will be displayed. Benefits offered at each Delaware North location will vary. The benefits used in this document are examples only. You should have received an informational packet that includes detailed information about each benefit plan in which you are eligible. Keep this information handy as you complete this process. In the next several steps, you will edit each benefit that is displayed to review and elect the benefit option you want.

3. If you have an option for MEDICAL, click the Elect button for Medical. This will display your medical benefit options as well as cost information, as shown in the next step.

4. Here, determine which Medical option you want and select it by clicking once in the button next to your selection. NOTE: If you choose to waive your medical benefits, be sure to select Waive, then click the Continue button at the bottom of the page. If you are NOT selecting Waive, continue on with Step #5.
Click on the radio dial to select option

5. If you have dependents that will be covered under your medical plan, click once on the Add/Review Dependents button.

Click to add dependants

6. Click the Add a Dependent or Beneficiary blue link.

7. Here, complete the information for your first dependent. When you are done, click the Save button at the bottom of the page.

8. If all required information has been entered correctly, you will get a message as shown here. Click OK to continue.

9. You will be returned to the Dependent/Beneficiary Personal Information page. Here, click the Return to Enrollment Dependent/Beneficiary Summary blue link at the bottom of the page to continue.

10. The Enrollment/Beneficiary Summary will be displayed. Click on Return to Event Selection.

11. If you have added Dependants, the option to enroll them will be displayed. Click on the check box next to the dependants name. Then click on Continue to finish enrolling in additional plans.

12. You will then see the Medical benefit you just selected, along with the cost to you that will be deducted per pay period.

13. To accept your selection, click the OK button at the bottom of the page. Or, to change your selection, click the Elect button.

14. When you are returned to the main Benefits Enrollment page, you will now see the Medical benefit option you just selected and confirmed.

IMPORTANT! Repeat these steps for each benefit in which you are eligible for.
15. When you have completed selecting all benefits in which you are eligible, click the Next button at the bottom of the page to accept and confirm your elections.

16. Finally, you will be required to confirm your benefit choices and submit your benefit elections to the Delaware North Service Center. a. To confirm and submit your benefit selections, click the Next button. b. To make additional changes, click the Cancel button.

17. If you select Submit in the above step, you will see a final Submit Confirmation screen. Here, click the OK button to complete the process.

18. Log out of PeopleSoft by clicking once on the Sign Out button in the upper right corner.

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B. CHANGE BENEFITS DURING OPEN ENROLLMENT

(EXISTING ASSOCIATES)
During Open Enrollment, each associate may change their benefits elections. After your initial enrollment when hired, the only time you may change your benefit choices is during Open Enrollment or if you have a qualified family status change. There are 2 steps involved with changing benefits during the Open Enrollment period, as follows:

Part 1: Navigation Part 2: Benefits Enrollment

The instructions for these steps follow.

PART 1: NAVIGATION
1. Using an Internet Browser (i.e., Internet Explorer), access the Delaware North Associate Service Center web

site using the following URL: https://dncasc.dncinc.com/ (from work) https://dncasc.dncinc.com/ (from home)

2. When the Associate Service Center web site is

displayed, click on Access PeopleSoft HR. The PeopleSoft login page will display.

3. Log into PeopleSoft using your assigned

username and password. When done, click the Sign In button.

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4. Once you have successfully logged in, you will

see the screen shown here. On the Navigation Menu, click once on the Employee Self Service menu option. (This will expand the Employee Self Service sub-menu.)

Navigation Menu

5. Click once on the Employee Home menu option.

6. Next, click once on the Benefits Home link to

access your personal benefits information page.

7. Click once on Benefits Enrollment.

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PART 2: BENEFITS ENROLLMENT

1. The Benefits Enrollment page will display. The Information icon provides you with additional information about your enrollment. The Elect button next to an event means it is currently open for enrollment. To begin your enrollment, click Elect.

2. This page will display your existing benefits elections. NOTES: Only the benefits for which you are currently enrolled will be displayed. Benefits offered at each Delaware North location will vary. The benefits used in this document are examples only. You should have received an informational packet that includes detailed information about your existing benefits for which you are enrolled. Keep this information handy as you complete this process. In the next several steps, you will edit each benefit to review and elect the benefit option you want if changes are necessary

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3. If you have an option for Medical benefits, click the Elect button for Medical. This will display your medical benefit options as well as cost information, as shown in the next step.

4. Here, determine which Medical option you want and select it by clicking once in the button next to your selection. NOTE: If you choose to waive your medical benefits, be sure to select Waive, and then click the Continue button at the bottom of the page. If you are NOT selecting Waive, continue on with Step #5.

Click on the radio dial to select option

Click to add dependants

5. If you have dependents that will be covered under your medical plan, click once on the Add/Review Dependents button.

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6. Click the Add a Dependent or Beneficiary blue link.

7. Here, complete the information for your first dependent. When you are done, click the Save button at the bottom of the page.

8. If all required information has been entered correctly, you will get a message as shown here. Click OK to continue.

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9. You will be returned to the Dependent/Beneficiary Personal Information page. Here, click the Return to Enrollment Dependent/Beneficiary Summary blue link at the bottom of the page to continue.

10. The Enrollment/Beneficiary Summary will be displayed. Click on Return to Event Selection.

11. If you have added Dependants the option to enroll them will be displayed. Click on the check box next to the dependants name. Then click on Continue to finish enrolling in additional plans.

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12. You will then see the Medical benefit you just selected, along with the cost to you that will be deducted per pay period.

13. To accept your selection, click the OK button at the bottom of the page. Or, to change your selection, click the Elect button.

14. When you are returned to the main Benefits Enrollment page, you will now see the Medical benefit option you just selected and confirmed.

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IMPORTANT! Repeat these steps for

each benefit in which you are eligible for.

13. When you have completed selecting all benefits in which you are eligible, click the Next button at the bottom of the page to accept and confirm your elections.

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14. Finally, you will be required to confirm your benefit choices and submit your benefit elections to the Delaware North Service Center. a) To confirm and submit your benefit selections, click the Next button. b) To make additional changes, click the Cancel button.

15. If you select Next in the above step, you will see a final Submit Confirmation screen. Here, click the OK button to complete the process.

16. Log out of PeopleSoft by clicking once on the Sign Out button in the upper right corner.

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C. VIEW BENEFITS
(EXISTING ASSOCIATES)
1. Using an Internet Browser (i.e., Internet Explorer), access the Delaware North Associate Service Center web

site using the following URL: https://dncasc.dncinc.com/ (from work) https://dncasc.dncinc.com/ (from home)

2. When the Associate Service Center web site is

displayed, click on Access PeopleSoft HR. The PeopleSoft login page will display.

3. Log into PeopleSoft using your assigned username and password. When done, click the Sign In button.

4. Once you have successfully logged in, you will see the screen shown here. On the Navigation Menu, click once on the Employee Self Service menu option. (This will expand the Employee Self Service sub-menu.)
Navigation Menu

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5. Click once on the Employee Home

menu option.

6. Next, click once on the Benefits

Home link to access your personal benefits information page.

7. Click once on Benefits Summary.

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8. A summary of your current

benefits will display. For more information on a specific type of benefit, click the blue link under the Type of Benefit column to display.

David Smith

Example of Medical Details Link

Example of AD&D Details Link

*NOTE: Only a few examples are shown here.

Example of Dental Details Link

Example of Short-Term Disability Details Link

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