Committee Meeting Agenda 15th January 2011 STARTED: 17:06 ENDED: 18: 06 THOSE PRESENT: THOMAS LAMBOURN, KIT

T MORELAND, JILLIE JACKSON, KIRSTY SMITH, JESSICA MCGRELLIS,

Apologies Rae Oldham, Graeme Meiklejohn, Past Exec Business If any of the former Exec. wish to say anything about the upcoming EGM/revel any issues that may come up. If they dont wish to that is of course fine. However this is to allow the current committee to prepare. Noted that non of Past Executive present, Presidents Business Event Feedback Good night had by all, Emails Bookclub (in the absence of Ben) Book title, The Tales of the City, best to send email out, Confirm plans for Scene (Graeme?) Best to email Graeme, about Scene. Also decided that Kit and Thomas will be at Scene, to meet newcomers, Jilly Jackson noted that she will not be at the Scene Event, as has Rugby Challening Any Officers Business TRANS DEBATE Kit emailed Fred, from Debating Society, hes says that debate wants to be held on the 2nd, March, possibility of combining presidents debate and LGBT debate, also means that honouree president, Professor Peacock, Happy to give any support to Kit, also will be talked about next Thursday and there will be cross

publicity. Possible location noted as GUU, Jessica also noted if they will come across with a question, noted that IV Style debating, proposition and opposition, development of arguments, only to take a couple of POIS. Kit will decide proposal of debate question. SUBCITY, Publishing of Subcity Map, noted that past events, as SRC said that wording was not offensive, Hannah took it to the SOG, non much further action. SRC General Rep, is to take the leaflets to, Tom to email Kit with relevant emails, EGM Noted that best to leave resignation speeches and questions, to after the votes, noted that we should ask them to submit resignation statement, decided to set date for reply, in order so we can have time to draft a response. Noted best to have break after presidential elections and then pizza. Also noted best to have a clear line, for the chair in order so those that people are prepared to take chair in case others run for positions. To look at the Pizza front, POA: Kit to phone Dominos to look at Pizza details noted that best to advertise Monday drop in service. Jessica noted that best not to accept individual responsibility. Committee may want to take the line of, what has happened has occurred with individuals, and therefore we can move forward and best to talk to those who resigned. Also noted to adopt the line that there is an entirely new committee. Also noted if best to talk about the future of the committee. Adopting the line of back to basics, and cutting down upon some of the larger events. Noted to reassure that there will be events every Wednesday, and also to note the success of book club and other specific events. Ben to give resignation first, as simple and straight forward Jessica to go through the template of resignation with Hannah, Kit proposed that best to keep speeches short, as members are fed up of repeat AGMS, Jilly, also stated that it was best to focus upon the matter in hand. Constitutional amendments discussion? [In order to allow the current committee time to discuss our defence for the EGM we would appreciate it if any non-committee members left at this point. We would be very grateful for this.]

-EGM defence preparation. OTHER ISSUES, Noted that Tom Brown is not on the mailing list, also noted that others want to be removed from the mailing list, also wondered how to transfer mailing list. Decided that best to wait after EGM. C PROVISIONAL MEETING DATE, 24/01/2011, PENCILLED IN, 5PM Jessicas Flat, to have Jillies flat for backup, IF ONE NOT NECESSARY: Set possible date following the EGM, to help introduce new committee to roles. MAD WEEK OVERVIEW MONDAY: FLAG RAISING/ TUESDAY: WENESDAY: THURSDAY: FRIDAY: EDINBURGH, ERIC ANDERSON, Possibly: Arrange it early enough for him to have option of returning within the day,