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GULGBT ASSOCIATION AGM: 23/03/2011

Time Started: 19:00 Time Adjourned: 22:20 Jessica read out the list of official statements, alongside with a general overview of the evening events. Jessica offered out print out copies of the statements, amendment proposal sheets, Break set at 8:30

Official Reading Out of Statements


Reading out of Article 10:10 Article 4:6: Struck out Article 10:4: 14 days notice of AGM/EGM Article 5: Full Membership, Article 10.7: People needed for AGM, Article 11.8: Vote Counting, It was asked if anyone objected to the voting of the counts: no objections, Article 3.1 Article 3.2 Article 3.3 Article 10.7 Article 11.8

Reports Given
Presidential Report by Jessica McGrellis, Events: Semester 1: From members perspective: Positives of Icebreaker and Launch Night: Problem of significant drop out following the launch events, Celidh was large success:500 raised, Problem of tension within committee, also committee turnout was low, Semester 2: Bigger Committee Presence, suggested Apologies policy for Committee Members not present, Hope of constitutional amendments to address EGM problem. Successful events: Eric Anderson, Debate, Pop My Cherry, Sub Crawl, Trans Event, Success of Pop My Cherry, good way to integrate event, Book Club as marked success, Monday Drop In: Suggestion of having Committee Rota, also importance of having bare minimum condom back, Low turn out for Specific Gender Events, suggested to have lower turn out. Specific Gender Welfare Events, Post Mat and Trans Event have been really successful, Website: Apologies for the length of time that website took to upload, Questionnaire: To be delegated to Kirsty, Finances: More spending in second semester, as opposed to first semester, important to balance this with Fund Raising, Consider the possibility of sponsorship, Turnout has improved vastly within the last year, and better atmosphere. Thank Yous: Outside the Committee Dij Davies (Great SRC Rep), Hannah Gilman (Helped settle Jessica into the Position, helped a smooth transition which was of great use). Ben (Also for helping with the transition of Old Committee, also the well thought look of accounts). Committee: Rae (Eric Anderson Event, Awesome! J, sad at not having her on Committee). Jilly (General Jobs), Graeme (Great on Committee, Thanks for the devising of quiz). Joanna (fairly new, lots of potential, impressed at good job :D). Michael (Hours spent on website). Mark (Fantastic), Fiona (Excellent Ordinary Member, amazing at helping with extra jobs). Kirsty (Welfare, so good and sorting out the locker), idea of questionnaire. Importance of sorting out committee for next year. Special thank you for Kit Moreland, as voice of reason within committee and very wise, increased Trans Awareness). Tom (Secretary). Just for being nice good, Floor was opened to Questions, - No Questions, Welfare Report Befriending and Welfare behind the scenes, thank you to Jessica and Committee, Organised of Welfare Drop In, Mention of future events for next term: Welfare drop in once a month,

Focus Group with Equality Network: Gained Mention within Handbook, Joint event within Integration Week, Having contacted GULGBT Youth, still havent had a date from them. Sensativity with GMH, however will not cover Women, Fiona and Kirsty did Questionnaire, Next Committee to read questionnaire to address needs and wants of membership. Bisexual Talk, Bisexual Scotland: Talk from the Metropolitan Community Church, workshop on Christianity and Homosexuality Strathclyde Police would like to do workshop Staff Network, International Society, Edinburgh LGBT to do joint events.

Constitutional Amendments
Graeme read through the new hierarchy and positions, if there was a change within the constitution, The floor was also opened to questions, and no questions were posed from the floor. Essentially new hierarchy is to spread workload, and remove stress from the Executive. Floor was posed from the floor: Campaigns Officer to work with the SRC, stress within the constitution to incorporate their campaigns work with the SRC. Publicity Officer to remain with the same post, to work in tandem with the Events Officer. Also there would be a scrapping of 1 Ordinary Member, to retain 1 Ordinary Member, and 1 Ordinary First Year Member. Question posed to floor, of why there is a first year ordinary member position?, Jessica said that important to have first year rep support for in term of support and events. Also pointed out that low turnout from first year, also noticed that there was seen as intimidate factor and it would be seen as important to have support network for first year students. Floor was opened to any concerns. Move made to incorporate sub clause with First Year Ordinary Member: however this concern was dismissed, Question from floor on Publicity: Problem of publicity as given three different skills: Poster, Text and Website. Mentioned that Poster could be included within The Campaigns Officer, The Constitution will not address problem of It was also posed to the floor that campaign delegation should be restricted, Question was posed about SRC Sexual Equality Orientation Officer, should the Gender Equality Officer be included a place within the Committee, Past President: - Split vote on Committee, - Have a vote from the Floor, - Question posed, that it should be kept simple and would retain Past President as simply as the last one. - Not seen as be needed in the constitution, as could simply ask Past Presidents for information. - Question posed to the floor that if it should be at the Committees discretion, rather than Presidents discretion. - Statement was issued from the floor, that Past President was not just a honouree position and was of great use, - Article 2.3: was explained, SRC, Welfare Issues, Blood Ban, - Question was posed, upon the issue of political stance, upon Gay Marriage, I.E. would agree with policy but not political party, - Question posed to strike out ideology, point made that political movements could thus be included (I.E Marxism). - Point made that the Association could not take a political stance, it would be important to allow the Group to campaign on behalf of - LGBT shall not take political stance on affairs that do not concern LGBT, - Point made that ARTICLE 6: COMMITTEE STRUCTURE Floor opened to questions, Article 6.. Motion passed with 23, and none against, Past President, included within the committee To be changed from the Presidents discretion to the Committees discretion. - Kirsty Left AGM: 20:09, 22 present, - Kirsty Entered: 20:10 Article 2:3: 19 For, 3 Against: Motion passed, Article 4:2: 22 For: Motion Passed, Article 4:3. 22 For, 0 Against, 0 Abstain: Motion Passed, Article 4:6: 22 For, 0 Against, 0 Abstain: Motion Passed, - Member left the rooming: 21, Article 4:7: For 22, 0 Abstain, 0 Against Explanation was given for the changing of positions, Vote held: For 22, 0 Abstain, 0 Against Kirsty Left Meeting: 20: 15. Returned 20:17

Member left Meeting, Article 4.8: Article 6: Motion Passed Earlier, Article 7.2: For 21, 0 Against, 0 Abstain: Motion Repealed, Article 7.3: For 21,0 Against, 0 Abstain: Article 8.1: For 22, O Against, O Abstain: - Concerns were raised that as having it as incorporated as the discretion Article 8.1: ii Article 10.5: For 21, 1 Against, 0 Abstain: Motion Passed, - Questions were opened to the floor, - It was stated whether, it should include the Committee, point was made Article 10.10: For 21, Against 0, Abstain 0, Floor Opened to Questions, Article 11.1: Explained, - Questions, - For 21, 0 Against, 0 Abstain. Article 11.3: Explaining of the voting system was given, - Question was posed, that the wording was hard to understand. - Any more questions were posed, Article 11.4 - 11.4 was explained as being repealed to For 22, 0 Against, 0 Abstain, Sweeping Amendment, Article 11.9: For 22, 0 Against, 0 Abstain, Floor opened to questions, Article 14.1 - For: 22, 0 Abstain, 0 Against, Note to make constitutional amendment: to include Glasgow School of Art Member as part of Full Membership, rather than as Associate Members. Meeting Adjourned: 20:33 Meeting Readjourned: 21:06

Official Documents To Read out


Article 11.3: Was Read out,

Elections
President
Candidates Stood Up and Gave Speeches: Jessica stood down as President, floor was opened for candidates Kirsty took over as the chair of the meeting, Graeme took over the chair, Jessica gave a speech, outlining the reasons for wanting to run, Votes Cast: - Yes: 22 - Against: 0 - Abstain: 1 Jessica took over position of Chair,

VP: Secretary
Lauren McDougall stood up for the position of Secretary, Votes Cast: - Yes: 21 - Against: 2 - Abstain: 0,

VP: Treasurer
Lauren takes over position as Secretary VP Treasurer nominations opened to the floor, no other nominations Graeme read Marks nomination speech by proxy Votes cast - For: 21

- Against: 2 - Abstain: 0

Welfare Officer
Kirsty stood down as Welfare Officer, floor was opened for candidates Kirsty stood for Welfare Officer and gave speech outlining reasons for running Votes cast; - For: 23 - Against: 0 - Abstain: 0

Events Coordinator
Floor opened for candidates No candidates, position left open 21:53 floor reopened for Events coordinator Natalia Tomaszek stood for Events Officer and gave speech outlining reasons for running Votes cast; - For: 18 - Against: 1 - Abstain: 2

Womens Officer
Jo stood down as Womens Officer, floor was opened for candidates Jo stood for Womens Officer and gave speech outlining reasons for running Votes cast; - For: 23 - Against: 0 - Abstain: 0 Kirsty and one member left meeting: 21:34 22 Members remaining

Mens Officer
Graeme stood down as Mens officer, nominations opened to the floor Tom stood for Mens officer and gave speech outlining reasons for running Votes cast; - For: 20 - Against: 1 - Abstain: 0

Trans Officer
Kit stood down, nominations opened to the floor Kit stood for Trans officer and gave speech outlining reasons for running Votes cast: - For: 21 - Against: 0 - Abstain: 0

Post Mat Officer


Rae stood down, nominations opened to the floor No candidates, position left open 21:55 nominations reopened, Rae gave speech outlining what she has achieved in role and what support she can offer to the new officer Richard Elliot McGonigle stood for Post Mat Officer and gave speech outlining reasons for running Votes cast; - For: 10 - Against: 6 - Abstain: 5

Campaigns Officer
Nominations opened to the floor Erin MacKenzie stood for campaigns officer and gave speech outlining reasons for running Votes cast; - For: 20 - Against: 0 - Abstain: 1

Publicity Officer
Michael stood down as communications officer (by proxy), nominations opened to the floor

No candidates, position left open 22:03 nominations reopened, Chris Young stood and gave speech outlining reasons for running Votes cast: - For: 21 - Against: 0 - Abstain: 0

General Ordinary Member


Nominations opened to the floor James Harrison stood for General Ordinary Member and gave a speech outlining reasons why Votes cast; - For: 19 - Against: 1 - Abstain: 1 Jess opens the floor for previous positions; Nominations reopened to the floor for Events Officer (see Events Officer) Nominations reopened to the floor for Post Mat Officer (see Post Mat Officer) Nominations reopened to the floor for Publicity Officer (see Publicity Officer)

First Year Ordinary Member


Not opened until the next academic year

Other Business
Lauren read out a speech from Dij Davies thanking the society Nominations opened to the floor for honorary positions;

Honorary President
Lauren and James Harrison nominated Dij Davies and James gave a speech outlining why Rae nominated Emma Smilie and Ben gave a speech outlining reasons why Floor opened for questions regarding honorary presidency Members discuss the option of a co-presidency Show of hands vote for co-presidency; - For: 10 - Against: 8 - Abstain: 3 Show of hands vote for Emma Smilie for honorary co-president; - For: 16 - Against: 0 - Abstain: 5 Show of hands vote for Dij Davies for honorary co-president; - For: 20 - Against: 0 - Abstain: 1

Honorary Vice President


Ben nominates Mhairi Smith - For: 21 - Against: 0 - Abstain: 0

Fellowship Award
Lauren nominates Louise Welsh Show of hands vote; - For: 21 - Against: 0 - Abstain: 0