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PPA2 REVISED 10-18-2006 TRAINING @ TOWSON . EDU OFFICE OF TECHNOLOGY SERVICES =Shortcut =Advice =Caution
Welcome!
Have you ever wanted to add background music to a PowerPoint presentation to energize, relax or otherwise sway the mood of your audience? If so, this guide if for you. Below, we describe how to insert music (or any suitable background audio) from both audio CDs and digital music files (e.g., mp3 files). We also discuss how to control the duration of playback and insure that the audio content becomes part of your presentation file.
In this document, we assume that the you, the reader, have achieved proficiency with PowerPoint basics. Should you wish to review the basics, please consult the PowerPoint self-help resources available at http://wwwnew.towson.edu/adminfinance/OTS/training.
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Figure 2
The time within the start track at which playback will begin. The time within the end track at which playback will stop. Make the CD icon invisible to your audience.
2005 Towson University -This work is licensed under the Creative Commons Attribution-NonCommercial-NoDerivs License. Details available at http://www.towson.edu/OTStraining. 410-704-4070.
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Set additional options as desired: Loop until stopped will cause the specified tracks to play continuously until you advance to the next slide. Sound volume allows you to increase or decrease the audio CD volume independent of the volume of other audio content, such as narration. Hide sound icon during slide show will make the CD icon (shown here) invisible to your audience.
Figure 3
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Click OK to complete the insertion. PowerPoint will ask whether the sound should start automatically or manually [Fig 3]. Click Automatically to begin playback as soon as the slide opens in Slide Show view. Click When Clicked to hold playback until the user double-clicks the CD icon in the center of the slide. If you plan to trigger playback manually, be sure not to hide the CD icon as described above in Step 6. But while the icon is required for manual playback, it does not have to occupy such prominent position as dead center; you may drag and drop the icon to any Figure 4 location on your slide.
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To confirm the insertion, make sure your speakers are turned-on and click the miniscule Slide Show icon [Fig 4] above the Draw button in the lower left corner of the desktop. This will open the selected slide in Slide Show view. Depending on your decision in Step 7 above, you should either hear the audio immediately or after clicking the CD icon.
This procedure does not add the music to your PowerPoint file, but rather inserts instructions for playing whatever CD is loaded in the computers CD drive. In the preceding example, were I to insert my Bicuspid Boys CD instead of my Molar Bears CD, PowerPoint wouldnt know the difference. It would start at the beginning of track 2 and stop 2 minutes into track 5. If you use this technique, dont forget to take your CD with you and to insert it into the computers CD drive before the presentation.
3. Locate and click on the desired sound file; then, click the OK button to insert the file. 4. 5.
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2. Right-click the icon to open its associated pop-up menu and click Custom Animation [Fig 5] to reveal the Custom Animation Task panel on the right side of the PowerPoint desktop [Fig 6]. The mid-section of the panel lists the objects that are currently animated. Your inserted sound will be among themit may be the only object listedand highlighted by a gray border [Fig 7].
Figure 6
Figure 8
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Click the menu button [Fig 7, Item 2] adjacent to the sound object in the Custom Animation Task Panel [Fig 7] to open the pop-up menu. Click on Effect Options to open the Play Sound dialog [Fig 8]. The Effect tab of the Play Sound dialog includes controls for setting the start and end properties of the sound object.
Figure 7
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In the Stop playing area of the dialog, click the radio button labeled After: and then enter the number of slides over which you want the sound to play. Then, click the OK button to complete the change.
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Open the slide on which the sound object is inserted in Slide Show view to confirm that the playback spans the desired number of slides. Should you need to make adjustments, repeat the above procedure from Step 3.