Xinxing Pipes

XINXING DUCTILE IRON PIPES CO. LTD. The 3rd Pipe Factory

RESPONSIBILITIES, AUTHORITIES & INTERNAL COMMUNICATION PROCEDURE XSB-001

XSB001 Edition 1 Rev.0, 01 July 2005 10

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01 July 2005

QA-AM

QCM

DD

Rev.

Date

Prepared By

Reviewed

Approved

REVISION RECORD SHEET

NOTES i) Revisions after Rev.0 are denoted by a vertical line in the left hand margin against the revised text, with the revision number displayed next to the revision line as shown by an example on the left. Revision numbers are A, B, C, etc. up to the issue for management approval and implementation, which is Rev. 0. Subsequent revisions shall be 1, 2, 3, etc.
2 A pp ro ve d

ii)

No.
0

Date
01 July 2005

Description of Revision

Prepared By

Rev.

App.

GYM

SB

LZH

XSB001 Edition 1 Rev.0, 01 July 2005 10

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CONTENTS

1.0 2.0 3.0 4.0 4.1 4.2 4.3 5.0

PURPOSE SCOPE REFERENCES PROCEDURE Responsibility Internal communication Conference communication ATTACHMENTS

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1.0 1.1

PURPOSE The purpose of this procedure is to establish a standard quality assurance system to identify the Duties and responsibilities of all departments and the related personnel, so that the quality assurance system is maintained continuously and effectively. SCOPE This procedure applies specifically to standard quality management system which shall be maintained continuously and effectively. This is to maintain the integrity of the system when changes to standard quality assurance system are planned and implemented REFERENCES ISO 9001 : 2000 PROCEDURE Duties and Responsibilities Director To establish the organization structure and identify the job responsibilities with respect to their position. Responsible for the planning of all the changes of quality assurance system caused by the modifications in the organization and the business management in this factory. To authorize QA & QC department for organizing, coordinating, guiding, supervising and checking the product quality in the factory. The QA & QC department shall have the authority to perform the job correctly without interference of any department and person. Ensure that the quality objectives shall comply with the quality goals and policy of the organization. Allocate enough resources to maintain the quality as per customer requirements. Ensure that the product and service quality complies with the requirements of customers, related laws and regulations. And also to allocate enough resources to achieve the continual improvement. Deputy Director (Production & Quality) Responsible for organizing and performing the production process and ensure that the product complies with the specification requirements and quality shall be maintained constantly. Responsible for the developing and implementing the procedure, technique, quality and safety of the factory comprehensively
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2.0 2.1

3.0 3.1 4.0 4.1 4.1.1

: Quality Management Systems - Requirements

4.1.2

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Responsible for technology development, resolving the technical difficulties, implementation of new technology, new technique and new materials, and also improving the engineering and technical level of the factory continually. Responsible for approving the technical and system documents for maintaining the quality system and enhancing product quality. Responsible for monitoring product quality inspection, measurements, and ensuring that the products quality shall comply with the requirements of the customers. Responsible for the production planning, quality control and providing safe working environment during the production process. Have the rights to evaluate the production and quality control process. Deputy Director Equipment

4.1.3

Responsible for the equipment management, leading/organize the maintenance, tending and service plan of the equipments and ensuring the capacity of equipments. Responsible for carrying out the items of construction and technical modification and provide the assurance of hardware for the improvement of products quality. Be in charge of the environmental protection of products realization. Be in charge of approving the produce documents of equipment management. Have the rights to evaluate the equipment management. Quality Assurance and Control Department

4.1.4

Responsible for establishing, implementing and maintaining the quality control system of organization through internal audits, verification and management review. Responsible for establishing the documents of the quality control system which shall comply with the quality policy and quality objective and same shall be review periodically. Responsible for organizing, inspecting and directing the quality management system, and have the rights to evaluate the operational effectiveness of the quality system.
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Responsible for the revision plans of the quality control systems, changes caused by the revision in quality system standards or improvement in process control. Responsible for establishing the quality objectives of every year and distribute to all departments and also establish the related feed-back system for measuring its effectiveness. Responsible to evaluate, the effectiveness of quality objectives every month. The updated related data of the quality objectives shall be collected and analyzed during the review establishing of yearly budget at the end of year. Responsible for introducing and carrying out the corrective action of the nonconforming product which take place during the production process and verifying the effectiveness of corrective actions to ensure the product quality.

Report to the management for the achievements of the quality assurance system and also the requirement for improvement in week areas. Ensure to improve the quality awareness for reaching the customers requirements in the whole organization. Responsible for collecting all quality information and introducing the preventive action for controlling nonconforming product and measure effectiveness of the preventive action. Responsible for the identification and calibration of the measuring instrument and measurement devices. Ensure that calibrated instruments shall be used in process inspection.

Responsible for process quality inspection and the analysis of spectrum, metallographic and mechanical properties results. Responsible for handling the nonconformity product during the process and after delivery. Introducing the corrective and preventive actions, thus the technology shall be improved for customer satisfaction.
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Responsible for preparation of statistic data and analyzing the quality properties of the products and the control on production-process ability, thus the quality level of the products shall be improved. Cooperate with Technical Centre to plan and development of the new products and new technology, and identify and review the requirements about the products. Responsible for managing the files and documents of the quality control system and the quality records. Safety & Production Division

4.1.5 4.1.6

Responsible for production planning & dispatching and ensure the contract shall be completed on time. Responsible for maintaining quality policy and objectives during the process control. Ensure the consistence in products quality requirements during production process. Responsible for introducing and carrying out the corrective action of the nonconforming which took place in self-department. Responsible for managing the files and documents of self-division. Responsible for maintaining safe working environment. Equipment & Materials Division Responsible for the management and service of the equipments, improving the equipment-undamaged rate, ensuring the service quality, reducing the equipment-failure/stoppage rate, ensuring the equipment abilities to reach the requirements of production and quality. Be in charge of preparing the purchased plan, ensuring that the quality of the purchased products shall comply with the requirements and reach the requirements of procedure. Be in charge the purchased materials warehouse entry inspection, storage, protection, delivery and commissioning of projects.
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 4.1.7

Be in charge of introducing and carrying out the corrective action of the nonconforming which took place in self-department Be in charge of managing the files and documents of self-department. General Administrative Division Be in charge of organizing the employees training and improving the employees skill and also in charge of the human resources development and reaching the requirements of procedure development Be in charge of the training and qualification examination of the posts which is required specially and ensuring operation shall be carried out by qualified personnel. Be in charge of introducing and carrying out the corrective action of the nonconforming which took place in own-department. Be in charge of managing the files and training records of self-department All Production sections

4.1.8

Responsible for organizing and carrying out the controlled process, completing the process task according to the requirements on schedule, ensuring the achievement of the quality objectives. Measure Master the products quality condition of own-section and approve the process quality Emphasize the post-supervision and control to ensure that the nonconforming product shall not be transferred to next process

4.1.9 Responsible for the quality improvement, development, use of the new technique and new technology in self-section to reach the customers requirements Responsible for introducing and carrying out the corrective action of the nonconformance which took place in self-section Quality Inspector
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Carry out the inspection as per related approved written inspection procedures and working standards. Inspector is responsible for selecting samples and testing results shall be recorded. Ensure that the product meeting all requirements of specification. Evaluate the product acceptance according to the related technical standards and products standards. Be responsible for the product quality inspected by him. The inspector of Spectrum Laboratory, Metallographic and Mechanical testing Laboratory shall carry out the testing as per related approved written procedure and working standards, and ensure the accuracy, timeliness of the test results, and evaluate the acceptance of the results. Internal communication According to the condition of this factory, the following modes shall be adopted to communicate the effectiveness of the quality control system.

4.2

4.3

Conference communication The scheduled regular meeting shall be convenyed every day. The quality chief of Quality Assurance and Control department shall give information to operation about the status of quality control system and the completion of the quality target of all functional departments/offices, open issues related to any department and action to be taken for resolving the issues. The Safety & Production Office shall make minutes of meeting and distribute to all concerned departments.

The quality review meeting shall be convened every month. All departments shall inform implementation of quality control system and achieved quality targets, Quality Assurance and Control department shall evaluate the status of all departments and indicate the subsistent issues which shall be improved in limited time.
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 The department heads shall transfer the requirements to the chief personnel and team-heads in the regular meeting. The team-heads shall summarize the completion status of the quality target in meeting before/after work and analyze the subsistent issues that shall be improved. Quality Assurance and Control department shall organize a meeting of concerned personnel when the quality any quality dissent takes place. The corrective action shall be made and be carried out in limited time. The record shall be established. The management personnel shall communicate through the e-mail including the notices, the petitions, duty arrangements, feedback, and so on. The recordsreports of internal audit and management review shall be transferred to all departments for communication. The activity of rational advice and technical improvement shall be launched regularly. Every employee shall participate with the rational advice to managerial and technical matters in this factory. The management shall organize the evaluation and carrying out effectively. 5.0 ATTACHMENTS Attachment 1 QA & C Organization chart

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