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Note:
Throughout these course materials, a generic course name (SAP FI ECC 6.0 Bootcamp) is used. These course materials, however, are used for the following myLearning course entries: SAP ACNINT FI ECC 6.0 Bootcamp (Z65402) for participants from mixed workforces SAP ACNINT SWF FI ECC 6.0 Bootcamp (Z65590) for Solutions workforce participants only
Table of Contents
Table of Contents.................................................................................................2 General Ledger Master Data...................................................................................... 3 Exercise 1.1: Create a GL Account......................................................................3 Exercise 1.2: Create a GL Account with Reference .............................................8 Exercise 1.3: Change a GL Account ....................................................................11 Exercise 1.4: Configuration: Change Field Status................................................13 General Ledger Business Transactions & Open and Cleared Items .................. 17 Exercise 1.5: Post FI Document...........................................................................17 Exercise 1.6: Change FI Document .....................................................................28 Exercise 1.7: Park FI Document ..........................................................................32 Exercise 1.8: Post Parked Document ..................................................................40 Exercise 1.9: Reverse Document.........................................................................44 Exercise 1.10: Post with Reference .....................................................................47
2. Enter 4999XX in the GL account field. (note: XX = your participant no) 3. Enter R100 in the Company code field. 4. Click the Create icon.
5. In the Control in chart of accounts section Select Type/description tab Click the Account Group drop-down list Select General GL Accounts 6. Select the account group type to create: P&L Statement Account 7. In the Description section enter descriptions of the account in the following fields Short text Training Expense XX (note: XX = your participant no) GL acct long text Training Expense XX (note: XX = your participant no) 8. In the Consolidation data in Chart of Accounts enter an account number Group Account Number field - 312600 9. Click the Control data tab. to select account group.
10. In the Account control in company code section verify the currency Account currency field = EUR Only balances in local crcy check box = unchecked 11. Is this a tax relevant or tax posting account? Tax category field = - (only input tax allowed) 12. Can this account be created without a tax code entered? Posting without tax allowed field = Unchecked Note: GR/IR accounts and tax relevant accounts may NOT necessarily require a tax posting 13. Is this an accounts payable, accounts receivable, notes receivable or fixed asset account? Line Item display checked Sort key field Select 001 Posting Date
15. In the Control of documentation creation in company code section, enter the field status group of the account Field status group field - G004
16. In Bank/Financial Details in company code section Leave all the fields blank Note: For cash or bank account, enter Planning level and check relevant to cash flow 17. Click the Save icon or CRTL+S
18. Verify Data saved is displayed in the status bar. 19. Click the Exit icon screen is displayed. (SHIFT + F3) and return to the SAP Easy Access
Type/description tab: Account group: General GL Accounts PL statement acct: Radio button is selected Short text: Training Expense XX (note: XX = your participant no) GL acct long text: Training Expense XX (note: XX = your participant no) General Account Number: 312600 Control data tab: Account currency: EUR Only balances in local crcy: check box unchecked Line item display: check box is checked Sort key: 001 posting date Create/bank/interest tab: Field status group: G004 You have completed the Display GL Account transaction.
2. Enter GL account: 1039XX (note: the new account to be created) 3. Enter Company code field. 4. Click the with reference button.
5. Enter the GL account number to reference in the GL account no. field Note: existing account to be used as reference 6. Enter Company code field.
7. Click Enter or Execute icon 8. In the Description section enter descriptions of the account in the following fields Short text: Petty Cash - TRNXX (note: XX = your participant no) GL acct long text: Petty Cash - TrainingXX (note: XX = your participant no) 9. On the Control tab clear the Alternative account no. field. 10. Review each of the fields listed in the Feedback table below. 11. Click the Save icon 12. Click the Exit icon screen is displayed. or CRTL+S (SHIFT + F3) and return to the SAP Easy Access
Transaction: FS00 GL account no.: Your new GL account Company code: R100 All the fields should be the same as reference account except for account description that is changed in step 8. You have completed the Create GL Account with Reference transaction.
2. Enter 4999XX in the GL account field. (note: XX = your participant no) 3. Enter R100 in the Company code field. 4. Click the Change icon. 5. In the Description section, edit descriptions of the account in the following fields: Short text SAP Training Exp XX (note: XX = your participant no) GL acct long text SAP Training Expense XX (note: XX = your participant no) 6. Click the Save icon or CRTL+S
Instructions
1. Access the SAP Implementation Guide (IMG). Path: Tools > Accelerated SAP > Customizing > Edit Project SPRO
Transaction code:
Menu selections for the Implementation Guide (IMG) display. 3. Maintain Field Status Variants Path: Enterprise Controlling > Consolidation > Integration: Preparation for Consolidation > Preparation in the Sender System > Further Settings for Business Area Consolidations > Financial Accounting > Maintain Field Status Groups for GL Accounts
4. Click on Execute button 5. Highlight field status variant 1000 IDES Group
6. Double click on Field status groups folder (see screen shot above). 7. Highlight G001 General field status group and click Copy as
Z65402/Z65590 Copyright Accenture 2007 All Rights Reserved
button.
8. Enter the new field status group name and description Field status group field: YXXX (XX = your participant no) Text field: Reserves XX (XX = your participant no) 9. Click Enter. Message will appear at the status bar: Number of entries copied: 1
10. Double click on the new field status group. The following screen will appear.
11. Double click on Additional account assignment group, suppress the following fields; i.e., change the radio button selection to Suppress. Commitment item Business area Trading partner business area
12. Click back icon . Double click on Real estate management, suppress the following fields: Real estate management 13. Click back icon . Double click on Financial assets management, suppress the following fields: Financial assets management 14. Click Save icon or CTRL + S.
Message will appear at the status bar: Data was saved 15. Referring to Exercise 3 - Change GL Account for account 1030XX (XX = your participant no) change the field Status Group to YXXX, just created.
Note: The field status group setup determine fields to be entered at the document posting. At the next exercise you will be posting FI document and you can try how changing the GL account field status group shall impact the posting screen. You have completed the Configuration: Change Field Status transaction.
Instructions
1.
Access the Enter GL Account Posting: Header Data screen. Path: SAP Easy Access > Accounting > Financial Accounting > General Ledger > Posting > General Posting F-02
Transaction Code:
2.
Enter information in the following fields: Field: Enter: Todays date Todays date SA R100 EUR Correction PstXX (XX = your participant no)
Document date Posting date Document Type Company code Currency Reference
Note: The fields above are HEADER information. This is required for any or all FI documents and applicable to all line items in the document. 3. In the First line item section, enter the posting key: PstKy field 40 Account Field 476000
5. In the Item 1/Debit entry/40 section, enter the following: Amount field 800 Cost Center T81100 Tax code V0 Text field - Correction Posting Other Adm to Office Supplies 6. In the Next line item section, enter the following: PstKy field - 50 Account field 476500 7. Click Enter or execute icon Note: The message is appearing because in the GL master data, the account is relevant to tax code. We can continue the posting since posting without tax allowed option is selected. 8. In the Item 2/Credit entry/50 section, enter the posting amount: Amount field 800 Cost Center - M81100 Text field - Correction Posting Other Adm to Office Supplies 9. Click the Document overview icon
10. Do you need to edit the line items? If: Yes Then: 1. Double click the specific line item to edit. 2. Review the fields. Make changes as needed. 3. Repeat step to edit additional line items. 4. Go to next step No Go to next step
11. Do you need to delete a line item? If: Yes Then: 1. Place the cursor on the line item to delete. 2. Right click on the mouse and select Delete item.
No
Go to next step
12. Review the entries before posting by simulating the document. Simulate step will show all the lines to be posted including automatic lines generated by the system; e.g., tax lines. Note: Use Reset button to correct any line items after simulation Path: Document > Simulate
or CTRL + S.
14. Verify that Document XXX was posted in company code XXX displays in the status bar. 15. Click the Exit icon until the SAP Easy Access screen is displayed.
Note: Transaction FB50 can also be used to post FI document. Path: Accounting > Financial Accounting > General Ledger > Posting > Enter GL Account Document
Transaction FB50L can be used to post to specific ledgers (if new GL is active)
Transaction Code:
2. Do you know the FI Document number? If: Yes Then: In the Keys for Financial Accounting section 1. Document number field 2. Company code field. 3. Click the Enter icon 4. Go to next step No Click the List button .
Enter Company code field. Enter Fiscal year field. Enter other available search criteria from the General selections section.
Click Execute icon Double Click the Document No 3. 4. Review the information on the screen. Double click the required line item. Screen Display Document: Line Item XXX is displayed. 5. 6. Review the information in each field. Click the Document overview icon Screen Document Overview is displayed. 7. Click the Exit icon until the SAP Easy Access screen is displayed.
Document: Overview screen: Header section: Doc. type: SA Doc. number: The document number that you posted and recorded Doc. date: Todays date Doc. currency: EUR Company code: R100 Posting date: Todays date Fiscal year: The current year Period: The current period Line item section: PK: 40 - First line item Account: 476000 Account short text: Office Supplies Amount: 800 Text: Correction Posting Other Adm to Office Supplies PK: 50 Second line item Account: 476500 Account short text: Other Administrative Expense Amount: 800Text: Correction Posting Other Adm to Office Supplies Display Document: Line Item 001 screen: GL account: 476000 Company code: R100 Amount: 800 Cost centre: T81100 Display Document: Line Item 002 screen: GL account: 476500 Company code: R100 Amount: 800 Cost centre: M81100 You have completed the Display FI Document transaction.
Transaction Code:
3. In the GL account selection section Enter the GL account field (Use a GL Account previously mentioned) Enter the Company code field. 4. What GL account line items do you want to display?
Then:
1. In the Line item selection section - Click the Open items radio button 2. Enter the key date of open item in the Open at key date field. 3. Go to step 4.
Cleared Items
1. In the Line item selection section - click the Cleared items radio button 2. Enter the date in the Clearing date field. 3. Go to step 4.
All items
1. In the Line item selection section - Click the All items radio button 2. Enter the Posting date field. 3. Go to step 4.
Note: There are other display selection options in this screen and additional documentation. Click the Dynamic selections icon and Program documentation icon, as needed. Open item / Cleared item selection is more relevant for GL accounts with open item management 5. Click the Execute icon
6. Review the fields and information on the screen. 7. Double click the line item selected.
8. Click the Document overview button 9. Click the Exit icon until the SAP Easy Access screen is displayed.
Note : Transaction FAGLB03 is used if new GL functionality is active You have completed the Display GL Account Line Item transaction.
Transaction Code:
2. Do you know the FI Document number? If: Yes Then: In the Keys for Financial Accounting section 1. Document number field 2. Company code field. 3. Click the Enter icon. 4. Go to next step No Click the List button Enter Company code field. Enter Fiscal year field. Enter other available search criteria from the General selections section. Click Execute icon Double Click the Document No 3. Double click the specific line item to edit. 4. Review the Assignment and Text fields Make changes, as needed. or CTRL + S.
6. Verify that Changes have been saved displays in the status bar.
Transaction Code:
2. Enter Company code field. 3. Enter Document number field. 4. Click the Enter icon
8. Review the detailed changes. 9. Click the Enter icon 10. Click the Exit icon until the SAP Easy Access screen displays.
Note: You can access the same screen through Display FI Document (FB03) or Change FI Document (FB02). Select Environment > Document Changes.
Instructions
1. Access the Park Document: Header Data screen. Path: Accounting > Financial Accounting > General Ledger > Posting F-65
Transaction Code:
2. Enter information in the following fields: Field: Document date Posting date Document Type Company code Currency Reference Todays date Todays date SA R100 EUR Payable Adj XX (XX = your participant no) Enter:
Note: The fields above are HEADER information. This is required for any or all FI documents and applicable to all line items in the document. 3. In the First line item section, enter the posting key: PstKy field 40 Account Field 476000
4. Click Enter icon or execute icon 5. In the Item 1/Debit entry/40 section, enter the following: Amount field 1500 Tax code field V2 Check on Calculate Tax Cost centre field - T81100 Text field - Office Supply FI Bootcamp Training XX (XX = your participant no) 6. In the Next line item section, enter the following: PstKy field - 50 Account field 160099 7. Click Enter or execute icon 8. In the Item 2/Credit entry/50 section, enter the posting amount: Amount field 1500 Text field - Office Supply FI Bootcamp Training XX (XX = your participant no) 9. Click the Document overview icon The tax line that is created automatically by the system is not appearing. System will only display the lines when we Simulate the document. The simulate function is not available for document parking. When we post FI document using other transaction, after simulating the document, we need to Reset the automatically created lines before we can park the document.
10. Do you need to edit the line items? If: Yes Then: 1. Double click the specific line item to edit. 2. Review the fields. Make changes as needed. 3. Repeat step to edit additional line items. 4. Go to next step No Go to next step
11. Do you need to delete a line item? If: Yes Then: 1. Place the cursor on the line item to delete. 2. Right click on the mouse and select Delete item. 3. Go to next step No 12. Click the Save icon Go to next step or CTRL + S.
13. Verify that Document XXX R100 was parked displays in the status bar. 14. Click the Exit icon until the SAP Easy Access screen is displayed.
Note: Park document can also be done through Posting FI document transaction (F-02/FB01/FB50). Select Environment>Park (see screen shot below)
Transaction Code:
2. Do you know the FI Document number? If: Yes Then: 1. Document number field 2. Company code field. 3. Click the Enter icon. 4. Go to next step No Click the List button
Enter Company code field. Enter Fiscal year field. Enter other available search criteria from the General selections section. Click Execute icon .
Screen Display Document: Line Item XXX is displayed. 5. Review the information in each field. 6. Click the Document overview icon .
Screen Document Overview is displayed. 7. Click the Exit icon until the SAP Easy Access screen is displayed.
Document: Overview screen: Header section: Doc. type: SA Doc. number: The document number that you posted and recorded Doc. date: Todays date Doc. currency: EUR Company code: R100 Posting date: Todays date Fiscal year: The current year Period: The current period Reference: Payable Adj XX (XX = your participant no) Line item section: PK: 40 - First line item Account: 476000 Account short text: Office Supplies Amount: 1500 Text: Office Supply FI Bootcamp Training XX PK: 50 Second line item Account: 160099 Account short text: Trade Payable Domestic Adjustment Amount: 1500Text: Office Supply FI Bootcamp Training XX Display Document: Line Item 001 screen: GL account: 476000 Company code: R100 Amount: 1500 Cost centre: T81100 Display Document: Line Item 002 screen: GL account: 160099 Company code: R100 Amount: 1500
Instructions
1. Access the Enter GL Account Posting: Header Data screen. Path: Accounting > Financial Accounting > General Ledger > Document > Parked Documents > Post/Delete FBV0
Transaction Code:
2. Do you know the FI Document number? If: Yes Then: 1. Document number field 2. Company code field. 3. Click the Enter icon. 4. Go to next step No Click the List button
Enter Company code field. Enter Fiscal year field. Enter other available search criteria from the General selections section. Click Execute icon .
Double Click the Document No 3. Review the information on the screen. 4. Double click the required line item. 5. Review the information in each field.
Note the document number; you are going to use the document for subsequent exercise.
8. Verify Document XXXXXX was posted in company code XXXX is displayed in the status bar. 9. Click the Exit icon until the SAP Easy Access screen is displayed.
Transaction Code:
2. Do you know the FI Document number? If: Yes Then: In the Keys for Financial Accounting section 1. Document number field 2. Company code field. 3. Click the Enter icon. 4. Go to next step No Click the List button
Enter Company code field. Enter Fiscal year field. Enter other available search criteria from the General selections section. Click Execute icon Double Click the Document No 3. Review the information on the screen.
4. Double click the required line item. Screen Display Document: Line Item XXX is displayed. 5. 6. Review the information in each field. Click the Document overview icon .
Screen Document Overview is displayed. 7. Click the Exit icon until the SAP Easy Access screen is displayed.
Instructions
Transaction Code:
2. Enter information in the following fields in the Document details section. Field: Document no. Enter: The FI Document number to reverse. Use document number from exercise 8. Company code Fiscal year The company code. The fiscal year.
3. Enter information in the following fields in the Reverse posting details section. Field: Reversal reason Posting date Posting period Enter: The reason for reversal code 01 The date for posting the reversal - today The fiscal period for posting the reversal -11
Verify that the document is the right document to be reversed. 5. Click the Back icon 6. Click the Post icon Document XXXXXX was posted in company code XXXX displayed on the status bar 7. Click the Exit icon until the SAP Easy Access screen displays. .
1. Access the Display Document: Initial screen. Path: Accounting > Financial Accounting > General Ledger > Document > Display Transaction Code: FB03
2. Enter the following information Document number (one from a previous exercise) Company Code = R100 Fiscal Year = 2007
3. Review the information on the screen. For document that you reversed, Reversed by field is populated with the Reversal document number
SAP FI Bootcamp
Instructions
1. Access the Enter GL Account Posting: Header Data screen. Path: Accounting > Financial Accounting > General Ledger > Posting > General Posting F-02
Transaction Code:
SAP FI Bootcamp
3. In the Reference section, enter the Document number Note: The document number referenced must be for a GL journal entry. 4. Click the Enter icon 5. All the fields have been defaulted from the reference document. Make the following changes: Reference field: Correction RefXX (XX = your participant no)
6. Click the Enter icon 7. Double click on a line item and edit the following details Amount field: 1000 Cost centre field in line 1: T81100 Cost centre field in line 2: D81400 .
9. Click the Save (Post) icon 10. Click the Exit icon until the SAP Easy Access screen displays.