Corporate Exposure Training

At
GEO INFORMATION & MODELING SOLUTION PVT LTD.
Submitted in partial fulfillment of the requirement for the award of degree

In Post Graduate Diploma in Management Submitted by

CHANDAN KUMAR GUPTA 10KANHLIPGDM012

Under the guidance of
K. PURUSOTHAMAN

POST GRADUATE DIPLOMA IN MANAGEMENT NEW HORIZON LEADERSHIP INSTITUTE Outer Ring Road, Panathur Post, Near Marathalli Bangalore-560103 June-July 2011

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Corporate Exposure Training

At
GEO INFORMATION & MODELING SOLUTION PVT. LTD.
Submitted in partial fulfillment of the requirement for the award of degree

In

Post Graduate Diploma in Management Submitted by CHANDAN KUMAR GUPTA

10KANHLIPGDM012
Under the guidance of K. PURUSUTHAMAN Internal Guide
Mr. ARUN KUMAR

External Guide

POST GRADUATE DIPLOMA IN MANAGEMENT NEW HORIZON LEADERSHIP INSTITUTE Outer Ring Road, Panathur Post, Near Marathalli
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Bangalore-560103

June-July 2011

DECLARATION
I hereby, declare that this Report entitled, CORPORATE EXPOSURE TRAINING AT GEO INFORMATION & MODELING SOLUTION PVT. LTD., submitted in partial fulfillment for the award of Post Graduate Diploma in Management is a record of independent research work carried out by me, under the guidance of K. PURUSUTHAMAN, professor of New Horizon Leadership Institute, Bangalore. I also declare that this Corporate Exposure Training is a result of my own effort and has not been submitted earlier for the award of any degree/diploma/associate ship/prize by New Horizon Leadership Institute or any other University.

DATE: PLACE: BANGALORE CHANDAN KUMAR GUPTA

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GUIDE CERTIFICATE
Certified that this Report entitled, GEO INFORMATION & MODELING SOLUTION PVT. LTD, submitted in partial fulfillment for the award of Post Graduate Diploma in Management is a record of independent research work carried out by MR. CHANDAN KUMAR GUPTA bearing Reg. Number 10KANHLIPGDM012 under my guidance and no part of this Corporate Exposure Training has been previously submitted earlier for the award of any degree/diploma/associates ship/prize by New Horizon Leadership Institute.

Place: Bangalore Date: N. RAMESH KUMAR

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ACKNOWLEDGMENT
This Summer Project which is carried out at ASKA SUGAR CO-OP. SUGAR INDUSTRIES LTD. is the successful outcome of many persons who were directly or indirectly involved during the conduction of this project. First of all I express my deep sense of gratitude towards my Institution for assigning a Summer Project, which is essential for my PGDM programme. And also ASKA SUGAR CO-OP. SUGAR INDUSTRIES LTD. for providing me an opportunity to perform this project work. I wish to express my sincere gratitude to Mr.SUSANT KUMAR PANDA(MBA,LLB) SECRETARY, ACSIL, Mr. SANTOSH KUMAR PATRO(M.COM,MBA),CHIEF

ACCONTANT, ACSIL and Mr. R C MISHRA, PERSONNEL MANAGER,LAXMI NARAYAN SAHU(MARKETING OFFICER) .I give my whole thank is to the other staff of ACSIL. I would like to give my sincere thanks to my faculty, mentor and project guide, esteemed Mr. N.RAMEH KUMAR, for her valuable guidance to this project. I would like to give thanks again to all the staff of ACSIL for their support in completing this project. Last but not the least I feel greatly obliged & take the pleasure to thanks to the Director, New Horizon Leadership Institute, Bangalore Dr. S. K. Prasad for moulding me into a management product.

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EXCUTIVE SUMMARY
Sugar is one of the oldest commodities in the world and traces its origin in 4th century AD in India and China. In those days sugar was manufactured Only from sugarcane. But both countries lost their initiatives to the European, American and Oceanic countries, as the eighteenth century witnessed the development of new technology to manufacture sugar from sugar beet. However, India is presently a dominant player in the global sugar industry along with Brazil in terms of production. Given the growing sugar production and the structural changes witnessed in Indian
Sugar industry, India is all set continue its domination at the global level. Indian sugar industry is highly fragmented with organized and unorganized players. The unorganized players mainly produce Gur and Khandari, the less refined forms of sugar. The government had a controlling grip over the industry, which has slowly yet steadily given way to liberalization. The farmers co-operatives own and operate the

largest chunk of the industry's total capacity. They are concentrated primarily in Maharashtra and eastern Uttar Pradesh. The largest number of sugar companies in the private sector is located in southern India, in the states of Tamil Nadu, Andhra Pradesh and Karnataka. Out of 453 sugar mills in the country, 252 are in the co-operative sector, 134 are in the private sector and 67 are in the public sector. Besides 136 units in the private sector are in various stages of implementation. A Few such units are under implementation in the co-operative sector as well. But no new units have been proposed in the public sector. As per our study the company is not good at marketing of his products because of this GOVT. has a regulation on the marketing of the product. The HR department is doing well because it is concentrating on employee welfare. The cane department which is playing vital role in the company. The store department dont have that much responsibility because the nature of the raw material does not support this.

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TABLE OF CONTENTS
CHAPTER NO TITLES EXECUTIVE SUMMARY I II INDUSTRY PROFILE
1 2-8

PG NO.

COMPANY PROFILE VISION,MISSION,OBJECTIVES PRODUCT PROFILE ORGANISATIONAL STRUCTURE

FUNCTIONAL DEPARTMENTS
AREA 1 FINANCE DEPARTMENT AREA 2 HUMAN RESOURCE DEPARTMENT AREA 3 PRODUCTION DEPARTMENT AREA 4 CANE DEPARTMENT AREA 5 AREA 6 MARKETING DEPARTMENT PURCHASE DEPARTMENT

III

9-39

IV V VI VII VIII

SWOT ANALYSIS LEARNING EXPERIENCE FINDINGS & SUGGESTIONS

40-41

42 43 44 45

CONCLUSION BIBLIOGRAPHY
ANNEXURE

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INDUSTRY PROFILE:
The Indian sugar industry uses sugarcane in the production of sugar and hence maximum number of the companies is likely to be found in the sugarcane growing states of India including Uttar Pradesh, Maharashtra, Gujarat, Tamil Nadu, Karnataka, and Andhra Pradesh. Uttar Pradesh alone accounts for 24% of the overall sugar production in the nation and Maharashtra's contribution can be totaled to 20%. There are 453 sugar mills in India. Co-operative sector has 252 mills and private sector has 134 mills. Public sector boasts of around 67 mills.

Beginning of Sugar Industry in India

Sugar is made from sugarcane, which was arguably discovered thousands of years ago `in New Guinea. From there, the route was traced to India and Southeast Asia. It was India which began producing sugar following the process of pressing sugarcane to extract juice and boil it to get crystals. It was in 1950-51 the government of India made serious industrial development plans and set the targets for production and consumption of sugar. It projected the license and instalment capacity for the sugar industry in its Five Year Plans.

Types of Sugar Industry in India

The sugar industry can be divided into two sectors including organized and unorganized sector. Sugar factories belong to the organized sector and those who produce traditional sweeteners fall into unorganized sector. Gur and khandsari are the traditional forms of sweeteners.

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COMPANY PROFILE INRODUCTION

The report is based on organizational study and process analysis conducted at ASKA SUGAR CO.FACTORY. An organization is a planned co-ordination of a number of people and their activities for achievement of some specific goals through division of labours, and hierarchy of authority. An organization study involves the study of the structure and functioning of various departments in an organization. All are collection of people linked together by formal and informal relationship. They have hierarchical orders that are engaged in co operative activity and they all have identical boundaries. So the study of people in organization is important for future managers. Stricter of an organization is very important for its functions and growth. It provides the basic framework for its progress and expansion. For future managers it is imperative to study the organizational structure and functioning of successful organizations so that they, as future mangers, may guide organization towards success and profitable functioning. The food processing company plays a crucial role in the Indian economy. India owns its reputation as a leading manufacturer and marketer of sugar product. ASKA COOP. SUGAR INDUSTRIES LIMITED is one of the oldest Sugar Industry in India commenced the sugar production in the year 1963-64. In this company the present crushing capacity of the mill is 2500 TCD. It has a distillery, an ancillary unit producing 10000 bulk litters of rectified spirit utilizing molasses, the organic by-product of the sugar unit.

ASKA SUGAR FACTORY HISTORY:It is Asia's 1st co-op Sugar Factory. When one thinks of Aska Cooperative Sugar Industries Ltd., many things come to memory, its history, and the pioneers in the field, the hardy local farmers, its workmen, and the dedicated bureaucrats. It is Asias 1st Sugar Factory is situated in Orissa in Ganjam dist on the town ASKA. According to the place name it named as ASKA SUGAR INDUSTRY.
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The jajerry mill which was started in the year 1948 by the name "The Aska Sugar Works and Distillery Ltd." by 'Biny and Co. Madras' which met with huge losses for lack of supervision and other transport bottle-necks. There after Fredrick Josheph Vivian Minchin, the Book Keeper of Biny & Co. purchased the said factory and with the new Sugar Technology obtained from Germany designed and rebuilt the factory in 1856.The new technology of the diffusion process, the sugar-cane was shouldered by battery of revolving knives and the whole thing was put into diffusion cylinders and water and steam injected by cylinders by closing entrance, whereby sucrose was dislodged, sucked out of the cylinder by hydraulic compressions and vacuum. In process, the bagasse is thrown out. This process involved a lot of dilution of water which has to be evaporated by boiling in open channel pans. The process of filtration of juice was done by
animal charcoal (Bone clay) for de-colorization. Of course, this was to be abandoned due to religious objections and sulphate process was introduced. The old factory was in the side of river Rushikulya

(between Aska Medical building to Harihar High School Building), now the whole area is known as Banibihar. Harihar High school+ buildings were the Office and Residence of the old sugar factory owner

Location of the company

The Plant is located at Aska town 170 Km distance from the State Capital of Orissa Bhubaneswar and 40 Km from Bramhapur City. The Industry plans to be an integrated manufacturing company with strategic focus on Sugar and its allied product Spirit. The Industry being only one of its kinds in the Cooperative Agro Processing Sector has been supporting major economic cause of 20,000 cane growers in the district along with generation of employment and trading activities. The Company's registered office is at Aska, Odisha.

Installation of Present Industry:

Organized "The Aska Sugar Cane Growers Cooperative Society" and the foundation seed of this factory were laid. The factory is lucky to get the time and leadership at the initial stages the dynamic Sri B.Ramadorai, I.A.S., the than collector, Sri A.K.Ray, I.A.S. the Managing Director
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and subsequently the "Hottas" and other officers the cream of our administrative service, who succeeded them have brought the factory to the level, it could reach at present. One also remembers Sri Biju Patnaik, the then Chief Minister and has supplied to make it successful. The factory should also be grateful to Block Development Officers and the Chairman of Panchayat Samiti(s) of Aska, Dharakote and Sheragada who contributed a lot in its initial stages.

VISION
To establish the first sugar mill of Asia, the pioneers, the great co-operators, the great bureaucrats and the dedicated great farmers contributed a lot to make the dream a success. 1. Manufacture good quality Sugar, Spirit in its present integrated plant. 2. Aska Sugar will be the leader in the field of sugar 3. To emulate and through ethical business practices create wealth for our stakeholders.

MISSION
1. To transform this Industry into a dynamic and vibrant business entity 2. The long-term value creation for our stakeholders is the paramount objective.

OBJECTIVE OF THE STUDY:

The objective of the company is to encourage proper development of agricultural industries among members on co-operative lines by introducing the principles of co-operative and joint forming methods with a view to secure the advantages of modern large scale agricultural to the owner or tenant cultivators of land. 1. To teach the members improved methods of cultivation of sugarcane and supply seed, material, manure, implement etc, for growing sugarcane and other crops to promote agricultural and industrial education among members. 2. To raise the share capital and to borrow capital necessary either on the security of the property of the society or without such security from the co-operative societies or from govt. or from financial institution like the industrial financial corporation of India. The
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life insurance corporation of the India scheduled banks etc., for the purpose of the societies. 3. To enter into contract with co-operative societies and outside person for the purchase and sales of the goods and to appoint agents on salary or commission for such purchase and sales.
4. To install machinery for utilization of by-products and buy raw materials and sell finished products in the course of utilizing and marketing the by-products. 5. To carry on the business of distillers, brewers molesters, compound, rectifiers and dealers in all kinds of spirits and alcohol, liquors like rum, gin, whisky, brandy and beer, special syrups and chemical preparations, fertilizers, manures.

PRODUCT PROFILE:

ASKA SUGAR INDUSTRY basically produce 1. Sugar 2. Alcohol (country sprit)

Some of the major by product of the company

1. Molasses 2. Baggase 3. Fly ash 4. Press mud

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Area of Operation
The area of operation of the society shall consist of the State of Orissa provided that the area of operations shall extend to the whole of India with regard to commercial activity.

Competitor of the company:

In Orissa there is no top competitor. But outside of the company there is so many competitor are there. These are as follows.

1. Dhampur sugar mill 2. Andra sugars 3. Balarampur chinni mill 4. K.M sugar MILL

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ORGANIZATION STRUCTURE

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The name of the industry is ASKA SUGAR INDUSTRY. The company is having a management committee to take decision regarding more productivity of the company and other co-curriculum of the company. All the things handled by this management committee. Below this company president is there. He can direct contact to the management committee. the local president also playing vital role for the organization.md manages the day to day problem of the company

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FUNCTIONAL DEPARTEMENTS:-

There are totally six departments in ASKA SUGAR FACTORY. Depending on the function they are classified as

AREA -1 Finance department AREA -2 Human resource and personal department AREA -3 Production department AREA -4 cane department AREA -5 purchase department AREA -6 marketing department

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STRUCTURE OF FINANCE DEPARTMENT

CHAIRMAN/PRESIDENT

MANGING DIRECTOR

HEAD OF FINANCE DEPARTMENT

MANAGER OF MAIN A/C SECTION

MANAGER OF CANE A/C SECTION

ASSISTANT MANAGER

ACCOUNTS OFFICER

ASSISTANT MANAGER

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BALANCE SHEET AS

ON 31.03.2009:PREVIOUS ASSET YEAR

4073161 456875 39367

SL LIABILITIES CURRENT YEAR

1 2 3 Share capital 4073161 Advance for 459650 share capital Share money capital 39367

CURRENT YEAR

PREVIOUS YEAR
160218.28 7115207.96 9110660

Cash balance 134013 Bank 2991620.99 balance Investment 15007480 in share and securities Fixed asset 62923626.58

4 5

reserve and 15405274.29 other funds Fixed asset 61788158.18 revaluation reserve Deposits Borrowing Other liabilities 1831136.78

15400824.29 66596614.76

65405324.34

Loan and 149936343.82 85012027.33 advances Other asset 19500745.66 17876890.42 57544.27 11069.84

6 7 8

1571242.04

142958589.18 182393005.26 Recovery of 57544.27 stock 238803602.60 225586766.72 Recoverable and objectable amount 2105447.10 56263.92 11069.84 Closing stock 11069.84

9 10 11

Profit U.D.P 2105447.10 Provision for 56263.92 short stock Provision recover object Provisions for 11069.84 and 12430166.04

238298482.72 246089808.58

12

12430166.04

Accumulated 26558959.05 loss

345550052.01

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Total

516619885.93 547378803.07

516619885.93 54737803.07

BALANCE SHEET AS ON 31.03.2010 SL

1 2 3

LIABILITIES
Share capital

PREVIOUS YEAR
40731161

CURRENT YEAR
40631161 459650 39367

ASSETS
Cash balance Bank balance

PREVIOUS YEAR
1334013. 2991620.99

CURRENT YEAR
467396 16986829.84 113634919

Advance for 459650 share capital Share application 393367 money

4 5

Reserve other funds

and 15268481.42

15276983.42 57908243.49

Investment 15007480 in share and securities Fixed asset 63964729.58 Loan and 145673049.21 advances Other assets Recovery of stock 19500745.66 57544.27

33246909.02 147510690.69

Fixed asset 61788158.42 revaluation reserve Deposits Borrowings Other liabilities 1831136.78 142958589.18 232428928.83

6 7 8

2604822.25 135657850.9 3 209595687.3 4

17365240.46 57544.27 11069.84

Recoverabl 11069.84 e and objectable amount

9 10 11

Profit U.D.P Provision short stock Provision recover object

2105447.10 for 56263.92 for 11069.84 and

2105447.10 56263.92 11069.84 Closing stock 238298482.72 131372218.72

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12

Provisional Total

12430166.04 510108419.53

12430166.04 476776712.3 3

Accumulat ed loss

23269684.26 510108419.53

16123894.49 476776712.33

1. GENERAL ACCOUNTS SECTION:

In general accounts section book keeping is followed. General account transactions like receipts and payments registers are maintained. Receipts include sales process of sugar. Payments include salary, tax, etc. maintaining audit and audit rectification is done, annual account and monthly account are prepared and maintained.

2. CANE ACCOUNTS SECTION:

This section maintains the cane accounts and cane bills. This section purchases the cane on daily basis and prepares accounts on fortnight basis. In addition, at will take care of all cane suppliers accounts and department manager separates accounts for cane suppliers. The section will provide cane bill once in a month desired by the higher authority. While giving cane bill, department will debit all the expenses and advances which is given to the cane suppliers in terms of seeds, fertilizers and transportation facilities and also harvesting of the cane that all the expenses are given by the factory

REASONS FOR LOSS:-

1. Improper coordination of management office & production dept. leads 1.From last several years as the sugar cane price does not appreciably hiked measure of the farmer were disinterested to do sugarcane farming 2. No standard purchase policy

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3. From last several years ganjam is suffering from measure natural calamities such flood, Cyclone 4. The govt. had closed the lifted irrigation dept.and rain fall is not up to mark for minor irrigation 5. The private bore wells are not providing required amount of water 6. In aska sugar factory there is no person found having his/her degree in sugar tech. 7. The technical staffs are not going for industrial refreshment or training. 8. AS nearly all the technical staffs are in comfort zone & using their old tech.to handle the machineries. 9. They are not changing or not using the updated technologies. 10. It has not been upgraded from last 10-15 yrs. 11. The industry is not fully computerized yet. Only some portion like loan a/c are managed in computers. 12. As their equipments are very old so many leavages are found. 13. As it is co-operative sugar industry it always deals with 1000s of farmer,, unions ,political interferences so, the strategy maker should be that efficient an IAS is highly essential to pursue all these things as M.D but last record shows that very less no. of I.A.S as M.D. 14.Raw tapism lack of transparency and financial irregularity 16. The auction process is not transparency. 17. Due to low quality product the sugar is not properly competing that are imported from neighbor state like Andhra Pradesh. 18. The product quality is so degraded that it melts in storage itself. 19. Because of old machineries the maintains cost is very high.

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20. AS tag price of measure fuels like coal, disel are hiked day by day the working capital involved is very high. 21. Installment of loan has not been paid, loan, late payment of loan leads to higher interest cost 22. Loan is not paid in time; they had 2 paid more interest. 23. Frequent breakdown of machineries. 24. Sugarcane price was very high as compare to the sugar at that time 25. The farmer are getting better firm return from the alternative tapping system so, they are switching over to other crops, which results In reduction of sugarcane area. 26. The farmer are facing acute shortage of labours for executing various operation In sugarcane cultivation. 27. There has been unprecedented hike In labour wages so, sugarcane has became a non remunertative crop for them. 28. Since sugarcane is 1year crop they are not getting any good return from the firm.

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HUMAN RESOURCE AND PERSONNEL DEPARTMENT:-

RECRUITMENT & SELECTION

In ASKA SUGAR FACTORY, more emphasis is being given to job satisfaction. Fresher / Trainees are required for technical posts (especially for production department) department like chemistry and distillery. Each year operators & technical staff are required in plant by top management.

RECURITMENT PROCESS IN ASKA SUGAR CO. LTD

 

First, assessing the required number of vacancies in each department. Approval by Departmental Head.
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Initiate the recruitment through proper channel. Accept the application from of the candidate. Screening the applications with the help of user department. Issues of letters. Written test is held. Qualified standards face a interview or via-voce. Candidates selected in the interview get appointment.

MANPOWER PLANNING:
Manpower planning is not merely quantitative assessment of manpower requirement but covers much wider aspect of fulfilling an organizations objectives. . Training and development plan is designed to utilize fully the human resources of the organization & to develop the potential resources

ENGINEER:
Experienced or Fresher with Diploma or Degree are only appoint in this factory. It is a heavy task for the management to choose the right person for the right job.

Selection:

In ASKA SUGAR FACTORY special selection committee is there to make the

selection procedure easy, which consists of A member of the respective department A member from HRD department chief of unit. Most of the candidate are an contract basis. After work in the company one year if the candidates work is good then this candidate can continue the work. This is deciding by the M.D and concern H.O.D.

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TRAINING & DEVELOPMENT:-

For ASKA SUGAR FACTORY training is an expensive area of the Companys Personnel Budget, which requires the attention in correlating training functional necessities & developmental needs of the individual & the organization. Generally training is necessary for production area. .Training feedback can be given through a formal meeting or by circulation of a written report on that course.

PROMOTION POLICY:ASKA SUGAR FACTORY has a specific rule for the promotion of a employee. I.e. if a employee is working 10 years in a specific field then as per the company recruitment this employee can be promoted for the next higher post. In other hand if suddenly one person leaves his/her post or in other case if someone retire his/her post, then the low grade employee can come to this next higher post according to his work efficiency and capability. It is decide by the M.D and the concern H.O.D.

Seniority:Seniority is determined by a comparative standard of merit position in the panel i.e. both in case of initial appointment as well as in case of promotion. seniority is counted from the date of joining.

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PERFORMANCE APPRAISAL:
In ASKA SUGAR FACTORY the Performance Appraisal of employee(lower level workers) is being done every year.

y Executives Performance Appraisal. y Non-executives Performance Appraisal.

Executives Performance Appraisal

It is a self-appraisal system-in which each executive has the right to evaluate his/her own achievements during the year & the same appraisal is checked & verified by reporting officer. The reporting officer must complete appraisal within 31th January every year

Non-Executives Performance Appraisal:It includes the performance appraisal of all employees along with supervisory personnel. This process is performed by the concerned executives of the department or section through a stipulated assessment Performa. The Reporting Officer of the executives also writes the assessment report of a non-executives employee working under him, in turn becomes the Reviewing Officer for the non-executive employee.

HOLIDAYS & LEAVE:Holidays:Generally the company has two types of holidays. National holidays and festival holidays. These are as follows 1. National Holidays: 26th January Republic Day  1st May Labour Day
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 15th August Independence Day  2nd October Gandhi Jayanti 2. Festival Holidays: Makar Sankranti  Holi  Raja Sankranti  Rath Yatra  Dashahara  Diwali

LEAVE:Leave are not claimed as a master of right. Authorities have the discretion to refuse or revoke leave. Leave includes Casual leave, Earned leave, Sick leave, Transit leave etc.

1. Casual Leave:
ASKA SUGAR FACTORY provides 10 days of casual leave to worker and 10 days for executives. Between 1st January to 31st December of the calendar year.

2. Earned Leave:The Earned Leave is given by the company one day for every 36 days of work for non-executive employees i.e. 10 days in a calendar year. In case of executive employees, leave is earned 1 day for every month of work i.e. 12 days in calendar year. 3. Sick Leave:ASKA SUGAR FACTORY provides 10 days of sick leave with pay to workers and for executives also.

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Housing facility:Aska sugar factory is giving housing facility for all executive employees. The company is giving the house near by the office only. if some want to live some another place rather than the company house then company give hose rent allowance

Health:ASKA SUGAR FACTORY gives Rs.500 for executive employee and Rs.200 for the regular employee every month. If someone is injured inside the factory at the working time then company will sponser all the medical expenses.

Canteens:In ASKA SUGAR FACTORY a canteen is available inside the factory, which is used by ASKA SUGAR FACTORY employees as well as contract workers. The canteen is serving quality food at subsidized rates. The canteen timing is from 7.00 am to 8.00 pm. There is a canteen management committee to look after the hygienic conditions of the canteen.

First Aid Centre:One first aid centre is available inside the plant managed by one doctor and other staff. There is also availability of ambulances in the first aid centre. First aid boxes are provided in the shop floors of all departments.

Drinking water:
Cool and wholesome drinking water is provided inside the plant for all, where 05 numbers of water coolers are provided and 10 numbers of aqua guards are also provided for supply of pure drinking water in the plant.

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Latrines & Urinals:Sufficient numbers of latrines and urinals are there in all departments separately for ladies and gents employees of the plant

SECURITY:The security section working under H.R and administration department is responsible for security of the plant premises and companies property. A part from this, the security section also plays an important role for prevention of theft, pilferage, sabotage and subversion in the plant. Besides the above, this section is also responsible personnel (H.R) control on outgoing and incoming of personnel including the employees and to make their record and report. The section is also responsible for control on outgoing and incoming of materials to plant and to make their record and reports. Further, control on visitors passes are also monitored by the security section. The section is functioning round the clock. In ASKA SUGAR FACTORY .There are 50 securities guard is working.

UNION OF THE COMPANY:

ASKA SUGAR FACTORY is having a trade union. it contain 435 member whose are working in the company. Union secretary is the head of union. if one of the workers is facing one problem, then he cant go to the management directly. He represent claim his/her problem by the union. All the worker problem, demand etc... are handled by the union.

GRIEVANCE HANDLING
ASKA SUGAR FACTORY continuously to create and sustain a grievance free climate in the organization.

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CASUAL & CONTRACT LABOUR:Contract labour or Casual Labour was covered under workmen Compensation Act. The necessary and main objective of employment o contract labour is the contract labourer will ensure speedy completion of the assigned work according to the specifications. And the employment of contract labourer would be comparatively higher. If the work of the contract labour is good then he/she can continue his/her work. A contract labour must have to work for one year.

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PRODUCTION DEPARTMENT:-

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They are producing two type of products 1. sugar 2. Country sprit Process of sugar production:Cane is sowed during October to March every year. The first seed growth is known as the plant and subsequent growth after harvesting from the stem is known as Raton. The early variety has more sugar content than the general variety. Every farmer within the command area of the Mill is provided with a specific time, which tells him when he can expect a Mill Supply Ticket (cutting order), against which he will deliver the sugarcane. He then harvests the cane and transports it either in a bullock cart, tractor, trolley or truck to the mill. Cane is weighed and unloaded into cane carriers. It is then prepared for milling. Sugarcane juice is then extracted by pressing the prepared cane through mills. Extracted juice mixed with water is weighed and sent to the boiling house for further processing. Residual biases is sent to boilers for use as fuel for steam generation This juice is heated and then treated with milk of lime and sulphur dioxide. The treated juice is then further heated and sent to clarifiers for continuous settling. The settled mud is filtered by vacuum filters and filtered juice is returned to be further processed while the Oliver cake is sent out. The clear juice is evaporated to a syrup stage, bleached by sulphur dioxide and then sent to vacuum pans for further concentration and sugar grain formation. Crystals are developed to a desired size and the crystallized mass is then dropped in the crystallizers to exhaust the mother liquor of its sugar as much as possible. This is then centrifuged for separating the crystals from molasses. The molasses is re-boiled for further crystallization Thus, the original syrup is desugarised progressively (normally three times) till finally, a viscous liquid is obtained from which sugar can no longer be recovered economically. This liquid, which is called final molasses, is sent to the distillery for making alcohol. This Sugar is left after processing the sugar cane to remove the molasses and refine the white sugar. The color is similar to light brown sugar but it's texture is The sugar thus is separated from
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molasses in the centrifuge is dried, bagged (50 Kg and 100 Kg), weighed and sent to storage houses. Sugar is made in different sizes and accordingly classified into various grades i.e. large, medium and small. This sugar is sparkling white, pure, manufactured without any toxic chemicals from the fresh canes. At Aska Sugar we producing M-30 and S-30 sugar as per standard fixed by government of India. Raw Sugar 1 kg Sugar Packets Sparkle White sugar in the brand name of ASKA SUGAR available in 1 kg poly packs.

BY PRODUCTS: MOLASSES:
Molasses is the only by-product obtained in the preparation of sugar through repeated crystallization. Molasses is mainly used for the manufacture of alcohol, yeast and cattle feed.

BAGASSE:
Bagasse is a fibrous residue of cane stalk that is obtained after crushing and extraction of juice. It consists of water, fiber and relatively small quantities of soluble solids. The composition of bagasse varies based on the variety of sugarcane, maturity of cane, method of harvesting and the efficiency of the sugar mill. Bagasse is usually used as a combustible in furnaces to produce steam, which in turn is used for power generation. It is also used as a raw material for production of paper and as feedstock for cattle. By making use of baggase sugar mills have been successful in reducing dependance on State Electric Boards, for their power supply as it can procure up to 90-95% of its total power requirement through captive generation from steam turbines.

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FLY ASH:
Fly Ash is the residual output from the boiler furnace after bagasse has completely burnt out. This fly can be used as a raw material for brick manufacturing. For production of sugar aska sugar factory use different types of machine for production of different things. These are as follow

1. Boiler machine:
Its general use for steam generation for the company at the time of sugar production. Especially steam is using for heating something. When steam is require it is use. In the time of sugar production it is use so many times.

2. Power Turbine:
The main function of power turbine is use for power production. In aska sugar factory all power needed for sugar production, Depending upon the requirement they use this machine for production of power.

3. Mill Turbine:
It always rotation something. Like it rotate the masscuite continuously. Because if the masscuite is stay 3min without rotation then the masscuite then it become solid. So it always rotates continuously. If once the masscuite became solid then its so difficult to make the sugar.

4. Mill:
This machine is taking the vital role for extraction of juice from sugar cane. Its will not give the pure juice. It gives the mix juice. After using some apparatus it will give the dust less juice.

5. Centrifugel:
This machine takes the vital role for extraction of sugar and molasses. From masscuite it is giving white sugar and molasses by the help of this machine.

6. Compressor:
This machine is generally used for air supply at the time of manufacturing of the finished goods like sugar and molasses.

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7.Vacuum filter:
This machine takes vital role for separation of filter cake form mud juice. In this step if the juice contains any mud then it helps to separate it and then the mud juice again go to the mix juice.

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MANUFACTURING PROCESS OF SUGAR

CANE BAGGASE MILL HOUSE MIX JUICE JUICE WAIGHTMENT TANK RAW JUICE HEATER LIME & SO2 GAS TEMP. 68-70C BY STEAM IMBIBITION WATER

JUICE SULPHITER SULPHITES JUICE HEATER VACUM FILTER MUD JUICE CLEARIFIER

TEMP 95C

CLEAN JUICE PLATE TYPE HEAT EXCHANGE BY 60C EVAPORATION BODY

TEMP INCRESES 95-110C

VAPOUR CELL

1ST BODY

2ND BODY

3RD BODY

4TH BODY

SYURP SULPHITER SYURP TANK PAN BOILING

CRYSTALIZER

PUGMILL

CENTRIFUGAL

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WHITE SUGAR

STORES SECTION:

Chief Stores officers Assistant Store keeper

Clerks Attainders Daily wage labours

Tool room clerk Tool room attainders

Diesel room clerk Clerks Attainders

Store section is also important section in the administrative department. All types of materials are kept in this section. Which are required for the factory smooth running. The section works day and night. Shift is changes every 8 hours. This section is maintained by the stores keeper. The main work of this section is providing the materials to the required departments. These stores section maintains some books like: a. Transport register b. Bin card. c. Daily register d. Monthly ledger. It is also one of the section under Administration department, there are total 12 employees working in this section STORES ACCOUNT: After receiving the materials from suppliers quantity will be verified. The details of the materials will be entered in to transport registered and approved memo will be sent to the concerned departments for getting quality approval. They keep bin cards for each different items receipt from the suppliers with details.

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CANE DEPARTMENT:-

CANE DEPARTEMENT

actory capacity is 2500 (tone crushed daily). actory at least run for 120days for 100% capacity utilization. n this company sugar cane crushing is done on regular basis because the
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nature of the raw material does not support the maintenance of inventory. Because the cane may dry. And dry cane given bad quality of affect on finished goods sugar in terms of quality and quantity. Idle period of machinery also affect the sugar production. They are not maintain any sort of inventory for the sugar cane because, if they will use the fresh cane, they will get good quality of sugar, and a good quantity which is leads to good profit for the company. on the other hand, if they will maintain stock for the sugar cane the cane will dry for which they have bear the loss which is not good for the company.

ROLE OF CANE DEPARTMENT IN THE COMPANY:

Generally sugar cane are grown by the farmer near to the company. Cane department is there to help them. So that the company can get quality raw material and the quantity what the company expect for production. Cane department is playing vital role in the ASKA SUGAR FACTORY.

TASK OF CANE MANAGER:

1. Is to arrange 3lakh metric tonne of sugarcane. 2. Average yield of sugarcane is 25 metric tonne /acre. 3. Under cane manager 9 division officers are there. 4. The head of division office is cane development supervisior. 5. Under each dept. they are having C.D.A(cane development assistant). 6. Under each division 4 to 6 C.D.A are there and specific area is also allocate to them. The major areas of oprating are 1st : supply of inputs to the farmer in terms of seed cane, fertilizer etc 2nd: free technical advice to the farmer throughout the year regarding cane cultivation. 3rd: sugar factory having dry partite arrangement with all nationalized bank. Regional bank and cooperative banks for sugarcane crop loan finance for the sugarcane growers. 4th: The scale finance for sugarcane for each year is decided by the district level technical committee. Accordingly all bank used to extend sugarcane crop loan for the sugarcane grower.

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5th: After supply of input by the sugar factory sugarcane is planted by the farmer. Subsequently the sugar factory sponsor crop loan application to the bank of the respective area. After sanction of crop loan the bank sends the input cost to the factory and disperse the cash component to the sugarcane farmer so, the total amount including cash and kind component Is booked as a loan against the farmer in the bank. 6th: The sugar cane farmer supply sugarcane to the factory during crushing season. The entire cost of sugarcane is sent to the bank. The bank will recover the loan amount and the interest amount from the cane proceed/bill and credit the rest amount to the S.B account of the grower. Apart from this the factory used to extend different types of subsidy to the farmer for both horizontal and vertical growth of sugarcane in reserved area. Increase in productivity called vertical growth. Increase in production area called horizontal growth. SOME EXTRA HELP BY CANE DEPARTMENT: 1. Company is giving full seed cane transportation subsidy to the farmer.

2. Full crushing cane transportation subsidy. 3. Company purchase fertilizer and chemicals i.e PP chemicals(plant protection chemicals) form the manufacturer directly with low price at supply the inputs to the farmer in loan basis. 4. Company is giving iron axle of bullocart at 50% subsidy. 5. All transaction between the sugar factory and farmer is held through the bank ,not in cash basis.

Quantity of sugarcane crushed:Year 2007-08 2008-09 2009-10 2010-2011 Quantity(tonne) 43000 74000 44000 80000
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MARKETING DEPARTMENT:-

DEPARTMENT CHART

CHAIRMAN/PRESIDENT

MANAGINGDIRECTOR

GENERAL SECRETARY

MARKETING MANAGER

DEPOT STAFF

SITE STAFF

EXCISE STAFF

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MARKETING DEPARTMENT OF ASKA SUGAR FACTORY:

Generally in ASKA SUGAR FACTORY marketing department is not playing vital role. Because SUGAR (FMCG product) has high demand among consumer. And the country spirit also has High demand among consumer. they are advertising through the website. In other hand they seal their sugar by the trader are the agency. They have two agents. In the beginning of the production of sugar they inform to the company how much they need. According to the demand of the sugar they produce the sugar. In other hand they also produce the country sprit which is called alcohol; they produce the product whole over the year. And they distribute this near by the factory which is govt. approval . Aska sugar factory produce 4 products. Those are 1. White sugar 2. Country sprit 3. Molasses 4. Rectified sprit

Marketing of spirit:Orissa govt. fixed the rate of country spirit and supply through state excise through their corporation .

MARKETING INITIATIVE:
Generally sugar production is done in seasonal basis not in regular basis. The main product which is making profit for the company is COUNTRY SPIRIT. GOVT. is having some interference in sugar production but in case of country spirit the company has toatal control Country spirit is an ethics less production.

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According to the company, SUGAR is categorized in two type i.e.

1) LEVY SUGAR 2) NON LEVY SUGAR

NON LEVY SUGAR:

The sugar which are meant for free sale by the company called NON LEVY sugar. 80% of whole production is treated as LEVY SUGAR. On that sugar govt. interference is not there. Whole the operation like fix the rate of the sugar, where the company want to seal their product, to who will seal the product. They will seal their product which one is fever for the company. In this case GOVT. not take any role.

LEVY SUGAR:
The sugar with which GOVT. deal called levy sugar. Hear Remaining 20% levy sugar the price is fixed by the GOVT. Because of in India, our GOVT. is giving sugar at a low or which price is suitable for the poor people, in this price he is giving the sugar. The main purpose of take 20% sugar from the ASKA SUGAR FACTORY is to distribute the or to seal the sugar among the poor people.

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PROCEDURE FOR SELLING OF SUGAR:-

The Aska Coop. Sugar Industries Ltd., Nuagam, Aska (Ganjam) invites offers/ Quotation against release order of Government of India every month for sale of sugar S-29, S-30, S-31, M-30 & M31 grade. The interested parties/ companies/ traders may offer their rates which are to be finalized 16th and 18th of each month The bidder has to deposit @ Rs. 100/- per bag (Quintal) as E.M.D. with in 12 Hours after acceptance of offer. The E.M.D. deposited by successful bidder will be adjusted on prorata basis before completion of lifting of the purchased stock. The successful bidder has to lift entire purchased stock with in a week time failing which the factory reserves its right to forfeit the deposited amount fully or partially what ever it deems fit with out any further correspondence in the matter. The Sale Quantity/ Government order will be available before 6th & 18th of each month in their web site www.askasugar.com page Tender & Notification & column in Home Page Successful bidder has to lift entire quantity of sugar with in the scheduled period In case it is felt that the bidding price is not at par with the prevailing Market Prices the factory reserves the right to cancel the entire offer and re-negotiate

The offer price should be net & excluding Central Excise Duty & Tax (i.e. Ex-Factory price). The tax & duties shall be levied on it separately The party will lift the purchased stocks with his own arrangement from the sugar factory Gordon

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MARKET AREA:

ASKA SUGAR INDUSTRIES is located at GANJAM (ORISSA). So its selling territory is areas like GANJAM, KANDHAMALA, NAYAGADA, KHURDHA, and CUTTACK. But earlier it used to supply to place like KOLKATA, BIHAR, U.P. But now due to less production now the company is not able to supply to the outside area. If he wants to sell their product to outside, then they can sell their product by the trader or by the agencies.

ISS (INDIAN SUGAR STANDARD)

According to the quality and demand of sugar , the sugar is classified into 3 categories. These are as sown on the bellow

Whereas L30 tends for large sugar 30, M30 tends for middle sugar 30 and S30 tends for small sugar 30.

PRICING OF SUGAR:

Generally they are producing two types of sugar. price of the sugar is fixed at the tender. they arrange an auction at the auction time the rate of sugar is fixed.

L30 M30 S30

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PURCHASE DEPARTMENT:-

ASKA SUGAR FACTORY purchase sugarcane for sugar production and rectified sprit for alcohol production.Because Sugarcane are not stored. They only store sugar, alcohol, rectified sprit, fame etc...For a short time.

FUNCTIONS & RESPONSIBILITIES OF PURCHASE DEPARTMENT

OBJECTIVES
1. To maintain uninterrupted flow of materials to support the development schedules. 2. To procure materials economically at a cost consistent with the quality and service required. All purchases may be attempted at the lowest cost. 3. To provide the necessary expertise, advice, information to the Curators and Education Officers with regard to the best quality of material available in the market, suppliers capability and performance etc. 4. To develop and maintain good buyer-seller relationship. 5. To promote source development.

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FUNCTIONS :

The main functions of the Purchase Department are defined as follows: 1. Procurement of stores through indigenous and foreign sources as required in accordance with the rules in force. 2. 3. Checking of requisitions/purchase indents. Selection of suppliers for issue of enquiries.

4. Issuing enquiries/tenders and obtaining quotations. 5. Analysing quotations and bids etc., and preparation of comparative statement (quotation charts). 6. Consultation with the Indentor for selection and approval of quotations and with Accounts Officer for pre-audit. 7. Negotiating contracts. 8. Checking legal conditions of contracts. 9. Issue of Purchase Orders.

10. Verification and passing of suppliers bills to see that payments are made promptly. 11. Correspondence and dealing with suppliers, carriers etc., regarding shortages, rejections etc., reported by the Stores Department. 12. Maintenance of purchase records. 13. Maintenance of progressive expenditure statement, sub-head wise. 14. Maintenance of vendor performance records/data.

LOCATION OF PURCHASE AND STORE DEPARTMENT

In ASKA SUGAR FACTORY purchase and store department is inside the production department. Nearby the distillery block the store department is situated. in front of the store department purchase department is situated.

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SWOT Analysis of the company

STRENGTH:a. It is located in the place where good infrastructure is available.

b. The companys concentration towards qualit product. c. The technological standard of the company. d. Modern equipments. e. High production efficiency. f. Good sources of raw material. g.Captive Power generation. h. Large supply of fertilizers and good quality seeds. i. Diffuser is used in extracting for best sugar manufacture.

WEAKNESS
a. Customer service is not timely b. Delay in receipt payments. c. High labour turnover. d. The promotion procedure in the organization is too rigid. e. No specific dept. such as HRD. f. g. No scheme offers are given. g. In factory the departments are not computerized.
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h.Cost of production is higher compared to other factories because it is applying old techniques for manufacturing.

OPPORTUNITIES
a. Expansion of projects like paper unit, ethanol production, bio-fertilizers, and power generation. b. All these above projects will give the company maximum profits. c. If properly trained to sugar cane growers, it can get regular and sufficient raw materials. d. If computers are provided efficiency of the workers will be more. e. If the departments are computerized the cost of the production can be reduced. f. If they setup their own distillery unit they can get more profit. For this they have asked help from the government. g. wastages after the production process of cane sugar can be used for making plywood.

THREATS
a. Lack of participation of sugar cane growers for the training of the improved method of cultivation, supply seeds, implements etc. to promote agricultural education among them. b. Non co-operation from the government in setting up of distillery unit. c. Government intervention. d.Large number of sugar factories within 25-30 kilometers.

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LEARNING EXPERIENCE:

The main objective of the in-plant training is to gain knowledge about functions of an organization, its background, nature of business, its working, analyses the various product profile of the organization. Staying in the A.C.S.I Ltd. sugar factory for almost a month was a platform for me to know its business conditions in the initial stage and gradual growth. I had a limited knowledge about any organization , which was learnt in the Classroom. But this in-plant training gave me a opportunity to relate those theoretical concepts to the organizational functioning. The study helped me to view the process of producing various products produced in the Factory. To know the performance of A.C.S.I.Ltd. this is very well compared to other public units.A.C.S.I.Ltd. produces good quality sugar. Workers are highly satisfied with wage and salary administration and welfare facilities. Overall departments are performing well in the organization. To conclude in-plant training at A.C.S.I.Ltd. helped me to relate the theoretical Knowledge to the practical environment and enlightened me with the knowledge regarding the activities carried out at a manufacturing industry.

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FINDINGS

y y y y y y y y

The company produce alcohol during whole year. The company produce Sugar from November to june. The company is not facing stiff competition in the market. The company gets raw material at low price. Company produce quality product. The company is having experienced employee in every department. The company is over staffed. The main positive point of the company is this company is govt. Approval Company.

The company does not give any advertisement in the newspaper or in television

SUGGESTIONS & RECOMMENDATIONS

The company can get more profit if the company can reutilize the bagges for paper production.

The company produce good quality product but there is no awareness of the product, to make aware of the product advertising is required.

The company can give award to the best working employee to increases their productivity.

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CONCLUSION

The aim of the factory is to develop the financial position of the farmers. So that its lead to economic development. In the initial years, its performance was very good .But in recent years due to some reasons its performance is not upto the mark. It is suffering from loss. The various reasons are Administrative faults Unfavorable government policies. Lack of technology in production. Work is less but workers are more here. Lack of sugar cane. Cost of production is more than the selling price.

Because of the above reasons, the functions of the factory are somewhat disturbed. Its performance is not up to the mark and it is not achieving the expected goals. But the above problems are not impossible to solve. By regular efforts these problems would be solved and the factory can perfectly achieve its proper goals and became as role model for the others. After obtaining all the information regarding the in plant training of ASKA CO-OP SUGAR INDURSTIES LTD., I come to a conclusion that this factory is working better in almost all fields of management related to production, marketing, finance, human resource etc. and they should recruit well qualified staff, engineers, workers and laborers.

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BIBLIOGRAPHY

NEWSPAPERS:

ECONOMIC TIMES

TIMES OF INDIA

INDUSTRIAL NEWS

WEB/INTERNET RESOURCES:

I. II. III. IV. V. vi.

http://www.google.com http://www.equitymaster.com http://www.sugarmills.com http://www.answer.com http://www.askasugar.com http:// www.wikipedia.com

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