Aberystwyth Community of Gamers Budget

The budget will be reviewed and evaluated on the final weekend of every month and any necessary changes will be made and effective for the following month on the Monday following that weekend. This is being done for the following reason: More flexibility towards how much we can budget, and what for. This means that any sections for the society that are either seeing no growth or improvement, or areas not seeing enough efficiency can be adjusted or streamlined to allow for the best growth of all areas of the community. Funds can be displayed for all committee members to see the state of the society financially. Any adjustments that are requested by committee members can be considered for the budget for the following month. For example, if the social secretary feels that they need more money to advertise for social events, monthly reviews of the budget allow for more cash to be available to them taken from areas that require less investment. Allows for better monitoring of finances, with the log book collaborating with current finances. Allows us budget for any projects that had previously not been announced, or had been budgeted for, such as travel expenses for cross-university competitions and prizes/awards towards the end of the year. Demonstrates better financial control should the Union wish to quiz us on finances for any reason.

This will be in effect for the academic year 2011/12. If for any reason I cannot fully review the budget on the last weekend on end month, then it will be done at the next possible opportunity before announcing changes at the next meeting after the review. If there are any objections to changes to the budget at the committee meeting, the changes will be discussed at the meeting until a compromise or agreement is made. TERMS IN BUDGET EXPLAINED: Pending Committee approval an item on the budget that is not part of the essential budget, but would be available for that month. However, that item will only be confirmed in the budget upon approval by a majority vote from the committee, as these items will generally not be essential to the running of ACOG. Other Money that will be held by the society in order to assist with any other running of the society, such as a contingency fund for any

monetary issues with equipment or fees, or money for prizes, administration fees or any other expenditure. While money available can be used in full, saving where you can would be beneficial for any future budgets to allow for maximum flexibility and reduce expenses. Any money that is not used in the month will be kept in the society accounts, either for future use or for the next budget. Sam OHara ACOG Treasurer FOR FRESHERS FAYRE All takings from membership fees paid by all committee members (assuming including B. Mayne) Estimate: 35 Breakdown: 100% - marketing and resources for preparation and displays. Predicted income from freshers fayre: 125

FOR PERIOD: 26/09/2011 - 28/10/2011:

ALL MARKETING - 25% available revenue (estim. 31.25) This is likely to be reduced after initial month after major freshers advertising. TOURNAMENT FINANCE - 15% available revenue (estim. 18.75) A contingency fund for any breaks or damage to any equipment and admin costs will be included in next months budget. SOCIAL/COMMUNITY SUPPORT - 10% available revenue (estim. 12.50) EQUIPMENT IMPROVEMENTS (PENDING COMMITTEE APPROVAL) - 25% available revenue (estim. 31.25) OTHER - Any remaining cash