HHS/OFFICE OF THE NATIONAL COORDINATOR FOR HEALTH IT RECIPIENT REPORTING CHECKLISTS (April 2010 Reporting) Checklist for Prime

Recipients who HAVE NOT DELEGATED reporting to Sub-Recipients receiving $25,000 or more in ARRA funding.
Checklist Item Completed? (Check if yes) Description of Task Review HHS Recipient Reporting Documentation: 1. ONC Recipient Reporting Tip Sheet, FAQs, Checklists, Slide Presentation, and Sample Reports: (http://healthit.hhs.gov/arra). 2. HHS Recovery Act Recipient Reporting Readiness Tool: http://taggs.hhs.gov/ReadinessTool/. Review OMB Guidance and FAQs: 1. FederalReporting.gov: Webinars, Users Guide, FAQs: https://www.federalreporting.gov/federalreporting/downloads.do. 2. Recipient Reporting Data Model: https://www.federalreporting.gov/federalreporting/downloads.do. 3. Data Quality, Non-Reporting Recipients, and Reporting of Job Estimates (12/18/09): http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf. 4. Implementing Guidance for the Reports on Use of Funds (6/22/09): http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf. 5. OMB Recovery Act FAQs: http://www.whitehouse.gov/omb/recovery_faqs/. Register in CCR (Central Contractor Registration) at https://www.bpn.gov/ccr/default.aspx and obtain a DUNS number at http://fedgov.dnb.com/webform?rfid=fedrep. Establish communication channel between the CCR contact, who will receive the FederalReporting.gov PIN (FRPIN), and ARRA Recipient Reporting Coordinator(s). Register in http://www.federalreporting.gov. Notify ONC Project Officer that Section 1512 reporting duties have not been delegated to subrecipients. Develop rosters of the ARRA Recipient Reporting Coordinators at each vendor and subrecipient organization. One roster should list each vendor and sub-recipient receiving $25,000 or more; the second roster should list each vendor and sub-recipient receiving less than $25,000. For ALL vendors and sub-recipients: Provide guidance on how to calculate jobs. Develop a system to collect jobs data from all organizations in time to verify, aggregate, and submit to http://www.federalreporting.gov. For sub-recipients who received $25,000 or more: Ensure that sub-recipient organizations have a DUNS number. For vendors and sub-recipients who received $25,000 or more: Develop a means to collect those reporting data elements not already available, including information on sub-recipient vendors that received $25,000 or more. For vendors and sub-recipients who received less than $25,000: Track awards which will need to be reported in the aggregate.

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HHS/OFFICE OF THE NATIONAL COORDINATOR FOR HEALTH IT RECIPIENT REPORTING CHECKLISTS (April 2010 Reporting)
Checklist Item 11 Completed? (Check if yes) Description of Task Download the Section 1512 report template: https://www.federalreporting.gov/federalreporting/downloads.do. Prepare the Section 1512 report. To assist in preparing the report, use the following guidance: ONC sample reports (http://healthit.hhs.gov/arra) HHS sample reports (http://www.hhs.gov/recovery/reports/reportingassistance.html) HHS Recipient Readiness Tool (http://taggs.hhs.gov/ReadinessTool/) Perform data quality review of final report and upload into http://www.federalreporting.gov. Notify ONC Project Officer of report completion and submission.

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HHS/OFFICE OF THE NATIONAL COORDINATOR FOR HEALTH IT RECIPIENT REPORTING CHECKLISTS (April 2010 Reporting) Checklist for Prime Recipients who HAVE DELEGATED REPORTING to Sub-Recipients receiving $25,000 or more in ARRA funding.
Checklist Item Completed? (Check if yes) Description of Task Review HHS Recipient Reporting Documentation: 1. ONC Reporting FAQs, Checklists, Slide Presentation, OMB Guidance and Sample Reports: (http://healthit.hhs.gov/arra). 2. HHS Recovery Act Recipient Reporting Readiness Tool: http://taggs.hhs.gov/ReadinessTool/. 3. Recipient Reporting Data Model: https://www.federalreporting.gov/federalreporting/downloads.do. 1 Review OMB Guidance and FAQs: 1. FederalReporting.gov: Webinars, Users Guide, FAQs: https://www.federalreporting.gov/federalreporting/downloads.do. 2. Data Quality, Non-Reporting Recipients, and Reporting of Job Estimates (12/18/09): http://www.whitehouse.gov/omb/assets/memoranda_2010/m10-08.pdf. 3. Implementing Guidance for the Reports on Use of Funds (6/22/09): http://www.whitehouse.gov/omb/assets/memoranda_fy2009/m09-21.pdf. 4. OMB Recovery Act FAQs: http://www.whitehouse.gov/omb/recovery_faqs/. Register in CCR (Central Contractor Registration) at https://www.bpn.gov/ccr/default.aspx and obtain a DUNS number at http://fedgov.dnb.com/webform?rfid=fedrep. Establish communication channel between the CCR contact, who will receive the FederalReporting.gov PIN (FRPIN), and ARRA Recipient Reporting Coordinator(s). Register in http://www.federalreporting.gov. Notify ONC Project Officer that Section 1512 reporting duties have been delegated to applicable sub-recipients. Develop rosters of the ARRA Recipient Reporting Coordinators at each vendor and subrecipient organization. One roster should list each vendor and sub-recipient receiving $25,000 or more; the second roster should list each vendor and sub-recipient receiving less than $25,000. For ALL sub-recipients and vendors: Provide guidance on how to calculate jobs. Develop a system to collect jobs data from all organizations in time to verify, aggregate, and submit to FederalReporting.gov. For sub-recipients who received $25,000 or more: Notify sub-recipients of their delegated Section 1512 reporting duties. Coordinate the timing of report submissions, data quality reviews, and corrections. For sub-recipients who received $25,000 or more: Ensure that sub-recipients have registered in FederalReporting.gov.

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HHS/OFFICE OF THE NATIONAL COORDINATOR FOR HEALTH IT RECIPIENT REPORTING CHECKLISTS (April 2010 Reporting)
Checklist Item 10 Completed? (Check if yes) Description of Task For sub-recipients who received $25,000 or more: Ensure that sub-recipient organizations have a DUNS numbers. For sub-recipients who received $25,000 or more: Send the following data to sub-recipients, thereby enabling FederalReporting.gov to match the sub-recipient data with the correct prime recipient: Prime DUNS number Prime Award number Transaction type (contract or grant) For sub-recipients and vendors who received less than $25,000: Track awards to vendors and sub-recipients of less than $25,000 which will need to be reported in the aggregate. Download the Section 1512 report template at: https://www.federalreporting.gov/federalreporting/downloads.do. Prepare the Section 1512 report. To assist in preparing the report, use the following guidance: ONC sample reports (http://healthit.hhs.gov/arra) HHS sample reports (http://www.hhs.gov/recovery/reports/reportingassistance.html) HHS Recipient Readiness Tool (http://taggs.hhs.gov/ReadinessTool/) Perform data quality review of final report using http://www.federalreporting.gov tools and upload onto http://www.federalreporting.gov. Notify applicable ONC Program Office Recipient Report Reviewer of report completion.

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