SOFTWARE PROJECT

MANAGEMENT

TERM PAPER

TOPIC:SHARE POINT SERVER

SUBMITTED BY: Name: Abhinav Class: BCA-MCA Reg no.: 3010060001 Roll no.: 24

SUBMITTED TO: Ms.TRIPTI GAMBHIR Dept: CSE\IT

ACKNOWLEDGEMENT
I would like to thank all those who have encouraged me to Submit a term paper related to SOFTWARE PROJECT MANAGEMENT as a term paper. It is an extremely arduous job to acknowledge the invaluable help rendered by all those venerated souls who directly or indirectly contributes to make feat as possible for me. I certainly feel elated and privileged to express my deep sense to gratitude to all of them. The entire term paper would not have come to a state of fruition without them. During term paper work, I learnt many things. Everybody was extremely co-operative. I thank all the members of LOVELY PROFESSIONAL UNIVERSITY who extended their hands for help, cooperation and kindness whenever and wherever required

SHARE POINT SERVER

Microsoft Office SharePoint Server is a new server program that is part of the Microsoft Office system. Your organization can use Office SharePoint Server to facilitate collaboration, provide content management features, implement business processes, and supply access to information that is essential to organizational goals and processes.

Share Point can be used to host web sites that access shared workspaces, information stores and documents, as well as host defined applications such as wikis and blogs. All users can manipulate proprietary controls called "web parts" or interact with pieces of content such as lists and document libraries. You can quickly create SharePoint sites that support specific content publishing, content management, records management, or business intelligence needs. You can also conduct effective searches for people, documents, and data, participate in forms-driven business processes, and access and analyze large amounts of business data. SHARE POINT SERVER provides following features:
1.

BUSINESS INTELIGENCE: Allow information workers to easily access business critical information analyze and view data and publish reports to make more informed decisions. BUSINESS PROCESSES AND FORMS: Create workflows and electronic forms to automate and streamline your business processes. ENTERPRISE CONTENT MANAGEMENT: Create and manage documents, records and web content. ENTERPRISE SEARCH: Quickly and easily find people, enterprise and content in business applications. PORTALS: Create a personal my site portal to share information with others and personalize the user information, experience and content. COLLABORATION: Allows team to work together effectively collaborate on and publish documents.

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BUSINESS INTELIGENCE: Allow information workers to easily access business critical information analyze and view data and publish reports to make more informed decisions. BUSINESS PROCESSES AND FORMS: Create workflows and electronic forms to automate and streamline your business processes. ENTERPRISE CONTENT MANAGEMENT: Create and manage documents, records and web content. ENTERPRISE SEARCH: Quickly and easily find people, enterprise and content in business applications. PORTALS: Create a personal my site portal to share information with others and personalize the user information, experience and content. COLLABORATION: Allows team to work together effectively collaborate on and publish documents.

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Types of share point servers:

1. MICROSOFT OFFICE SHARE POINT SERVER 2. MICROSOFT WINDOWS SHARE POINT SERVER MICROSOFT OFFICE SHARE POINT SERVER Microsoft Office SharePoint Server 2007 provides a single, integrated location where employees can efficiently collaborate with team members, find organizational resources, search for experts and corporate information, manage content and workflow, and leverage business insight to make better-informed decisions. Microsoft Office SharePoint Server 2007, also known as MOSS 2007, is a collaboration platform that aims to bring disparate technologies, various sources of data and different processes into one information process infrastructure to enable individuals and businesses for rapid growth and turning innovation into impact.

Microsoft Office Share Point Server 2007 Capabilities:

Microsoft Office SharePoint Server 2007 provides a single, integrated location where employees can efficiently collaborate with team members, find organizational resources, search for experts and corporate information, manage content and workflow, and leverage business insight to make better-informed decisions

Collaboration: Allow teams to work together effectively, collaborate on and publish

documents, maintain task lists, implement workflows, and share information through the use of wikis and blogs.

Portals: Create a personal MySite portal to share information with others and
personalize the user experience and content of an enterprise Web site based on the users profile.

Enterprise Content Management: Create and manage documents, records, and

Web content.

Business Process and Forms: Create workflows and electronic forms to automate
and streamline your business processes.

Business Intelligence: Allow information workers to easily access critical business

information, analyze and view data, and publish reports to make more informed decisions.

Feature areas and description of Microsoft office share point server:

Collaboration and Social Computing
Microsoft Office SharePoint Server 2007 helps your organization get more done by providing a platform for sharing information and working together in teams, communities and people-driven processes. Office SharePoint Server is an important part of the overall Microsoft collaboration vision and integrates with other collaborative products to offer a comprehensive infrastructure for working with others. 1. Empower Teams Through Collaborative Workspaces Microsoft delivers a best-of-breed collaborative infrastructure that gives end users the tools to easily create their own workspaces and share assets across teams, departments, and organizations while maintaining IT control. Connect Organizations Through Portals Microsoft will help bring the full insight and data of the organization to the right people at the right time by making it easy to connect people with line-of-business data, experts, and business processes across the organization. Enable Communities with Social Computing Tools Microsoft gives organizations the tools to deliver a broad set of social computing capabilities within their existing workspace and portal infrastructure, so end users can more easily harness the collective intelligence of the organization. Reduce Cost and Complexity for IT by Using an Integrated Infrastructure, Existing Investments, and an Extensible Architectural Platform The Microsoft collaboration infrastructure leverages existing investments, is extensible, and interoperates with other systems, so organizations can maintain a lower cost of ownership and more easily meet business demands by building a single infrastructure.

Portals

Portal sites connect your people to business critical information, expertise, and applications. Microsoft Office SharePoint Server is a world class Enterprise Portal platform that makes it easy to build and maintain portal sites for every aspect of your business. Connect your people to information and expertise Quick, easy access to critical information and expertise means better decisions and more rigorous execution. Connect your people to key business applications Consolidated access to existing business applications drives consistent performance of common business tasks. Streamlined development of new composite applications can lead to order of magnitude improvements in important business processes. Connect your people to role-specific resources Personalized information delivery increases the relevance and value of information.

Enterprise Search
Microsoft Office SharePoint Server 2007 is the Microsoft enterprise search solution for organizations that want to increase productivity and reduce information overload by providing their employees, partners, and customers the ability to find relevant content in a wide range of repositories and formats. With actionable search results that respect security permissions, Office SharePoint Server 2007 lets users go beyond documents and across repositories to unlock information, find people, and locate expertise in the enterprise. Built for the enterprise In Office SharePoint Server 2007, search results are delivered quickly and relevance is tuned for enterprise and line-of-business data. Unlock data and expertise Office SharePoint Server 2007 provides out-of-the-box search for common enterprise repositories and file types as well as for people and experts.

Integrated user experience

Enterprise search functionality is integrated with the collaboration, portals, content management, forms and business intelligence features of SharePoint Server 2007 and can be integrated with other 2007 Office system products to help users easily find, use, and share information and increase productivity.

Business Process and Forms

Microsoft Office SharePoint Server 2007 provides built-in workflow templates to automate approval, review, and archiving processes. With Office SharePoint Server 2007, you can also create, maintain, and analyze custom workflows, enabling you to streamline your collaborative processes. Electronic forms provided through InfoPath Forms Services are an integral part of such workflows. These InfoPath designed electronic forms make it easy to collect and validate information that drives your business processes. And you can collect and validate this information right from the Microsoft Office client applications you use every day. Browser-based forms with InfoPath Forms Services InfoPath Forms Services, which is part of Office SharePoint Server 2007, extends your reach to organizations that do not use Microsoft Office InfoPath 2007 by allowing you to fill out forms in a common browser or even a HTML-enabled mobile device. Integrated workflow and document information panel from within Microsoft Office client applications With Office SharePoint Server 2007, you can initiate and interact with workflows right from within your Microsoft Office application. You can also collect and validate important document metadata via the document information panel. Custom workflow design with Office SharePoint Designer 2007 Office SharePoint Designer 2007 makes it easy to add business logic to sophisticated nocode composite applications with the rules-based Workflow Designer.

Business Intelligence

Business Intelligence with Office SharePoint Server 2007 provides an infrastructure that makes it easy for decision-makers to access information anytime, anywhere. People can get up-to-date information where they work, collaborate, and make decisions, whether it's on the desktop or over the Web. Microsoft Office Excel-based Business Intelligence Excel Services, part of Office SharePoint Server 2007, extend the capabilities of Microsoft Office Excel 2007 by allowing broad sharing of spreadsheets, improved manageability and security and the ability to re-use spreadsheet models using a scalable server-based calculation service and interactive Web-based user interface. Dashboards and Report Center Create interactive business intelligence (BI) dashboards that assemble and display business information from disparate sources by using built in Web Parts. These Web Parts include dynamic key performance indicators (KPI), Office Excel 2007 spreadsheets, Microsoft SQL Server 2005 Reporting Services reports and a collection of business data connectivity Web Parts that can visualize information residing in back-end line-ofbusiness applications. Accessing and discovering business data Seamlessly connect external data into your applications using the Business Data Catalog (BDC) to create a foundation for business intelligence search.

ADVANTAGES OF Office SharePoint Server 2007 IN AN ORGANIZATION: 1. Use site templates to collaborate or manage meetings When you create a new Office SharePoint Server 2007 site, you can start by selecting one of several different kinds of site templates for collaborating with other people and managing meetings. The site templates in the Collaboration group are designed to help teams within an organization work on projects and collaborate on documents. For example, by using the Document Workspace site

template, you can work with other people on a document or a set of documents. The site templates in the Meetings group are designed to help teams within an organization manage different kinds of meetings. The templates in this group support everything from basic meetings to decision-focused meetings or even social events. 2. Share documents, contacts, tasks, and calendars You can synchronize your Office SharePoint Server 2007 calendar with Office Outlook 2007. You can enter all-day events and specify more types of repeating, or recurring, events. You can track team projects more effectively with visual day and month views. 3. Brainstorm easily with wiki sites A wiki site enables you to brainstorm ideas, collaborate on a team design, build an encyclopedia of knowledge, or just gather routine information in a format that is easy to create and modify. Your team members can contribute to wikis from their browsers they don't need a word processor or special technical knowledge. 4. Share ideas with blogs A blog, or weblog, consists of frequent short posts that are displayed in order, starting with the most recent post. With Office SharePoint Server 2007, it just takes a few clicks to create a blog, post to a blog, subscribe to updates to a blog, or customize a blog. 5. Receive updates to lists and libraries Lists and libraries use Really Simple Syndication (RSS) technology, so that members of your workgroup can automatically receive updates. RSS is a technology that enables people to receive and view updates or feeds of news, blogs, and other items of interest in a consolidated location. 6. Manage projects You can create a Project Tasks list, which includes a Gantt chart. A Gantt chart is a type of visual overview of project tasks that you can use to monitor the dates and progress of team tasks. 7. Get mobile access to content

You can view portals, team sites, and lists on a mobile device to help you stay current on team projects and tasks when you are travelling. For example, lists appear on phones (or other telecommunications devices that support international standards) in a simplified text format, with a link to scroll through the content of each page. 8. Send e-mail to Office SharePoint Server 2007 You can use an e-mail program to participate in discussions, meetings, and documents on an Office SharePoint Server 2007 site. Just as you send e-mail messages to your team to discuss tasks and projects, you can also send e-mail messages to an Office SharePoint Server 2007 site or to a specific list or library. 9. Manage documents and some types of lists offline You can take your important work with you wherever you go. With Office Outlook 2007, you can work offline on files in a library and items in the following types of lists: calendars, contacts, tasks, and discussions. When you connect back online, you can update your files on the server. List items are updated automatically.

DISADVANTAGES:

1: Search enhancements
Impact of finally being able to search across top-level sites. Thats great. But in addition to seeing results of sites users never knew existed, theyll be able to see only what theyve been granted access to. So theres no frustration in following a hyperlink and being prompted with a login request, and theres no security risk associated with confidential information making it into a search result list.

2: Checking out documents to a local copy

Offline access to WSS v2 documents was reliable only with an additional product like Colligo or Groove running on the client machine. Without those products, mobile users had to check out a document from a version-enabled library, save a local copy, go offline to edit, check in the SharePoint document, and then save over the file.

3: Workflow
Most users admit that a lot of e-mail is generated in their organization to collaborate on documents. The ability to check in and check out a document was great in WSS v2, but users still had to e-mail the finished product to the people who needed to approve it.

4: Gantt View
Even if you dont have Project Server, MOSS 2007 now allows you to create a lightweight project environment, including Gantt chart views for project task lists. Although it doesnt have the full functionality of Project Server, it will do in a pinch.

5: Synched tasks
To add to the list of ways that MOSS 2007 provides project support, users can connect a task list to Outlook 2007. They can also view all their task lists on all SharePoint sites from My Site using the SharePoint Sites Web part.

6: More survey features

If a user answers Yes to question #3 in a survey, you can now use branching logic to send him or her down to question #10. Take note that the Audience Targeting column is available in Surveys, so you can use the Content Query Web Part to enable your survey to a particular audience on the front page of your SharePoint site.

Microsoft Windows Share Point Server

This article introduces Windows Share Point Services and shows how it truly responds to the need for highly productive and collaborative desktop tools. Additionally, you'll explore how Windows Share Point Services work with Office 2003 applications to bring information to users when they need it, and also making it easier for people to work togetheraroundcommonobjectives.

One of the most consistent and compelling observations I have made is this: documents are one of the most overlooked assets in nearly every organization. Here, the word "documents" is used as a general term for spreadsheets, presentations, letters, memos, maps, images, and so forth. Although it is daunting to think of how to empirically measure the value of these assets within an organization, basic common sense suggests that a great deal of organizational knowledge, power, insight, learning potential, and innovation is contained within them. Yet all too to often, document they management, are and treated even rather end-user casually. training. . I observed how organizations do things, from maintaining security, to database management,

features

Features
Features windows share point server are following: Easy Access for All Team Members Windows Share Point Services is an easily accessed file server. People can store their documents in a document library by going to the site. The truth of the matter is that most people (including me) have a tendency to store documents in too many places. And

storing

them

in

central

location

does

not

equal

collaboration.

It is a common practice for companies to create file shares that are centrally managed, fault-tolerant, and regularly backed up . The idea is to have people store any important documents relating to their job on one of the shares. Usually, people are also given a folder on a share where they can store more personal documents. Few people fully embrace this practice. One of the main reasons is the loss of personal control. Another is the inability to effectively search, sort, and browse the content

Microsoft has fielded a pair of related products for creating and managing team, corporate, and personal portal Web sites. Windows SharePoint Services (WSS) 3.0, the latest release of the company's platform for team collaboration sites, has better features for organizing and storing content than its predecessor. SharePoint Server 2007, which is built on WSS 3.0 and thus inherits all of that product's features, is the latest version of Microsoft's strategic platform for corporate portals (the product was formerly called SharePoint Portal Server). SharePoint Server offers incremental improvements for portals and takes on a variety of new roles, including enterprise content management and business intelligence. These new features could expand SharePoint Server's installed base and offer new opportunities for partners to integrate and customize the product. For an overview of the tools, services, and applications provided by WSS 3.0 and SharePoint Server 2007 and the relationship of the two products, see the sidebar "SharePoint Server 2007 Builds on WSS 3.0".

Improves Team Collaboration

. WSS team collaboration sites are similar to SharePoint Server portal sites technically, but they are smaller in scopeinstead of being entry points to corporatewide information, team sites are used to encourage and aid collaboration among smaller groups of workers. For example, a product development team might use a team site to gather ideas for product features, collaborate on specifications, track project schedules, and communicate project status. It is not uncommon for all team members to have permission to create and contribute to sites. This do-it-yourself quality contributes to WSSs appeal: it enables workers to create professional-looking Web sites with no coding and minimal IT involvement. Once it is installed and configured, workers can create and edit sites without further IT assistance. The combination of better document management, usability, and administration in WSS 3.0 will probably make the product a no-brainer upgrade for many customers. In addition, customers might find that new features such as blogs and wikis could provide some incremental benefit to teams by providing simple-to-use mechanisms for sharing and exchanging ideas and collectively compiling and authoring content.

SharePoint Server Expands Beyond Portals

windows SharePoint Server 2007 assumes a variety of new roles, including records management, centralized spreadsheet management, Web content management, and business intelligence. Because of this expanded scope, Microsoft has dropped the word portal from the product's name; the previous version was referred to as SharePoint Portal Server 2003. Updations for SharePoint Server 2007:

Corporate Portals.
Although the term is broad, corporate portals are typically Web sites that give workers an entry point to corporate information and applications. For example, a corporate portal could provide access to (or even house) a self-service human resources application that helps employees look for new jobs in the organization and allows managers to add or update job descriptions. Although SharePoint Server 2007 does not introduce sweeping changes to its portal features, several incremental improvements and better administration tools could help customers speed creation of portal sites, better target site content to users, and ease administration of large, complex portals.

Content Management.
Microsoft promotes SharePoint Server 2007 as a platform for enterprise content management. It includes features for document management, which helps companies to organize important documents and make them easier for users to work with and find, and records management, which focuses on the storage, retention, and destruction of corporate records for legal, regulatory, or strategic reasons.

Business Intelligence.
windows Share Point Server adds new tools and applications to support business intelligence, a catchall term for the collection, processing, and analysis of data from a

range of sources to aid business-related decisions. SharePoint Server 2007 allows nontechnical workers to define key performance indicators, which track the status of business metrics against predefined goals; create and manage reports; and create Webbased dashboards that display key performance indicators and related information. In addition, the new Excel Services feature supports server-side spreadsheet publishing and calculation and could help organizations that distribute Excel spreadsheets for reporting or analysis. SharePoint Server's easy-to-use features aim to help companies expand business intelligence to broader audiences and thus improve decision making across organizations. Search. Share Point Server 2007 improves enterprise search capabilities, which enable search of resources on a network, such as intranet sites, file servers, and business applications. The product includes many updates to specific search components that should add up to more relevant search results for users. In addition, SharePoint Server 2007 adds new capabilities for finding information about people and it can more easily index data stored in corporate business applications. lack of comprehensive feature sets is often made up for by low initial cost. In fact, many prospective customers have likely already paid most of the cost for SharePoint Server 2007 since the product's Client Access Licenses

ADVANTAGES of WINDOWS SHARE SERVER:

Platform Creates Partner Opportunities Although WSS 3.0 and SharePoint Server 2007 provide many readily usable features and applications, the products also offer many opportunities for partners. A collection of .NET class libraries and Web services provide programmatic access to SharePoint features and services; in addition, the complexity, scope of features, and many technical dependencies make SharePoint a fertile opportunity for integrators. Creating Custom Applications.

The Share Point products can serve as the development platform for a variety of Webbased applications, such as those that provide self-service access to data and functions in back-end business systems. For example, developers could create a Web-based application that allowed workers to update time and attendance information stored in a human resources application. Developers can also create custom SharePoint site templates that address specific business problems, such as managing business proposals. Microsoft itself has produced a variety of downloadable templates that can help companies address specific problems and provide partners with a convenient starting point for more advanced or specialized SharePoint applications. Extending The Platform. Many opportunities exist for partners to extend WSS 3.0 and SharePoint Server 2007. Extensions can range from fairly simple custom Web Parts (Web page components that present information to users in a browser) to much more complex integrations with other systems and applications. Extensions from Microsoft partner Meridio, for instance, will let records managers configure policies that automatically move records from SharePoint repositories to Meridio's repositories, which support a wider variety of storage options. Infrastructure Help, Training. Systems integrators and other partners can help customers plan for and set up physical infrastructure and required software components, and learn and take advantage of WSS 3.0's and SharePoint Server 2007's many features. In addition, upgrading could be complex, particularly for customers with large, customized sites built on SPS 2003. Integrators could find opportunities to help such customers identify and address potential upgrade problems and assist with migration to SharePoint Server 2007.

Capabilities

Windows SharePoint Services 3.0

Office SharePoint Server X X

Office SharePoint 2007Server X X

Office SharePoint 2007Server X X For

Standard CAL Enterprise CAL Internet Sites Collaboration Portals X

Capabilities

Windows SharePoint Services 3.0

Office SharePoint Server X X

Office SharePoint 2007Server X X

Office SharePoint 2007Server X X For

Standard CAL Enterprise CAL Internet Sites Enterprise Search Enterprise Content Management Business Process Forms Business Intelligence Licensed for X X X X Internet/Extranet X X and X X

References www.wikipedia.com www.microsoft.com

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