AGENDA FOR HRD MEETING FOR SEPTEMBER 2009 Sl NO.

DESCRIPTION Salary to be issued 1st evening in ATM witout fail Food standard menu - Revision Feed back. Water Consumption / Girl / Day - 60 Litres Provided water should be available without stock 3 years Completed girls to be sent on I st morning without fail and without any delays. we require separate wage and settlement for period completion. Adloscent certificate pending and agewise girls list in each unit. Less than 35 kg and more than 55 kg weight list - Unitwise Report Provisions Purchase budget system and stock level showed Education last 3 years status expenses teachers details systems followed class timings etc

1 2 3 4 5 6 7 8 9

10 Store more than 30 days pending list - Unitwise Report 11 Mill wise Agent details name/No/Address and Deduction list - Thangavel. 12 Prime software - HRD reports - Corrections Required. 13 Medicine Brand ,quality and rate to be confirmed 14 opening of joined account for PF closing as like premier mills

HRD PERFORMANCE COMPARISION FOR AUG 09

S. NO DETAILS
TTL STRENGTH Hostel Girls Out Sider Staff & substaff New Staff Induction Drop Out - Staff adition 3 Year adition 1 Year Deletion Scheme Completion Under Training

STRENGTH
3000 / 200 2936 75 71/71/50 0 0 0 0

Sipcot 304 13 291 23 16 0 0 0 0 0 0 0 0 31.19 0 0 0 0 0 0 1 2 0 0 0 0 0 25 0 0 0 0 0 0 0 0 0 0 0

1 2 3 4 5 6 7 8 9 10 11 1 2 1 2 3 4 5 6 7 8 9 10 12 13 14 15 16 1 2 3 4 5 6 7 8 9 1 2 3

Expenses
Medicine Expenses in Rs Outside Medical Expenses in Rs

Rs 10/Girl/Day

Leave
Medical Leave (per day) Leave / Absend (per Day) Staff and Sub Stf L/ Day

<1 0.5 0

System
No. of Visitors(Hostel) No. of Visitors to Hostel Permises P.T Trained Persons Shopping No.of Persons Library Avg/ Day No of Suggestions Recevd / Attened HRD Day Celebration Motivation Trg To Girls TC Pending(No. of Persons) Outsider Age Proof Pending Doctor Medical Cert. Pending Adolocent Cert. Pending

<1000 <100 500 ALL >500/Day 1 1 0 0 0 0 0 0 0 0 0 0 ALL DAYS ALL DAYS 0 300 300 300

SAFETY RELATED
Uniform Pending(All category) Fitter & Electrician Safety Shoes Pending Mask Pending Ear plug pending Fire Accidents Injuries . HOD Night Shift Rounds Security Night Shift Punching Other Unwanted Incidents

EDUCATION
10 th Standard education 12 th Standard Degree

4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13

Computer-Basic Computer -Courses Teacher Training Nurse Training Job Oriented Yoga PG/M.COM OfficeManagement MBA Total Education Person Avg Education Attendance %

150 75 75 0

0 0 0 0 0 0 0

0 1500 >90% <15 <500 >100000 <15000 <5000 <250 100 Lts/Day/GL 5 15 60 50

0 0 0 0 0 442 0 7926 146 2 0 7 14 0 55 50

COMMON
Mess Expenses in Rs Staff Mess Expenses in Rs Mini Stores Stock Values Vechile Expenses Telephone Expenses No. of Visitors(Official) Govt Officers Visit Water Consumption BUS / Van Milage Belero Milage Scropio Bike Milage TVS Milage

STAFF MESS AVERAGE COST FOR THE MONTH OF AUG 2009

S.NO 1 2 3 4 5 6 7 8 9 10 11 12 14 MALIGAI VEG EGG CHICKEN MILK GAS Outside Purchase Wages to the Cook & Hostel Maintenance Workers EXPENSES LESS GUEST EXPENSES@Rs 15 /Time Less 1 Time Food Persons @RS7.5/Time Less 2 Times Food Persons @RS7.5/Time Less Cook & Cook Helpers Food 50 % Management Contribution @ Rs 7.5/Time 1 Time & 2 Times Staff Management Contribution LESS EXPENSES TOTAL EXPENSES Staff & Substaff Stayed in Hostel MESS COST IN Rs MANAGEMENT CONTRIBUTION TO BE CHARGED . DETAILS NBR GAR 162360 49397 5671 18885 19845 40958 0 0 297116 20670 12675 9750 1950 SIPCOT 111566 22893 0 3980 18300 29904 2290 0 188933 6500 18835 2800 2600 cook mgmt contribution
2x 7.50

40957 8660 1180 3160 4095 7996 0 9125

75173 3825 1329 2325 780

15

15 16 17 18 19 20 21

3723 11982 63191 55 1149 500

22425 67470 229646 219 1049 500

21635 52370 136563 131 1042 442

1 person 2 person 3 person 4 person 5 person 6 person

390 780 1170 1560 1950 2340

649

549

600

Note ; -

1 2 3 4

PLEASE ATTACHE THE FOLLOWING FOR VERIFICATION. NAME OF THE GUEST WITH DATE NAME OF THE 1 TIME AND 2 TIMES FOOD PERSONS WITH DATE NAME OF THE PERSONS STAYING IN HOSTEL. COOK & COOK HELPERS Mgmnt Contribution - Rs 7.5x2Times=Rs 15 X 26 Days. S.VIJAYAKUMAR.

V.SARAVANAN.

STAFF MESS AVERAGE COST FOR THE MONTH OF AUGUST 2009

S.No
1 2 4 5 6 7 8

DETAILS MALIGAI VEG CHICKEN MILK GAS Outside Purchase EXPENSES

Aug-09
111566 22893 3980 18300 29904 2290 188934

Jul-09
119238 29582 5080 19760 24244 0 197904

Dif
7672 6689 1100 1460 -5660 -2290 8970

MANAGEMENT CONTRIBUTION
9 10 11 12

LESS GUEST EXPENSES@Rs 20 /Time(325 persons) Less 1 Time Food Persons @RS 8/Time Less 2 Times Food Persons @RS15/Time Less Cook & Cook Helpers Food Management Contribution 1 Time & 2 Times Staff Food deduction Amount @management cont LESS EXPENSES TOTAL EXPENSES

6500 18835 2800 2600

6500 16213 6800 2600

0 -2622 4000 0

13 14

0 30735

0 32113

0 1378 7592

15

158199

165791

STAFF CONTRIBUTIONS
16 17 18 19 20 21 22

1 time 2 time TOTAL EXPENSES Staff & Substaff Stayed in Hostel MESS COST IN Rs STD WORKERS CONTRIBUTION @rate of Rs. 20/MANAGEMENT PAY 3 Time Food consumption (450 X 130) Management Contribution

18835 2800 136564

16213 6800 142778 130 1098 600

-2622 4000 6214 -1 56 0

131
1042 600

442
57964 30735

498
64778 32113

56
0 6814 1378

Management to pay
Staff Contribution(1 time & 2 Time workers share) Closing Stock

88699
21635 40968

96891
23013 55987

8192
1378 15019 16397 -2400 0 20811

Total Cost deduct from Salary

62603 78000
207667

79000 75600
228478

Per Head Cost

33.6

35.4

1.8

STAFF & SUBSTAFF WORKED DAYS LIST - AUG 2009 S.NO 1 2 3 Note ; 1 2 3 4 DETAILS 25 DAYS & BELOW STD STRENGTH % IRREGULAR ATTENDANCE Sipcot 63 291 21.6

EVERY STAFF SHOULD WORK FOR 26 DAYS . W.H - 4/ 5 DAYS ALLOWED BASED ON 30 / 31 DAYS MONTH. LEAVE LETTERS TO BE KEPT AVAILABLE FOR ALL LEAVE. REGULAR LONG LEAVE TO BE DISCUSSED WITH GM .

ID CARD/PUNCH CARD PENDING

S.NO
1

DESCRIPTION

SIPCOT
0

PUNCH CARD NOT ISSUED ID CARD WITH PHOTO NOT ISSUED PARENTS VISITOR CARD NOT ISSUED PRIME SOFTWARE PHOTO NOT AVAILABLE

25

PRIME SOFTWARE ADDRESS IMPROPER ENTRY

SETTLEMENT FORM NOT AVAILABLE FOR SCHEME GIRLS NEW JOINING 18 YEARS NOT COMPLETED(ie) AFTER 8.09.1992 DATE OF BIRTH(NO OF GIRLS) VALID ADOLOSCENT CRETIFICATE AVAILABLE(OBTAINED AFTER 8.09.2008 NOS) PENDING ADLOSCENT CERTIFICATE STAFF UNIFORM PENDING GIRLS UNIFORM PENDING

9 10 11

0 25

OD REPORT - August 2009

S.NO 1 2 3 4
DESCRIPTION

Sip STAFF 144 SUBSTAFF GIRLS MONTHLY ROLL TOTAL