Project Cycle

Management
and How To Write A
Good Proposal
Eng. Suhail and Ayman Sultan
Palestine Polytechnic University
Ramallah – April 9 2006
Project Cycle Management
Programming phase:
Analyzing the situation at the national and
sectoral level to identify problems,
constraints and opportunities. This involves a
review of socio-economic indicators, taking
into consideration the national and sectoral
priorities.
Identification phase:
Identify ideas for projects and other actions for
further study. This involves consultation with
the intended beneficiaries of each action, an
analysis of the problems they face, and the
identification of options to address these
problems.
Formulation phase:
Relevant project ideas are developed into
operational project plans (ex. LogFrame)
Beneficiaries and other stakeholders participate
in the detailed specification of the project idea
that is then assessed for its feasibility and
sustainability.
Financing phase:
There is a need to prepare a forecasted budget
(direct and indirect costs) based on activity
based system.
Implementation phase:
The project is mobilized and executed. This require
the design of an implementation plan.
 Monitoring phase:
 The systematic and continuous collecting, analysis
and using of information for the purpose of
management and decision-making.
Evaluation Phase:
The sixth and final phase of the project cycle during
which the project is examined against its
objectives, and lessons are used to influence
future actions.
 How to Write and Formulate a
Project Document
Major Points:
1-Summary of the Project.
2- Background ( Statistical Data on the Sector/Institution).
3- Identification Of the Project ( why?)
4- Logical Framework Approach (LFA).
( General Objectives, Project Purpose, Results & outputs,
Activities, etc…)
5- Target Group
6- Sustainability.
7- Implementation Plan (methodology, activities, time,
resources, ….
8. Risk and risk management
9- Estimated Budget.
 We will just talk here about the LFA
as a Project Design and Analysis Tool

The LFA is an effective technique for enabling

stakeholders to identify and analyze problems
(cause – effect relationship), and to define
objectives and activities which should be undertaken
to resolve these problems.
The Overall Objectives of the programme
should explain why the programme is
important to society, in terms of the longer-
term benefits to beneficiaries and the wider
benefits to other groups.
The Project Purpose should address the core
problem, and be defined in terms of the
benefits to be received by the project
beneficiaries or target group as a result of
utilizing the services provided by the
programme.
The Results (outputs) describe the
services to be delivered to the
intended beneficiaries or target
group, and it should be possible for
project management to be held
accountable for their delivery.
The Activities - how the project’s
goods and services will be delivered.
 Objectively Verifiable Indicators (OVIs)

OVIs describe the project’s objectives in

operationally measurable terms, & provide
the basis for performance measurement.
The specification of OVIs acts as a check
on the viability of objectives and forms the
basis of the project monitoring system.
Once the indicator has been identified, it
should then be developed to include brief
details of quantity, quality and time (QQT),
and location.
Indicators: An example
Objective: Education status improved
Set quality (the nature of the indicator):
Enrollment rates increased in this program
Set target groups (who): women enrollment
rates increased...
Set place (where): .... in northern province .
Set Quantity (how much): .... from X to Y ....
Set Time (when): .... by the year 2006
Ensuring Sustainability
A project can be said to be
sustainable when it continues to
deliver benefits to the project
beneficiaries for an extended period
after the main part of the donor
assistance has been completed.
 Estimated Budget

Unit Cost Amount

Activities/Task
Activity 1: Purchase office
10000
equipments
a. Office furniture 1050 5000
b. Office equipments 4400 5000
C Laboratory furniture 4500 1000
Activity 2: Local consultants 5000
Thank You