TE040 Test Script AP

AIM
TE.040 SYSTEM TEST SCRIPT Payables Implementation
Author: Creation Date: Last Updated: Document Ref: Version: September 26, 2011 September 26, 2011
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TE.040 System Test Script September 26, 2011
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Payables Implementation File Ref: 69413494.doc
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 27
TE.040 System Test Script September 26, 2011
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Contents
Document Control.......................................................................................ii Overview.....................................................................................................1 Century Date Compliance.....................................................................1 System Test Sequences..............................................................................2 01 - System Test Specifications < Opening Payable Periods >..................3 02 - System Test Specifications < Defining Banks >..................................4 03 - System Test Specifications < Defining Distribution Sets >.................5 04 - System Test Specifications < PO Invoice for Goods >.........................6 05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >...............................................................................................7 6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >.................................................................................................9 7 - System Test Specifications < Employee Expense Reports >..............11 8 - System Test Specifications < Debiting Suppliers Liability >...............13 9 - System Test Specifications < Create Invoice Not Matched To PO >....14 10 - System Test Specifications < Supplier / Employee Refund >............16 11 - System Test Specifications < Entering Payments >.........................17 12 - System Test Specifications < Cancel Unpaid Invoices >...................18 13 - System Test Specifications < Invoice Distribution Correction >........19 14 - System Test Specifications < Void Payment >..................................20 15 - System Test Specifications < Payables Month-End Processing >......21 16 - System Test Specifications < Payables Close Period >.....................23 Defect Log.................................................................................................24 Open And Closed Issues For This Deliverable...........................................25 Open Issues.........................................................................................25 Closed Issues.......................................................................................25
Payables Implementation File Ref: 69413494.doc
Doc Ref:
Overview
This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the Payables process. System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030). You should be able to reuse the test scripts you created during Test Business Solutions (BR.080); however, the focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. For more information, refer to Business Mapping Test Results (BR.080) as a basis for business system test specifications. This system test will include the following types of testing: Integrated Business Processes Security Testing
Century Date Compliance

In the past, two-character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. As the year 2000 approached, it became evident that a full four character-coding scheme was more appropriate. In the context of the Application Implementation Method (AIM), the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt that coding for any future Century Date is now the modern business and technical convention. Every applications implementation team needs to consider the impact of the Century Date on their implementation project. As part of the implementation effort, all customizations, legacy data conversions, and custom interfaces need to be reviewed for Century Date compliance. Testing activities need to make sure that all interfaces and application extensions are coded for Century Date compliance. System test scripts should include steps for testing Century Date compliance.
File Ref: 69413494.doc
Doc Ref:
System Test Sequences

Sequenc e#
1.
Payables Test Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses, Rent & Other Advances Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period
Description Opening Payable Periods Defining Banks Defining Distribution Sets PO Invoice for Goods Prepayment (Supplier / Employee Advances) Prepaid Expenses, Rent & Other Advances Employee Expense Reports Debiting Suppliers Liability Create Invoice Not Matched To PO Supplier / Employee Refund Entering Payments Cancel Unpaid Invoices Invoice Distribution Correction Void Payment Payables Month-End Processing Payables Close Period
Test er
Test Status Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active Active
Pass/Fail
Notes
2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
Doc Ref:
01 - System Test Specifications < Opening Payable Periods >

Scenari o Step 1.1 Test Step Event Period Start Open Payable Period AP Manager (N) Setup > Calendar > Accounting > AP Accounting Periods Role Action or Path Test Step Details - Select period to open. - Status: Open - Save your Work. - The period status change to Open - The user can use this period to Enter Invoices and Payments Expected Results Actual Results Status
Doc Ref:
02 - System Test Specifications < Defining Banks >

Scenari o Step 2.1 Even t Test Step Defining Banks (Functional Currency Bank Accounts) Role AP Supervisor Action or Path Test Step Details Setup > Payments > Bank (B) Bank Accounts - Enter the required Bank Information: - Bank Name: - Bank Branch: Save your Work - (B) Press Bank Accounts to enter the required Bank Accounts Information: - Bank Account Name: - Bank Account Number: - Account Use: (Internal) - Bank Account Currency: (Functional Currency) - Cash Account: - Cash clearing Account: Save your Work - (B) Press Payable Doc. to enter the required information: - Enter a unique Document Name: - Select a Disbursement Type: (Combined) - Select a Payment Format: (Check) - Enter in the Last Used: (the last payment document number you used on a payment document) - Enter in the Last Available: (the last payment document number available for a payment document) Save your Work - Bank Account Saved - Bank Payables Document Saved - The bank account and the payables document are available for payments Expected Results Actual Results Status
(B) Payment Documents
Doc Ref:
03 - System Test Specifications < Defining Distribution Sets >

Scenario Step 3.1 Event Test Step Defining Distribution Sets Role AP Supervisor Action or Path Setup > Invoice> Distribution Set Test Step Details - Name your Distribution Set: Office Rent Expenses - Percentage: 100 - Account: 01.0000.62601.001.0000.0000 Save your Work Expected Results - Distribution Set is Saved and can be used Actual Results Status
Doc Ref:
04 - System Test Specifications < PO Invoice for Goods >

Scenari o Step 4.1 Test Step Event Receive the Invoice, Receipt doc. and purchase order Create Standard Invoice (Match to PO) AP Invoice User (N) Invoices > Entry > Invoice Batches Role Action or Path Test Step Details - Enter Batch Name: - (B) Press Invoices to enter standard Matched invoice - Type: PO Default - PO Number: Enter your PO Number - Supplier Name: Supplier_Name (Defaulted) - Supplier Site: Select Supplier site (Defaulted) - Invoice Date: - Invoice Number: - Invoice Currency: - Invoice Amount: - Payment Terms: - Payment Method: - (B) Match & Select Purchase Order (to match the invoice to your PO) - (B) Distribution to review the created invoice lines after matching to PO Save the Invoice - Query on the Required Batch - (B) Invoices and Query on the Required Standard Invoice - Review the Standard Invoice - (B) Actions: Validate the Standard Invoice - (B) Actions: Create Accounting - Standard Invoice Saved - The invoice lines marked with Track as an Assets Check Box Expected Results Actual Results Statu s
4.2
Validate Invoice and create accounting
AP Invoice
(N) Invoices > Entry > Invoice Batches
- The Standard Invoice should pass validation - The Accounting Entries created DR. Asset Acc 1000 DR. Asset Acc 300 CR. LC Account 300 CR. Supplier Lib. Acc 1000
Doc Ref:
05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >

Scenari o Step 5.1 Test Step Event Receiving Request for Prepayment to Supplier Enter Prepayme nt to Supplier AP Invoice (N) Invoices > Entry > Invoice Batches Role Action or Path Test Step Details - Enter Batch Name: - (B) Invoices to enter the Prepayment Header Information: - Type: Prepayment - Supplier Name: Supplier_Name - Supplier Site: Select Supplier site - Prepayment Date: - Prepayment Number: - Prepayment Currency: - Prepayment Amount: - Payment Terms: - Payment Method: - Settlement Date: (the date which after you can apply the prepayment to standard invoice) - Enter Prepayment Distribution Information: - Type: Item - Line Amount: - Line Account: Accept the Default Save the Prepayment - Query on the Required Batch - (B) Invoices and Query on the Required Prepayment - Review the Prepayment - (B) Actions: Validate the Prepayment - (B) Actions: Create Accounting - Prepayment Saved Expected Results Actual Results Statu s
5.2
Validate Prepayme nt and create accounting
AP Invoice
- The prepayment should pass validation - The Accounting Entries created DR. Supplier Prepay. Acc 1000 CR. Supplier Lib. Acc 1000 - The Invoice register printed
5.3
Print Invoice Register Standard Report
AP Invoice
(N) Other > Requests > Run
- Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output
Doc Ref: Scenari o Step 5.4 Test Step Event Payment Due Create Payment to Supplier AP Payment (N) Invoices > Entry > Invoice Batches > (B) Actions > Pay in full Action or Path Test Step Details - Enter Payment Information: - Payment Type: Quick - Payment Bank Account: Select Bank Account - Payment Document: Select Payment Doc. - Document Number: Last available document - Payment Date: - Supplier Name: Appears by default - Supplier Site: Appears by default. Save the Payment - (B) Actions: Choose Format - (B) Actions: Choose Create Accounting - (M) Tools: View Accounting - The Payment saved - The GL Accounting Created and correct DR. Supplier Lib. Acc 1000 CR. Bank cash clearing Acc 1000
Role
Expected Results
Actual Results
Statu s
Doc Ref:
6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >
Scenari o Step 6.1 Test Step Event Receiving Request for Prepayme nt to Supplier Enter Prepayme nt to Supplier AP Invoice (N) Invoice> Entry> Invoice Batch Role Action or Path Test Step Details - Enter Batch Name (All Rent Prepayments will be entered in one batch in the beginning of each year using Macro Upload Excel sheet, which will be designed by Oratech) - Enter Prepayment Header Information: - Type: Prepayment - Supplier Name: - Supplier Site: - Prepayment Date: - Prepayment Amount: - Description: Prepaid expenses for 12 Months from MMM-YY to MMM-YY - Enter Prepayment Distribution Information: - Type: Item - Line Amounts: - Line Account: Prepaid Expense Account. Save the Prepayment Query on the Required Batch Query on the Required Prepayment Review the Prepayment (B) Actions: Validate the Prepayment (B) Actions: Create Accounting Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Appears by default Supplier Site: Appears by default. Save the Payment (B) Choose Actions: Format (B) Choose Actions: Create Accounting Enter Supplier Name / Number: Enter Supplier Site: Payment Method Recurring Calendar: No of periods: First Period: Invoice Number: Alphanumeric (The invoice number generated will contain this number concatenated with the period name) Distribution Set: Rent Expenses Enter the invoice Currency & Payment Term: Prepayment Saved Prepayment Status Never Validated Expected Results Actual Results Status
6.2
6.3
Validate Prepayme nt & Create Accountin g Payment to Supplier
AP Invoice
(N) Invoice> Entry> Invoice Batch
AP Payment
(N) Invoice> Entry>Invoic e Batch > (B) Actions > Pay in full
Prepayment Saved Prepayment Status unpaid GL Accounting Created Prepayment Saved Prepayment Status Available GL Accounting Created
6.4
Recurring Invoice Creation
AP Supervisor
(N) Invoice > Entry > Recurring
Recurring Invoices Template saved with no error
Doc Ref: Scenari o Step Test Step Event Action or Path Test Step Details Enter the First Amount: Save your Work Inquiry on your Recurring Invoice Enter Number of Invoices to be created: (One) (B) Press Create Recurring Invoices Name your Batch (B) Ok Save your Work
Role
Expected Results
Actual Results
Status
6.5
Recurring Invoice Periodical Settlement
AP Supervisor
(N) Invoice > Entry > Recurring
6.6
Invoicing
AP Invoice
(N) Invoice> Entry> Invoice Batch (N) Invoice> Entry> Invoice Batch
6.7
Validate the Invoices
AP Supervisor
6.8
Payment Due
Match the available prepayme nt to supplier invoice
AP Payment
(N) Invoice> Entry> Invoice Batch
Inquiry on the Batch Name (the one previously named during the recurring Invoice Creation) Review the Invoice Created Save the Invoice Query on the Required Batch Query on the Required Invoices Review the Invoices (B) Actions: Validate the Invoices (B) Actions: Create Accounting If there is a number of invoices you can select more than invoice and (B) Press Actions, Choose Validate & Choose Create Accounting for the number of invoices at once Query on the Required Batch Query on the Required Invoice (B) Actions: Choose Apply/Unapply Prepayment Mark the Check Box then enter the amount you want to Match. Then (B) press Apply button (B) Actions: Create Accounting
The Recurring Invoices created No of remaining Periods in the Recurring Invoices Template decreases by one The Invoice Created Correctly The Invoices Validated The Accounting created and correct
The Invoice is Fully Paid The Prepayment Invoice is Partially Applied The Accounting Created and correct
Doc Ref:
7 - System Test Specifications < Employee Expense Reports >

Scenari o Step 7.1 Test Step Event Receiving Request for Prepayment to Employee Enter Prepayment to Employee AP Invoice (N) Invoice > Entry > Invoice Batch Role Action or Path Test Step Details - Enter Batch Name - Enter Prepayment Header Information: - Type: Prepayment - Supplier Name: Select Employee name - Supplier Site: Office - Prepayment Date: - Prepayment Amount: - Description: Employee Traveling expenses - Enter Prepayment Distribution Information: - Line Type: Item - Line Amounts: - Line Account: Accept the Default Save the Prepayment - Query on the Required Batch - Query on the Required Prepayment - Review the Prepayment - (B) Actions: Validate - (B) Actions: Create Accounting - Query on the Required Batch - Query on the Required Prepayment - (B) Actions: Pay in Full - Enter Payment Information: - Payment Type: Quick - Payment Bank Account: - Payment Document number: - Payment Date: - Supplier Name: Appears by default - Supplier Site: Appears by default. Save the Payment - (B) Actions: Format - (B) Actions: Create Accounting Enter the Employee Name or Number Enter the GL Account: Defaulted from the HR setup for employees, this account combination used to default the missing segments for your expense report template Cost Center Enter the invoice Number, Date & Currency: Enter the invoice Description: Optionally enter the Prepayment Number to be applied to this invoice (limited to the exp. Report amount) Prepayment Saved Prepayment Status Never Validated Expected Results Actual Results Status
7.2
Validate Employee Prepayment
AP Superviso r
(N) Invoice > Entry > Invoice Batch
7.3
Payments to Employee
AP Payment
(N) Invoice > Entry > Invoice Batch (B) Actions > Pay in full
Prepayment Saved Prepayment Status unpaid GL Accounting Created and correct - Prepayment Saved - Prepayment Status Available - GL Accounting Created and correct -
7.4
Receiving Employee Expense Report
Employee Expense Report Entry
AP Invoice
(N) Invoice > Entry > Expense Reports
- Expense report is saved
Doc Ref: Scenari o Step Test Step Event Action or Path Test Step Details Select the Expense Template: Travel Exp Select Meals: Enter Amount & Select Account Transportation: Enter Amount & Select Account Hotel: Enter Amount & Select Account Save your work Select Request Name: Expense Report Import Enter Report Parameters: Batch Name: Source Payables Expense Reports GL Date: (B) Ok, (B) Submit Query on the Required Batch Query on the Required Invoice Review the Invoice (B) Actions: Validate Invoice (B) Create Accounting (M) Tools > View Accounting Enter Payment Information: Payment Type: Quick Payment Bank Account: Payment Document: Payment Date: Supplier Name: Supplier Site: (B) Press Enter / Adjust Invoices Select the required Invoices to be paid Only the Remaining unpaid Amount Appears for this Employees invoices Save the Payment (B) Press Actions: Format (B) Press Actions: Create Accounting -
Role
Expected Results
Actual Results
Status
7.5
Employee Expense Reports create Validate the Invoice
AP Superviso r
(N) Others > Requests> Run (N) Invoice > Entry > Invoice Batches > (B) Actions (N) Payments > Entry > Payments
Expense report converted to invoice correctly
7.6
AP Superviso r
The Invoice Validated The Accounting Entry Created The Payment saved The Accounting Entry Created
7.7
Payment Due
Payments to Employee
AP Payment
Doc Ref:
8 - System Test Specifications < Debiting Suppliers Liability >

Scenari o Step 8.1 Test Step Event Receiving credit note from supplier Debiting Suppliers Liability AP Invoice (N) Invoice > Entry > Invoice Batches Role Action or Path Test Step Details Enter Batch Name Enter Credit Memo Header Information: Type: Credit Memo Supplier Name: Supplier Site: Credit Memo Date: Credit Memo Amount: (Negative Amount) (B) Press Match to Invoice, then chooses the required Invoice you need to match this credit memo to, by matching to Invoice the Credit Memo distribution lines will be created automatically Save the Invoice Query on the Required Batch Query on the Required Credit Memo Review the Credit Memo (B) Actions: Validate the Credit Memo (B) Actions: Create Accounting (M) Tools > View Accounting Enter Payment Information: Payment Type: Manual Payment Bank Account: Payment Document: Payment Date: Supplier Name: Supplier Site: (B) Press Enter / Adjust Invoices Select the required Standard Invoices with the Credit Memo to be paid (the Net Amount will be paid) Save the Payment (B) Actions: Format (B) Actions: Create Accounting (M) Tools > View Accounting The Credit Memo Distribution Created from the Original Matched Invoice Lines The Credit Memo Saved Expected Results Actual Results Status
8.2
Validate Credit Memo & Create Accounting Payment Due Payments to Supplier
AP Supervisor
(N) Invoice > Entry > Invoice Batches (N) Payments > Entry > Payments
The Credit Memo Validated The Accounting Entry Created The Payment Amount will be the Net of the Invoice and the Credit Memo The Payment saved The Accounting Entry Created
8.3
AP Payment
Doc Ref:
9 - System Test Specifications < Create Invoice Not Matched To PO >

Scenari o Step 9.1 Test Step Event Receive Supplier Invoice Create Standard Invoice AP Invoice (N) Invoices > Entry > Invoice Batches Role Action or Path Test Step Details - Create New batch or (M) View > Find search for the batch by batch Name - (B) Invoices to enter standard Matched invoice for Supplier invoice - Type: Standard - Supplier Name: Supplier_Name - Supplier Site: Select Supplier site - Invoice Date: - Invoice Number: - Invoice Currency: - Invoice Amount: - Payment Terms: - Payment Method: - (B) Distribution to Enter the invoice lines, the total of invoice lines must equal to the Invoice Amount you entered for the invoice header information Save the Invoice - Query on the Required Batch - (B) Invoices and Query on the Required Standard Invoice - Review the Standard Invoice - (B) Actions: Validate the Standard Invoice, if there are any holds you have to release the hold before the revalidation. If the invoice amount is not equal to the total of invoice lines, the invoice will be hold until you both equal - (B) Holds to release the invoice hold, select from LOV the reason and save - (B) Actions: Validate Invoice, the invoice will be validated successfully - (B) Actions: Create Accounting - Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output - Query on the Required Batch - Standard Invoice Saved Expected Results Actual Results Statu s
9.2
Validate Invoice and create accounting
AP Invoice
- The Standard Invoice should pass validation - The Accounting Entries created DR. Expense Acc 500 CR. Supplier Lib. Acc 500
9.3
AP Invoice
- The Invoice register printed and matching the invoice data
9.4
Payment
Apply
AP
(N) Invoices >
- The Invoice is Fully Paid
Doc Ref: Scenari o Step Test Step Event Due available Supplier Prepayme nt to invoice Payment Entry > Invoice Batches Action or Path Test Step Details (B) Invoices and Query on the Required Invoice Review the Standard Invoice (B) Actions: Choose Apply/Unapply Prepayment Select the prepayment you want to use (in case there is more than one prepayment) - Choose the Check Box then enter the amount you want to apply to invoice - (B) Press Apply - (B) Actions: Create Accounting - The Prepayment is Fully Applied - The Accounting Entry Created DR. Supplier Lib. Acc 1000 CR. Supplier Prepay. Acc 1000
Role
Expected Results
Actual Results
Statu s
Doc Ref:
10 - System Test Specifications < Supplier / Employee Refund >

Scenari o Step 10.1 Test Step Event Receiving Credit Note & Payment from supplier Or Employee pay back Entering Supplier Credit Memo AP Invoice (N) Invoice > Entry > Invoice Batches Role Action or Path Test Step Details Enter Batch Name Enter Credit Memo Header Information: Type: Credit Memo Supplier Name: Supplier Site: Credit Memo Date: Credit Memo Amount: (Negative Amount) Enter Credit Memo Distribution Lines Information: Line Type: Item Line Amount: Line Accounts: Save the Invoice Query on the Required Batch Query on the Required Credit Memo Review the Credit Memo (B) Actions: Validate the Credit Memo (B) Actions: Create Accounting (M) Tools > View Accounting Query on the Required Batch Query on the Required Credit Memo (B) Press Action: Choose Pay in Full Enter Payment Information: Payment Type: Refund Payment Bank Account: Payment Document Number: Payment Date: Save the refund (B) Actions: Create Accounting (M) Tools > View Accounting The Credit Memo Saved Expected Results Actual Results Status
10.2
Validate Credit Memo & Create Accounting
AP Supervisor
(N) Invoice > Entry > Invoice Batches
The Credit Memo Validated The Accounting Entry Created
10.3
Payment Due
Create Negative Payment (Refund)
AP Payment
(N) Invoice > Entry > Invoice Batches > (B) Action > Pay in Full
The Payment Amount is Defaulted The Supplier is Defaulted The Payment Saved The Accounting Entry Created
Doc Ref:
11 - System Test Specifications < Entering Payments >

Scenari o Step 11.2 Even t Test Step Enter a QuickChec k Role AP Payment Action or Path Test Step Details Payments > Entry > Payments Enter a QuickCheck (a single computergenerated check) by selecting "Quick" in the Type field of Manual Payment window Select Payment Type Quick Select the bank account Select Payment Document Enter the Payment document Date Enter the Supplier Name or Number Enter the Supplier Site (B) Enter an validated invoice that is not on hold by clicking Enter/Adjust Invoice button (B) Click Action button to navigate to the Payment Actions window. (B) Action > Choose Format the check (B) Actions > Create Accounting - The invoice should quick pick in the Manual Payment window. If it does not, compare the payment method of the bank account used in the Manual Payment window with that of the payment method in the Invoice Entry form (This defaults from the vendor) - Format options should be available in the Action window - The Accounting Entry Created Expected Results Actual Results Status
Doc Ref:
12 - System Test Specifications < Cancel Unpaid Invoices >

Scenari o Step 12.1 Test Step Event Invoice Cancellation Invoice Cancellation AP Superviso r (N) Invoices > Entry > Invoice Batches Role Action or Path Test Step Details - Query on the Required Batch - (B) Invoices and Query on the Required Standard Invoice - Review the Standard Invoice - (B) Actions: Cancel Invoice - (B) Actions: Create Accounting - The Standard Invoice reversed / cancelled - The Accounting Entries cancelled - The Invoice Status Invoice Cancelled DR. Supplier Lib. Acc. 500 CR. Expense Acc 500 - The Invoice register printed Expected Results Actual Results Statu s
12.2
AP Superviso r
- Choose Single Request, then (B) Ok - Select Report Name from LOV: (Invoice Register) - Enter the mandatory report parameters and specific your report by using the optionally parameters - (B) Press Ok - (B) Press Submit - (M) View > Requests > (B) Find to review your request status and the view the output Choose Single Request Select Request Name: (Payable Accounting Process) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status)
12.3
End of Period (Month)
Payables Transfer to General Ledger
AP Superviso r
(N) Other > Request > Run
- GL Accounting Entries created for all invoices - All AP transactions for the period range specified posted successfully to the General ledger
Doc Ref:
13 - System Test Specifications < Invoice Distribution Correction >

Scenario Step 13.1 Even t Test Step Transmit AP journal entries to GL Update to the Invoice Distributio n Lines Role AP Supervisor AP Invoice Action or Path (N) Other > Request > Run (N) Invoices > Entry > Invoices > (B) Distributions Test Step Details - Select Request (Payables Transfer to General Ledger) - Enter the request parameters - (B) Ok > (B) Submit - Select an invoice validated and transferred to GL - Adjust the invoice distribution to go to a different expense account than was originally entered in the PO distribution for the shipment - Reverse the existing distribution line - Create a new distribution line - Update the invoice amount header information - Save the invoice - (B) Actions > Choose Validate - (B) Actions > Create Accounting - Query the updated invoice - Select Request (Invoice Register Report) - Enter Request Parameters - (B) Ok > (B) Submit Expected Results - An unposted journal batch will be created for AP transactions - The user should not be able to change the distribution in the normal invoice entry screen, because the original distributions were already posted to the GL - Invoice changes should have been applied properly - Corrections to the invoice should be reflected in the Invoice Register Report Actual Results Status
13.2
13.3 13.4
View invoice status Run Invoice Register Report
AP Invoice AP Invoice
(N) Invoice > Inquiry (N) Other > Request > Run
Doc Ref:
14 - System Test Specifications < Void Payment >

Scenario Step 14.1 Event Test Step Void Payment Role AP Payment Action or Path (N) Payments > Entry > Payments Summary (B) Actions Test Step Details - Select a payment created in the above steps - Void this check - Run Void Payment Register to confirm void - Transmit AP journal entries to GL - Confirm adjusting void entries in GL - Try to record a manual payment for this invoice - Cancel the invoice Expected Results - The void Payment should show up on the Void Payment Register report - Adjusting void entries should show in GL - The invoice should be available for the reissuance of payment again Actual Results Status
Doc Ref:
15 - System Test Specifications < Payables Month-End Processing >

Scenari o Step 15.1 Test Step Event End of Period (Month) Get a list of invoices on hold AP Supervisor (N) Other > Request > Run Role Action or Path Test Step Details - Select Request (Invoice On Hold Report), - Enter the request parameters - (B) Ok > (B) Submit - Get a list of invoices that will not post to the current GL period due to posting holds; re-run if necessary to clear holds - Reviews invoice distributions before posting. Flag any accounts needing correction. - GL Accounting Entries created for all invoices and payments - All AP transactions for the period range specified posted successfully to the General ledger Expected Results Actual Results Status
15.2
Reviews invoice distributio ns before posting Payables Transfer to General Ledger
AP Supervisor
15.3
AP Supervisor
15.4
Generate Mass Addition Create
AP Supervisor
- Select Request (Payables Accounting Entries Report) - Enter the request parameters - GL Transfer Status (All Accounting Entries not transferred to GL) - (B) Ok > (B) Submit Choose Single Request Select Request Name: (Payable Accounting Process / Payables Transfer to General Ledger) Enter the Request Parameters: Enter the Period From & To Period Select Document Class: (All) Submit Transfer to GL: Yes Submit Journal Import: Yes Validate Accounts: Yes Summarize Report: Yes (B) Ok to return to main form (B) Submit to run the request (N) View > Requests (review the request status) Choose Single Request Select Request Name: (Payables Transfer to General Ledger) Enter the Request Parameters: (B) Submit Request Select Another Request Name: (Mass Additions Create) to transfer AP Assets lines from Oracle Payables to Oracle Assets Enter the Request Parameters: GL Date: Select Asset Book Name: (B) Submit Request Select Another Request Name: (Mass Additions Create Report) to review the result of Mass addition you previously submitted Enter the Request Parameters: Select Asset Book Name: (B) Submit Request
- Assets Lines transferred to Oracle Assets Correctly
Doc Ref: Scenari o Step Test Step Event Action or Path Test Step Details 15.5 View Mass Additions Lines FA Supervisor (N) FA> Mass Addition > Prepare Mass Addition (N) View > Requests (review the request status) Select the book you want to query lines in Select NEW in the queue field If you want to check some specific lines, enter other criteria to limit your search Invoice Number: Line Number: Supplier Name: Supplier Number: Source Batch: Creation Date: Invoice Date: (B) Press Find to your asset lines Select Request (All Month End Reports) Enter the request parameters (B) Ok > (B) Submit Important reports include: 1- Posted Invoice Register 2- Posted Payments Register 3- Accounts Payable Trial Balance
Role
Expected Results
Actual Results
Status
Lines transferred from AP with Status of NEW
15.6
Submit Month-End Reports
AP Supervisor
Other > Requests > Run
- The Reports Printed and available for Reviewing in report set for errors
Doc Ref:
16 - System Test Specifications < Payables Close Period >

Scenario Step 16.1 Event End of Period (Month) Test Step Close Curren t Period Role AP Manage r AP Manage r Action or Path (N) Setup > Calendar > Accounting > AP Accounting Periods Other > Requests > Run (N) Setup > Calendar > Accounting > AP Accounting Periods (N) Setup > Calendar > Accounting > AP Accounting Periods Test Step Details - Select period to Closed Expected Results - The period status change to Closed Actual Results Status
16.2
16.3
AP Manage r
- Run The Unaccounted Transactions Sweep Program, use this program to redate accounting date of the open transactions to the first day of the next open period, that in case your business allow to change the transaction date (the opened transactions couldnt be transfer to GL because there is unrealizable hold) - Close the current period - Open the next period
- The Invoice Sweep Report should show the newly-entered invoice
- The previous period has a status of Closed - The New opened period has a status of "Open" - Payables Transactions entry and posting should be allowed to the open accounting period
Doc Ref:
Defect Log
Defect ID Number Test Step Referenc e Module Name Defect Description Resolution Re-Test By Re-Test Date Pass/Fail Status (open, closed, in process)
Doc Ref:
Open And Closed Issues For This Deliverable

Open Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date

TE040 Test Script AP

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TE040 Test Script AP

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TE.040 SYSTEM TEST SCRIPT Payables Implementation

TE.040 System Test Script September 26, 2011

Payables Implementation File Ref: 69413494.doc

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 27

TE.040 System Test Script September 26, 2011

Payables Implementation File Ref: 69413494.doc

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 27

Century Date Compliance

File Ref: 69413494.doc

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 27

System Test Sequences

2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

File Ref: 69413494.doc

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01 - System Test Specifications < Opening Payable Periods >

File Ref: 69413494.doc

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02 - System Test Specifications < Defining Banks >

(B) Payment Documents

File Ref: 69413494.doc

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03 - System Test Specifications < Defining Distribution Sets >

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04 - System Test Specifications < PO Invoice for Goods >

Validate Invoice and create accounting

(N) Invoices > Entry > Invoice Batches

File Ref: 69413494.doc

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05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >

Validate Prepayme nt and create accounting

(N) Invoices > Entry > Invoice Batches

Print Invoice Register Standard Report

(N) Other > Requests > Run

File Ref: 69413494.doc

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File Ref: 69413494.doc

05 - System Test Specifications < Prepayment (Supplier / Employee Advances) > 8 of 27

Validate Prepayme nt & Create Accountin g Payment to Supplier

(N) Invoice> Entry> Invoice Batch

Recurring Invoice Creation

(N) Invoice > Entry > Recurring

Recurring Invoices Template saved with no error

File Ref: 69413494.doc

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Recurring Invoice Periodical Settlement

(N) Invoice > Entry > Recurring

Validate the Invoices

Match the available prepayme nt to supplier invoice

(N) Invoice> Entry> Invoice Batch

File Ref: 69413494.doc

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7 - System Test Specifications < Employee Expense Reports >

Validate Employee Prepayment

(N) Invoice > Entry > Invoice Batch

Receiving Employee Expense Report

Employee Expense Report Entry

(N) Invoice > Entry > Expense Reports

- Expense report is saved

File Ref: 69413494.doc

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Employee Expense Reports create Validate the Invoice

Expense report converted to invoice correctly