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3.

Installing the Printer Driver and Software


All of the procedures in this manual assume that you are familiar with general Windows procedures and practices. If you are not, see the documentation that comes with Windows for details.

Auto Run
You can install the printer driver by using Auto Run. Auto Run is available for the following operating systems: Windows 95/98 Windows NT 4.0 If your system is Windows 3.1x or Macintosh, see information on installing the printer driver. P.20 Windows 95/98 - Installing the PCL 6/5e Printer Driver. P.23 Windows 3.1x - Installing the PCL 6/5e Printer Driver. P.29 Macintosh.
Important Before starting this installation, close all documents and applications. In a network environment, confirm that users who are logged on are disconnected. Be sure to do this when it will create the least interference with other users.

After installing a printer driver, you must restart the computer.


Limitation If your system is Windows NT 4.0, installing a printer driver requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you install a printer driver, log on under Full Control permission.

If your system uses Windows NT 4.0 and Service Pack 4 is installed, you might not install the PCL 6/5e printer driver using Auto Run. In this case, use [Add Printer Wizard] in the [Printers] window to install the printer driver or install Service Pack 5 in the computer before installing the printer driver.
Reference For more information on the software and utilities included on the CD-ROM, see P.19 Software and Utilities Included on the CD-ROM. Note Auto Run might not automatically work with certain OS settings. In this case, start "SETUP.EXE" to install printer driver on the root.

If you want to cancel Auto Run, insert the CD-ROM while pressing the {SHIFT} key until your computer finishes accessing the CD-ROM.

17

Installing the Printer Driver and Software

- Using the Shared Printer on Windows NT 4.0 for Windows 95/98 Client
If you want to share the printer on Windows NT 4.0, you must not install the printer driver using Auto Run. Install the printer driver of the Windows 95/98 for alternate driver. For more information on installing the printer driver as an alternate driver, see P.21 Windows NT 4.0 - Installing the PCL 6/5e Printer Driver.

Installing by Auto Run


Follow these steps to install the printer driver on Windows 95/98/NT 4.0.
Important Never have two versions of the same printer driver installed on your system at the same time. When upgrading to a new version of the printer driver, uninstall the old version, and then install the new one. For more information on uninstalling the printer driver and software, see P.31 Uninstalling the Printer Driver and Software. Note If the "plug and play" function is started by Auto Run, click [Cancel] of the [New Hardware Found] dialog box or [Device Driver Wizard], and then insert the CD-ROM. [New Hardware Found]or [Device Driver Wizard] appears depending on the system version of the Windows 95/98.

The appropriate language name is used in the CD-ROM folder: ENGLISH (English), DEUTSCH (German), FRANCAIS (French), ITALIANO (Italian), ESPANOL (Spanish), NEDRLNDS (Dutch), NORSK (Norwegian), DANSK (Danish), SVENSKA (Swedish), POLSKI (Polish), PORTUGUS (Portuguese), SUOMI (Finnish), MAGYAR (Hungarian), CESKY (Czechoslovakian)

A Close all applications that are currently running. B Insert the CD-ROM in the CD-ROM drive. C Follow the instructions on the screen. D Restart your computer after installation is complete. E You should set up the options with the printer driver.

18

Software and Utilities Included on the CD-ROM

Software and Utilities Included on the CDROM


y Agfa Font Manager
Helps you to install new fonts, or organize and manage fonts already installed on your system.

y PRINTER MANAGER FOR ADMINISTRATOR


A utility for the system administrator to manage printers on the network.
Reference For the name of the PRINTER MANAGER FOR ADMINISTRATOR you use, see the Operating Instruction for the optional Network Interface Board which is on the CD-ROM.

See the PRINTER MANAGER FOR ADMINISTRATOR Online Help for details on using the PRINTER MANAGER FOR ADMINISTRATOR.

y PRINTER MANAGER FOR CLIENT


A utility for users to manage their own print jobs on the network.
Reference For the name of the PRINTER MANAGER FOR CLIENT you use, see the Operating Instruction for the optional Network Interface Board which is included in the CD-ROM.

See the PRINTER MANAGER FOR CLIENT Online Help for details on using the PRINTER MANAGER FOR CLIENT.

y Multidirect Print
A utility for printing on a "Peer-to-Peer" network.
Reference For more information on Multidirect Print, see the Operating Instructions for the optional Network Interface Board which is included in the CD-ROM.

y PortNavi
A utility that helps you to use network printers effectively. It is useful in environments where two or more network printers are used.
Reference For more information on PortNavi, see the Supplement for the Network Interface Board which is included in the CD-ROM.

y Acrobat Reader
A utility that allows you to read PDF (Portable Document Format).
Note Documentation on using the printer is included on the CD-ROM in PDF format.

19

Installing the Printer Driver and Software

Installing the PCL 6/5e Printer Driver


Windows 95/98 - Installing the PCL 6/5e Printer Driver
Installing the Printer Driver
Install the driver in accordance with the steps explained. P.18 Installing by Auto Run

Setting Up Options
Note When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears. erties].

[Printers].

B Click the icon of the printer you want to use. On the [File] menu, click [PropC Click the [Accessories] tab. D Select any options you have installed from the [Options] group. E Click [OK] .

20

Installing the PCL 6/5e Printer Driver

Windows NT 4.0 - Installing the PCL 6/5e Printer Driver


Installing the Printer Driver
Important If your system uses Windows NT 4.0 and Service Pack 4 is installed, you might not install the PCL 6/5e printer driver using Auto Run. In this case, use [Add Printer Wizard] in the [Printers] window to install the printer driver or install Service Pack 5 in the computer before install the printer driver.

Install the driver in accordance with the steps explained. P.18 Installing by Auto Run If you want to share the printer on Windows NT 4.0, you must not install the printer driver using Auto Run. In this case, cancel Auto Run and install the printer driver using [Add Printer Wizard] in the [Printers] window. When prompted for Windows NT 4.0 alternate driver location, specify the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\NT4\(Lauguage)\DISK1\ PCL 6 \DRIVERS\PCL6\NT4\(Lauguage)\DISK1\ When prompted for Windows 95/98 alternate driver location, specify the following folder in the CD-ROM. PCL 5e \DRIVERS\PCL5E\WIN95_98\(Lauguage)\DISK1\ PCL 6 \DRIVERS\PCL6\WIN95_98\(Lauguage)\DISK1\

21

Installing the Printer Driver and Software

Setting Up Options
Limitation Changing the setting of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission. Note When setting up options, you should access the Printer Properties from Windows. You cannot access the Printer Properties from an application.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears. erties].

[Printers].

B Click the icon of the printer you want to use. On the [File] menu, click [PropC Click the [Accessories] tab. D Select any options you have installed from the [Options] group. E Click [OK] .

22

Installing the PCL 6/5e Printer Driver

Windows 3.1x - Installing the PCL 6/5e Printer Driver


Installing the Printer Driver
Important We recommend you to install the PCL 5e printer driver on your Windows 3.1x system. Under Windows 3.1x system, you might get some unexpected print results with the PCL 6 printer driver.

A Close all the applications that are currently running. B Insert the CD-ROM in the CD-ROM drive. C From [Program Manager], clic [Run] on the [File] menu. D In the [Run] window, clic [Browse]. E Select the CD-ROM drive in the [Drives:] list. F Open [PCL5E] or [PCL6]. G Open [WIN31]. H Open the folder of the language you use. I Open [DISK1]. J Double-click SETUP.EXE. K Follow the instructions on the screen.

23

Installing the Printer Driver and Software

Setting Up Options
Note When setting up options, you should access the Printer Setting dialog box from Windows. You cannot access the Printer Setting dialog box from an application.

A From the [Main] group of [Program Manager], double-click [Control Panel]. B Double-click the [Printers] icon. C In the [Installed Printers:] list, click the name of the printer you want to set up. D Click [Setup]. E Click the [Accessories] tab.
The [Options] group appears.

F Select any options you have installed from the [Options] group. G Click [OK] to close the Printer Setting dialog box. H Click [Close] to close the [Printers] dialog box.

24

Installing the PostScript Printer Driver

Installing the PostScript Printer Driver


Windows 95/98 - Installing the PostScript Printer Driver
Installing the Printer Driver
Install the driver in accordance with the steps explained. P.18 Installing by Auto Run

Setting Up Options
Note When setting up options, you should access the [Device Options] tab from Windows. You cannot set up options when accessing the [Device Options] tab from an application.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears. erties].

[Printers].

B Click the icon of the printer you want to use. On the [File] menu, click [PropC Click the [Device Options] tab.
The [Installable options] group appears.

D From the [Installable options] box, select the option you have installed.
The current setting is displayed in the [Change settings for:] list.

E Use the [Change setting for:] list to select the appropriate setting for the selected option.

F Click [Apply] to apply the settings you made. G After making all settings you want, click [OK].

25

Installing the Printer Driver and Software

Windows NT 4.0 - Installing the PostScript Printer Driver


Installing the Printer Driver
Install the driver in accordance with the steps explained. P.18 Installing by Auto Run

Setting Up Options

Limitation Changing the setting of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission. Note When setting up options, you should access the Printer Properties from Windows. You cannot set up options when accessing the Printer Properties from an application.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears. erties].

[Printers].

B Click the icon of the printer you want to use. On the [File] menu, click [PropC Click the [Device Settings] tab. D Use the [Installable Options] group to specify the options. E Click [OK] to close the Printer Properties.

26

Installing the PostScript Printer Driver

Windows 3.1x - Installing the PostScript Printer Driver


Installing the Printer Driver

A Close all the applications that are currently running. B Insert the CD-ROM in the CD-ROM drive. C From the [Program Manager], click [Run] from the [File] menu. D In the [Run] window, clic [Browse]. E Select the CD-ROM drive in the [Drives:] list. F Open [PS]. G Open [WIN31]. H Open the folder of the language you use. I Open [DISK1]. J Double-click SETUP.EXE. K Follow the instructions on the screen.
Setting Up Options

A From the [Main] group of [Program Manager], double-click [Control Panel]. B Double-click the [Printers] icon. C In the [Installed Printers:] list, click the name of the printer you want to set up. D Click [Setup]. E Click the [Features] tab.
The [Printer Features] group appears.

F Use the [Printer Features] group to specify the options. G Click [OK] to close the Printer Setting dialog box. H Click [Close] to close the [Printers] dialog box.

27

Installing the Printer Driver and Software

Using Adobe PageMaker Version 6.0 or 6.5


If you use the printer under Windows 95/98/NT 4.0 with Adobe PageMaker, you need to copy the PPD file to the PageMaker folder. The PPD file is the file with extension ".ppd". It is in the folder \PS\WIN95_98\(Language)\DISK1\ on the CD-ROM. The [WIN95_98] folder, inside the [PS] folder is for the Windows 95/98 operating system. Use the folder at this level that is appropriate for the operating system you are using. The third folder, "(Language)" may be substituted by appropriate language name. Copy this file to the PageMaker folder. For the PageMaker 6.0 default installation, the folder is "C:\PM6\RSRC\PPD4", and for the PageMaker 6.5 default installation, the directory is "C:\PM65\RSRC\USENGLISH\PPD4". The "USENGLISH" may be different, depending on your language selection.
Reference For more information on the language name, see P.18 Installing by Auto Run.

28

Macintosh

Macintosh
Macintosh - Installing the PostScript Printer Driver
It is necessary to install a printer driver and a PPD file to print from a Macintosh. Follow these steps to install a printer driver and a PPD file into a Macintosh using a system 7.1 or later operating system.
Important You cannot use LaserWriter 8.5.0 or later with Mac OS 8.1 or later until you do the following procedure. Copy the PrintingLib file from the [Extensions] folder in [System Folde ] to your desktop before installing the PostScript printer driver. After installing the PostScript printer driver, drag the PrintingLib file from your desktop back into the [Extensions] folder.

If you forgot to copy the PrintingLib file, please reinstall the Macintosh oparating system again.

A Insert the CD-ROM in the CD-ROM drive. B Double-click the CD-ROM icon. C Double-click the [PS] folder. D Double-click the folder of the language you use. E Open [DISK1] and double-click the installer icon. F Follow the instructions on the screen. G Move the PrintingLib file from your desktop back to [Extensions] in [System Folde ].

H Double-clic [Extensions]. I Double-clic [Printer Descriptions]. J Double-click the CD-ROM icon on the desktop. K Double-clic [DISK1] in the folder of the language you use. L Click and drag the PPD file into [Printer Descriptions]. M Click and drag the Proof Print file into [Printer Descriptions] in [Extensions]
in [System Folde ].

N Restart the Macintosh.

29

Installing the Printer Driver and Software

Setting Up the PPD File


Preparation Confirm that the printer is connected to an AppleTalk network before performing the following procedure.

A On the [Apple] menu, select [Choose ]. B Click the [Adobe PS] icon. C In the [Select a PostScript Printer:] list, click the name of the printer you want
to use.

D Click [Create]. E Click the printer you want to use, and then click [Select].
The PPD file is set up, and the [Adobe PS] icon appears at the left of the printer name in the list. Next, use the procedure on P.30 Setting Up Options to make the option settings, or close the [Chooser] dialog box.

Setting Up Options

A On the [Apple] menu, select [Choose ]. B Click the [Adobe PS] icon. C In the [Select the PostScript Printer ] list, click the name of the printer you want
to use, and then click [Setup].

D Click [Configure].
A list of options appears.

E Select the option you want to set up and select the appropriate setting for it.
Note If the option you want to set up is not displayed, the PPD file might not be set up correctly. Check the name of the PPD file shown in the dialog box.

F Click [OK].
The list of options closes.

G Click [OK].
The [Chooser] dialog box appears.

H Close th
30

[Choose ] dialog box.

4. Uninstalling the Printer Driver and Software


Uninstalling the PCL 6/5e Printer Driver
This section describes how to uninstall the printer driver. The actual procedure may differ depending on your operating system. Follow the appropriate procedure.

Windows 95/98 - Uninstalling the PCL 6/5e Printer Driver

A Close all the applications that are currently running. B Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete].
A confirmation dialog box appears.

E Click [Yes] to uninstall the printer driver.


Windows NT 4.0 - Uninstalling the PCL 6/5e Printer Driver
Limitation Uninstalling the printer driver requires Full Control access Permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you uninstall a printer driver, log on under Full Control permission.

A Close all the applications that are currently running. B Click [Start] on the task bar, point to [Settings], and click [Printers].
The [Printers] window appears.

C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete].
A confirmation dialog box appears.

E Click [Yes] to uninstall the printer driver.

31

Uninstalling the Printer Driver and Software

Windows 3.1x - Uninstalling the PCL 6/5e Printer Driver

A Close all applications that are currently running. B Insert the CD-ROM in the CD-ROM drive. C From [Program Manager], select [Run] from the [File] menu. D In the [Run] window, clic [Browse]. E Select the CD-ROM drive in the [Drives:] list. F Open [PCL5E] or [PCL6]. G Open [WIN31]. H Open the folder of the language you use. I Open [DISK1]. J Double-click UNSETUP.EXE. K Click [OK]. L Click [OK]. M Follow the instructions on the screen. N If you are asked if you want to restart Windows, select [Restart Windows No
If you are not asked, restart Windows after completing the uninstallation.

].

32

Uninstalling the PostScript Printer Driver

Uninstalling the PostScript Printer Driver


This section describes instructions for uninstalling the PostScript printer driver. The actual procedure may differ depending on your operating system. Follow the appropriate one of the following procedures below.

Windows 95/98 - Uninstalling the PostScript Printer Driver

A Close all applications that are currently running. B Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete].
A confirmation dialog box appears.

E Click [Yes] to uninstall the printer driver.


Windows NT 4.0 - Uninstalling the PostScript Printer Driver
Limitation Uninstalling the printer driver requires Full Control access Permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you uninstall a printer driver, log on under Full Control permission.

A Close all applications that are currently running. B Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

C Click the icon of the printer you want to remove. D On the [File] menu, click [Delete].
A confirmation dialog box appears.

E Click [Yes] to uninstall the printer driver.

33

Uninstalling the Printer Driver and Software

Windows 3.1x - Uninstalling the PostScript Printer Driver

A Open [Control Panel]. B Double-click the [Printers] icon. C Select the printer you want to delete and click [Remove].
A confirmation dialog box appears.

D Click [Yes] to uninstall the printer driver. E Click [Close] to close the [Printers] dialog box.

Macintosh - Uninstalling the PostScript Printer Driver

A Drag the AdobePS file inside the [Extensions] folder in [System Folde ] to
[Trash].

B Drag the Proof Print file inside the [Printer Descriptions] folder in the [Extensions] folder in [System Folder] to [Trash].

34

5. Setting Up the Printer Driver and Canceling a Print Job


PCL 6/5e - Accessing the Printer Properties
Windows 95/98 - Accessing the Printer Properties
There are two methods you can use to open the Printer Properties.

Making Printer Default Settings


To make the printer default settings, first open the Printer Properties from the [Printers] window.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties].
The Printer Properties appears.

D Set desired settings and clic

[OK].

Making Printer Settings From an Application


To make the printer settings for a specific application, open the Printer Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95/98.
Note The actual procedures you should follow to open the Printer Properties may differ depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only.

A On the [File] menu, click [Print].


The [Print] dialog box appears.

B From the [Name:] list, select the printer you want to use, and then click [Properties]. The Printer Properties appears.

35

Setting Up the Printer Driver and Canceling a Print Job

C Set desired settings and clic [OK]. D Click [OK] to start your printing.
Windows NT 4.0 - Accessing the Printer Properties
Making Printer Default Settings - Printer Properties
Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission.

A Click [Start] on the task bar, point to [Settings], and then clic

[Printers].

The [Printers] window appears.

B Click the icon of the printer whose default setting you want to change. C On the [File] menu, click [Properties].
The Printer Properties appears.

D Set desired settings and clic

[OK].

Note Settings you make here are used as the default settings for all applications.

Making Printer Default Settings Default Document Properties


Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Document Defaults].
The Default Document Properties appears.

D Set desired settings and clic


36

[OK].

Note Settings you make here are used as the default settings for all applications.

PCL 6/5e - Accessing the Printer Properties

Making Printer Settings From an Application


To make the printer settings for a specific application, open the Document Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT 4.0.
Note The actual procedures you should follow to open the Document Properties may differ depending on the application. For details, see the documentation that comes with the application you are using.

Any settings you make in the following procedure are valid for the current application only.

A On the [File] menu, click [Print].


The [Print] dialog box appears.

B From the [Name:] list, select the printer you want to use, and then click [Properties]. The Document Properties appears.

C Set desired settings and clic [OK]. D Click [OK] to start your printing.
Windows 3.1x - Accessing the Printer Setting Dialog Box
There are two methods you can use to open the Printer Setting dialog box.

Making Printer Default Settings


To make the printer default settings, open the Printer Setting dialog box from [Control Panel].

A From [Program Manager], open the [Main] group. B Double-clic [Control Panel]. C Double-click the [Printers] icon. D In the [Installed Printers:] list, click the name of the printer you want to set up. E Click [Setup]. F Set desired settings and clic [OK]. G Click [Close] to close the [Printers] dialog box.
37

Setting Up the Printer Driver and Canceling a Print Job

Making Printer Settings from an Application


To make the printer settings for a specific application, open the Printer Setting dialog box from that application. The following example describes how to make settings for the Write application that comes with Windows 3.1x.
Note The actual procedures you should follow to open the Printer Setting dialog box may differ depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only.

A On the [File] menu, click [Print Setup].

The [Print Setup] dialog box appears.

B From the [Printer] group, select the printer you want to use.
Note If the printer you want to use is not specified as the default printer, click [Specific Printer:], and then find the printer you want to use in the list box.

C Click [Options].
The Printer Setting dialog box appears.

D Set desired settings and clic [OK]. E Click [OK] to close the [Print Setup] dialog box. F Start your printing.

38

PostScript - Setting Up for Printing

PostScript - Setting Up for Printing


Windows 95/98 - Accessing the Printer Properties
There are two methods you can use to open the Printer Properties.

Making Printer Default Settings


To make the printer default settings, first open the Printer Properties from the [Printers] window.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties].
The Printer Properties appears.

D Set desired settings and clic

[OK].

Making Printer Settings from an Application


To make the printer settings for a specific application, open the Printer Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows 95.
Note The actual procedures you should follow to open the Printer Properties may differ depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only.

A On the [File] menu, click [Print].


The [Print] dialog box appears.

B From the [Name:] box, select the printer you want to use, and then click
[Properties]. The Printer Properties appears.

C Set desired settings and clic [OK]. D Click [OK] to start your printing.
39

Setting Up the Printer Driver and Canceling a Print Job

Windows NT 4.0 - Accessing the Printer Properties


Making Printer Default Settings - Printer Properties
Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Properties].
The Printer Properties appears.

D Set desired settings and clic

[OK].

Note Settings you make here are used as the default settings for all applications.

Making Printer Default Settings - Default Document Properties


Limitation Changing the settings of the printer requires Full Control access permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default. When you set up options, log on under Full Control permission.

A Click [Start] on the task bar, point to [Settings], and then clic
The [Printers] window appears.

[Printers].

B Click the icon of the printer whose default settings you want to change. C On the [File] menu, click [Document Defaults].
The Default Document Properties appears.

D Set desired settings and clic

[OK].

Note Settings you make here are used as the default settings for all applications.

40

PostScript - Setting Up for Printing

Making Printer Settings from an Application


To make the printer settings for a specific application, open the Document Properties from that application. The following example describes how to make settings for the WordPad application that comes with Windows NT 4.0.
Note The actual procedures you should follow to open the Document Properties may differ depending on the application. For details, see the documentation that comes with the application you are using.

Any settings you make in the following procedure are valid for the current application only.

A On the [File] menu, click [Print].


The [Print] dialog box appears.

B From the [Name:] box, select the printer you want to use, and then click
[Properties]. The Document Properties appears.

C Set desired settings and clic [OK]. D Click [OK] to start your printing.
Windows 3.1x - Accessing the Printer Setting Dialog Box
There are two methods you can use to open the Printer Setting dialog box.

Making Printer Default Settings


To make the printer default settings, open the Printer Setting dialog box from [Control Panel].

A From [Program Manager], open the [Main] group. B Double-clic [Control Panel]. C Double-click the [Printers] icon. D In the [Installed Printers:] box, click the name of the printer you want to set
up.

E Click [Setup]. F Set desired settings and clic [OK]. G Click [Close] to close the [Printers] dialog box.
41

Setting Up the Printer Driver and Canceling a Print Job

Making Printer Settings from an Application


To make the printer settings for a specific application, open the Printer Setting dialog box from that application. The following example describes how to make settings for the Write application that comes with Windows 3.1x.
Note The actual procedures you should follow to open the Printer Setting dialog box may differ depending on the application. For details, see the documentation that comes with the application you are using.

When you use some applications, the driver's initial default settings of the applications might be applied over the printer driver's setting. Any settings you make in the following procedure are valid for the current application only.

A On the [File] menu, click [Print Setup].

The [Print Setup] dialog box appears.

B From the [Printer] group, select the printer you want to use.
Note If the printer you want to use is not specified as the default printer, click [Specific Printer:], and then find the printer you want to use in the list box.

C Click [Options].
The Printer Setting dialog box appears.

D Set desired settings and clic [OK]. E Click [OK] to close the [Print Setup] dialog box. F Start your printing.

42

PostScript - Setting Up for Printing

Macintosh - Setting Up for Printing


Making Paper Settings from an Application

A Open the file you want to print. B On the [File] menu, click [Page Setup].
[AdobePS Page Setup] appears.

C Confirm that the printer you want to use is shown in the [Format for:] box.
Note If your printer is now shown in the [Format for:] box, use the pop-up menu to display a list of available printers. Reference The actual appearance of the Page Setup depends on the application you are using. See the documentation that comes with your Macintosh for details.

D From the [Paper:] box, select the paper size. E Set desired settings and clic [OK].
Setting up for Printing from an Application

A Open the file you want to print. B On the [File] menu, click [Print].
The Printer Settings appears.

C Confirm that your printer is selected in the [Printer:] box. D Set desired settings and clic [Print].

43

Setting Up the Printer Driver and Canceling a Print Job

Canceling a Print Job


Windows 95/98 - Canceling a Print Job

A Double-click the printer icon on the task bar.


This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel.

B Click the name of the job you want to cancel so that it is highlighted. C On the [Document] menu, clic [Cancel Printing].
Note You can also open the print job queue window by double-clicking the printer icon in the [Printers] window.

D Press the printer's [Job Reset] key.


The message appears on the panel display indicating that the print job is being cancelled.
Important When your printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note You cannot stop printing the data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset].

A print job that contains a large volume of data might take considerable time to stop. It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the ready condition.

44

Canceling a Print Job

Windows NT 4.0 - Canceling a Print Job

A Double-click the printer icon on the task bar.


This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel.

B Click the name of the job you want to cancel so that it is highlighted. C On the [Document] menu, clic [Cancel].
Note You can also open the print job queue window by double-clicking the printer icon in the [Printers] window.

D Press the printer's [Job Reset] key.


The message appears on the panel display indicating that the print job is being cancelled.
Important When your printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset].

A print job that contains a large volume of data might take considerable time to stop. It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the ready condition.

45

Setting Up the Printer Driver and Canceling a Print Job

Windows 3.1x - Canceling a Print Job

In the [Main] group, double-click the [Print Manager] icon. This opens a window that shows all the print jobs that are currently queued for printing.

B Click the name of the job you want to cancel so it is highlighted. C On the [Document] menu, clic [Delete Document]. D Click [Close] to close the dialog box. E Press the printer's [Job Reset] key.
The message appears on the panel display indicating that the print job is being cancelled.

Important When your printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset].

A print job that contains a large volume of data might take considerable time to stop. It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the ready condition.

46

Canceling a Print Job

Macintosh - Canceling a Print Job

A Double-click the printer icon on the desktop.


This opens a window that shows all the print jobs that are currently queued for printing. Check the current status of the job you want to cancel.

B Click the name of the job you want to cancel so that it is highlighted. C Click the pause icon, and then click the trash icon. D Press the printer's [Job Reset] key.
The message appears on the panel display indicating that the print job is being cancelled.
Important When your printer is being shared by multiple computers, be careful not to accidentally cancel someone else's print job. Note You cannot stop printing data that has already been processed internally by the printer. Because of this, printing might continue for a few pages after you press [Job Reset].

A print job that contains a large volume of data might take considerable time to stop. It takes about 5 minutes to reset the print job, after 5 minutes the printer returns to the ready condition.

47

Setting Up the Printer Driver and Canceling a Print Job

48

6. Troubleshooting
Error and Status Messages on the Operation Panel
Error and Status Messages on the Operation Panel
This section describes instructions for error and status message of the printer function. To use the printer function, press {Printer}.
Messages Add Staples Cannot Output To Selected Tray Dup. Unit In Use Please Wait Error 1 Description The stapler is empty. Comments Replace the staple refill with a new one.

The paper can not be printed The paper is printed to another to the output tray that you tray that selected by printer. selected. AD370 (duplex unit) is used Wait until the other application by the other application. finished to use AD370 (duplex unit). An error with the optional RAM has occurred. Turn the printer power off and on. If the message appears again, contact your sales or service representative.

Error 2

An error with the parallel in- Turn the printer power off and terface board has occurred. on. If the message appears again, contact your sales or service representative. An error with the NV-RAM Turn the printer power off and has occurred. on. If the message appears again, contact your sales or service representative. An error with the DIMM has Turn the printer power off and occurred. on. If the message appears again, contact your sales or service representative. An error with the HDD has occurred. Install the HDD again. If the message appears again, contact your sales or service representative.

Error 3

Error 4

Error 5

49

Troubleshooting

Messages Error 6

Description An error with the Resident font ROM has occurred.

Comments Turn the printer power off and on. If the message appears again, contact your sales or service representative. Turn the printer power off and on. If the message appears again, contact your sales or service representative.

Error 7

An error with the ASIC has occurred.

Error 30711

AD370 (duplex unit) cannot Another tray is used to print. be used. Contact your sales or service representative. PS420 (paper feed unit) can- Another tray is used to print. not be used. Contact your sales or service representative. Tray 1 cannot be used. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative.

Error 30721

Error 30722

Error 30723

Tray 2 cannot be used.

Error 30724

Tray 3 cannot be used.

Error 30725

Tray 4 cannot be used.

Error 30740

The staple tray of SR720 (fin- Another tray is used to print. isher) cannot be used. Contact your sales or service representative. The shift tray cannot be used. SR720 (finisher) cannot be used. SR370 (duplex unit) cannot be used. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative. Press [Job Reset] . Contact your sales or service representative.

Error 30743

Error 30744

Error 40711 Error 40740 Error 40744

The staple tray of SR720 (fin- Press [Job Reset] . Contact your isher) cannot be used. sales or service representative. SR720 (finisher) cannot be used. Press [Job Reset] . Contact your sales or service representative.

50

Error and Status Messages on the Operation Panel

Messages Error Bypass xx Error: Finisher SC###

Description

Comments

Bypass Tray is out of paper. Load paper of the indicated paper size into the bypass tray. xx : Paper Size An error with SR720 (finish- Turn the printer power off and er) has occurred. on. If the message appears again, contact your sales or service representative. SR720 (finisher) is used by the other application. Wait until the other application finished to use SR720 (finisher).

Finisher In Use Please Wait Form Feeding... Load Bypass xx Load Tray ** xx Load *** XX

Doing form feed.

Wait for a while.

The bypass tray is out of pa- Load paper of the indicated paper. per size into the bypass tray. xx : Paper Size There is out of paper. ** : Number Tray xx : Paper Size There is no paper tray of the Load paper onto the tray of the indicated. indicated. ***: Paper Type XX: Paper Size Load paper of the indicated paper size into the paper tray.

No Files Exist Offline

There is no proof print file.

Specify correct proof print file. P.85 Deleting a Proof Print File

Printer is offline. The printer If you want to put the printer oncannot accept or print out line, press the [Online]. data. Doing print job. Print data is being processed. The user tries to print the Proof Print data while writing the data to HDD. The printer is ready for printing. Wait for a while. Wait for a while. Wait until the printer returns to the ready condition.

Printing... Processing... Processing... Please Wait Ready Remove Paper from Duplex Unit

There is still paper in AD370 Remove paper from AD370 (du(duplex unit). plex unit).

51

Troubleshooting

Messages Remove Paper from Staple Tray

Description There is paper in the stack unit of SR720 (finisher).

Comments Remove paper from the stack unit of SR720 (finisher).

Important Remove the paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.
Remove Paper Shift Tray The shift tray of SR720 (finisher) is full. Remove paper from the SR720 (finisher) tray.

Important Remove the paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

Remove Paper Standard Tray

The standard output tray is full.

Remove paper from the output tray.

Important Remove the paper from output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.
Remove Paper 1Bin Tray The PT270 (1bin tray) is full. Remove the paper from the PT270 (1bin tray).

Important Remove the paper from the output tray before it becomes full. If you leave paper in the tray, it can cause a paper misfeed.
Reset Duplex Unit Correctly Resetting Job... The AD370 (duplex unit) is Set the AD370 (duplex unit) cornot set correctly. rectly. Resetting Print job. Wait for while.

52

Error and Status Messages on the Operation Panel

Messages Reset Tray XX Correctl

Description There is no paper tray, or Tray XX is not set correctly.

Comments Set the tray correctly.

Note This message appears only for the default tray. P.73 Job Control Parameters
Setting Changed Cannot Print Waiting... Warming Up... The paper feed unit setting has been changed, and the proof print failed. Printer is waiting for the next data to print. The printer is now preparing for printing. Configure the paper feed unit correctly, and try again. Wait for a while. Wait until the printer is warmed up.

Note If you cannot solve the problem by taking above actions, turn the main power switch off and then back on again. If this does not clear the error message, write down the error message, and contact your sales or service representative.

53

Troubleshooting

Getting Printer Information over the Network


Printer Current Status
You can check the printer's current status using the "Telnet (mshell)".

y mshell
Use status command.
Reference For more information, see Remote Maintenance by Telnet (mshell) in the Operating Instructions of the optional Network Interface Board which in the CD-ROM.
Messages Add Staples Add Toner Description The staple is empty. The printer is out of toner. Resolution Replace the staple refill with a new one. Replace a new toner bottle.

Call Service Power Off On Call Service SC_XXX

The Service Code or SC num- Contact your sales or service ber identifies the failure. representative. The Service Code or SC num- Turn the printer off and on. ber identifies the failure. If the message appears again, contact your sales or service representative. The cover of Bridge Unit Type 270 is open. Close the cover of Bridge Unit Type 270.

Close Bridge Unit Cover Close Finisher Cover Close Interchange Unit Cover Close Right Cover

The cover of SR720 (finisher) Close the cover of SR720 (finis open. isher). The Interchange Unit Type 280 cover is open. Close the interchange unit cover.

The right cover of the printer Close the right cover of the is open. printer. Close lower right cover 1 or 2. Close the upper right cover. Wait until the other application finished to use AD370 (duplex unit).

Close R-Cover at Paper Lower right cover 1 or 2 is Tray open. Close Upper Right Cov- The upper right cover is er open. Dup. Unit In Use Please AD370 (duplex unit) is used Wait by the other application. Energy Saver 1

In Energy Save Mode level 1. Press the operation key or send a job from the computer to turn the power on.

54

Error and Status Messages on the Operation Panel

Messages Energy Saver 2

Description

Resolution

In Energy Save Mode level 2. Press the operation key or send a job from the computer to turn the power on. AD370 (duplex unit) cannot be used. PS420 (paper feed unit) cannot be used. Tray 1 cannot be used. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative. Another tray is used to print. Contact your sales or service representative.

Error 30711

Error 30721

Error 30722

Error 30723

Tray 2 cannot be used.

Error 30724

Tray 3 cannot be used.

Error 30725

Tray 4 cannot be used.

Error 30740

The staple tray of SR720 (fin- Another tray is used to print. isher) cannot be used. Contact your sales or service representative. The shift tray cannot be used. Another tray is used to print. Contact your sales or service representative. SR720 (finisher) cannot be used. AD370 (duplex unit) cannot be used. Another tray is used to print. Contact your sales or service representative. Press [Job Reset] . Contact your sales or service representative.

Error 30743

Error 30744

Error 40711

Error 40740

The staple tray of SR720 (fin- Press [Job Reset] . Contact isher) cannot be used. your sales or service representative. SR720 (finisher) cannot be used. Press [Job Reset] . Contact your sales or service representative.

Error 40744

55

Troubleshooting

Messages Finisher In Use Please Wait Load Bypass xx

Description SR720 (finisher) is used by the other application. Bypass Tray is out of paper. xx : Paper Size

Resolution Wait until the other application finished to use SR720 (finisher). Load paper of the indicated paper size into the bypass tray. Load paper of the indicated paper size into the paper tray. Load paper onto the tray of the indicated.

Load Tray ** xx

There is out of paper. ** : Tray Number xx : Paper Size

Load *** xx

There is no paper tray of the indicated. *** : Paper Type xx : Paper Size

Low On Toner

The toner bottle is almost empty.

Prepare a new toner bottle. If the image density is too light, replace the old tone bottle with a new one. Remove the misfed paper from {location}.

Misfeed:{location} Open Front Cover Offline

There is a misfeed in the printer.

Printer is offline. The printe If you want to put the printer cannot accept or print out da- online, press [Online]. ta. The printer is ready for print- ing. There is a misfeed in AD370 (duplex unit). There is a misfeed in SR720 (finisher). There is still paper in AD370 (duplex unit). Remove the misfed paper from AD370 (duplex unit). Remove the misfed paper from SR720(finisher). Remove the paper from AD370 (duplex unit).

Ready Remove Misfeed fro Duplex Unit Remove Misfeed Fro Finisher Remove Paper from Duplex Unit

Important Remove paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.

56

Error and Status Messages on the Operation Panel

Messages Remove Paper Shift Tray

Description The shift tray of SR720 (finisher) is full.

Resolution Remove paper from the shift tray of SR720 (finisher).

Important Remove paper from the output tray before it becomes full. If you leave paper in the tray, it can cause a paper misfeed.
Remove Paper from Staple Tray There is still paper in the sta- Remove paper from the staple tray of SR720 (finisher). ple tray of SR720 (finisher).

Important Remove paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.
Remove Paper Standard Tray The standard output tray is full. Remove paper from the standard output tra

Important Remove paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.
Remove Paper 1Bin Tray The PT270 (1bin tray) is full. Remove the paper from the PT270 (1bin tray).

Important Remove the paper from the output tray before it becomes full. If you leave paper in the output tray, it can cause a paper misfeed.
Reset Duplex Unit Cor- AD370 (duplex unit) is not rectly set correctly. Reset Fusing Unit Correctly Set AD370 (duplex unit) correctly.

There is no fusing unit, or the Contact your sales or service fusing unit is not installed representative. properly.

57

Troubleshooting

Messages Reset PCU Correctly

Description

Resolution

There is no Photo Conductor Contact your sales or service Unit Type 270, or Photo Con- representative. ductor Unit Type 270 is not installed properly. Set the tray correctly.

Reset Tray XX Correctly There is no paper tray, or Tray XX is not set correctly.

Note This message appears only for the default tray. P.73 Job Control Parameters
Warming Up... The printer is now preparing Wait until the printer is for printing. warmed up.

58

Error and Status Messages on the Operation Panel

Printer Configuration
You can check the printer configuration using the "mshell".

y mshell
Use info command.
Reference For more information on the printer configuration with this method, see the Operating Instructions for the optional Network Interface Board which in the CD-ROM.
Item Input Tray No. ID number of the paper tray Name Name of the paper tray*1 Page Size Paper size loaded in the paper tray*2 Status Current status of the paper tray*3 Output Tray No.. ID number of the output tray Name Name of the output tray *4 Status Current status of the output tray *5 Emulation No. ID number of the emulation used which the printer Name Name of the emulation used which the printer Version Version of the emulation Program No Entries Description

Note * (asterisk) is displayed with the current setting.

Regarding *1*5, see the attached tables.

y *1 Input Tray: Name


Name Tray 1 Tray 2 Tray 3 Tray 4 Bypass Tray Tray 1 Tray 2 PS400, PS420, PS440 (upside) PS440 (downside) Bypass Tray Description

59

Troubleshooting

y *2 Input Tray: Page Size


Paper Size A3(297 x 420) B4 JIS(257 x 364) A4(210 x 297) A4(297 x 210) B5 JIS(182 x 257) B5 JIS(257 x 182) A5(148 x 210) A5(210 x 148) A6(105 x 148) 11 x 17 8 1/2 x 14 8 1/2 x 11 A3L B4L A4L A4K B5L B5K A5L A5K A6L 11"17"L 81/2"14"L 81/2"11"L Letter 81/2"11"K Letter 71/4" x 10 1/2"L Executive 71/4" x 10 1/2"K Executive 5 1/2" x 8 1/2" L Half Letter 5 1/2" x 8 1/2" K Half Letter 81/4" x 13" L 81/2" x 13" L 8" x 13" L Com10 Env.(4.125" x 9.5") L Monarch Env.(3.875" x 7.5") L C6 Env.(114 x 162mm) L C5 Env.(162 x 229mm) L DL Env.(110 x 220mm) L 8K L 16K L 16K K Custom Paper Size Description

11 x 8 1/2 7 1/4 x 10 1/2 10 1/2 x 7 1/4 5 1/2 x 8 1/2 8 1/2 x 5 1/2 8 1/4 x 13 8 1/2 x 13 8 x 13 4 1/8 x 9 1/2 3 7/8 x 7 1/2 C6 Env(114 x 162) C5 Env(162 x 229) DL Env(110 x 220) 8K(267 x 390) 16K(195 x 267) 16K(267 x 195) FRE

60

Error and Status Messages on the Operation Panel

y *3 Input Tray: status


Sstatus Normal NoTray PaperEnd Normal There is no paper tray. There is no paper in the paper tray. Description

y *4 Output Tray: Name


Name Standard Tray Internal 1Bin Tray Finisher Tray Shift Unit Tray Standard tray Output tray (upside) SR720 tray Shift tray Description

y *5 Output Tray: status


Status Normal Paper Exist Normal Paper exists in output tray. Description

61

Troubleshooting

Printer Doesn't Print


Possible Cause Is the power on? Solutions If not, confirm that the cord is securely plugged into the power outlet and the machine. Turn on the machine power. Does the On Line indicator stay on? If not, press [Online] to make it light up.

Does the Error indicator Press {Printer}. stay red? If not, check the error message on the panel display and take the required action. Is the paper set? Is your specified paper size correct? Is your specified paper type correct? Load paper into the paper tray. Set the specified paper in any of the input trays. Adjust the paper size dial to match the size and feed direction of the paper in the paper tray. Set the specified paper in any of the input trays. Adjust the paper type to use the operation panel.

Can you print a configu- If you cannot print a configuration page, it probably indiration page? cates printer malfunction. You should contact your sales or service representative. If you can print a configuration page but cannot get the printer to print when you issue a print command from your computer, it probably means there is a problem with your computer. Also keep it in mind that large, complex data might take long time for printer process. Is the network cable be- Connect the network cable correctly. If there are any contween the machine and nectors or screws, confirm they are fastened securely. your computer connected securely? Are you using a correct network cable? The type of network cable you should use depends on your computer. Be sure to use the correct one. P.1 Connecting the Machine If the cable is damaged or worn, replace it with new one. Did you connect the in- Confirm of connecting the interface cable before turning on terface cable after turn- the main switch. ing on the main switch?

62

Printer Doesn't Print

Possible Cause If you print using the PostScript driver in a network, data is received by the printer, but is not printed.

Solutions

y Windows 95/98
On the [PostScript] tab of the Printer Properties, click [Advanced] and then clear both [Send CTRL+D before job] and [Send CTRL+D after job].

y Windows NT 4.0
Open the [Advanced] tab of the Printer Properties. From [PostScript Options], select [No] for both [Send CTRL-D Before Each job:] and [Send CTRL-D After Each job:].

y Windows 3.1x
Click the [PostScript] tab of the Printer Setting dialog box. From [Protocol Options], select [None].

63

Troubleshooting

Possible Cause

Solutions

If you print using the The data is cleared when the Job Timeout period is exceedPostScript driver, print- ed. ing does not start or is y Windows 95/98 interrupted. Set a longer [Job Timeout] period with the [PostScript] tab of the Printer Properties.

y Windows NT 4.0
Set a longer [Job Timeout] period with the [Device Settings] tab of the Printer Properties.

y Windows 3.1x
Set a longer [Job Timeout] period with the [PostScript] tab of the Printer Setting dialog box. A PostScript error might occur if there is not enough memory in the printer, or there are errors in the print data sent to the printer. Print a configuration page to configure the memory size and confirm the memory size is max or not.

If the memory size is max, increasing the memory may solve this problem. You should contact your sales or service representative. For more information on the memory, see P.87 Memory Capacity and Printer Function. The print job might be reset. Do the following. Confirm that you have selected the correct printer driver. Try printing again. Set a longer Wait Timeout.

y Windows 95/98
Set a longer [Wait Timeout] period with the [PostScript] tab of the Printer Properties.

y Windows NT 4.0
Set a longer [Wait Timeout] period with the [Device Settings] tab of the Printer Properties.

y Windows 3.1x
Set a longer [Wait Timeout] period with the [PostScript] tab of the Printer Setting dialog box.

y Macintosh
You can specify a longer [I/O Timeout] period on the printer's operation panel. P.67 Using the Operatio Panel

64

Printer Doesn't Print

Possible Cause

Solutions

Is the Data In indicator If not, the data is not being sent to the printer, or the printer blinking or lit after start- may be resetting the print job because there was a long deing the print job, when lay in receiving the data from the computer. using the PCL printer?

y If the printer is using "I/O Timeout"

Increase the value of the "I/O Timeout" setting of the "System" menu of the "Job Control". P.67 Using the Operation Panel

y If your machine is connected to the computer using the parallel cable


Confirm that the printer port settings are correct. For a parallel port connection, port LPT1 or LPT2 should be set. For more information on the printer port settings, see the Note after this table.

y Network Connection
Contact your network administrator.

Note The following procedure describes the printer port settings.

Windows 95/98
A B C

Click [Start], point to [Settings], and then click [Printers]. Click the icon of the printer. Next, on the [File] menu, click [Properties].

Click the [Details] tab. D Check the [Print to the following port:] list to confirm the correct port is selected. Windows NT 4.0
A B C D

Click [Start], point to [Settings], and then click [Printers]. Click the icon of the printer. Next, on the [File] menu, click [Properties]. Click the [Port] tab. Confirm that the correct port is selected.

Windows 3.1x A On [Control Panel], double-click the [Printers] icon.


B C D

Confirm that this printer is specified as the default printer. Click [Connect]. Check the [Ports] list to confirm the correct port is selected. Click [Apple Menu], point to [Control Panels], and then select [Apple Talk]. Confirm that [Ethernet] is selected in the [connect via:] list.

Macintosh
A B

65

Troubleshooting

Other Printing Problems


Problem It takes a long time for the printer to start printing. Action The machine might be in Energy Saver mode or Low Power mode, which requires more time for warming up and resuming the print job. If you can't wait, change the settings of Low Power, Shift Time and Low Power Timer. The data is so large or complex that it takes time to process it. If the Data In indicator is blinking, the data processing is being done. Just wait until it is finished. If the connection to the printer is not bi-directional, the The computer doesn't recog- computer does not recognize the installed printer opnize the installed printer op- tions. tions. Setting of the options might not be specified correctly. Windows 95/98, NT 4.0 :

It takes too much time to complete the print job.

In this case, specify which options you have installed using the printer driver.

Reference For more information on the setting options with installing the printer driver. P.20 Installing the PCL 6/5e Printer Driver , P.25 Installing the PostScript Printer Driver
Windows 3.1x : The print job can't be sent. The memory buffer might be full. Remove the check mark from the [Use Print Manager] check box, or make the time out setting longer.

66

7. Using the Operation Panel


This section describes the information on adjusting the printer settings using the System Settings and the Printer Features menus.
Note After using {User Tools}, be sure to return to Printer mode.

The settings are not canceled even if the operation switch is turned off or the [Escape] key is pressed.
Reference For more information on specifying the network system, see P.11 Configuring the Printer for the Network with the Operation Panel.

For information of the Copy Features, Fax Features and Specify the System Settings, see the "Copy Reference", the "Fax Reference" and the "System Settings".

67

Using the Operation Panel

Adjusting Printer Features


Printer Features Menu
There are 5 menu items in the Printer Features menu. Proof Print Job Control Network Setup Maintenance List Print You can select functions in following table.
Categor Proof Print P.72 Proof Prin Menu Job Control Function Menu Print File Delete File Show Error Log Paper Input Tray Priority Tray Locking Bypass Size Print Quality Edge Smoothin Resolution Toner Saving System Print PS Errors I/O Timeout I/O Buffer PCL Menu Orientation Form Lines Font Source Font Number Point Size Font Pitch Symbol Set

P.73 Job Control Menu

68

Adjusting Printer Features

Categor Network Setup P.78 Network Setup Menu

Function Menu IP Address Subnet Mask Gateway Address Access Control Access Mask Network Boot Frame Type(NW) ActiveProtocols

Maintenance P.80 Maintenance Menu List Print P.81 List Print Menu

Restart Printer Menu Reset Hex Dump Config. Page Menu List PCL Font List PS Font List Disk Directory

69

Using the Operation Panel

Accessing the Main Menu


Confirm that the printer is offline. If not, take the printer offline. Press {User Tools} and press {4} on the number key to display the Main Menu on the panel display. The Main Menu has the following five menus, which can be displayed one by one using [] or []. Proof Print Job Control Network Setup Maintenance List Print
Note []: Press to go to the next page. []: Press to go back to the previous page.

After making the printer's settings, be sure to return to the previous menu by pressing [Escape]. After making the printer's settings, press [Online] to return to the ready condition. The revised settings are not canceled even if the machine power is turned off.

70

Making Printer Settings with the Operation Panel

Making Printer Settings with the Operation Panel


A Press {User Tools}. } B Press {4} on the number keys. } C Search for the desired menu with [] or [].
The desired menu appears.

D Press [Enter #]. E Search for the desired menu with [] or [].
The desired menu or parameter appears.
Note p shown in front of a item indicates that the item is currently selected.

F Press [Enter #].


The specified item appears.

If necessary, repeat steps E and F until you complete the desired settings.
Note [Escape]: Press to return to the previous menu. If you press this key before pressing [Enter #], the adjusted data is canceled.

71

Using the Operation Panel

Proof Print Menu


There are 3 menus in the Proof Print menu. Print File Delete File Show Error Log
Reference For more information on Proof Print, see P.84 Using the Proof Print.

Proof Print Parameters


y Proof Print
Menu Print File Delete File Show Error Log Description Select a proof print file and print it. Select a proof print file and delete it. Show the error log in the proof print job.

72

Job Control Menu

Job Control Menu


There are 4 menus in the Job Control menu. Paper Input Print Quality System PCL Menu

Job Control Parameters


y Paper Input
Menu Tray Priority Description You can specify the default tray. The tray selection specified with the printer driver overrides the one specified here. In DOS printing, the tray specified here is used, when no tray is specified for a print job. Tray1, Tray2, Tray3, Tray4

Note Default: Tray1


Only the installed trays appear on the panel display. It is recommended that you load paper having the size and direction you frequently use in the tray selected with the Tray Priority. Tray Locking If you use several different kinds of paper, you can lock a tray to prevent printing on wrong paper. When you want to use the locked tray, specify it using the printer driver. None, Tray1, Tray2, Tray3, Tray4

Note Default: None


Only the installed trays appear on the panel display. You cannot lock multiple trays at once. When a locked tray is specified using the printer driver, the printer does not search for any other tray. Bypass Tray You can specify the paper size for the bypass tray.

Note
Default: A4 (Metric version), 8 1/2" 11" (Inch version) width: 90mm (3.53") to 297mm (11") length:148mm (5.83") to 432mm (17")

73

Using the Operation Panel

y Print Quality
Menu Edge Smoothing Description You can specify whether the Edge Smoothing feature is enabled. On Off

Note Default: On
If "Edge Smoothing" is "On", "Toner Saving" is ignored even if it is "On". Resolution You can specify the print resolution in dots per inch. 600 dpi (PCL 5e, PCL 6, PS) 300 dpi (PCL 5e, PS)

Note Default: 600 dpi


The resolution specified with the printer driver overrides the one specified here. Toner Saving You can specify whether or not the Toner Saving feature is enabled. Off On

Note Default: Off


If "Edge Smoothing" is "On", "Toner Saving" is ignored even if it is "On".

74

Job Control Menu

y System1/2
Menu Print PS Errors Description You can specify whether the PS error sheet should be printed out. Off On

Note Default: Off


I/O Timeout You can specify how many seconds the printer should wait before ending a print job. If data from other ports often appear in the middle of your print job, you should increase the timeout value. 15 seconds, 30 seconds, 60 seconds, 180 seconds, 300 seconds

Note Default: 30 seconds

y System2/2
Menu I/O Buffer Description You can specify the size of the I/O Buffer. Normally it is not necessary to change this setting. 16KB, 32KB, 64KB, 128KB, 256KB, 512 KB,

Note Default: 32KB

75

Using the Operation Panel

y PCL Menu 1/2


Menu Orientation Description You can specify the page orientation. The tray selection specified with the printer driver overrides the one specified here. Portrait Landscape

Note Default: Portrait


Form Lines You can specify the number of lines per page. 5-128

Note Default: 64 (Metric version), 60 (Inch version)


Font Source You can specify the location of the default font. Internal Download

Note Default: Internal

7
Font Number

When you select Download, you can select only downloaded fonts on the RAM. You can specify the ID for the default font you want to use. 1 to 52 (for Internal) 1 to N (for Download source)

Note Default: 0
N depends on how many fonts you have downloaded.

76

Job Control Menu

y PCL Menu 2/2


Menu Point Size Description You can specify the value for the point size you want to use for the selected font. 4.00 to 999.75 by 0.25

Note Default: 12.00


This setting is effective only for a variable-space font. Font Pitch You can specify the number of characters per inch you want to use for the selected font. 0.44 to 99.99 by 0.01

Note Default: 10.00


This setting is effective only for a fixed-space font. Symbol Set You can specify the set of print characters for the selected font. The available options are as follows. Roman-8, Win L1, Win L2, Win L5, Win 3.0, Legal, ISO L1, ISO L2, ISO L5, ISO 4, ISO 6, ISO 11, ISO 15, ISO 17, ISO 21, ISO 60, ISO 69, PC-8, PC-850, PC-852, PC-8 D/N, PC8-TK, VN Math, VN US, VN Intl, MS Publ, Pifont, Desktop, Math8, PS Text, PS Math

Note Default: Roman-8

77

Using the Operation Panel

Network Setup Menu


Reference For more information on Network Setup, see P.11 Configuring the Printer for the Network with the Operation Panel.

y Network Setup
Menu IP Address Description You can specify the IP Address.

Note Default: All zero


Subnet Mask You can specify the Subnet Mask.

Note Default: All zero


Gateway Address You can specify the Gateway Address.

Note Default: All zero

Access Control

You can specify the Access Control Address.

Note Default: All zero


Access Mas You can specify the Access Mask.

Note Default: All zero


Network Boot You can specify the Network Boot of TCP/IP. None, RARP + TFTP, BOOTP, RARP & BOOTP, DHCP, ARP + PING, ARP & RARP, ARP & BOOTP, ARP&RARP&BOOTP

Note Default: None


Frame Type(NW) You can specify the Fream Type of Netware. Auto, Ethernet II, Ethernet 802.3, Ethernet 802.2, Ethernet SNAP

Note Default: Auto

78

Network Setup Menu

Menu ActiveProtocols

Description You can specify the Active Protocols. All Active, None, TCP/IP Only, NetWare Only, TCP/IP & NetW, ATalk Only, TCP/IP & ATalk, NetWare & ATalk, NetBEUI & ATalk, TCP & NW & ATK, NetBEUI only, TCP/IP & NB, NetBEUI & NetW, TCP & NB & NW, NetBEUI & ATalk, TCP & NB & ATK, NB & NW & ATalk

Note Default: All Active

79

Using the Operation Panel

Maintenance Menu
There are 3 menus in the Maintenance Menu. Restart Printer Menu Reset Hex Dump

Maintenance Parameters
y Restart Printer
Menu Restart Printer Description You can restart the printer.

y Menu Reset
Menu Menu Reset Description You can reset the menu settings to the factory default except "I/O Buffer" and "Network Setup" settings.

y Hex Dump
Menu Hex Dump Description You can choose to print the Hex Dump or not. With this feature "On", all data sent to the printer is printed in hexadecimal character representation. On Off

Note Default: Off

80

List Print Menu

List Print Menu


There are 5 menus in the List Print Menu. Config. Page Menu List PCL Font List PS Font ListDisk Directory Disk Directory

List Print Parameters


y List Print
Menu Config. Page Description You can print the current configuration of the printer. For more information on printing a configuration page, see P.83 Printer Condition. You can print the Menu List which shows the function menu of this printer. You can print a list of the installed PCL font. You can print a list of the installed PS font. You can print a list of the HDD directory.

Menu List PCL Font List PS Font List Disk Directory

81

Using the Operation Panel

Specifying the Custom Paper Size for the Bypass Tray


A Press {User Tools}. } B Press {4} on the number keys. } C Press [] or [] until Job Control
appears, and then press [Enter #].

G Specify the Custom Size.

A Press [] or [] until Custom Size is displayed, pres [Enter #].

D Press [] or [] until

Paper Input appears, and then pres [Enter #].

B Press [] or [] to set the verti cal value, and then press [Enter #].

E Press

[] or [] until Bypass Size appears, and then press [Enter #].

Note The virtical size and horizontal size are described as follow.

F Specifying the standard size.


A After confirming that Standard Size is displayed, press [Enter #].

ZAEY221E

1. Horizontal size 2. Vertical size


B Press [] or [] until Custom Size is displayed, and then press [Enter #]. C Press [] or [] to set the hori zontal value, and then press [Enter #].

82

Printer Condition

Printer Condition
We recommend that you print the configuration page and check its settings, before changing settings of your machine. The following example describes how to print a Configuration Page.

A Press {User Tools}. } B Press {4} on the number keys. } C Press [] or [] until List Print
appears, and then press [Enter #].

The following message appears on the panel display.

7
D After
confirming that, Config. Page on display, press [Enter #].
Note You can specify the Print List items on the panel display.

The following message appears on the panel display.

E Press [Enter #].


This starts printing the configuration page.

83

Using the Operation Panel

Printing with the Operation Panel


Using the Proof Print
Use this function to print only one printing of a multiple print job. The other printings are saved on the optional hard disk. The saved job can be printed from the machine's operation panel.
Limitation To use this function, the optional hard disk must be installed. Note If the application has a collate option, confirm that it is not selected before sending a print job. By default, proof print jobs are automatically collated by the printer driver. If the collate option is selected from the application print dialog box, more printings than intended may be printed.

Printing a Proof Print File

A Press the {User Tools} key of the }


machine's operation panel.

B Press {4} on the number keys. } C After confirming that Proof


Print is displayed, press [Enter #].

D After confirming that Print File


is displayed, press [Enter #].

E Press [] or [] to display

You can identify the file you want to print by the User IDs and the time when the job was stored. The actual number of pages the printer can save depends on the contents of the print images. As an example, the printer can save up to 30 jobs or 2,000 pages. It depends on the data volume. If the first printing of the proof print file is not what you expected and you do not want to print the remaining printings, delete the proof print file using the operation panel. If you print the remaining printings of the proof print file, the job in the printer is deleted automatically.

a file you want to print, and then press [Enter #].

The following message appears on the panel display.

F Press [] or [] to set the number


of copy printings.

84

Printing with the Operation Panel

Note You can set the number up to 999.

E Press [] or [] to display the file

you want to delete, and then press [Enter #].

G Press [Enter #].


Deleting a Proof Print File
If the printed document is not what you expected, you can delete the proof print file. You can then revise it and print again until the settings become OK.

The following message appears on the panel display.

F Press [Enter #].

A Press the {User Tools} key of the }


machine's operation panel.

B Press {4} on the number keys. } C After confirming that Proof


Print is on the display, press [Enter #].

G Press [Enter #].


This starts deleting a proof print file after the following message appears on the panel display.

D Press [] or [] until Delete File


appears, and then press [Enter #].

85

Using the Operation Panel

Checking the Error Log

A Press the {User Tools} key of the }


machine's operation panel.

B Press {4} on the number keys. } C After confirming that Proof


Print is displayed, press [Enter #].

D Press [] or [] until Show Error


Log appears, and then press [Enter #].

The following message appears on the panel display.

86

8. Appendix
Memory Capacity and Printer Function
The following table shows the typical memory requirements for each printer function.
Note Memory requirements depend on the complexly of the print data and the printing environment.
Functions Collating Stapling Duplex Printing Proof Printing Required Options Printer Feature Expander Type 185 or Printer Hard Disk Type 185 SR720 (finisher) Printer Feature Expander Type 185, AD370 (duplex unit) Printer Hard Disk Type 185

87

Appendix

Moving and Transporting the Printer


R CAUTION When lifting the machine, use the grips on both sides of the machine. If you

drop the machine, it could break or cause an injury.


When you move the machine, remember to unplug the power cord from the outlet. When you pull the plug out of the socket, hold it by the plug. If the cord is pulled out of the socket abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard. When transporting paper, repack it with its original packing materials.
Important Be sure to disconnect all cables from the printer before transporting it.

The printer is a precision piece of machinery. Take care to avoid damage during shipment.

88

Specifications

Specifications
This section contains the electrical and hardware specifications for the printer, including the information on the options.
Component Resolution Printing Speed Specification 600dpi ; PCL 5e, PCL 6, PostScript 3 300dpi ; PCL 5e, PostScript 3 22/27 *1 pages per minute (A4K, 81/2" 11"K) Parallel Interface Standard 36-pin printer cable and a parallel port on the host computer. IEEE1284B

Note Do not use a parallel cable that is longer than 3 meters (10 feet).
Printer Language Fonts PCL 5e , PCL 6, Post Script 3(option) PCL 5e, PCL 6 35 Intellifonts, 10 TrueType fonts, and 1 Bitmap font Font Manager available. PostScript 136 Adobe Type 1 fonts Memory Hard Disk (option) Operation System Sup- Windows 95/98 ported by this printer Windows NT 4.0 Windows 3.1x Macintosh 7.1 (required the optional PostScript 3 and Network Interface Board Type 185) Network (option) Network Cable (option)
*1

Standard : 16MB Optional Printer Feature Expander Type 185: Up to 80MB Storage capacity :approx. 1.6GB

Topology : Ethernet 10BASE-T/100BASE-T Protocol : TCP/IP, IPX/SPX, NetBEUI, AppleTal 10BASE-T/100BASE-TX shielded twisted-pair (STP, Category/Type5) cable.

Printing Speed depends on using machine.

89

INDEX
L
10BASE-T/100BASE-TX , 1 List Print, 81

A
Access Control Address, 11, 15 Access Control Mask, 11, 15 ActiveProtocols, 11 Auto Run , 18

M
Macintosh, 43, 47 plugin File, uninstalling , 34 setting up options, 30 Maintenance, 80 memory, 87 menu, 70 Menu key, 70 Menu List, 81 Menu Reset, 80

C
Config. Page, 81

D
Data In Indicator, 8 Delete File, 72 Disk Directory, 81

N
Network Boot, 11 Network Connections, 2 Network Interface Board 185 , 3 Network Setup, 78 Number keys , 8

E
Energy Saver key, 8 Error Indicator, 8 Error indicator, 62 Error Messages , 49

O
Online and Offline, 10 On Line Indicator, 8 On Line indicator, 62 On Line key, 62, 70 Online key, 10 Operational Panel, 8 Operation Switch, 8 options, setting up Macintosh, 30

F
Frame Type NetWare, 11 Function keys, 8

G
Gateway Address, 11, 15

H
Hex Dump, 80

P
PageMaker 6.0 or 6.5 , 28 Panel Display, 8, 9 Paper Input, 73 Parallel Cable, 2, 3 Parallel Port, 1 PCL 5e, 7, 35 Windows 3.1x, uninstalling , 32 Windows 95/98, uninstalling, 31 Windows NT 4.0, uninstalling, 31 PCL 6, 7, 35 Windows 3.1x, uninstalling , 32 Windows 95/98, uninstalling, 31 Windows NT 4.0, uninstalling, 31

I
IP Address, 11

J
Job Control, 73 FormFeed key, 10 Job Reset key, 10

90

PCL 6/5e Windows 3.1x - Install, 23 Windows 95/98 - Install, 20 Windows NT 4.0 - Install, 21 PostScript Windows NT 4.0 - Install, 26 PCL Font List, 81 PCL Menu, 73 PostScript, 39 Windows 3.1x - Install, 27 Windows 95/98, uninstalling , 33 Windows 95/98 - Install, 25 Windows NT 4.0, uninstalling, 33 PostScript Printer Driver Macintosh, uninstalling , 34 Windows 3.1x - Uninstall, 34 PostScript Macintosh - Install, 29 PPD, 30 Printer Driver, 20, 21, 23, 25, 26, 27 printer driver , 6 Printer Features, 68 Print File , 72 Printing Problems, 66 Print Quality , 73 Proof Print, 72, 84 PS Font List, 81

PCL 5e, uninstalling , 31 PCL 6, uninstalling, 31 PostScript, uninstalling, 33 Windows NT 4.0, 36, 40, 45 PCL 5e, uninstalling , 31 PCL 6, uninstalling, 31 PostScript, uninstalling, 33

R
Restart Printer , 80

S
Scroll key, 8 Show Error Log, 72 Status Messages , 49 Subnet Mask , 11, 15 System, 73

T
Troubleshooting, 49

U
User Tools key, 8

W
Windows 3.1x, 37, 41, 46 PCL 5e, uninstalling , 32 PCL 6, uninstalling , 32 Windows 95/98 , 35, 39, 44

91

92

UE

USA

B306

FAX Option Type 270

OPERATING INSTRUCTIONS

FACSIMILE REFERENCE (option)

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

FAX Option Type 270 OPERATING INSTRUCTIONS

Printed in Japan UE USA A895-8607

Available Options Fax Function Upgrade Unit (Fax Function Upgrade Type 185) Expansion Memory (32MB: DIMM) ISDN Unit (ISDN Option Type 270) Extra G3 Interface Unit (G3 Interface Unit Type 270) Handset (Handset Type 100)

Supplies Marker Ink (Marker Type 30)

NOTICE
R CAUTION:
Use of controls, adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Shielded interconnect cables must be employed with this equipment to ensure compliance with the pertinent RF emission limits governing this device.
Direct (or indirect) reflected eye contact with the laser beam may cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

Note Some illustrations may be slightly different from your machine.

Certain options may not be available in some countries. For details, please contact your local dealer.

- Notice about the Telephone Consumer Protection Act (Valid in USA only).
The Telephone Consumer Protection Act of 1991 among other things makes it unlawful for any person to send any message via a telephone fax machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or other individual sending the message and the telephone number of the sending machine or such business, other entity or individual. This information is transmitted with your document by the TTI (Transmit Terminal Identification) feature. The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges. In order for you to meet the requirement, your machine must be programmed by following the instructions in the accompanying Operation Manual. In particular, please refer to the chapter of Installation. Also refer to the TTI (Transmit Terminal Identification) programming procedure to enter the business identification and telephone number of the terminal or business. Do not forget to set the date and time. Thank you.

- ENERGY SAVING INFORMATION


As an Energy Star Partner, we have determined that this fax model meets Energy Star guidelines for energy efficiency. This product was designed to reduce the environmental impact associated with fax equipment. This is accomplished by means of energy saving features such as Low Power mode. Please see applicable sections of operating instructions for details.

Note to users in the United States of America

- Notice:
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one more of the following measures: Reorient or relocate the receiving antenna. Increase the separation between the equipment and receiver. Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. Consult the dealer or an experienced radio /TV technician for help.

- Warning
Changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

ii

This page is intentionally blank.

iii

FUNCTION MAP

iv

TABLE OF CONTENTS
1. Getting Started
GUIDE TO COMPONENTS ........................................................................ 1 Front View ..................................................................................................... 1 Rear View...................................................................................................... 3 OPERATION PANEL .................................................................................. 4 STARTING THE MACHINE ........................................................................ 7 Turning On The Power.................................................................................. 7 Turning Off The Power.................................................................................. 8 SWITCHING BETWEEN COPY MODE AND FACSIMILE MODE ............. 9 READING THE DISPLAY ......................................................................... 10 Reading the Display Panel and Using Keys................................................ 10 Standby Display .......................................................................................... 11 Communication Display .............................................................................. 11 Display Prompts .......................................................................................... 11 USEFUL FUNCTIONS .............................................................................. 12 Auto Fax Reception Power-up .................................................................... 12 Dual Access ................................................................................................ 12 Personal Code Access ................................................................................ 12 Checking Settings (Check Modes).............................................................. 13 Transmission with Image Rotation .............................................................. 13 Simultaneous Broadcast ............................................................................. 13 Multi-port ..................................................................................................... 14 ACCEPTABLE TYPES OF ORIGINALS .................................................. 15 Acceptable Original Sizes ........................................................................... 15 Original Sizes Difficult to Detect .................................................................. 16 Paper Size and Scanned Area.................................................................... 16 HOW TO SET AN ORIGINAL ................................................................... 19 Setting a Single Original on the Exposure Glass ........................................ 20 Setting Originals in the Document Feeder (ARDF) ..................................... 21 WHERE INCOMING MESSAGE ARE DELIVEREDOUTPUT TRAY ... 22 When the Selected Output Tray Becomes Full ........................................... 22 When the Finisher Unit is Installed.............................................................. 22 Tray Shift..................................................................................................... 22

2. Sending a Fax Message


OVERVIEW ............................................................................................... Overview ..................................................................................................... MEMORY TRANSMISSION...................................................................... Memory Storage Report.............................................................................. Transmission Result Report (Memory Transmission) ................................. Communication Failure Report ................................................................... vi 23 23 24 28 29 29

CANCELING A MEMORY TRANSMISSION............................................ Canceling the Transmission Before the Original is Scanned In .................. Canceling a Transmission While the Original is Being Scanned In ............ Canceling a Transmission While the Message is Being Sent ..................... IMMEDIATE TRANSMISSION.................................................................. Transmission Result Report (Immediate Transmission) ............................. On-hook Dial ............................................................................................... Manual Dial ................................................................................................. CANCELING AN IMMEDIATE TRANSMISSION ..................................... Canceling a Transmission Before You Have Pressed Start........................ Canceling a Transmission After You Have Pressed the Start Key ............. SCAN SETTINGS ..................................................................................... Resolution ................................................................................................... Original Type............................................................................................... Image Density (Contrast) ............................................................................ Mixing Scan Settings in a Multiple Page Original........................................ CHANGING THE LINE TYPE ................................................................... DIALING.................................................................................................... Number Keys ........................................................................................... Pause .......................................................................................................... Tone ............................................................................................................ Subaddress ................................................................................................. Chain Dial.................................................................................................... Quick Dials .................................................................................................. Speed Dials ................................................................................................. Groups ........................................................................................................ Redial .......................................................................................................... TRANSMISSION FEATURES................................................................... Stamp.......................................................................................................... ID Transmission (Closed Network) ............................................................. F Code (SUB).............................................................................................. F Code (SID) ............................................................................................... JBIG Transmission ......................................................................................

30 30 30 30 32 34 34 35 36 36 36 37 37 38 38 39 41 43 44 45 45 46 47 47 48 50 51 52 52 52 52 53 54

3. Receiving a Fax Message


IMMEDIATE RECEPTION ........................................................................ MEMORY RECEPTION ............................................................................ Substitute Reception............................................................................... Screening Out Messages from Anonymous Senders ................................. SELECTING THE RECEPTION MODE .................................................... Facsimile Mode (Auto Reception Mode) ..................................................... Telephone Mode ......................................................................................... RECEPTION FUNCTIONS........................................................................ Transfer Station........................................................................................... 55 56 57 57 59 59 59 60 60 vii

Transfer Result Report................................................................................ ID Reception (Closed Network)................................................................... F Code (SEP).............................................................................................. F Code (PWD)............................................................................................. JBIG Reception ...........................................................................................

61 61 61 63 63

PRINTING FUNCTIONS ........................................................................... 64 Print Completion Beep ................................................................................ 64 Chequered Mark ......................................................................................... 64 Center Mark ................................................................................................ 64 Reception Time ........................................................................................... 64 Multi-copy Reception................................................................................... 65 2-Sided Printing........................................................................................... 65 180 Degree Rotation Printing...................................................................... 66 Image Rotation............................................................................................ 66 Combine 2 originals .................................................................................... 67 Page Separation and Length Reduction (not available in some countries) ... 67 Reverse Order Printing ............................................................................... 68 Page Reduction........................................................................................... 68 TSI Print ...................................................................................................... 69 CIL/TID Print ............................................................................................... 69 When There is No Paper of the Correct Size.............................................. 69 Having Incoming Messages Printed on Paper From the Bypass Tray........ 72

4. Advanced Transmission Features


OVERVIEW ............................................................................................... Overview ..................................................................................................... SEND LATER............................................................................................ CONFIDENTIAL TRANSMISSION ........................................................... PERSONAL CODE TRANSMISSION....................................................... SENDING AN AUTO DOCUMENT ........................................................... 2-SIDED TRANSMISSION (DOUBLE-SIDED TRANSMISSION) ............ BOOK FAX................................................................................................ CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA) ................................................................. SEND FIRST ............................................................................................. POLLING TRANSMISSION ...................................................................... Polling Transmission Clear Report.............................................................. POLLING RECEPTION............................................................................. Polling Reserve Report ............................................................................... Polling Result Report .................................................................................. TRANSFER REQUEST............................................................................. Specifying an End Receiver ........................................................................ TRANSMISSION OPTIONS...................................................................... Selecting Transmission Options for a Single Transmission ........................ viii 73 73 74 76 78 79 81 83 85 87 88 90 91 92 92 93 95 96 98

5. Communication Information
CHECKING AND CANCELING TRANSMISSION FILES ...................... Canceling a Transmission......................................................................... Printing a File ............................................................................................ Checking and Editing a File ...................................................................... PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST)....... CHECKING THE TRANSMISSION RESULT (TX FILE STATUS) ......... CHECKING THE RECEPTION RESULT (RX FILE STATUS) ............... PRINTING A CONFIDENTIAL MESSAGE ............................................. Confidential File Report............................................................................. PRINTING A FILE RECEIVED WITH MEMORY LOCK ......................... PRINTING THE TCR............................................................................... DISPLAYING THE MEMORY STATUS.................................................. 101 101 102 103 106 107 108 109 110 111 113 114

6. Troubleshooting
WHEN TONER RUNS OUT .................................................................... ERROR MESSAGES AND THEIR MEANINGS ..................................... SOLVING PROBLEMS ........................................................................... INDICATORS .......................................................................................... When the Receive File Indicator is Lit....................................................... When (the Confidential File Indicator) is Lit or Blinking............................ When the Facsimile Error Indicator is Lit in Red ....................................... WHEN AN ERROR REPORT IS PRINTED ............................................ WHEN POWER IS TURNED OFF OR FAILS......................................... 115 116 117 119 119 119 120 121 122

7. Facsimile User Tools


ACCESSING THE USER TOOLS........................................................... Exiting User Tool mode............................................................................. REGISTER/DELETE MENU ................................................................... Registering Quick Dials ............................................................................. Deleting Quick Dials .................................................................................. Quick Dial Key and Function Key Label (Dial label).................................. Registering Groups ................................................................................... Registering End Receivers for Multi-step Transfer ................................... Deleting Groups ........................................................................................ Registering Speed Dials............................................................................ Deleting Speed Dials................................................................................. Storing Keystroke Programs ..................................................................... Deleting a Keystroke Program .................................................................. Registering an Auto Document ................................................................. Deleting an Auto Document ...................................................................... 123 124 125 125 127 128 131 134 137 138 141 142 145 147 149 ix

Printing an Auto Document ....................................................................... 150 Registering An Irregular Area.................................................................... 151 Deleting an Irregular Area ......................................................................... 153

REPORTS/LISTS .................................................................................... INITIAL SETUP TX ................................................................................. INITIAL SETUP RX ................................................................................. To Set the Bypass Paper Size .................................................................. ASSIGNING USER FUNCTION KEYS ................................................... Storing/Editing the Contents of a User Function Key ................................ Using a User Function Key ....................................................................... Functions You Can Store In User Function Keys...................................... KEY OPERATOR SETTINGS................................................................. Personal Codes......................................................................................... RTI/TTI ...................................................................................................... Memory Lock............................................................................................. Counters.................................................................................................... Monitor Volume ......................................................................................... Registering The Economy Transmission Time ........................................ ID Code ..................................................................................................... Multistep Transfer ..................................................................................... Special Senders to Treat Differently (Special RX Nos.)............................ Authorized Reception................................................................................ Forwarding ................................................................................................ ECM .......................................................................................................... Transfer Report ......................................................................................... G3 Analog Line ......................................................................................... G3 Digital Line........................................................................................... G4 Digital Line........................................................................................... Date/Time.................................................................................................. Changing the User Parameters................................................................. Summer Time............................................................................................ Fax Auto Reset ......................................................................................... Paper Feed Selection................................................................................ RDS (Remote Diagnostic System)............................................................

154 156 158 160 161 161 162 163 164 164 169 171 172 173 175 176 178 180 186 190 197 198 200 201 203 205 206 212 212 213 213

8. Entering Text
ENTERING AND MODIFYING TEXT...................................................... Available Characters ................................................................................. Keys .......................................................................................................... How To Enter Text .................................................................................... 215 215 215 216

9. Maintaining Your Machine


CONNECTING THE MACHINE TO A TELEPHONE LINE AND TELEPHONE... 219 Connecting the Telephone Line ................................................................ 219 Connecting the Machine to the ISDN ....................................................... 220 x

Connecting the Optional External Telephone ........................................... 220 Selecting the Line Type............................................................................. 221

REPLACING THE STAMP CARTRIDGE ............................................... 222

10.Appendix
OPTIONAL EQUIPMENT........................................................................ 223 Expansion Memory (32MB: DIMM) ........................................................... 223 Fax Function Upgrade Unit ....................................................................... 223 ISDN Unit (ISDN Option Type 270)........................................................... 224 Extra G3 Interface Unit (G3 Interface Unit Type 270) ............................... 224 Duplex Unit (AD360) ................................................................................. 224 PC-Fax Expander (PC-Fax Expander Type 185)...................................... 224 SPECIFICATIONS .................................................................................. 225 FUNCTION LIST ..................................................................................... 226 Advanced Transmission Features............................................................. 226 Communication Information ...................................................................... 228 User Tools................................................................................................. 229 INDEX...................................................................................................... 233

xi

xii

1. Getting Started
GUIDE TO COMPONENTS
Front View

1. Document Feeder (ARDF)/Platen Cover


Holds a document stack of up to 50 sheets which are fed automatically one at a time. Place documents face up here.

3. Internal Tray
By default received fax messages are delivered here. Other trays can be selected for prints or copies. See Changing the Machine's Settings in the System Settings manual.

2. Exposure Glass
Place the original face down aligning its upper left corner with the reference mark at the upper left corner of the exposure glass. Close the platen cover when you set a document on the exposure glass.

4. Main Power Switch


Do not touch this switch. This switch should be only used by a service representative.

Getting Started

Note If the Operation switch is on and there is still no power, turn on the Main Power switch. If you leave the Main Power switch off for more than about an hour, all files in memory are lost.

5. Optional Handset
This permits voice communication.

6. Operation Switch
Press this switch to turn the power on (the On indicator lights up). To turn the power off, press this switch again (the On indicator goes off). P.7 Turning On The Power, P.12 Auto Fax Reception Powerup, P.122 WHEN POWER IS TURNED OFF OR FAILS

7. Internal Tray 2 (option)


You can chose to have prints or copies delivered here.

GUIDE TO COMPONENTS

Rear View

1. Bypass Tray
Select this tray for non-standard size paper. See P.19 HOW TO SET AN ORIGINAL in the Copy Reference manual.

2. Analog Line Connector 3. Optional Handset/External Telephone Connector

4. Optional extra G3 Interface Unit Connector 5. ISDN Line Connector P.220 Connecting the Machine to the ISDN

Getting Started

OPERATION PANEL 1

1. {User Tools/Counter} key }


Press to enter User Tools mode. These tools allow you to customize the default settings.

5. Confidential File Indicator


Blinks when a Memory Lock file has been stored in memory. Lights when a message has been received into memory with Confidential Reception. P.109 PRINTING A CONFIDENTIAL MESSAGE

2. Communicating Indicator
Lights during transmission or reception.

3. Receive File Indicator


Lights to tell you a message has been received into memory. Note that this indicator does not inform you of a Confidential reception.

6. Stamp key
Press this key before sending a fax to have a mark stamped on the scanned document.

4. User Function keys


Each of these can be programmed for rapid access to frequently used features.

7. Transmission Mode key


Press the key to toggle between Memory Transmission (Memory Trans.) and Immediate Transmission (Immediate Trans.) modes.

y Features Programmed by Default


Key Standard With the ISDN Unit or Extra G3 Unit options Line Selection

8. Resolution key
Press to switch between Standard, Detail and Super Fine (optional Expansion Memory required).

F1 F2 F3 F4

Start Manual RX TEL Mode Transmission Result Display -

9. LCD display
This guides you through tasks and informs you of the machine status. Messages appear here.

10. 0 1 keys
Press to move the cursor or select functions

OPERATION PANEL

11. {Check Modes} key }


Press this key before pressing the {Start} key to check the settings selected for the fax about to be sent.

the Group Dial, Keystroke Program features.

19. {Original Type} key }


Use when sending a halftone image such as a photograph or a color original.

12. {Speed Dial} key }


Press to select a Speed Dial.

13. {Program} key }


This key is used in Copy operation mode.

20. {Lighter} and {Darker} keys and } }


{Auto Image Density}key }
Press this key to adjust the image density of the scanned image.

14. {Clear Modes} key }


Cancels the current settings and returns the machine to standby mode.

21. {On Hook Dial} key }


Use to dial a number from the numeric keypad without having to lift the handset.

15. {Energy Saver} key }


Hold down for more than a second to enter Energy Saver mode.

22. {Tone} key }


Press to send tonal signals down a pulse dialing line.

16. {Interrupt} key }


Interrupts the current fax operation to start copying.

23. {Pause/Redial} key }


Pause: Inserts a pause when you are dialing or storing a fax number. A pause cannot be inserted as the first digit. Redial: Press to redial one of the last ten numbers.

17. Quick Dial Flip Plate


Flip this plate down to access Quick Dial keys 01 through 28, flip up to access keys 29 through 56.

18. Quick Dial keys


Use to dial numbers at a single touch or to enter letters and symbols. Also use for

Getting Started

24. Number keys


Use to dial fax numbers or enter the number of copies.

25. {Clear/Stop} key }


Clear: Deletes one character or digit. Stop: Interrupts the current operation (transmission, scanning, copying or printing).

26. {Facsimile} key }


Press to switch to Facsimile mode.

27. {Start} key }


Press to start all tasks.

STARTING THE MACHINE

STARTING THE MACHINE


To start the machine, turn on the operation switch.
Note This machine automatically enters Energy Saver mode or turns itself off if you do not use the machine for a while. See 08. Energy Saver Timer, 09. Auto Off Timer in the System Settings manual.

Turning On The Power

A Make sure that the power cord is B Turn on the operation switch. The
On indicator should light. The panel display will turn on.

plugged into the wall outlet firmly and the Main Power switch is on.

- Power switches
This machine has two power switches: See P.1 GUIDE TO COMPONENTS

y Operation switch Turn on this switch to activate the machine. When the machine has warmed up, you can make copies or send faxes. y Main power switch Do not touch the Main Power switch. It should be used only by a service representative when the optional fax unit is installed.
Important If you leave the Main Power switch off for more than one hour, all fax files in memory are lost. See Turning Off The Power below.

Note If nothing happens when you turn on the operation switch, make sure the Main Power switch is turned on.

Getting Started

Turning Off The Power

A Turn

off the operation switch. The On indicator will go out.

Important Before you unplug the power cord, make sure that the display in Facsimile mode indicates that the remaining memory space is 100%.

Fax files stored in memory will be lost an hour after you turn the Main Power switch off or you unplug the power cord. P.122 WHEN POWER IS TURNED OFF OR FAILS

SWITCHING BETWEEN COPY MODE AND FACSIMILE MODE

SWITCHING BETWEEN COPY MODE AND FACSIMILE MODE


You can use this machine both as a fax machine and a copier. Ordinarily when you turn on the power switch, the copier screen is shown and you are ready to make copies. When you wish to use fax functions, press the {Facsimile} key on the right of the operation panel.

Limitation You cannot switch modes under the following circumstances:

While scanning in a fax During Immediate Transmission While editing the System Settings During Interrupt Copying While using On-hook Dial

Getting Started

READING THE DISPLAY


The display tells you the machine status and guides you through operations.

Note Functions that have been selected are hilighted (e.g. 11 17 can not select are shown with a dashed outline (e.g.

). Keys that you ). All procedures in this manual assume you are in Facsimile mode. By default, when you turn the machine on it is in Copy mode. Press the {Facsimile} key change to Facsimile mode. You can have the machine start in Facsimile mode. See Changing the Machine's Settings in the System Settings manual.

Reading the Display Panel and Using Keys

1. Display for the currently selected function. 2. Machine status and messages. 3. Press these keys to navigate menu screens and confirm or cancel selections. 4. Press to select an item from a selection. The currently selected item is hilighted.
Note Press 0 to select the item one place to the left. Press 1 to select the item one place to the right.

10

READING THE DISPLAY

Standby Display
While the machine is in standby mode (immediately after it is turned on or after the {Clear Modes} key is pressed), the following the display is shown.

Note Even when the machine is sending or receiving a fax message from/ into memory, you can still scan the next original into memory. P.12 Dual Access

y Immediate Transmission:

y Memory Transmission

y Immediate Transmission

Display Prompts
Depending on the situation, the machine will show various prompts on the display.

y Instructions and Requests


Note To return the machine to standby mode, do one of the following:

If you have set an original and are in the sending process, remove the original. If you have not set an original and are in the sending process, press the {Clear Modes} key. If you are in User Tools mode, press the {User Tools/Counter} key.

y Questions

y Selections

Communication Display
While the machine is communicating the status is displayed.

y Status

y Display during Memory Transmission or Memory Reception:

11

Getting Started

USEFUL FUNCTIONS 1
Auto Fax Reception Power-up
This machine can be set to shut down automatically if nobody has used the it for a while. In these situations, even through the operation switch is off, the machine can still receive incoming messages as long as the Main Power switch is on.
Important Reception is not possible if both the operation switch and Main Power switch are turned off. Note By default, messages are printed as soon as they are received (Immediate Reception). To change this, see P.206 Changing the User Parameters

Personal Code Access


The machine can be set up so that nobody can use it without entering a personal code. This prevents unauthorized people from sending fax messages and can be used to track fax machine use by giving a personal code to each user.
Note You can store up to 20 personal codes (up to 50 with optional Fax Function Upgrade Unit installed).

Dual Access
The machine can scan other messages into memory even while sending a fax message from memory, receiving a message into memory , or automatically printing a report. Since the machine starts sending the second message immediately after the current transmission terminates, the line will be used efficiently. Note that during Immediate Transmission or when in User Tools mode, the machine cannot scan an original.

Register personal codes and turn Personal Code Access on. The default setting is off. P.164 Registering Personal Codes, P.167 Personal Code Access Even if Restricted Access is enabled, the machine can receive and print a fax message.

A If Personal Code Access is turned


on, the following display appears:

B Enter

a personal code (8 digit number) using the number keys, and press [#]. #

Note If a user enters a personal code that is not registered, the machine returns to step A.

12

USEFUL FUNCTIONS

Checking Settings (Check Modes)


Follow the steps below to view the destinations and functions selected so far.

Simultaneous Broadcast
The optional ISDN Unit or optional extra G3 Interface Unit is required. The Standard Broadcast feature sends faxes one at a time to multiple destinations in the order that you specified the destination numbers. The Simultaneous Broadcast feature, however, can send faxes two at a time to multiple destinations by transmitting simultaneously over different lines. This results in a shorter overall transmission time.
Note This feature can use a maximum of 2 lines simultaneously.

A Press the {Check Modes} key. }

B When

you have finished checking the settings, press the {Check } Modes} key to return to the previous display.

Transmission with Image Rotation


For most purposes, set A4/81/2"11" originals in the lengthwise direction (L). If you set an A4/81/2"11" original in the sideways direction (K), the image will be sent rotated by 90. Providing the receiver has A4/81/2"11" lengthwise paper (L), the message will be printed the same size as the original.
Limitation This feature is not available with Parallel Memory Transmission or Immediate Transmission.

When using the optional extra G3 Interface Unit, if you set the line selection to G3 Auto Select beforehand, the machine will use whichever G3 line is not busy thereby increasing efficiency.

When Image Rotation is used, all messages are sent by normal Memory Transmission.

13

Getting Started

Multi-port

When the optional ISDN Unit or optional extra G3 Interface Unit is installed, communications can take place simultaneously through two lines at once.
Option Available Available ProLine tocol CombinaTypes tions PSTN G3 G3+G3

You can choose to have messages received on a specified line printed using paper from optional Internal Tray 2. See the System Settings manual for details.

Without option

Extra G3 PSTN+PS Interface TN Unit ISDN Unit PSTN+ISDN

G3+G4 or G3 (ISDN)+G4 G3 (ISDN)+G4 G3+G3 or G3+G4 G3+G4 or G3 (ISDN)+G3 or G3 (ISDN)+G4

ISDN Extra G3 PSTN+PS Interface TN+ISDN Unit+ISDN Unit PSTN+ISDN

Note A maximum of 2 communications can take place simultaneously. You cannot perform 2 Immediate Transmissions simultaneously. If two fax messages are received simultaneously, they cannot be printed out at the same time. If two communications are in progress, the display indicates the first communication that was initiated.

14

ACCEPTABLE TYPES OF ORIGINALS

ACCEPTABLE TYPES OF ORIGINALS


Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and resulting image will be affected.

Acceptable Original Sizes


Where Original is Set Exposure glass Acceptable Original Size Maximum Number of Sheets 1 Paper Thickness

Maximum A3 (297420mm), 11"17" (279432mm)

----

Document Feeder (ARDF), single-sided document Document Feeder (ARDF), doublesided document

Fax transmission: A5 L to 50 sheets 40128g/m2 (35 A3 L (up to 1,200mm long) (80g/m2, 20lb) 110kg, 11-34lb) 8"51/2" L to 11"17"L Fax transmission: A5 L to A3 L (up to 432mm long) 8"51/2" L to 11"17"L 50 sheets 52105g/m2 (45 2 (80g/m , 20lb) 90kg, 1428lb)

Originals Unsuitable for the Document Feeder (ARDF)


Do not set the following types of originals in the Document Feeder (ARDF) because they may be damaged. Place them on the exposure glass instead. Originals of sizes other than those specified in the previous table Originals containing staples or clips Perforated or torn originals Curled, folded, or creased originals Pasted originals Originals with any kind of coating, such as thermosensitive paper, art paper, aluminum foil, carbon paper, or conductive paper Originals with index tabs, tags, or other projecting parts Sticky originals, such as translucent paper Thin and soft originals Originals of inappropriate weight (see table above) Originals in bound form, such as books Transparent originals, such as OHP transparencies or translucent paper

15

Getting Started

Original Sizes Difficult to Detect

The machine finds it difficult to detect the size of the following kinds of originals. If this happens, the receiving machine may not select print paper of the correct size. P.18 If the Machine Cannot Detect the Size of Your Original Documents set on the exposure glass of sizes other than those listed in the table below Originals with index tabs, tags, or projecting parts Transparent originals, such as OHP transparencies or translucent paper Dark originals with many characters or drawings Originals which partially contain solid printing Originals which have solid printing at their edges The following paper sizes are automatically detected in Facsimile mode.

y Inch Version
11"17" L Where Original is Set Paper Size Exposure Glass Document Feeder (ARDF) 81/2" 14"L L 81/2" 51/2" 11"KL 812"K K K L 10"14" L 81/2" 13"L L 8"10" K

Paper Size and Scanned Area


y Exposure glass

16

ACCEPTABLE TYPES OF ORIGINALS

y Document Feeder (ARDF)

Limitation There may be a difference in the size of the image when it is printed at the destination.

If you set an original larger than 11"17"/A3 on the exposure glass, only the 11"17"/A3 area is scanned.
Note Even if an original is correctly placed on the exposure glass or in the Document Feeder (ARDF), a margin of 3mm around each edge of the original may not be sent.

If the receiver uses paper narrower than the original, the image will be reduced to fit the paper width. P.97 Auto Reduction The machine detects paper sizes in the following ways. When you set an original in the Document Feeder (ARDF), an original wider than about 10.4" (263mm) is scanned as 11"17" size. An original narrower than about 9.1" (230mm) will be sent as 81/2"11" or 81/2"14" size. Originals up to 47 (1,200mm) in length can be scanned. Refer to the table below for the sizes the machine can detect when you set an original on the exposure glass. Because the machine scans in non-standard size documents as one of the standard sizes, parts of the image may be truncated depending on the length of the document. For how to set nonstandard size documents, see P.85 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA).
Length 12.5" 9.6" Width 9.6"10.6" 10.6" 81/2"11"L 8"10"K 81/2"11"K 12.5"13.5" 81/2"13"L not detected not detected 13.5" 81/2"14"L 10"14"L 11"17"L

17

Getting Started

- Maximum Scan Area

Memory Transmission/Immediate Transmission From the Document Feeder (ARDF): 11"47"/2971,200mm (WL) From the exposure glass: 11"17"/297432mm (WL)

If the Machine Cannot Detect the Size of Your Original


If the machine cannot detect the original size, the following display is shown:

If this happens, carry out the following steps.

A Press [Exit]. B Remove the original and replace it on the exposure glass. C Press the {Start} key to scan the original again. }
If the above display appears again, repeat step A to C.
Note If the machine still cannot detect the original size, the following display is shown: If this happens, carry out the following steps.

Press the 0 or 1 key to switch the scan size. Press the {Start} key again.

18

HOW TO SET AN ORIGINAL

HOW TO SET AN ORIGINAL


In this manual an original can mean a single or multiple page document. You can set your originals either in the Document Feeder (ARDF) or on the exposure glass. Some types of originals are unsuitable for the Document Feeder (ARDF) so they must be set on the exposure glass. P.15 ACCEPTABLE TYPES OF ORIGINALS Which way you place your original depends on its size and whether you are using the Document Feeder (ARDF) or the exposure glass.
Limitation If you set 51/2"81/2"/A5 size documents on the exposure glass, they will not be detected. Set 51/2" 81/2"/A5 size documents in the ARDF. Note When sending a fax, the image output at the other end depends on the size and direction of paper used in the receiver's terminal. If the receiver does not use paper of the same size and direction as that of the original, the fax image may be output reduced, trimmed at the both edges, or divided into two or more sheets. When sending an important original, we recommend you to ask the receiver about the size and direction of the paper used in their terminal.

You can scan non-standard sized documents as standard sized documents with the Irregular Scan Area feature. When you turn on this feature, the area scanned will be in the specified range regardless of the actual document size. A blank margin will appear or the image will be truncated at the receiving end. Make sure that all ink, correcting fluid etc., has completely dried before setting your original. If it is still wet, the exposure glass will be marked and those marks will appear on the received image. If you set an 81/2"11"/A4 size original in the sideways direction, the machine rotates the image by 90 degrees before sending it. P.13 Transmission with Image Rotation
Reference For how to set 2-sided documents, see P.83 BOOK FAX.

When sending an original of an irregular (i.e. non-standard) size or part of a large original, you can specify the scan area precisely. P.85 CHOOSING THE AREA TO BE SCANNED YOURSELF (IRREGULAR SCAN AREA)

19

Getting Started

- How to set A4, B4, A3, 81/2"11", 81/2"14" and 11"17" size originals

A Lift the Document Feeder (ARDF)


by at least 30 degrees. Place the original face down and align its upper left corner with the reference mark at the upper left corner of the exposure glass.

- How to set A5, 51/2"81/2" and B5 size originals

1. Reference mark 2. Scale


Note If you do not raise the Document Feeder (ARDF) by at least 30 degrees, the original size will not be detected.

B Close the Document Feeder (ARDF).


Note When sending a bound original, the received image may contain some black areas. To reduce this effect, hold down the original to prevent its bound part from rising.

Limitation 51/2"81/2"/A5 size on the exposure glass is not detected. Set 51/2"81/2"/A5 size documents in the ARDF.

- Bound Original Page Order


When sending bound originals (books, magazines, etc.), you can choose to have either the left page or right page sent first.
Note The default setting is Send Left Page first. P.206 Changing the User Parameters

Setting a Single Original on the Exposure Glass


Set originals that cannot be placed in the Document Feeder (ARDF), such as a book, on the exposure glass one page at a time.

20

HOW TO SET AN ORIGINAL

Setting Originals in the Document Feeder (ARDF)


Use the Document Feeder (ARDF) to scan in a stack of originals in one operation. The Document Feeder (ARDF) can handle both single-sided and double-sided originals.
Limitation The maximum document length is 47" (1,200mm).

A Adjust

the document guide to match the size of your originals. Align the edges of your originals and stack them in the Document Feeder (ARDF) face up.

Place all the originals to be sent in a single stack. You cannot set originals in the Document Feeder (ARDF) one page at a time or in sheaves. Do not open the Document Feeder (ARDF) while it is scanning the originals or your document could be jammed.
Note If you send documents longer than 47" (1,200mm), select Long Document mode with the User Parameters. If a jam occurs, the document might be damaged because scanning will not stop.

1. Limit mark 2. Document guide


Important To avoid documents being incorrectly detected by the sensors (1 in the diagram below), do not place any foreign objects on the document feeder or cover it with your hand.

If an original jams, press the {Clear/ Stop} key then remove the original carefully. If your original is bent or folded, flatten it before you set it. Set thin originals on the exposure glass.
Reference For information about the sizes and number of originals that can be placed in the Document Feeder (ARDF), see P.15 ACCEPTABLE TYPES OF ORIGINALS .

21

Getting Started

WHERE INCOMING MESSAGE ARE DELIVEREDOUTPUT TRAY 1


To change where incoming messages are delivered, adjust the Output Tray setting in the System Settings.

Tray Shift
The optional Finisher Unit is Required. When the optional Finisher Unit is selected for fax output, you can use the Tray Shift function to have the internal delivery exit move to the left or right whenever a fax or report is printed. This is useful for separating faxes stacked in the finisher output tray, e.g. if the previous incoming fax was output to the left, the next incoming fax will be output to the right and vice-versa.
Note You can turn this feature on or off with the User Parameters. When the machine is shipped, this feature is turned on by default. P.206 Changing the User Parameters

When the Selected Output Tray Becomes Full


If you install the optional Finisher Unit, the machine automatically detects when the selected Output Tray becomes full. When this happens, a warning will appear on the display and the message will be received using Substitute Reception.

When the Finisher Unit is Installed


You can use the optional Finisher Unit for large capacity paper delivery and sort delivery.
Limitation If you have selected the optional Finisher Unit as the Output Tray and a copy document longer than 13.3 (340mm) is left in the Finisher Unit, incoming messages are automatically delivered to the Internal Tray. Note If you receive messages larger than 12.9 (330mm) on a regular basis, we recommend that you choose an Output Tray setting other than Internal Tray.

22

2. Sending a Fax Message


OVERVIEW
Overview
The basic procedure to send a fax message is: A Make sure the Facsimile indicator is lit B Set your original C Dial the number D Press the {Start} key The rest of this section describes these steps and the various features that are available in more detail. There are two ways to send a fax message: Memory Transmission Immediate Transmission Check the indicators on the operation panel to check which mode is currently active and press the Transmission Mode key to toggle between them.

23

Sending a Fax Message

MEMORY TRANSMISSION
In Memory Transmission mode, after you press the {Start} key, the machine doesn't dial the destination until all pages of your fax message have scanned into memory (in contrast with Immediate Transmission, where the number is dialed first and pages are scanned and sent one by one). Memory Transmission is useful because: You can take your original away from the machine without having to wait too long While your message is being sent, other people can operate the machine You can send the same message to more than one place in a single operation (Broadcasting)
Important If there is a power failure (Main Power switch is off) or the plug is pulled out for more than 1 hour, all the files stored in memory are deleted. As soon as power is restored, the Power Failure Report is printed to help you identify deleted files. If you turn just the operation switch off, files are not deleted. P.122 WHEN POWER IS TURNED OFF OR FAILS Limitation If memory is full (0% appears on the display), Memory Transmission is disabled. Use Immediate Transmission instead. Note Maximum number of Memory Transmission files: 200 (up to 1,000 files with optional Fax Function Upgrade Unit installed)

Maximum number of destinations per Memory Transmission: 256 (up to 500 destinations with optional Fax Function Upgrade Unit installed) Combined total number of destinations that can be stored: 300 (up to 2,000 destinations with optional Fax Function Upgrade Unit installed) The theoretical maximum number of destinations you can enter with the number keys is 100, but this will depend on the amount of memory currently available (1,000 destinations with optional Fax Function Upgrade Unit installed). The number of pages that you can store in memory depends on the original images and the scan settings. You can store up to 160 standard pages (ITU-T #1 chart, Resolution: Standard, photo mode: OFF). As default, the machine will return to the default transmission mode (Memory Transmission) after every transmission. You can change this so that the current mode is maintained. P.206 Changing the User Parameters The maximum total number of documents that can be stored in memory is as follows: About 400 pages with only the optional Expansion Memory installed About 2,400 pages with both the optional Expansion Memory and Fax Function Upgrade Unit installed

24

MEMORY TRANSMISSION

A Make

sure that the Memory Transmission indicator is lit.

The original can be placed at any time up until you press the {Start} key.
Reference P.19 HOW TO SET AN ORIGINAL

If it isn't, press the {Transmission Mode} key.

C Select

B Set the original.


Limitation You can send the first pages from the exposure glass then the remaining pages from the Document Feeder (ARDF). After you place the last page on the exposure glass, you have 60 seconds to insert the remaining pages in the Document Feeder (ARDF).

any scan settings you require. P.37 SCAN SETTINGS

D Dial. If you wish to send the same

message to more than one destination, press [Add] and dial another destination. Repeat this step for all destinations.

Note that you cannot set pages on the exposure glass after you have started using the Document Feeder (ARDF). Do not open the Document Feeder (ARDF) while it is scanning in originals.
Note Place the original you want to store in memory on the exposure glass or the Document Feeder (ARDF). To store multiple page originals from the exposure glass, set them page by page. You can scan half the pages of your original from the exposure glass and the remainder from the Document Feeder (ARDF). When you have finished scanning from the exposure glass, place the rest of the pages in the Document Feeder (ARDF) and press the {Start} key.

If you make a mistake, press the {Clear/Stop} key and enter the correct number again.
Note When specifying a destination using a Quick Dial, Speed Dial or Group dial, the destination is added even if you did not press [Add].

When dialing with the number keys or using Chain Dial (P.47 Chain Dial), you can select the line type (G3 or G4) before pressing [Add] in step D. If you do not set an original within 30 seconds of entering a destination fax number, the transmission is canceled.
Reference P.43 DIALING

25

Sending a Fax Message

E Press the {Start} key. }

D Set the next original on the exposure glass within 60 seconds after the machine has finished scanning the first original.
Note Repeat steps C to D for all pages.

2
The machine starts scanning the original. The machine calls the destination. The name or fax number which is programmed as the RTI or CSI at the other end is shown on the display.

E Set the last original then press [#]. # F Press the {Start} key. } The machine starts to call the destination.

- Checking the Transmission Result


Turn the Transmission Result Report on if you want a report to be printed after every successful transmission. P.24 MEMORY TRANSMISSION If you leave the Transmission Result Report off, the report will not be printed after every transmission. However, should a transmission fail, a Communication Failure Report will be printed instead. If you turn the Transmission Result Report (Memory Transmission) off, the Error Report will be printed when the communication on fails. You can also check the transmission result by examining the TCR. P.113 PRINTING THE TCR You can either print or scroll through the TCR on the display. P.107 CHECKING THE TRANSMISSION RESULT (TX FILE STATUS)

Reference P.169 RTI/TTI

After transmission, the machine will return to standby mode.

Sending Originals from the Exposure Glass


A Set the first page of your original on the exposure glass face down. B Dial. C Press the {Start} key. } The machine starts scanning the original.

26

MEMORY TRANSMISSION

- Sending a Fax Message Immediately


To send a fax message immediately, use Immediate Transmission. If you have just set up an original for broadcasting, Immediate Transmission will interrupt the current communication. If there are files queued in addition to the file being currently sent, your original is not be sent until the queued files have been sent.

- Broadcasting Sequence
If you dial several destinations for the same message (Broadcasting) the messages are sent in the order in which they were dialed. If the fax message could not be transmitted, the machine redials that destination after the last destination specified for Broadcasting. For example, if you specify four destinations A through D for broadcasting, and if the lines to destinations A and C are busy, the machine dials the destinations in the following order: A, B, C, D, A, and C. When the optional ISDN Unit or optional extra G3 Interface Unit is installed, you can broadcast simultaneously on multiple lines.

- Automatic Redial
If a fax message could not be transmitted because the line was busy or an error occurred during transmission, redialing is done 4 times at 5 minutes intervals (these figures vary according to which country you are in). If redialing fails after four redials, the machine cancels the transmission and prints the Transmission Result Report or Communication Failure Report. P.29 Transmission Result Report (Memory Transmission), P.29 Communication Failure Report, P.122 WHEN POWER IS TURNED OFF OR FAILS
Note Redialing is done only once when the optional extra G3 Interface Unit is installed.

- Checking the Transmission Progress


To check which destinations the fax message has been sent to so far, print the TX file list. P.106 PRINTING A LIST OF FILES IN MEMORY (PRINT TX FILE LIST)

27

Sending a Fax Message

- If Memory Runs Out While Storing an Original


If you run out of memory while storing an original (free space reaches 0%), Memory full is displayed. Press [Exit] to transmit the stored pages only.

- ECM (Error Correction Mode)


This feature automatically resends data that wasn't transmitted successfully using a system that complies with international standards. ECM requires that the destination machine has the same feature.
Note By default ECM is switched on. You can change this with the Key Operator Settings. P.164 KEY OPERATOR SETTINGS

Note By default, successfully scanned pages are sent. If you wish to change this setting, please contact your service representative.

Memory Storage Report


This report is printed after an original is stored in memory. It helps you review the contents and the destinations of stored originals. Even if the machine is set up not to print this report, it is still printed if an original could not be stored.
Note You can turn this report on and off. By default it is not printed. P.206 Changing the User Parameters

- Batch Transmission
If you send a fax message by Memory Transmission and there is another fax message waiting in memory to be sent to the same destination, that message is sent along with your original. Several fax messages can be sent with a single call, thus eliminating the need for several separate calls. This helps save communication costs and reduce transmission time. Fax messages for which the transmission time has been set in advance are sent by batch transmission when that time is reached.
Note By default Batch Transmission is switched on. You can switch it on or off with the User Parameters. P.206 Changing the User Parameters

You can choose whether to include part of the original image on the report (part of the image is printed by default). P.206 Changing the User Parameters

28

MEMORY TRANSMISSION

Transmission Result Report (Memory Transmission)


This report is printed when a Memory Transmission is completed so you can check the result of the transmission. If two or more destinations are specified, this report is printed after the fax message has been sent to all the destinations. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Communication Failure Report is printed. P.29 Communication Failure Report
Note By default this function is turned on. You can turn it off with the User Parameters. P.206 Changing the User Parameters

Communication Failure Report


This report is only printed if the Transmission Result Report is turned off and a message could not be successfully transmitted with Memory Transmission. Use it to keep a record of failed transmissions so you can send them again.
Note You can choose whether to include part of the original image on the report (by default, part of the image is printed). P.206 Changing the User Parameters

The Page column gives the total number of pages. The Not Sent column gives the number of pages that could not be sent successfully.

You can choose whether to include part of the original image on the report (by default, part of the image is printed). P.206 Changing the User Parameters The Page column gives the total number of pages. The Not Sent column gives the number of pages that could not be sent successfully.

29

Sending a Fax Message

CANCELING A MEMORY TRANSMISSION


Canceling the Transmission Before the Original is Scanned In Canceling a Transmission While the Message is Being Sent
Use this procedure to cancel a transmission after the original has been scanned in.
Limitation If transmission finishes while you are carrying out this procedure, it will not be canceled. Note If you cancel a message while it is being sent, transmission is halted as soon as you finish this procedure. However, some pages of your message may have already been sent and will be received at the other end.

A Press the {Clear Modes} key. }

Note When you set the document in the Document Feeder (ARDF), you can cancel the transmission by just removing it.

Canceling a Transmission While the Original is Being Scanned In

A Press the {Clear/Stop} key. }

A Press [Info.].

The Information menu is shown.

B Enter

the Check/Cancel TX Files function number with the number keys.

The machine will stop storing the original and the data will not be sent.

Note If Check/Cancel TX Files is not shown, press [Prev.] or [N ext].

30

CANCELING A MEMORY TRANSMISSION

C Press the 0 or 1 key until the file


you wish to delete is shown and press [Delete].

D Press [Yes].

The file is erased.

E Press [Exit].

Note To delete another file, repeat steps C and D.

F Press [Exit].

31

Sending a Fax Message

IMMEDIATE TRANSMISSION
With Immediate Transmission, when you press the {Start} key, the fax number is dialed straight away (i.e. immediately). The message is scanned and transmitted page by page without being stored in memory. This contrasts with Memory Transmission which scans in all pages into memory before dialing the destination. Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination (just check the other terminal's RTI or CSI on the operation panel during transmission).
Note You cannot send the same message to multiple destinations (Broadcasting). Use Memory Transmission for this purpose.

A Check that the Immediate Transmission indicator is lit.

If it is not lit, press the {Transmission Mode} key.

B Set your original.


Limitation Do not open the Document Feeder (ARDF) while it is scanning the originals. This can cause originals to jam. Note You can set the original any time up until you press the {Start} key. Reference P.19 HOW TO SET AN ORIGINAL

Place the original on the exposure glass or in the Document Feeder (ARDF). To send two or more pages from the exposure glass, set them one page at a time. You can scan some pages of your original from the exposure glass and the remainder from the Document Feeder (ARDF). When you have finished scanning from the exposure glass, place the remainder of the pages in the Document Feeder (ARDF) and press the {Start} key within ten seconds. By default, the transmission mode selected when the machine is turned on or when modes are cleared (transmission mode home setting) is Memory Transmission. You can change this with the User Parameters. P.206 Changing the User Parameters

C Select D Dial.

any scan settings you require. P.37 SCAN SETTINGS

If you make a mistake, press the {Clear/Stop} key and enter the correct number again.
Note If you are dialing with the number keys or Chain Dial, you can select the type of line you want (G3 or G4). P.47 Chain Dial

32

IMMEDIATE TRANSMISSION

Reference P.43 DIALING

P.41 CHANGING THE LINE TYPE

E Press the {Start} key. }

C Press the {Start} key. } The machine starts scanning the original. D Set the next original on the exposure glass within 10 seconds after the machine has finished scanning the first original.
Note Repeat steps C to D for all originals.

E Set the last original then press [#]. # F Press the {Start} key. } The machine starts to call the destination. The machine calls the destination. While it is dialing, the number or name which is programmed as the RTI or CSI in the machine of the other party is shown on the display. When connected, the machine starts scanning the original.

- If the Connection Could Not Be Made


The following display appears if the fax could not be sent:

Reference P.169 RTI/TTI

After transmission the machine will return to standby mode.

Do one of the following: Press [Cancel] and try again. Press [Memory TX] to have the machine scan in the document and then automatically redial the number.

Sending Originals from the Exposure Glass


A Set the first page face down on the exposure glass. B Dial.

33

Sending a Fax Message

- ECM (Error Correction Mode)


This feature automatically sends data that wasn't transmitted successfully again using a technique called ECM, an internationally recognized protocol (requires that the destination machine has the same feature).
Note By default, ECM is on. You can turn it off. P.197 ECM

On-hook Dial
This is just like using the external telephone, except you do not have to pick up the external telephone before dialing. Just press the {On Hook Dial} key and dial the number. If you hear a voice, you can pick up the external telephone and speak with the other party.
Limitation This feature is not available in some countries. On-hook Dial does not work with ISDN lines. This feature is not available for the optional extra G3 Interface Unit. Reference P.173 Monitor Volume

Transmission Result Report (Immediate Transmission)


If you turn this report on, a report will be printed after every Immediate Transmission so you have a record of whether the transmission was successful or not. If the machine is set up not to print this report and the fax message could not be successfully transmitted, the Error report is printed instead.
Note You can switch this report on or off using the User Parameters. P.206 Changing the User Parameters

A Set your original and select any


scan settings you require.
Reference P.19 HOW TO SET AN ORIGINAL

P.37 SCAN SETTINGS

B Press the {On Hook Dial} key. }

If the page was sent successfully, the Page column gives the total number of pages that were sent successfully. The Not Sent column gives the number of pages that could not be sent successfully.

You will hear a low tone from the internal speaker. If you wish to cancel this operation, press the {On Hook Dial} key again.

34

IMMEDIATE TRANSMISSION

C Dial.

Limitation Manual Dial does not work with ISDN lines.

The machine immediately dials the destination. If you make a mistake, press the {On Hook Dial} or {Clear Modes} key and return to step B.

This feature is not available for the optional extra G3 Interface Unit. The result of the transmission with manual dial is not mentioned in the Transmission Result Report (Immediate Transmission).

D When the line is connected and


you hear a high-pitched tone, press the {Start} key. }

A Set your original and select any


scan settings you require.
Reference P.19 HOW TO SET AN ORIGINAL

P.37 SCAN SETTINGS If you hear a voice, pick up the external telephone before you press the {Start} key and notify the destination that you want to send a fax message (ask them to switch to Facsimile mode). After transmission the machine will return to standby mode.

B Pick up the external telephone.


You will hear a tone.

C Dial.

If you make a mistake, replace the external telephone and try again from step B.

D When the line is connected and


Manual Dial
The external telephone is required. Pick up the handset of the external telephone and dial. When the line is connected and you hear a highpitched tone, press the {Start} key to send your fax message. If, on the other hand, you hear a voice at the other end, continue your conversation as you would normally over the telephone.

you hear a high-pitched tone, press the {Start} key to send your } fax message.

E Replace the handset of the external telephone. After transmission the machine will return to standby mode.

35

Sending a Fax Message

CANCELING AN IMMEDIATE TRANSMISSION


Canceling a Transmission Before You Have Pressed Start
Use this procedure to cancel a transmission before you have pressed the {Start} key.
Note If the transmission finishes while you are carrying out this procedure, it will not be canceled.

A Press the {Clear Modes} key. }

Note When you have already set the original, you can also cancel an Immediate Transmission by removing the original from the machine.

Canceling a Transmission After You Have Pressed the Start Key

A Press the {Clear/Stop} key then re}


move the original.

36

SCAN SETTINGS

SCAN SETTINGS
You may wish to send many different types of fax message. Some of these may be difficult to reproduce at the other end. However, your machine has three settings that you can adjust to help you transmit your document with the best possible image quality.

y Super Fine (optional Expansion Memory required: 1615.4lines/mm, 400400dpi) Select for originals with very fine details or when you require the best possible image clarity. This resolution is eight times as fine as Standard.
Limitation If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution which is supported.

y Resolution: Standard, Detail, Super Fine (option) y Image density: Auto Image Density, Manual Image Density (7 levels) y Original type: Text, TextPhoto, Photo

Resolution
Images and text are scanned into the machine by converting them to sequences of dots. The frequency of dots determines the quality of the image and how long it takes to transmit. Therefore, images scanned at high resolution (Super Fine) have high quality but transmission takes longer. Conversely, low resolution (Standard) scanning results in less quality but your original is sent more quickly. Choose the setting that matches your needs based upon this trade off between speed and image clarity.

Sending with Super Fine resolution requires that your machine has the optional Expansion Memory and the other party's machine has the capability to receive fax messages at Super Fine resolution. Note that even if the option is installed on your machine, transmission and reception may take place using Detail resolution if the other party's machine does not support this feature.
Note When the machine is turned on or modes are cleared, the resolution is set to Standard by default. You can change this with the User Parameters. P.206 Changing the User Parameters By default, the resolution returns to the home setting after every transmission. You change this with the User Parameters. P.206 Changing the User Parameters

y Standard (83.85lines/mm, 200100dpi) Select for originals containing normal sized characters. y Detail (87.7lines/mm, 200200dpi) Select for originals containing small characters or when you require greater clarity. This resolution is twice as fine as Standard.

37

Sending a Fax Message

A Press

the {Resolution} key to } switch between resolutions. The indicators above the key show the current selection.

Note If you select TextPhoto or Photo, the transmission will take longer than when Text is selected.

2
Original Type
If your original contains photographs, illustrations or diagrams with complex shading patterns or grays, select the appropriate Original Type to optimize image clarity.

y Text Text is selected when the Photo and TextPhoto indicators are not lit. Select Text to send an original containing a high-contrast blackand-white image. Use this setting even if your original contains text and photographs if you only want to send clearer text. y TextPhoto TextPhoto is selected when the TextPhoto indicator is lit. Select TextPhoto to send an original containing both a high-contrast blackand-white image, such as text, and a halftone image such as a photograph. y Photo Photo is selected when the Photo indicator is lit. Select Photo to send an original containing a halftone image such as a photograph or a color original.
Limitation If you select TextPhoto or Photo, the Resolution is automatically set to Detail. Even if you select Standard again, the image density will not return to Standard.

If you send a fax message with TextPhoto or Photo and the background of the received image is dirty, reduce the density setting and re-send the fax. When the machine is turned on or modes are cleared, the Original Type is set to Text. You can change this with the Initial Setup TX settings. P.156 INITIAL SETUP TX By default, the machine returns to the Original Type home setting after every transmission. You can change this with the User Parameters. P.206 Changing the User Parameters

A Press

the {Original Type} key re} peatedly until the indicator matching the type you require is lit.

When both indicators are not lit, the Original Type is Text.

Image Density (Contrast)


The text and diagrams in your original should stand out clearly from the paper they are written on. If your original has a darker background than normal (for example, a newspaper clipping), or if the writing is faint, adjust the image density. By default, this machine will automatically select a density setting appropriate to the original (Auto Image Density). If you wish to set the density yourself, use Manual Image Density.

38

SCAN SETTINGS

Auto Image Density


The machine automatically selects an image density which is the most appropriate for the original. By default, Auto Image Density is selected when the machine is turned on or modes are cleared. You can change this with the User Parameters. P.206 Changing the User Parameters

Mixing Scan Settings in a Multiple Page Original


When sending an original consisting of several pages, you can select different Image Density, Resolution and Original Type settings for each page. Set your original, select the scan settings for the first page, dial and press the {Start} key as you would normally. Then follow one of the following two procedures.

A If the Auto Image Density indica-

tor is not lit, press the l key to turn it on.

When Setting Originals on the Exposure Glass


While the machine is bleeping, you have about 60 seconds (10 for Immediate Transmission) to select density, resolution and original type. The remaining time is shown on the display.

Manual Image Density


Use the Image Density keys to vary the image density within 7 levels.

A Make

A Check which pages you wish to


scan in with different settings. the next page.

sure that the Auto Image Density indicator is not lit. If it is lit press the l key to turn it off.

B Remove the previous page and set C Select the Image Density, Resolution and Original Type.

B Press the i or j key to change

the density. The indicators above the keys show the level.

Note Adjust settings for each page before you press the {Start} key.

39

Sending a Fax Message

When Setting Originals in the Document Feeder (ARDF)

A Check which pages you wish to


scan in with different settings.

B Select the Image Density, Resolution and Original Type before the next page is scanned.

40

CHANGING THE LINE TYPE

CHANGING THE LINE TYPE


The optional ISDN Unit or optional extra G3 Interface Unit is required. When the optional ISDN Unit and optional extra G3 Interface Unit are installed, you can connect to up to a maximum of 3 lines. This machine comes with a single Analog (PSTN) line connection for G3 communication as standard. Press the {F4} key to change the line type.
Note When you install the optional ISDN Unit, you can select G3 or G4 as the home position. P.206 Changing the User Parameters Note When the {F4} key is lit, G4 is selected.

G3 is selected after power up or when the machine is reset. Whether the PSTN or ISDN line is used depends on the settings explained later in this section.
Limitation If you select G4 mode, JBIG compression is not available.

When you install the optional extra G3 Interface Unit, you can select the line type home position. P.206 Changing the User Parameters When sending a fax, you can select the line type if dialing with the number keys or Chain Dial.

When the optional extra G3 Interface Unit is installed

A Press the {F4} key. }

When only the optional ISDN Unit is installed

A Press the {F4} key to switch be}


tween G3 and G4.

B Press the 0 or 1 key to select the


line from the options displayed.

41

Sending a Fax Message

When both the optional extra G3 Interface Unit and optional ISDN Unit are installed, the following display is shown:

- Auto Identification
This feature used when G4 is selected. The machine first tries a G4 communication and if it cannot connect because the receiver is not a G4 terminal, it automatically switches to G3 and redials.
Note If the G3 line at the destination is connected to the ISDN via a TA (Terminal Adapter) or a PBX, since the called number is on ISDN, it is regarded as G4 and the Auto Identification feature may not automatically switch this machine to G3.

2
Note If you choose G3 Auto Select, the currently free G3 line is used resulting in increased efficiency. If you choose G3-2 Dir., the extra G3 line is used.

C Press [OK].
- Which line is used for G3 transmissions?
ISDN lines can be used for G3 communication as well as G4 communications, however, this machine is set by default to use the PSTN line for G3 transmissions.
Limitation The optional extra G3 Interface Unit does not support ISDN. Note When you use G3 with ISDN, you can set the subaddress. If you wish to use the digital (ISDN) line for G3 transmissions, please contact your service representative.

42

DIALING

DIALING
There are three main ways to dial a number:

y Number keys: Enter numbers directly using the key pad on the right side of the operation panel. y Quick Dials: When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial. y Speed Dials: If you store a number in a Speed Dial, when you want to dial it just press the {Speed Dial} key followed by a 2 or 3 digit code. Like Quick Dials, you can store a name along with the number. This section covers these features and others in more detail.

43

Sending a Fax Message

Number Keys
Enter numbers directly using the key pad on the right side of the operation panel.
Note If you make a mistake, press the {Clear/Stop} key to erase the wrong digits and try again.

Note Maximum length of a fax number: 254 digits.

You can insert pauses and tones in a fax number. P.45 Pause, P.45 Tone If the optional ISDN Unit is installed, you may need to enter a subaddress. P.46 Subaddress

If you wish to send this message to more than one destination, press [Add], then enter the next destination. If the optional ISDN Unit is installed, select G3 or G4 before you go to the next step. P.41 CHANGING THE LINE TYPE

A Set your original and select any


scan settings you require.
Reference P.19 HOW TO SET AN ORIGINAL

C Press the {Start} key. }


- Restrictions When Dialing with the number Keys
Fax numbers entered with the number keys are stored in internal memory (separate from memory for storing original data). Therefore, you cannot program more than 100 numbers with the number keys for the following: Destinations specified in a Memory Transmission (including Confidential Transmission and Polling Reception) Transfer Stations and End Receivers specified in a Transfer Request Destinations and Transfer Stations specified in a Group For example, when 90 destinations are registered in a Group with the number keys, only 10 destinations can be dialed for Memory Transmission from the number keys.

P.37 SCAN SETTINGS

B Enter

the fax number with the number keys.

The digits appear on the display as you enter them.

44

Number Keys

Note When this machine is requested to transfer a call (i.e. becomes a Transfer Station), 2 fax numbers are automatically stored. Therefore, the number of destinations that can be dialed from the number keys decreases by two whenever this machine is requested to transfer a call.

Pause
Press the {Pause/Redial} key when dialing or storing a number to insert about a two-second pause.

When a total of 100 fax numbers is stored, only Immediate Transmission is allowed. If a memory file is awaiting transmission and the Memory is full and
you cannot enter with number keys message is displayed when

dialing with the number keys, you cannot dial any more numbers. That is because the fax numbers have been dialed with the number keys for some of the files awaiting transmission. When these files have been sent and their fax numbers are deleted from memory, additional fax numbers can be dialed. The display shows the percentage of free memory space for storing originals. Since fax numbers are stored in separate memory, dialing fax numbers with the number keys does not change the percentage on the display.

Limitation You cannot insert a pause before the first digit of a fax number. Note A pause is shown as a - on the display.

You can insert a pause in numbers stored in Quick Dials and Speed Dials.

Tone
This feature allows a machine connected to a pulse dialing line to send tonal signals (for example if you want to use a special service on a tone dialing line). When you press the {Tone} key, the machine dials the number using tonal signals.

45

Sending a Fax Message

Limitation You cannot place a tone before the first digit of a fax number.

Limitation Subaddresses can only be used with ISDN. Note You need to program a User Function key with the Subaddress function. P.161 ASSIGNING USER FUNCTION KEYS You can program a subaddress in a Quick Dial or Speed Dial.

Some services may not be available when using the {Tone} key.

Note A tone is shown as a on the display.

- Sending Tonal Signals by ISDN (optional ISDN Unit Required)


You can still send tone signals to a G3 user even if the machine is only connected to an ISDN line.
Note This feature can only be used for Memory or Immediate Transmission. You cannot dial through ISDN using On-hook Dial or Manual Dial.

A Set your original and select any


scan settings you require.

B Select either G4 or G3 (ISDN).


Note When the optional ISDN Unit is installed, the line used for G3 is set to ISDN.

C Dial

the fax number with the number keys.

D Press the User Function key ({F1}{ }


{F3}) in which the subaddress } function has been registered.

Subaddress
The optional ISDN Unit is required. ISDN allows two or more terminals (such as a fax machine and digital telephone) to be connected to a single line. These terminals are identified by their subaddress numbers. If the terminals connected to the line at a destination are assigned subaddresses, dialing a subaddress allows you to direct your fax message to a particular terminal at the destination.

/ will appear on the display.

E Enter the destination subaddress


with the number keys.

F Press the {Start} key. }

46

Number Keys

Chain Dial
This allows you to compose a telephone number from various parts, some of which may be stored in Quick Dials or Speed Dials and some of which may be input using the number keys.
Limitation Maximum length of telephone or fax number: 254 digits Note For Memory Transmission and Immediate Transmission, insert a pause between numbers. For Onhook Dial and Manual Dial, no pause is needed.

Quick Dials
When you have stored a destination's number in a Quick Dial key, you can dial the number by just pressing that key. Additionally, you can store a name that will appear on the display whenever you press that Quick Dial.
Note To check the contents of the Quick dial, print the list. P.154 REPORTS/LISTS

- (Example) 01133-1-555333
Assume that 01133 is stored in Quick Dial 01 and that 1 is stored in Speed Dial 01. A Place the original and select any scan settings you require. B Press the Quick Dial key {01}. C Press the {Pause/Redial} key. D Press the {Speed Dial} key and {0} and {1} using the number keys (if the optional Fax Function Upgrade Unit is installed, three digits are reeded to specify a Speed Dial). E Enter {5}, {5}, {5}, {3}, {3} {3} with the number keys. F Press the {Start} key.

If a Quick Dial key is currently used for another function, e.g. a Group Dial, you cannot store a number in it. Flip the Quick Dial plate over to access Quick Dial keys 01-28 or 2956. You can have the label stored with a Quick Dial printed on the first page received at the other end. P.96 Label Insertion
Reference P.43 DIALING

A Set your original and select any

scan settings you require. P.37 SCAN SETTINGS the destination's number is programmed.

B Press the Quick Dial key in which

47

Sending a Fax Message

If the destination's name has been stored, the name is shown on the display. If it is not, the fax number is shown.

A Place your original and select any


scan settings you require. P.37 SCAN SETTINGS

B Press the {Speed Dial} key. }

2
Note If you make a mistake, press the {Clear/Stop} key and try again. If you wish to dial another destination, press [Add] and dial another fax number.

C Press the {Start} key. }


Speed Dials
If you store a number in a Speed Dial, when you want to dial it, just press the {Speed Dial} key followed by a 2 or 3 digit code. P.138 Registering Speed Dials
Note To check the contents of registered Speed Dials, print the Speed Dial list. As standard, you can use codes 0099 for Speed Dials. If the optional Fax Function Upgrade Unit is installed, codes 000 to 999 become available. If a search letter is registered with a Speed Dial, you can find this number quickly using the Telephone Directory feature. P.49 Telephone Directory You can have the label stored with a Speed Dial printed on the first page received at the other end. P.96 Label Insertion

C Enter the two digit code (00 to 99)

or three digit code (000 to 999) for the destination with the number keys.

If the destination's name has been programmed, the name is shown on the display. Otherwise, the fax number is shown.
Note If you make a mistake, press the {Clear/Stop} key and try again. If you wish to dial another destination, press [Add] and dial another fax number.

D Press the {Start} key. }

48

Number Keys

Telephone Directory
This feature lets you find a stored Speed Dial quickly by just entering a single letter, e.g., the first letter of the name stored for that number.
Preparation To use the Telephone Directory feature, you need to register a search letter when you program Speed Dials. P.138 Registering Speed Dials Limitation Speed Dial codes cannot be searched for by symbol or number. Names enclosed within brackets are not searched for. Note If you store the Telephone Directory function in a User Function key beforehand, you can bring up the Telephone Directory screen with a single key press. P.161 ASSIGNING USER FUNCTION KEYS

D Enter the search letter by pressing

one of the Quick Dial keys (A to Z).

The names or fax numbers registered in Speed Dials are shown in numerical order on the display.

E Press the 0 or 1 key to select the


destination then press [OK].

A Set your original and select any


scan settings you require.

B Press the {Speed Dial} key. }


Note If the list does not contain the desired destination, press [Prev.] or [Next]. If you make a mistake, press the {Clear/Stop} key to try again. If you wish to dial another destination, press [Add] and dial another fax number.

C Press [Tel.Dir.] .

F Press the {Start} key. }


49

Sending a Fax Message

Groups
If you frequently send the same message to more than one place, program these numbers into a Group. Then you can send the messages to all the destinations in that Group with just a few keystrokes. You can also program a name for the Group (for example, Branch Offices) which will be displayed before you press the {Start} key.
Preparation You need to program the Groups. P.131 Registering Groups Limitation A Quick Dial programmed with a Group cannot be used for other functions. Groups can only be used for Memory Transmission; they cannot be used for Immediate Transmission. If you do not assign Groups to a Quick Dial key, you need to have stored the Group function in a User Function key beforehand in order to access them. Note Groups are only available with Memory Transmission.

Groups can contain Transfer Station codes, but note that these Groups cannot be used for normal transmission because the Transfer Station codes are not dialable numbers. P.178 Multistep Transfer

A Set your original and select any


scan settings you require.

B Specify the Group in one of the

following ways: Press the Quick Dial key in which the Group is programmed.

Press the User Function key {F1}{F4} assigned the Group function, then enter the Group number with the number keys.
Note To see which Groups have been programmed, press [GpD List] after you press the User Function ({F1}{F4}) key. P.161 ASSIGNING USER FUNCTION KEYS

To check the contents of the Groups, print the list. You can program up to 9 Groups . You can store up to 256 destinations in a Group (up to 500 destinations with optional Fax Function Upgrade Unit installed). If a Quick Dial or Speed Dial is registered in two Groups, it takes up the space of one destination. If the total number of dials exceeds 256 (up to 500 destinations with optional Fax Function Upgrade Unit installed), you cannot specify anymore.

The Group number is shown on the display. If the Group Name is programmed, the name is also shown on the display.

50

Number Keys

Note If you make a mistake, press the {Clear/Stop} key and start again.

Limitation The following kinds of destinations are not memorized:

If you wish to dial another destination, press [Add] and dial another fax number.

C Press the {Start} key. }


Redial
The machine memorizes the last 10 destinations that have been dialed. If you wish to send a message to a destination which you faxed to recently, the Redial feature saves you finding and entering the number again.

A Press the {Pause/Redial} key. }

B A list of previously dialed num-

bers will flash up. If you cannot see the number you need use the [Prev.] and [Next] keys to scroll through them. Then enter the code for the number you wish to redial e.g., 01.

Quick Dials Speed Dials Group Dials Destinations dialed by a Program Destinations dialed as End Receivers for Transfer Request Forwarding terminal of the substitute reception Destination of Memory File Transfer Destinations dialed using the external telephone or optional handset keypad Destinations dialed by Redial (regarded as already memorized) Any destinations after the first number if multiple destinations were dialed Do not dial any digits before you press the {Pause/Redial} key. If you press the {Pause/Redial} key after entering digits using the number keys, a pause will be entered instead.
Note If the receiver uses a fax machine of the same manufacturer that is capable of registering the RTI, that name may be shown on the display instead of the fax number.

51

Sending a Fax Message

TRANSMISSION FEATURES
Stamp
ARDF is required. By default, Stamp is turned off. If you use this feature often, you can adjust the User Parameters so that the home setting is on. In this case, Stamp can easily be turned off for any single transmission by pressing the {Stamp} key. P.206 Changing the User Parameters

When sending a fax message using the Document Feeder (ARDF), the machine can stamp a circle mark at the bottom of the original. Double sided documents are stamped on the bottom of the front page and top of the rear page. This indicates that the original has been successfully stored in memory for Memory Transmission, or that it has been successfully sent for Immediate Transmission.

A Press the {Stamp} key. }

The Stamp indicator will light. Pressing the {Stamp} key again will turn it off.

ID Transmission (Closed Network)


This feature allows you to restrict transmission of messages only to machines of the same make, and only to those machines that have the same Polling ID. The transmission options let you switch ID transmission on and off for each separate transmission.
Note The default setting is off. Turn this feature on with the User Parameters. P.206 Changing the User Parameters

Limitation Stamp only works when scanning from the Document Feeder (ARDF).

You cannot turn the Stamp feature on or off while a document is being scanned. Do not open the document feeder (ARDF) while scanning the document. Document jam should occur.
Note When the stamp starts getting lighter, replace the cartridge. P.222 REPLACING THE STAMP CARTRIDGE

F Code (SUB)
Normally you can only use Confidential Transmission to send to fax machines of the same make that have the Confidential Reception feature. However, if the other machine supports a similar feature called F Code, you can send fax messages to the other party using this method instead.

52

TRANSMISSION FEATURES

Preparation You need to assign the F Code feature to a User Function key beforehand. P.161 ASSIGNING USER FUNCTION KEYS

D Enter

the function number for SUB(S) on the number keys.

You can only use this feature with G3 communications. You cannot use Chain Dial with this feature. You cannot select this function when carrying out standard Confidential Transmission
Note The ID can be up to 20 digits long and consist of digits, spaces, * and #.

E Enter

the SUB code with the number keys.

F Press the {Start} key. }

Make sure the ID matches the specification of the fax you are sending to. You can store IDs in Quick Dials, Speed Dials, Groups and Programs. Messages you send using this feature are marked SUB on all reports.

A Set your document and make any


changes to the scan settings if necessary. using the number keys.

Note If you use Immediate Transmission and the destination fax machine does not support the F Code feature, a message will appear on the display to inform you of this. In this case, press [OK] to cancel the transmission.

F Code (SID)
There are times when you may wish to use a SID (Sender ID) when sending confidential faxes with the F Code SUB feature.
Limitation You can enter a SID up to 20 digits long. Note Messages you send using this feature are marked SID on all reports. P.154 REPORTS/LISTS

B Dial the destination fax number

C Press

the User Function key assigned with the F Code feature.

53

Sending a Fax Message

JBIG Transmission
The optional Fax Function Upgrade Unit is required. If you use JBIG (Joint Bi-level Image Experts Group) compression you can send photographic originals faster than the other compression method.
Limitation This feature is not available in G4. If ECM is turned off, JBIG Transmission is not available. This feature requires that the other party's fax machine has both the JBIG function and ECM function (G3 communication only). Note When the optional extra G3 Interface Unit is installed, JBIG transmission from the optional extra G3 Interface Unit (G3-2) is available as standard.

54

3. Receiving a Fax Message


IMMEDIATE RECEPTION
Each page of a received fax message is printed as soon as it is received. This method is used for standard fax messages.

- Reception Resolution
This machine supports Standard, Detail, Fine (optional Expansion Memory required) and Super Fine (optional Expansion Memory required) resolutions for reception. If you do not have the optional Expansion Memory, faxes sent at Fine or Super Fine resolution will be printed on your machine at Detail resolution. This may result in a slightly different from the sender's intention. Reception will not take place if there is not enough free memory left. If free memory reaches 0% during Immediate Reception, any further reception becomes impossible and the current communication is terminated.

Receiver (your machine) Sender

ND1X00E2

- Display During Reception


The sender's RTI or CSI appears on the first line.

55

Receiving a Fax Message

MEMORY RECEPTION
The machine waits until all pages of the message have been received into memory before printing the message.
Limitation The machine may not be able to receive fax messages when the free memory space is low. Note If the memory free space reaches 0% during Memory Reception, the machine can no longer receive the current fax message and stops communicating.

Receiver (your machine) Sender

ND1X00E3

This method is used with the following features: Combine 2 originals P.67 Combine 2 originals Multi-copy when set to multiple copies P.65 Multi-copy Reception Reverse Order Printing P.68 Reverse Order Printing Substitute Reception P.57 Substitute Reception 2-sided Printing (optional Duplex Unit required) P.65 2-Sided Printing
Important All the messages stored in memory are deleted if the power is switched off for about more than one hour.

The machine may not be able to receive large numbers of messages or messages with a high data content. In such cases, we recommend you switch the above features off or add a memory card.

56

Substitute Reception

Substitute Reception
If any of the conditions listed below are met, the machine automatically switches to Memory Reception mode and stores messages in memory instead of printing them. This reception mode, in which a received fax message is stored in memory unprinted, is called Substitute Reception. Messages received using Substitute Reception are automatically printed when the condition which caused the machine to use Substitute Reception is rectified. Substitute Reception takes place when: Paper runs out Toner runs out Paper is jammed A cover is open A fax is received during a copy or print run
Limitation Reception may not take place if there is not enough free memory left. Note The Receive File indicator lights to let you know when message(s) have been received using Substitute Reception.

Screening Out Messages from Anonymous Senders


To help you screen out unwanted messages that may fill up machine memory, the machine can be programmed to only use Substitute Reception under the following conditions. Four settings are available: When RTI or CSI is received Free disable Polling ID
Note The default setting is When RTI or CSI is received, i.e. only store messages when the RTI/CSI is present. You can change this with the User Parameters. P.206 Changing the User Parameters Even if the sender does not have an RTI or CSI, the machine will still receive messages using Substitute Reception if: Paper becomes jammed while the power switch is on For some reason printing is not possible e.g., copy job is in progress

If free memory reaches 0% during Substitute Reception, any further reception becomes impossible and the current communication is terminated.

57

Receiving a Fax Message

- When RTI or CSI is Received


The machine switches to Substitute Reception only when the sender has programmed their RTI or CSI. If the power is switched off for more than an hour, all the messages received into memory are deleted. In such a case, the Power Failure Report or the TCR can be used to identify which messages are lost so you can ask the senders to transmit them again.
Important If a sender has not programmed their RTI or CSI, the machine may reject an important fax message. We recommend that you ask important senders to register an RTI or CSI in advance.

- Free
The machine switches to Substitute Reception regardless of whether or not the sender has programmed their RTI or CSI.

- Polling ID
The machine switches to Substitute Reception only when you have received a message with the same Polling ID of your machine.

58

SELECTING THE RECEPTION MODE

SELECTING THE RECEPTION MODE


There are two ways you can set up your machine to handle incoming calls: Facsimile mode Telephone mode (optional handset or external Telephone required) The default setting is Facsimile mode. You can change this with the Initial Setup RX. P.158 INITIAL SETUP RX
Limitation When the optional extra G3 Interface Unit is installed, the reception mode is automatically set to facsimile mode and cannot be changed.

- Receiving a Fax in Telephone Mode


This feature needs a User Function key programmed as Start Manual RX. By default, {F1} key is already assigned this function. P.161 ASSIGNING USER FUNCTION KEYS A When the machine rings, pick up the handset. B If you hear beeps, press the User Function key ({F1}{F4}) which has been programmed as the Start Manual RX key. C Replace the handset. The machine will start receiving.

Facsimile Mode (Auto Reception Mode)


When a telephone call comes in, the machine receives it automatically as a fax message. Use this setting for a dedicated fax line.

- Changing from Facsimile Mode to Telephone Mode


This function also requires the use of a User Function key. By default, {F2} key is assigned as the {TEL Mode} key. To change the reception mode, press the User Function key which has been programmed as the Telephone Mode key. P.161 ASSIGNING USER FUNCTION KEYS

Telephone Mode
When a call comes in, you have to pick up the handset or external telephone and decide whether the call is a fax message yourself. If you hear a voice, continue your conversation as you would using a normal telephone. If you hear high pitched beeps, instruct the machine to receive the fax by following the procedure below. Use this setting if you wish to share the line between the fax machine and a telephone.

59

Receiving a Fax Message

RECEPTION FUNCTIONS
Transfer Station
Transfer Stations allow you to expand the standard features of your fax machine to set up complex networks. Transfer Stations must be machines of the same make. The diagram below may make the concept clearer.
End Receiver Requesting Transfer station party End Receiver

Limitation Polling ID's of the Requesting Party and Transfer Station must be identical for this feature to work.

Transfer result report

End Receiver

ND1X00E4

The following terminology is used in this section.

If the Transfer Report setting is not programmed at the Transfer Station, reception will not take place. This machine will not receive a Transfer Request unless it has enough free memory to store two or more destinations dialed from the number keys. If the Requesting Party specifies a Group for the End Receivers and the total number of End Receivers exceeds 300, (500 with optional Fax Feature Expander installed) the Transfer Station cannot transfer the message and sends a Transfer Result Report to the Requesting Party.
Reference P.93 TRANSFER REQUEST

y Requesting Party The machine where the message originates from, i.e. the machine making a Transfer Request. y Transfer Station The machine that forwards the incoming message to another destination, i.e. the machine that receives the Transfer Request. In this section this refers to your machine. y End Receiver The final destination of the message, i.e. the machine that the Transfer Station sends to. End Receivers must be programmed into Quick Dials, Speed Dials or Groups in the Transfer Station (this machine). 60

- Multistep Transfer
The principles of Transfer Stations can be used to build up a multi-step facsimile network where messages are passed through several Transfer Stations. By programming the end receivers in a Transfer Station Group, you can enable this machine to transfer messages onto other Transfer Stations. For more information, contact your service representative. This feature can only be used if the machines are made by the same maker.
Reference P.178 Multistep Transfer

RECEPTION FUNCTIONS

- Sending the Transfer Result Report


This machine compares the own fax number of the Requesting Party with the Requesting Party's number programmed in a Quick Dial or Speed Dial, and if the lower five digits of the two numbers match, it sends the Transfer Result report to the Requesting Party. For example: Requesting Party's own dial number: 001813-11112222 Transfer Station's Quick Dial: 03-11112222

ID Reception (Closed Network)


If you wish to limit reception of messages to those from machines of the same make and with the same Polling ID, contact your service representative to turn this feature on.

F Code (SEP)
Normally you can only use Polling Reception to receive faxes from machines that have the Polling Reception feature of the same make. However, if the other machine of another make supports a polling reception, you can receive fax messages from the other party using this method instead.
Preparation You need to assign the F Code feature to a User Function key beforehand. P.161 Storing/Editing the Contents of a User Function Key Limitation You can only use this feature with a G3 line (not with G4).

Transfer Result Report


This reports whether transmission to the End Receivers was successful or not.
Preparation Register the own fax number in advance. P.41 CHANGING THE LINE TYPE

When the Transfer Station has transferred the message to all End Receivers, it sends the Transfer Result Report back to the Requesting Party. The machine prints the report if it cannot be sent back to the Requesting Party. You must program the fax number of the requesting party in a Quick Dial or Speed Dial in the Transfer Station. P.125 Registering Quick Dials, P.138 Registering Speed Dials
Note By default, a portion of the original image is printed on this report. You can turn this off with the User Parameters. P.206 Changing the User Parameters

You cannot use Chain Dial with this feature.


Note The ID can be up to 20 digits long and consist of digits.

Make sure the ID matches the specification of the fax you are sending to.

61

Receiving a Fax Message

You can store IDs in Quick Dials, Speed Dials, Groups and Programs with number keys, space, # and *. Messages you receive using this feature are marked SEP on all reports.

F Enter

the function number for Polling RX on the number keys.

A Make sure that the machine is in

Facsimile mode and the standby display is shown. Then enter the fax number.

Note If you can't see the function number, search for it using the [Prev.] and [Next] arrow keys.

B Press

the User Function key assigned with the F Code feature.

G Depending

which method you are using, choose one of the following procedures:

Default ID Polling Reception

C Enter

the function number for SEP(P) on the number keys.

A Press the 0 or 1 key to change the Default ID and press [OK].

D Enter

the SEP code with the number keys.

ID Override Polling Reception


A Press the 0 or 1 key to change the Override ID and press [OK].

E Press [Mode].
The Transmission Mode menu is displayed.

B Enter a polling ID (4 characters) with the number keys and Quick Dial keys. The ID can contain digits 09 and letters A-F (0000 and FFFF are not available).

62

RECEPTION FUNCTIONS

Note If you make a mistake, press the {Clear/Stop} key and try again.

JBIG Reception
The optional Fax Function Upgrade Unit is required. It allows you to receive messages sent in the JBIG format.
Limitation If ECM is turned off, JBIG Reception is not available.

H Press [OK]. I Press [Exit].


The display returns to the Transmission Mode menu and the Polling Reception function is now checked.

This feature is not available with G4 lines.


Note When the optional extra G3 Interface Unit is installed, JBIG reception from the optional extra G3 Interface Unit (G3-2) is available as standard.

J Press the {Start} key. }


F Code (PWD)
There are times when you may wish to use a password when receiving faxes by polling with the F Code SEP feature. P.61 F Code (SEP)
Limitation You can enter a password up to 20 digits long. Note Messages you send using this feature are marked "PWD" on all reports.

63

Receiving a Fax Message

PRINTING FUNCTIONS
Print Completion Beep
By default, the machine beeps to let you know when a received message has been printed.

Center Mark
By default, marks are printed halfway down the left side and at the top center of each page received. This makes it easy for you to position a hole puncher correctly when you file received messages.

Note You can alter the volume of the beep or turn it off completely (set the volume to the minimum level). P.173 Monitor Volume

Chequered Mark
By default, a chequered mark is printed on the first page of fax messages to help you separate them.
ND1X00E6

Limitation The center mark may deviate a little from the exact center of the edge. Note You can turn this feature off with the Initial Setup RX. P.158 INITIAL SETUP RX

ND1X00E5

Note You can turn this feature off with the Initial Setup RX settings. P.158 INITIAL SETUP RX

Reception Time
You can have the date and time when a message was received printed at the bottom of the received image. This feature is turned off by defaultturn it on with the Initial Setup RX settings. P.158 INITIAL SETUP RX
Limitation When a received message is printed on two or more sheets, the date and time is printed on the last page.

64

PRINTING FUNCTIONS

Note The date and time when the message was printed can also be recorded on the message. If you need this feature, please contact your service representative.

2-Sided Printing
The optional Duplex Unit is required. With this option installed, you can have a received message printed on both sides of the paper. By default, this feature is turned off. Switch it on with the Initial Setup RX settings and select lengthwise L copy paper. P.158 INITIAL SETUP RX

Multi-copy Reception
If you switch this feature on, multiple copies of each incoming fax message will be printed. You can also choose to have multiple copies made of messages from particular senders. P.158 INITIAL SETUP RX, P.180 Special Senders to Treat Differently (Special RX Nos.)

ND1X00E7

Limitation The maximum number of copies that can be made of each message is 10. If you are using Multi-copy with Specified Senders, the maximum number is 10. Note By default this feature is turned off. Switch it on and set the number of copies with the Initial Setup RX settings. P.158 INITIAL SETUP RX

Limitation To use this function all pages of the received document must be of the same sizeinform the sending party of this beforehand if necessary. You must also have paper set in your machine of the same size as that sent by the sending party (81/2"11"81/2"11",81/2"14" 81/2"14",A4A4, B4B4 are typical examples, whether A3 and B5 sizes are scanned in correctly will depend on the fax machine). This machine will scan in correctly landscape 11"17", 81/2"14", 81/2"11", A3, B4, A4, B5 and portrait 81/2"11", 51/2"81/2", A4, B5 and A5. The table below shows the results that can be achieved when sending and receiving using this machine.

Note that the machine will use Memory Reception for Multi-copy Reception.

65

Receiving a Fax Message

Note You can choose to have messages only from selected senders printed in this way. P.180 Special Senders to Treat Differently (Special RX Nos.)

180 Degree Rotation Printing

When printing on both sides of the paper, this machine rotates images as shown in the diagram.

2 1

1
This feature works only when all pages are of the same width and are received into memory. Note that the machine will use Memory Reception for 2-Sided Printing. This feature cannot be used with Combine 2 originals. Printouts may vary in their direction/orientation depending on how the sender set them. If another party sends you a fax and their machine is not able to detect the size of the original correctly, the message may come out truncated, separated or containing excess white space when printed at your end. For example, if the sending machine thinks a B5 original is a B4 original, it will be printed at your end on B4 size paper even if you have B5 paper available in your machine.

Image Rotation
If you have installed paper in the cassette sideways K, incoming fax messages will be rotated automatically to fit on the paper.

your machine

Note You can choose to have received messages printed from the specified tray. P.213 Paper Feed Selection

CP2B02E0

ND1X00E9

66

PRINTING FUNCTIONS

Combine 2 originals
When two messages of the same size and direction are received consecutively, they are printed on a single sheet when you turn this feature on. This can help you economize on paper. Two A5K messages are printed side by side on a sheet of A4L. Two B5K messages are printed side by side on a sheet of B4L. Two A4K messages are printed side by side on a sheet of A3L. Two 81/2"51/2"K messages are printed side by side on a sheet of 81/2"11"L. Two 81/2"11"K messages are printed side by side on a sheet of 11"17"L.

When "Combine 2 originals" and "2-Sided Printing" are selected at the same time, combine 2 originals takes priority and 2sided printing is canceled.
Note By default this feature is turned off. Switch it on with the User Parameters. P.206 Changing the User Parameters

This feature uses Memory Reception.

Page Separation and Length Reduction (not available in some countries)


When the size of a received message is longer than the paper loaded in the machine, each page of the message can be split and printed on several sheets, or reduced and printed on a single sheet. For example, this feature splits the received message if the excess length is about 0.79 or more, and reduces it if the excess length is within about 0.79. When a message is split, the split mark (*) is inserted at the split position and about 0.39 of the split area is duplicated on the top of the second sheet.

1 2

Combine1

Limitation This feature does not work with messages larger than A5K, 51/2"81/2"K, B5K, A4K or 81/2"11"K. When A5K, 51/2"81/2"K, B5K, A4K, or 81/2"11"Ksize paper is loaded in the machine, each page of the received message is output on a single sheet.

ABC
(Document)
ND1X01E1

If paper matching the size and direction of a received document is not available, Combine 2 originals is not possible.

67

Receiving a Fax Message

Note Your service representative can customize this feature with the following settings. Bracketed values are defaults.

When this feature is on, the first page will be printed last. This feature uses Memory Reception.

Reduction (on) Print split mark (on) Overprinting (on) Overprinting length (0.39) Guideline for split (when message is 0.79 longer than paper) You can adjust the overprinting length and length of reduction within the following ranges: Guideline for split: 0.26.1 (0.2 steps) Overprinting length: 0.16, 0.39, 0.6

Page Reduction
If you have switched this feature on and you receive a message that is longer than the paper in the cassette, usually the machine prints it on two pages. If you turn this feature on the machine reduces the width and length of the received image so that it will fit on one page. If A4L paper size is loaded and a message of B4 L size is received, the machine will reduce the message to a single A4L sheet.

Reverse Order Printing


Normally, received pages are printed and stacked on the tray in the order they are received. If you turn this feature on, the machine will start printing the message from the last page received.
(B4 size)

your machine

reduction (A4 size)

ND1X01E3

your machine

Note By default this feature is turned off. Switch it on with the User Parameters. P.206 Changing the User Parameters Reference P.67 Page Separation and Length Reduction (not available in some countries)

Print
ND1X01E2

Note By default, this feature is turned off. Switch it on with the Initial Setup RX. P.158 INITIAL SETUP RX

68

PRINTING FUNCTIONS

TSI Print
Usually the sender's TTI is printed on received messages. If the sender has not programmed their TTI, you will not be able to identify them. However, if you turn this feature on, the sender's RTI or CSI is printed instead so you can find out where the message came from. P.169 RTI/TTI P.200 G3 Analog Line
Note You can turn it on or off with the User Parameters. P.206 Changing the User Parameters

CIL/TID Print
The optional ISDN Unit is required. Two features are provided for identification of messages received by G4 (ISDN). If turned on, this information will be printed on every page. The CIL (Call Identification Line) refers to the combination of the receiver's own fax number, name, the sender's own fax number and name, time, and page number. The default setting is on. The TID refers to the name registered by the sender in their TTI. The default setting is off.
Limitation These features are available only when receiving in G4 mode.

If the sender's TID contains double-byte characters (e.g. Chinese characters), the TID will not be printed even if TID Print is turned on.
Note You can turn CIL and TID on or off with the User Parameters. P.206 Changing the User Parameters

When There is No Paper of the Correct Size


If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available. For example, if your machine has LG (81/2"14")L and DLT (11"17")L installed and you receive a LT (81/2"11")L size message, check the LT (81/2"11") column of the table below. The paper size at the top has the highest priority. In this case, since LG (81/2"14")L is higher priority than DLT (11"17")L, the message is printed on LG (81/2"14")L. If only B5L is loaded and you receive an DLT (11"17")L message, the received message is stored in memory and will not be printed.

69

Receiving a Fax Message

y Priority Table

70

PRINTING FUNCTIONS

Page Reduction Reduction in Sub-scan Direction Page Separation Threshold Width or Length Priority

Disabled Enabled 0.79(20mm) Width

KK and LL indicate that the message is split over two pages of paper with the orientation and size shown.
Limitation Paper placed in the bypass tray is not usually selected for printing a received message. However, you can use this tray if you select the bypass tray as the main paper tray using Reception with Specified Senders. P.180 Special Senders to Treat Differently (Special RX Nos.)

The paper size used to print a received message may be different from the size of the sent original.
Note Widths that this machine can receive are A4, B4, 81/2"14", 11"17", and A3. Any messages narrower than A4 or 81/2"14" are sent as A4 or 81/2"14" width with the length unchanged. Reference P.67 Page Separation and Length Reduction (not available in some countries)

P.68 Page Reduction P.66 Image Rotation

Just Size Printing


If you turn this feature on and no paper tray is stocked with paper of a suitable size to print a received document, a message will appear on the display prompting you to load paper of the required size. When you have loaded the new paper, you can then print the message. Two messages can appear: Paper Cassette
Paper designated to print FAX/Lists are empty. Refill A4 paper. OK
ND0X04E0

Bypass Tray
Paper designated to print FAX/Lists are empty. Refill A4 paper to Bypass tray. OK
ND0X01E6

71

Receiving a Fax Message

Note By default this message is turned off. You can turn this message on with the User Parameters. P.206 Changing the User Parameters

Out of Paper Display Message


If the paper tray runs out of paper, you can have a message appear on the display asking you to add more paper.

Note By default this message is turned off. You can turn it on with the User Parameters. P.206 Changing the User Parameters

Having Incoming Messages Printed on Paper From the Bypass Tray


You can have messages sent from Specified Senders printed on paper from the Bypass Tray. This is useful if you need messages printed on a size of paper not stocked in the paper cassette(s).
Limitation When the optional Fax Expansion Memory is installed, you can set paper between 5.5" (148mm) and 47" (1,200mm) long in the Bypass Tray. Note Before you can use this feature, you need to turn on Authorized Reception (Initial Setup RX settings), program the Specified Senders (Key Operator Settings) along with the Paper Tray set to Bypass Tray. P.158 INITIAL SETUP RX, P.180 Special Senders to Treat Differently (Special RX Nos.)

When you set paper sizes other than A4 landscape, B4 landscape and portrait, A3 landscape and portrait in the Bypass Tray, specify the paper size. This size should match the bypass paper size for copying or a paper jam may occur. To change the bypass paper size for copying, see the chapter titled "COPY FROM THE BYPASS TRAY" in the copy reference manual. P.160 To Set the Bypass Paper Size If the specified paper size and the size of paper set in the Bypass Tray do not match, paper jams may occur and the image may be truncated. If you use this feature, Image Rotation is not possible.

72