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INTRODUCTION
Background of the Study Nowadays computer serves as an important role in our society, most especially in school premise. Most school uses computer to help their students deal in our modern technology but as the population of students continually grow, handling of students data and some other chore in school becomes a difficult task particularly when the process is manually done. Computerization is a control system aside from managing the processes of big companies and other industrial workplace its clear and obvious that it immensely change the manual works of humans. It lessens human errors so as the processing time, thus it can boost productivity and undeniably produce a high quality product. Having a computerized system is a great advantage in our generation today because any output that is being provided by computer generated product is a quality and an accurate one; it can perform much faster than a manual system. In local school, Tagakpan National High School with decades of years of function had experienced some sort of hard time in having an accurate and fast system of working with the students information. The students/enrollees and the Registrar Department had encounter troubles during and before the enrollment. Keeping of the students record and the retrieval of it is the common problem of the school and its all because they are still using the manual process in storing the data and of the enrolling of a certain student. Enrollment is the process of entering and verifying data of student to register on a particular school. Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed of the school. The system is used particularly in recording and retrieving students information, tracking students information is also one feature of the said system in which the school can also trace the standing of a student. Verifying payments was also added to update or browse students billings correctly. This project focuses on the enrollment system where storage of details of students, year and section will be properly kept and it can be used as a local assessment of Tagakpan National

ENROLMENT SYSTEM Tagakpan National High School

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High School for their fees. The system is designed to be used by staff and other authorized user in High School Department and enable them to easily retrieve information required by the different people in the school. Above our observation, human intervention will highly involve in this type of system. As a result, this may involve errors and redundancy of data resulting troubles in organization.

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Statement of the Problem As a result, it will benefit not only the student but the administration as a whole. Based on the interviews conducted by the team, several problems have been identified upon using their old system/process in Tagakpan Natl High School: 1. Redundancy of data of old/continuing students in Registrar Department. Enrolment is done yearly for high school students. When a continuing student enrolls they have to fill-up the registration form that the registrar provided for them to be able to be a registered student of the school. After the registration process, the registrar will keep the new record before they can manually update the students information and or records. 2. Data / information errors One cause of this error is an irregular handwriting of new/old students

3. Loss of data or information and lack of security Enrolment day is the busiest day ever in most schools, time and time again students come and go and enroll themselves. As the population of students grows, enrolling process becomes a time-consuming activity for each and everyone, and loss of a certain students information and data is greatly possible.

4. Slow processing and summarization of reports This may result to unedited or not updated reports of payments and students records that is to be submitted by Registrar, Accounting and to the school Director.

ENROLMENT SYSTEM Tagakpan National High School

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5. Manual encoding and verifying of data This is why there is a time consuming processes regarding enrollment activities.

Objectives of the Study A. General Objective: The main purpose for this proposal is to provide fast, convenient, efficient and reliable computerized system for Tagakpan National High School. This study aims to provide a hassle free process that there will be no need to do the manual method specifically during enrollment days and to keep the institution up to date in the fast changing technology that the world and each individual is facing nowadays. B. Specific Objectives: Base on the statement of the problem that the proponents stated. The proponents came up with the following objectives to help them align the development of their system. To develop a system that frees them in having a redundant record of their student information and this will also lessen the burden of the Registrar Department in assigning a subject to their enrollees. To develop a system that has an automated processing of registration that can result reports as registration forms. To provide a most reliable way in storing and keeping student records, information and data, there is also an enough security of every file in the system. To create an automated system that process reports more easily and quickly.

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To create a database system that will minimize the time consuming task and to provide a fast retrieval of data easily.

Scope and Limitations of the Study Scope The proposed enrollment system design covered the major processes in Tagakpan National High School namely: registration of the continuing and incoming students, class scheduling and sectioning, assessment of fees, files maintenance and reports needed (registration form, assessment slip, student master list, and other forms and reports essential to design). In addition, requisites for new student (Birth Certificate, Good Moral Character and Form 138) will be recognized in system design database. The proposed system would allow three user accounts which are the Accounting, Registrar and the school Director. Accounting and registrar account will engage in their particular job mainly transaction of students record and payments. On the other hand, the school director user account can access every feature of design system proposal. The proposed designs also incorporate the processing of students personal records, especially student payment modes. The proposed system has the ability to verify and update students payments together with the accounting personnel that will be in charge on input of the system.

Limitations

ENROLMENT SYSTEM Tagakpan National High School

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The proposed system focused only on the enrollment process of new and continuing students. This can be used within the school premises and to the authorized personnel only with their distinct account that is registered within the system. Thus, evaluation and examination of a new /transferee student records will be done manually by the school director. Payments of students will only be limited on checking if the student was paid or not. It was not design to send any mail, SMS or reminders about unpaid school fees of the students. The cashier will print the summary of students with unpaid account and sent them to the respective adviser. Every payment involved would be administered manually by the Accounting Department.

Significance of the Study The proposed system aimed to benefit the school in their enrollment process such as registration of students, scheduling of students classes and sectioning and students payments. Due to the increasing population of their respective school, the need of huge storage of massive files is required together with its accuracy and security, this study aims to help the school to give ease of their manual process of Enrollment System. The proposed system aimed to benefit the following: The School The main beneficiary of the study is Tagakpan National High School. Tagakpan National High School would be adapting the new innovation of technology through application program database that will make their work with finest performance. This study will help the registrar departments process to be more precise and enhanced; this is to ensure that the students are being served well. With regards to the Registrar and Accounting department, the proposed system will help the school in maintaining the data of students and the school will no longer use the manual data gathering for sure. Students/ Registrar & Accounting Personnel

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The students will benefit by means of not taking a hard time in enrolling themselves and also the assigned personnel will be free from having trouble in keeping and updating the students records and the payment transaction will be done with less effort. Future Researchers For the future researchers, this study could be their reference in having an Enrollment System if the future researchers would like to formulate a system such as this.

Methodology of Research
The descriptive - normative survey method is employed in answering the major and specific problems of this investigation. The descriptive method is basically a technique of qualitative

characteristics of the group. The term normative survey method is equivalent to survey because it gathers data regarding the current conditions by identifying normal or typical practices with accepted norms or models. Research Environment The area of the survey of this study must focus on the Enrollment System of Tagakpan National High School as conducted by the Information Students of STI. This study conducted in this academic year Semester 2011-2012 The Population/ Subject- Respondents Of the study Our group is planning to have thirty (30) respondents in this study. All of them must be students and Staff of Registrar Office around or within the area in Tagakpan Natl High School. They were

ENROLMENT SYSTEM Tagakpan National High School

Page |8 provided with the questionnaire that is based on computerized Enrollment System towards TNHS Enrolment System. Sampling Techniques The random sampling techniques were utilized in determining the subject- respondents wherein chosen students around or within the area of Tagakpan National High School was given a chance to answer the questionnaires. Research Instruments Its Preparations. The researchers prepared for their system proposal and statement of the problem for making the questionnaires before producing some copies for the validation purposes. Validation. The researchers submit their final form of their questionnaire to their adviser for the final validation. Revision. The items adviser give a go-signal to the researchers for the reproduction of the survey questionnaires, adequate and clear copies were printed to avoid problems in the administration. Administration. The researchers administered the questionnaires personally to the people around or within the area of TNHS, they serve as the respondents of the study and they are requested by the researchers to answer the questionnaire honestly so that valid and reliable data would be elicited.

ENROLMENT SYSTEM Tagakpan National High School

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