MIDWEST COMPUTER TRAINING

User Documentation
Midwest Network Management Database
Brendan Timmons
Group: 1AN
12/4/2007
 User Documentation

Table of Contents
Introduction ................................................................................................................................ 3
Getting Started ........................................................................................................................... 4
Buttons & Navigation.................................................................................................................. 4
Delete Record ........................................................................................................................ 4
Add Record ............................................................................................................................ 4
Save Record........................................................................................................................... 4
Previous Record ..................................................................................................................... 4
Next Record ........................................................................................................................... 4
Close Form ............................................................................................................................. 4
The Menus ................................................................................................................................. 5
Main Menu ............................................................................................................................. 5
Invoicing ................................................................................................................................. 5
Student Management ............................................................................................................. 6
Account Management............................................................................................................. 6
Forms ........................................................................................................................................ 7
Student Data .......................................................................................................................... 7
New Account .......................................................................................................................... 7
Edit Accounts ......................................................................................................................... 7
Delete Accounts ..................................................................................................................... 8
Sessions Log .......................................................................................................................... 8
Queries ...................................................................................................................................... 9
Delete Sessions ..................................................................................................................... 9
Reports .....................................................................................................................................10
Sessions List .........................................................................................................................10

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 User Documentation

Introduction

This document is designed as a guide and reference to the Midwest Network Management
Database. After reading this you will have the knowledge to complete tasks with speed and
ease in the database.

Using Midwest.mdb will allow you to do everything from create a new student, giving that
student an account, all the way to viewing the account invoice data. All of which will be
explained in this document.

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 User Documentation

Getting Started

Upon opening Midwest.mdb the Main Menu will be displayed. This menu displays the three
main categories you will be working on in the database. The three main categories are;
Invoicing, Student Management, Account management. You will be shown how to use each
category correctly throughout this document.

Buttons & Navigation

In order to use Access effectively you must first know how to use the buttons to perform certain
tasks and navigate the many different types of menus, forms, queries and reports. This section
will guide you through each of the common buttons used throughout the Midwest database.

Delete Record
Once clicked, the current record in the form will be deleted. Be careful when using this button for
once you have deleted the record, you cannot get it back!

Add Record
When clicked, it will bring up a blank record in the form allowing you to enter the required details
for a new record.

Save Record
When clicked, the current record will be saved. Be sure to click this button after changes have
been made to a record.

Previous Record
Clicking this button will scroll back one record in the list.

Next Record
Clicking this button will scroll forward one record in the list.

Close Form
Clicking this button will close the form and take you back to the last menu.

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 User Documentation

The Menus
Main Menu
The main menu is the first menu you will see when you open up the Midwest database. The
main menu contains three main categories that you will be using throughout the database.

Navigating the main menu is simple, clicking on any of the three large buttons Invoicing, Student
Management and Account management will take you to the appropriate menus for each
category. Clicking on ‘Quit Access’ button will close the main menu form and will shut down the
application.

Invoicing
Clicking the ‘Invoicing’ button on the main menu will present the Invoicing menu, this menu
contains everything you will need for invoicing. There are Three buttons. The first is the
Sessions list button, when you click this, it will Generate a Sessions report used for the invoice
for each user. The second button named Invoice.doc opens up the mail merge document that
will be sent out to all account holders. Finally there is the close form button which closes the
form and returns you to the main menu.

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 User Documentation

Student Management
Clicking the ‘Student Management’ button on the main menu will present the student
management menu which only contains two buttons the first one being Student Data, when this
is clicked it opens up the New Student form which will manage all of the students in the Midwest
training program. Secondly there is the Close form button which closes the menu and returns to
the main menu.

Account Management
Clicking on the ‘Account Management’ button in the main menu will open the Account
Management menu which houses everything you will need for managing your user accounts.
The account management menu contains Six buttons. The first button is the New Account
button this will open the form necessary to create new user accounts. The second button named
Edit account details opens the necessary form to edit accounts. The third button named Delete
Account opens a form needed to delete any un-needed accounts. The fourth button called
Sessions Log opens up a form needed to add sessions to accounts. The Sixth button runs a
query that deletes sessions. Lastly is the close form button which closes the menu and returns
to the main menu.

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 User Documentation

Forms
This section describes the forms used in the Midwest Database, what they do and how to use
them.

Student Data
The student data form is used for everything to do with students, from entering student details,
to editing created students details, or even deleting students.

New Account
The New Account form is simply for creating Accounts for currently enrolled students who wish
to have an account to give them access to the Midwest network.

Edit Accounts
The Edit Accounts form is used for just that, editing current accounts, this form can change the
student’s password, their login ID or even the date it was created.

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 User Documentation

Delete Accounts
This form is used for deleting Accounts of students who have left Midwest Training.

Sessions Log
This form is used for filling out new sessions for each account. This must be done at the end of
every day.

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 User Documentation

Queries
This section describes the Queries used in the Midwest Database, what they do and how to use
them.

Delete Sessions
The Delete sessions query once clicked will prompt you to insert a Login ID then the Date you
would like to delete. Be Careful with this feature as once these records are deleted they cannot
be recovered.

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 User Documentation

Reports
This section describes the Reports used in the Midwest Database, what they do and how to use
them.

Sessions List
Clicking the Sessions List button will open a report that holds all sessions of each account
signed up in the Midwest Database.

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