KINDS OF FORMS Most forms consist of single sheets of paper, sometimes arranged in pads.

These forms, consisting of only one part, are commonly known as flat forms. Flat forms are the simplest arrangement and are the cheapest to produce. Various improved arrangements of sets of multicopy forms are possible and are described here. 1. Collated forms. Multiple copy forms which are padded and arranged in sets according to color of paper, color of ink, or numbered copies. 2. Interleaved carbon forms. Same as collated forms, with the addition of carbon paper padded between the copies of each set. 3. Snap-out forms. Each set of forms has carbons inserted between copies, with forms and carbons held in place by a stub. In both the single- and double-stub sets, the forms are perforated along the gripper stubs. 4. Continuous-strip forms. Each set of identical forms is joined by perforations at top and bottom with the preceding and following set. Continuous-strip forms may or may not have interleaved carbons. The principal advantage of continuous-strip construction is that it eliminates the necessity of separately inserting the form in a typewriter or other machine each time a form is to be completed. Using continuous forms with mechanical attachments, rapid feeding, alining, and positioning of forms can be obtained. 5. Fanfold forms. The individual parts of each set are connected at the sides by a fanfold or accordion arrangement and at top and bottom as in continuous forms. All edges are perforated and the forms may or may not have interleaved carbons. 13. Duplicating master form. Used when more copies are required than can be produced by carbon copies. The form is printed on one side of a sheet of master paper to which a sheet of duplicating carbon is attached. The carbonized surface faces the reverse side of the master paper. Importance: Good forms design, made effective by adequate forms-control policies, will produce numerous kinds of savings for the organization: -theamount of clerical labor required for filling in the forms will be reduced; -the frequency of clerical errors in completing the form will be lowered; -managerial efficiency will be increased by providing all required information and -eliminating non-essential data on forms and reports; - the printing and the paper costs of the forms will be reduced.

COLORED PAPER Colors can be very useful in sorting different forms. Inventory reports, requisitions, and purchase orders become easy to sort when they are different colors. Time slips can be more easily separated by weeks when different colors are used. The various copies of a form are easily identified by color. PERFORATIONS, CORNERS, HOLES, ETC. When the system requires that a form be separated into two or more parts, perforations (a series of holes) may be used to weaken the paper so that it may be easily torn in the desired manner. Various kinds of machines make slightly different kinds of perforations. SIZES OF PAPER To save money on paper costs, it is desirable to use paper sizes which can be cut from the following standard sheets with no waste (dimensions are in inches): 1. 17 x 22 (can be cut from sizes 4 and 6) 2. 17 x 28 3. 19 x 24 4. 22 x 34 (can be cut from size 6) 5. 28 x 34 6. 34 x 44 . WEIGHT AND GRADE OF PAPER The weight and grade of paper to be used depend on a number of factors which must be separately evaluated in all cases: 1. The amount and kind of treatment to which the form will be subjected. 2. The desired appearance. 3. The method of filing the form. It is desirable for a vertically filed record not to sag under its own weight. 4. The length of time the form is expected to be in use. 5. The number of copies to be made at one time. 6. The methods by which the information will be filled in, e.g. by hand, by typewriter, by carbon copy, by accounting machine. 7. The properties of the different weights and grades with respect to the above factors as well as the relative costs of the different weights and grades. The weight of paper or card stock, usually called its substance, is specified as the weight in pounds of 500 sheets (one ream) of a specified sheet size. For bond and ledger paper, the specified sheet size is 17 x 22 and for post card stock it is 22& x 28M inches. The thickness of the sheets is, of course, related to the weight or substance. The grade of the paper is determined by a number of factors. The highest quality and most permanent papers are made from rag stock and the cheaper papers are made from wood pulp. ORDERING QUANTITIES The quantity of a form to be ordered should be decided judiciously, keeping the following points in mind: 1. Expected monthly usage. 2. Relative costs of alternative quantities. 3. The possibility of changes in the near futurea new form, or a drastically revised form, will more frequently require such changes.

4. With some exceptions, a year's supply is the maximum quantity of any form that should be ordered. It is generally desirable to adopt a very conservative attitude in determining order quantities. The destruction of obsolete forms will frequently more than offset the economies obtained by printing large quantities. TYPE STYLE It is frequently considered desirable to standardize on the type faces used in letterpress work. This has the advantages of promoting uniformity of appearance among the enterprise's forms and of simplifying the task of specifying type when ordering the forms. Figure 64 shows samples of gothic type up to 18-point size. Gothic type is the most satisfactory type for most forms because it is neat, uniform, and distinctive. It is kept by all printers and photographs very well. THIS IS GOTHIC TYPE 6 point This is Gothic Type 8 pomf THIS IS GOTHIC TYPE 10 point This is Gothic type 12 point THIS IS GOTHIC TYPE 14 point This is Gothic type 18 point