a g e | 1

THE EXECUTIVE SUMMARY

This feasibility study covers the proposed system for the Video CIub
(VC), which will respond to the desire of the board of directors to transform the
VC from service-oriented to a profit-oriented center. VC is a company who
caters services to its affiliated firms, namely the Executive Golf & Country Club
(EGCC) and Gentlemen's Club (GC). n this matter, we have evaluated the
existing system on how every transaction is done using the manual process of
doing the business procedures within the company. The Video Club in the
existing system is only applicable for the members and dependents of EGCC or
GC.
As anticipated, the proposed system will cover the alteration of the
manual operations of the existing system into an automated monitoring
approach. The EGCC, GC and the VC members can avail the services and
benefits offered, such as borrowing, returning, reservation (currently on loan
video) of DVD format materials and selling of blue ray format videos and VHS
format collector's items. The VC's mission is to provide a high-quality standard
of copyrighted videos and to promote high level service satisfaction to
customers.
Transforming the current system into an automated one is the most
trends in today's business industry. Many firms proved that using this kind of
technology helps in dealing the complexity of business management and its
phases. To meet the requirements of the VC, we built a system that will help in
a g e | 2
monitoring the business activity. This system also wants to assure the
customer's/member's satisfaction which corresponds to the VC mission.
The system was designed to help VC to increase the sales, minimize
manpower management, and get the attention of its projected market. t can be
done by emphasize the easy application for membership, fast processing of
every business transaction and assures always the customer's approval.
Today, video shop is one of the fast growing business industries in the
country because of its impact and as a mode of entertainment to every people.
So to met the competition every video shop think and find ways how to conquer
the competition and will not be left behind by other competitors.
The computer system of the VC was a main factor that can generates an
impact to their valued customer. The system is a distinct VC feature from any
other video shops. The system was designed to perform job processing fast
and accurate, supports VC in its function to efficiently and effectively operate by
generating reports and inventory which be needed in monitoring and for
management purposes.
n building the system we consider and evaluate many alternative
solutions to come-up the most possible feasible system in terms of operation,
technical and economic.

a g e | 3
TERMS OF REFERENCE
GeneraI Objectives:
This study aims to develop an automated video monitoring system as a
competitive necessity for the Video Club to its efficiency and convenience to
people.
Specific Objectives:
1. To amend the service oriented center into a profitable business centered.
2. To ensure and promote an effective and valuable service to the customers.
3. To minimize the work of the librarian and reduce costs and time every
transaction made.
4. To monitor the ins and outs of video materials and supervise the members
as well.
Scope and Limitation:
The researcher gears towards providing Video Club with an automated
video monitoring system. This system targeted towards management of all the
facets of Video Club. But this study would only limit and cover business
transactions including rentals, returning, reservation and monitoring video units.
t will be simple for the librarian to do Video nventory, Walk-in or n-store
Rental Tracking, Customer nformation/account Status and Rental of video
materials. Answering customers inquiries of what, when and where the video
a g e | 4
materials are available are easy to examine. For back-up copies, preprinted
slips are utilized.
Constraints
After a careful study on the video club, we found out from the existing
system that the data are processed manually. The services provided for
borrowing and returning the video units are usually slow, inaccurate and
inefficient. t creates a problem to the librarian, members and to the entire Video
Club also.
dentified specific problems are as follows:
Time Limitation
Retrieval of loan Video units from the borrowers and lending to members
are time consuming because it is manually done through the use of Video Card
at the loan file, Video Rent nvoice, Video Request nvoice.
Manpower Limitation
nsufficiency of manpower in assisting the members in their transactions
with the VC. Thus, many extended services can cause delay: assistance-
seeking members about certain topics and locating the VC Video units,
entertaining members who'll borrow video units that results to inefficient service
satisfaction rendered to the customers.

a g e | S
:/et Limitation
There are video units that are evaluated and are approved to be removed
from the collection. After quite some time each video unit should be monitored in
stable condition or else it will be defective and the video club would not find it
beneficial.
Operational Limitation
Manual recording of members pertinent data, video units that are on
shelf and on loan and other related transactions are still included in the existing
system which is accountable for security operation issue since the possibility of
Video Cards be lost from the loan file. With this, Video Cards are not properly
monitored and many forms should be kept on hold that also consumes a mass-
space from the office area.
MethodoIogy
The researcher could not directly jump to solution without knowing the
steps of conducting a study. Before creating the required system, the
researcher studied the existing system to identify problems and information
needed. As a group, they will work together and analyze the situation using the
System Development Life Cycle (SDLC) and deliberate ideas to come up with a
system for VC concerning their given requirements. As part of these, we
conduct an interview to the owner of VC to gather qualify information and
discuss further the system required. n addition, we have also read books as our
reference to come back with some uncertain questions we have in mind.
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ackground of the Study
This case study is based on the Video Club (VC) system for an Exclusive
Golf and Country Club (EGCC) and the Gentlemen's Club (GC). VC specializes on
obscure video that are not readily available from other sources. VC lends only to
members/dependents of the EGCC and members of the GC. Any member of both
clubs is automatically a member of the VC. Membership to both clubs is for two
years. Few members are admitted/removed on 1st January and 1st July of each
year. Members are not admitted/removed other than these dates.
The VC is set up along conventional lines; though members are not
restricted to the number of videos they can barrow at any time. VC owned videos
are requested for return only if required by another member. VC also allows
members to reserved popular video that are rented from external video shops.
These external video reservations are routed to 3 video shops and they do the
follow up with the member. The mechanics of how the external members of VC
regularly change their videos. One up to three copies of titles (by format VHS,
DVD, Iu Ray) are available.
n order to borrow a video a member selects it (or them), takes it to the ssue
Desk and gives the video and his club membership card to the video librarian. The
librarian takes the video card from the video sleeve and adds the membership
number to the card. A Video Rental nvoice is created as members are charged 30
pesos for DVD and VHS Format and 50 pesos for Iu Ray disk. The librarian
places the card into the loan file and asks the member to sign the Video Rental
a g e | 7
nvoice. The member gets the 1st copy, the second copy goes to the Clubs Billing
Dept. and the third is kept a VC's copy.
When a member returns a video, he presents the video to the librarian. The
librarian finds the video card in the loans file and places the card in the video sleeve
before returning the video to the library shelves.
To reserve a video which is on loan, a member asks the librarian and leaves
his membership number. The librarian finds a relevant video in the loans file and
adds the member's number of the reservation column on the video card. The
librarian also makes a note of the member who has the video on the loan and
completes a Return Request Card addressed to that member. The Return Request
Card is forwarded to the Club Secretary for delivery to the member. When the
reserved video is returned, the librarian puts the video under the counter and
creates a Reservation Ready Card addressed from the membership book and
forwards the cards to the Club Secretary. The member requiring the video can then
pick the video up from the library and have it issued to him.
Members make many inquiries of the librarians, typical questions include:
O s the video entitled "hfjg" on loan?
O Which video did actor "xyz" appear in?
O Do we have a video entitled "aaa"?
O Do we have any video on subject "asddsa"?
The librarians are able to answer these queries by inspecting the loans file,
the actor index, the subject index, and the title index.
a g e | 8
n addition to the above duties the librarian receives new videos from the
social committee of the club. The selection, ordering and payment for the videos is
outside the scope of this investigation. On receipt of the new video the librarian has
to make out a video card for insertion in the video case and the relevant entries for
the indexes. The librarian are also responsible for amending the library copy of the
membership book with changes of address, and at the end and middle of the year
of collecting the new membership book from the Club Secretary.
Sometimes a member will return a video and ask for a refund for video found
defective. The librarian is required to fill in a Refund Credit Memo for the video.
The member gets the 2nd copy, Billing gets the 1st copy and the stub copy is kept
by the librarian. Replacement is treated as a refund and an issue. The video is
tagged as defective and forwarded to the VC supervisor to decide whether to
remove or retain it in the library. The VC supervisor then views the video and
makes a decision. f it is to be removed, he generates a Remove Order Form. The
1st copy goes to the librarian with the video, the 2nd is for the Property Custodian
and the 3rd copy is kept as the stub copy. The video is then delivered by the
librarian together with the 2nd copy of the Remove Order Form, on a monthly basis,
to the Property Custodian for disposal.
The current outputs of the system include:
O List of new video acquired
O List of video removed

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The Existing System
Existing System: Membership for the two CIubs (EGCC, GC)
Membership for two Clubs shows the process on how the applicant to be a
member to EGCC and GC. The applicant will submit an application form to the
club secretary which initiates the use case.
Use Case Name Membership for the two CIubs (EGCC, GC)
Description The use case exemplifies the process of club member on
how to be part of have membership.
Actors Member, Club Secretary, Club President
Scenario Normal
Flow
1. Submit application for membership.
2. The Club Secretary checks the totality of the
document.
3. The Club Secretary Forward application for
membership.
4. The Club President receives the membership
application
5. The Club President approves the application.
6. The Club Secretary issues membership card.
7. End of Use Case.
Alternative Flow 1a. The member did not submit complete documents.
Pre-Condition(s) The member submits all documents for application.
Post-Condition(s) The applicant is now officially a member of either EGCC or
GC.
Business Rules 1. Video Club is open for business to only EGCC or GC
members.
2. Borrowing is only applicable for videos available in
the video shelves.
3. Membership validity is in two (2) years.
4. Admission and removal of members every 1
st
of July
and 1
st
of January in every year.
1ab|e 1 Use Case Scenar|o of Membersh|p for 1wo C|ubs Lx|st|ng System
a g e | 10
CompIete?
Existing System: Activity Diagram (Membership for the two CIubs (EGCC/
GC))

Member
Start



CIub Secretary CIub President


ecelves
membershlp
card
lssue a
membershlp card
Approved Lhe
appllcaLlon
End
SubmlL an
AppllcaLlon
Checks Lhe
complled
documenLs
lorwards Lhe
appllcaLlon for
membershlp
ecelves an
appllcaLlon
Yes
No
a g e | 11
Existing System: orrowing a Video MateriaI
The member looks for the relevant video that he/she will be going to
borrow then present his/her membership card. f the membership card is
suspended or expired the member is not allowed to borrow. f the membership
card is valid borrowing process will continue. The librarian take the video material
and the membership card from the member then add the membership number to
the video card. The librarian now generates the Video Rental nvoice for each
video material being borrowed. The member is requested to sign in the Video
Rental nvoice. The first copy of video rental invoice and the video material will
be given to the member. The second copy will go to the Club Billing Department
and the third copy is kept by the VC librarian. This flow of borrowing will only
applicable for videos which is available in the video shelves.
Use Case Name Borrowing a Video Material
Description The use case illustrates the process of club member
borrows a video.
Actors Member, Librarian
Scenario Normal
Flow
1. The use case is started when a member has chosen
the video unit he/she desires to borrow from the
video shelves
2. The member presents his/her club membership card
to the librarian.
3. The librarian takes the video and the membership
card.
4. Adds the membership number to the video card.
5. The librarian generates a Video Rental nvoice.
6. For each video being borrowed:
1.1 Fill in Member D and Name in the video card.
1.2 Fill in Video Rental nvoice detail line with the
Video Unit and the amount charged.
1.3 Return the Video Card in the loans file.
7. Request the member to sign in the Video Rental
nvoice.
8. ssues the video/s borrowed and gives the 1
st
Copy
a g e | 12
of the Video Rental nvoice to the member.
9. Supply a Video Rental nvoice copies: second copy
goes to the Clubs Billing Department and the third
copy is kept by the VC librarian.
10. End of the Use Case.
Alternative Flow 2a. f the club membership card is "suspended or not
renewed, then member is informed that he/she is not
allowed to borrow video/s until he/she is re-instated;
librarian returns video/s unit to the video shelves. Use Case
terminates.
Pre-Condition(s) The borrower must be a bona fide member of EGCC or GC
plus designated true dependents with valid members.
Post-Condition(s) The member was able to borrow video.
Business Rules 1. Borrowing is only applicable for videos available in
the video shelves.
2. The member can borrow video materials even if
he/she have a loan of other video materials.
1ab|e 2 Use Case Scenar|o of 8orrow|ng a V|deo Mater|a| Lx|st|ng System

a g e | 13
Existing System: Activity Diagram (orrowing a Video MateriaI)
,ember

SLarL






















Lnd
Llbrarlan




























Club SecreLary
resenLs club
membershlp
SelecLs vldeo
maLerlals
1akes Lhe vldeo
maLerlals borrowed
membershlp card
and recelve 1
sL
copy
of vldeo enLal
lssuance of vldeo
enLal
3
rd
copy/sLub
copy of vldeo
enLal lnvolce
ecelves 2
nd
copy
of vldeo enLal
lnvolce
Slgns ups vldeo
enLal lnvolce
1akes Lhe vldeo
and membershlp
Adds membershlp
number Lo Lhe vldeo
CeneraLes vldeo
enLal lnvolce
llles vldeo card Lo
loans flle
a g e | 14
Existing System: orrowing from ExternaI Video Shop
Borrowing from External Video Shop this case represents the flow of
borrowing from the other club only if the video material is not available in the
Video Club. The member will borrow the video material to the librarian. The
librarian will check the library indexes if the video material is found in the indexes
or not available. f the video material is found in the indexes the member will
proceed to borrowing. And if the video material is not available in the Video Club
the librarian will refer the member to external Video Shop and let the member of
Video club borrow the video material.
Use Case Name Borrowing from External Video Shop
Description The use case exemplifies the role of external video shop to
members borrowing video materials that is not available in
the VC.
Actors Member, Librarian, External Video Shop
Scenario Normal
Flow
1. Member borrows video materials.
2. Librarian checks library indexes.
3. End of Use Case.
Alternative Flow 2a. f video materials are not found in the indexes,
librarian refers the Member to external video shop.
2b. f video materials are available proceed to
borrowing.
Pre-Condition(s) The required video material is not available in Video Club.
Post-Condition(s) The member has already borrowed video material.
Business Rules 1. The librarian refers member to external video shop if
they do not have available videos from their library
shelves.
2. The External Video Shop follows up member's needs.
1ab|e 3 Use Case Scenar|o of 8orrow|ng from Lxterna| V|deo Shop Lx|st|ng System

a g e | 1S
Existing System: Activity Diagram (orrowing from ExternaI Video Shop)

,ember
SLarL





Llbrarlan



noL Avallable
avallable



LxLernal vldeo Shop










Lnd








orrows a vldeo
maLerlal
Checks lndexes
recede
borrowlng
rovldes servlces
for Lhe member
a g e | 16
Existing System: Returning of a Video MateriaI (NormaI)
The Returning of a Video material in normal flow describes the process on
how the club member returns the borrowed video. He/she will only returns the
video if the member receives the return request form. First, the member
presents the borrowed video to the librarian then, checks the video material if it is
defective or not. f it is not found defective the librarian looks for the
corresponding video card in the loans file. Then the librarian takes the video and
places the card in the video sleeve. Last, returns it to the library shelves. Then,
the video is available for transaction.
Use Case Name Returning of a video material (Normal)
Description The use case describes the process of club members for
returning video materials.
Actors Member, Librarian
Scenario Normal
Flow
1. The use case is initiated when a member returns
borrowed video materials.
2. The club member presents the video material to the
librarian.
3. The librarian finds the video card in the loans file.
4. The librarian takes the video material and places the
card in the video sleeve.
5. Returns the video material to the library shelves
6. End of Use Case.
Alternative Flow 1a. f the returned video material is defective use case
terminates.
Pre-Condition(s) The member does not return the video material unless he/she
receives a return request form.
Post-Condition(s) The returned video material is now ready for pick-up the
member who reserves the video.
Business Rules The return request form should be given to the member who
borrows the video material.
1ab|e 4 Use Case Scenar|o of keturn|ng of V|deo Mater|a| Norma| Lx|st|ng System

a g e | 17
Existing System: Activity Diagram (Returning of a Video MateriaI (NormaI))
,ember Llbrarlan























Lnd
Start
resenL borrowed
vldeo ,aLerlals
Search for Lhe vldeo
Card
laces vldeo Card lnLo lLs
vldeo Sleeve
eLurn vldeo ,aLerlals Lo
Llbrary Shelves
Defective?
Yes
No
a g e | 18
Existing System: Returning a Defective Video MateriaI with Refund
Returning a Defective Video Material with Refund this process shows that
the video material is found with defects. The member returns the video material
with defects. The librarian accepts the defective video material and fills up the
Refund Credit Memo. The librarian supplies the member with the second copy of
the Refund Credit Memo. The second copy will be forwarded to the Club Billing
Department and the stub copy is kept by the librarian. This process will executes
if the video material is found defective/damage.
Use Case Name Returning a Defective Video Material with Refund
Description The use case illustrates the process of how the club
members return a video material found defective.
Actors Member, Librarian, VC Supervisor
Scenario Normal
Flow
1. The member returns the video material which is
found defective.
2. The librarian receives the defective video material.
3. The librarian fills up the Refund Credit Memo.
4. The librarian supplied the member with the second
copy of the Refund Credit Memo.
5. The first copy is forwarded to the Club Billing
Department.
6. The librarian keeps the stub copy.
7. End of Use Case.
Alternative Flow
Pre-Condition(s) A member borrowed a video material.
Post-Condition(s) A member has been refunded with the returned defective
video.
Business Rules Video material is refunded only if found defective/damage.
1ab|e S Use Case Scenar|o of keturn|ng Defect|ve V|deo Mater|a| w|th kefund
Lx|st|ng System

a g e | 19
Existing System: Activity Diagram (Returning a Defective VM with Refund)



,embers






















Llbrarlan






Club llllng ueparLmenL
eLurns defecLlve
vldeo ,aLerlal
lllls up eLurn
CredlL ,emo
ecelves Lhe 2
nd
copy
of Lhe efund CredlL
,emo
keeps Lhe SLub Copy
of Lhe efund CredlL
,emo
ecelves Lhe 2
nd
copy
of Lhe efund CredlL
,emo
ecelves Lhe 1sL copy
of Lhe efund CredlL
,emo
ecelves Lhe
defecLlve vldeo
,aLerlal
SLarL

Lnd
a g e | 20
Existing System: Making a reservation for video materiaI
Making a reservation for video material illustrates that the member request
for reservation of a relevant video material. The librarian will find the reserve
video material on the loans file and add the member's number in the reservation
column of the video card. The librarian will generate a Return Request Card. n
this flow if the video material is returned, the librarian puts the video to the
counter, then creates the Reservation Ready Card address from the membership
book that will be forward to the Club Secretary.
Use Case Name Making a reservation for video material
Description The use case describes the process of member reserves a
video material which is on loan.
Actors Member, Librarian, Club Secretary
Scenario Normal
Flow
1. The use case is initiated when a member requests a
video material.
2. A member leaves his/her membership number.
3. The librarian finds the relevant video in the loans file.
4. Adds the member's number in the reservation column
of the video card.
5. Takes note of the member who has the video on the
loan.
6. The librarian generates a Return Request Card.
7. The librarian forwards the Return Request Card to the
club secretary for delivery.
8. End of Use Case
Alternative Flow 7a. f the video material is returned, librarian puts the video
under the counter.
7b. Creates Reservation Ready Card addressed from the
membership book.
7c.Forwards the card to the club secretary.
Pre-Condition(s) The member who made reservation must be a bona fide
member of EGCC or GC designated true dependents with
valid members.
Post-Condition(s) 1. The member receives the Reservation Ready Card.
2. He/she can pick up the reserved video materials.
Business Rules The member can only make reservation for video material(s)
if the video is not available or on loan.
1ab|e 6 Use Case Scenar|o of Mak|ng keservat|on for V|deo Mater|a| Lx|st|ng System
a g e | 21
Existing System: Activity Diagram (Making a reservation for video materiaI)
,ember




Llbrarlan







Club SecreLary



















End
CreaLe eLurn
equesL Cards
lorward Lo
member wlLh on
loan vldeo
ecelves eLurn
equesL Cards
lnqulres for vldeo
material
Answer's
member
recede
borrowlng
Search relaLed
vldeo
resenL club
membershlp
noLe borrowers
who on loan
Adds members
lu Lo vldeo card
reservaLlon
SLarL
a g e | 22
Existing System: Returning with Reservation
This process shows how the member made reservation upon returning
video materials. When the video was currently on loan member receives the
Return Request Card requiring returning the borrowed video material. The
librarian will generate a Reservation Ready Card that will be forwarded to the
Club Secretary. The Club Secretary will address the Reservation Ready Card to
the member who reserve for the video.
Use Case Name Returning with Reservation
Description The use case describes the process of the club member
returning a video with a reservation required by another
member.
Actors Members, Librarian, Club Secretary
Scenario Normal
Flow
1. The use case is initiated when a member receives a
Return Request Card.
2. The member returns the borrowed video material.
3. The librarian receives the video material.
4. The librarian searches the video card on the loans
file.
5. The librarian found a reservation from another
member.
6. The librarian places video material under the
counter.
7. The librarian generates a Reservation Ready Card.
8. The librarian forwards the Reservation Ready Card
to the Club Secretary.
9. The Club Secretary receives Reservation Ready
card.
10. The Club Secretary sends the Reservation Ready
Card to the member who requires the video.
11. End of Use Case.
Alternative Flow
Pre-Condition(s)
Post-Condition(s) The member who requires the video can now pick up the
video materials to the librarian.
Business Rules Any member is required to return borrowed video if he/she
receives a Return Request Card.
1ab|e 7 Use Case Scenar|o of keturn|ng w|th keservat|on Lx|st|ng System

a g e | 23
Lnd
Existing System: Activity Diagram (keturn|ng w|th keservat|on)
,embers Llbrarlan Club SecreLary





ecelves eLurn
equesL Card
eLurn
borrowed vldeo
maLerlals
ecelves vldeo
maLerlal
Searches Lhe vldeo
card on Lhe loans
flle
laces vldeo
maLerlal under Lhe
counLer
CeneraLes
reservaLlon ready
lorwards Lhe
eservaLlon eady
Card
ecelves
eservaLlon
eady card
SecreLary sends
Lhe eservaLlon
eady Card Lo Lhe
SLarL
a g e | 24
Existing System: Members Inquires a Video MateriaIs by TitIe, Format,
Actor, Genre
nquiring Video Materials describes the process on how the member
inquires his/her desire video by format, title, actor and genre. First, the member
asks to the librarian for relevant video material he/she will go to borrow. The
librarian will search the video material to the index files then the librarian answers
the member's inquiry. f the video material is not available in the index files the
librarian will refer the member to the external video shop. The use case
terminated.
Use Case Name Members inquiring a video material by Title
Description The use case describes the process of club members
inquiring for video materials by Title.
Actors Member, Librarian
Scenario Normal
Flow
1. The use case is initiated when a member inquires
video materials by title.
2. The librarian searches the title index files.
3. Answer member's inquiry.
4. End of Use Case
Alternative Flow 2. a. f the video material is not available in the title indexes;
librarian refers the member to the external video shop.
Pre-Condition(s) The borrower must be a bona fide member of EGCC or GC
plus designated true dependents with valid members.
Post-Condition(s) 1. The inquired video material is found.
2. The inquired video material is not found.
Business Rules Any member is required to inquire the relevant video
materials to the librarian.
1ab|e 8 Use Case Scenar|o of Inqu|r|ng on V|deo Mater|a| 1|t|e Lx|st|ng System

a g e | 2S
Existing System: Activity Diagram (Members inquiring a video materiaI by
TitIe)
,ember















Llbrarlan















?es
no
Lnd
lnqulres vldeo
maLerlal
Searches Lhe
LlLle lndex
Answer members
lnqulry
efers member
Lo exLernal
vldeo shop
SLarL

a g e | 26
Existing System: Members inquiring a video materiaI by Actor
Use Case Name Members inquiring a video material by Actor
Description The use case describes the process of club members
inquiring for video materials by Actor.
Actors Member, Librarian
Scenario Normal
Flow
1. The use case is initiated when a member
inquires video materials by title.
2. The librarian searches the actor index files.
3. Answer member's inquiry.
4. End of Use Case
Alternative Flow 2a. f the video material is not available in the actor
indexes; librarian refers the member to the external video
shop.
Pre-Condition(s) The borrower must be a bona fide member of EGCC or
GC plus designated true dependents with valid members.
Post-Condition(s) 1 The inquired video material is found.
2 The inquired video material is not found.
Business Rules Any member is required to inquire the relevant video
materials to the librarian.
1ab|e 9 Use Case Scenar|o of Inqu|ry of V|deo Mater|a| Actor Lx|st|ng System

a g e | 27
Existing System: Activity Diagram %Members inquiring a video materiaI by
Actor%


,ember















Llbrarlan





noL
found

lound
Lnd
lnqulres vldeo
maLerlal
Searches
Lhe acLor
Answer members
lnqulry
efers
member Lo
exLernal vldeo
SLarL

a g e | 28
Existing System: Inquires a Video MateriaI by Genre
Dse Case name ,embers lnqulrlng a vldeo maLerlal by Cenre
uescrlpLlon 1he use case descrlbes Lhe process of club members lnqulrlng for
vldeo maLerlals by Cenre
AcLors ,ember Llbrarlan
normal llow 1 1he use case ls lnlLlaLed when a member lnqulres vldeo
maLerlals by genre
2 1he llbrarlan searches Lhe sub[ecL lndex flles
3 Answer member's lnqulry
4 Lnd of Dse Case
AlLernaLlve llow 2a lf Lhe vldeo maLerlal ls noL avallable ln Lhe sub[ecL lndexes
llbrarlan refers Lhe member Lo Lhe exLernal vldeo shop
reCondlLlon%s% 1he borrower musL be a bona flde member of LCCC or CC plus
deslgnaLed Lrue dependenLs wlLh valld members
osL
CondlLlon%s%
1 1he lnqulred vldeo maLerlal ls found
2 1he lnqulred vldeo maLerlal ls noL found
uslness ules Any member ls requlred Lo lnqulre Lhe relevanL vldeo maLerlals Lo
Lhe llbrarlan
1ab|e 10 Use Case Scenar|o of Inqu|ry on V|deo Mater|a| Genre Lx|st|ng System









a g e | 29
Existing System: Activity Diagram (Members inquiring a video materiaI by
Genre)
,ember















Llbrarlan

















?es
no
Lnd
SLarL
lnqulres vldeo
maLerlal
Searches Lhe
sub[ecL lndex
flles
Answer members
lnqulry
efers member Lo
exLernal vldeo
shop
a g e | 30
Existing System: Inquiring a video materiaI by Format
Use Case Name Members inquiring a video material by Video Material Format
Description The use case describes the process of club members
inquiring for a video material by Format.
Actors Member, Librarian
Scenario Normal
Flow
1. The use case is initiated when a member inquires
video materials by format.
2. The librarian searches the video materials in the
library shelves.
3. Answer member's inquiry.
4. End of Use Case
Alternative Flow 2a. f the video material is not available in the subject
indexes; librarian refers the member to the external video
shop.
Pre-Condition(s) The borrower must be a bona fide member of EGCC or GC
plus designated true dependents with valid members.
Post-Condition(s) 1 The inquired video material is found.
2 The inquired video material is not found.
Business Rules Any member is required to inquire the relevant video
materials to the librarian.
1ab|e 11 Use Case Scenar|o of Inqu|ry on V|deo Mater|a| Iormat Lx|st|ng System

a g e | 31
Existing System: Activity Diagram (Inquires a Video MateriaI by Format)


,ember

SLarL














Llbrarlan








Available
n loan
Lnd
lnqulres vldeo
maLerlal
Searches Lhe vldeo
maLerlals
Answer members
lnqulry
efers
member Lo
exLernal
a g e | 32
Existing System: Disposing a Video MateriaI
This case shows the disposal of video materials. The librarian will forward
the defective video material to the VC Supervisor which evaluates the defective
videos. The VC Supervisor will generate a Remove Order Form to embark the
video material and keeps the stub copy. The second copy of Remove Order
Form will be given to the Property Custodian and the video material will be
removed by the Property Custodian.
Use Case Name Disposing a Video Material
Description The use case describes the course of action of on how
defective or damage video materials are disposed.
Actors VC Supervisor, Librarian, Property Custodian
Normal Flow 1. The librarian forwards the defective video material to
the VC Supervisor.
2. The VC Supervisor evaluates the defective videos.
3. The VC Supervisor generates a Remove Order Form
to set out defective video materials and keeps the
stub copy.
4. The librarian is supplied with the first copy of Remove
Order Form together with the defective video.
5. The librarian then forwards to the property custodian
the second copy of Remove Order Form.
6. Disposal of videos is done by the property custodian.
7. End of the Use Case.
Alternative Flow 2a. f videos are found defective or damage. Use Case
continues Step 2.
2a. f the VC Supervisor hasn't found any defect or damage
in the video materials being returned; then, librarian is
requested by the VC Supervisor to retain the video material
in the library shelves. Use Case terminates.
Pre-Condition(s) Disposal of video materials depend on the decision made by
the VC Supervisor in evaluating the returned videos.
Post-Condition(s) 1. Returned/ damage videos were retained in the library
shelves.
2. Returned/damage videos were disposed.
3. The librarian takes out the Video Card from the ndex
File.
Business Rules Video Club is open for business to only EGCC or GC
members.
1ab|e 12 Use Case Scenar|o of D|spos|ng V|deo Mater|a| Lx|st|ng System
a g e | 33
Existing System: Activity Diagram (Disposing a video materiaI)

VC Supervisor

Start
Property Custodian
















End
Librarian


CreaLes emove rder
lorm
keeps Lhe sLub copy
,onLhly recelves
defecLlve vldeo and Lhe
2nd copy of emove
rder
ulsposal of defecLlve
vldeo maLerlals
ecelves defecLlve
vldeo and Lhe 1
sL
copy
of emove rder lorm
uellvers defecLlve
vldeo and Lhe 2nd
copy of emove
rder
a g e | 34
Existing System: Acquisition of Video MateriaIs
Acquisition of Video Material describes the process which the Video Club
is going to acquire the new video to be displayed. The VC supervisor will request
for acquiring new video materials to be received by the social committee. The
social committee will deliver the acquired video materials to the librarian. Then,
the librarian will create video card and updates the indexes entries
Use Case Name Acquisition of Video Materials
Description The Use Case describes the process on how the VC
acquires new video material.
Actors VC Supervisor, Club Secretary, Social Committee, Librarian
Normal Flow 1. The VC Supervisor request for acquiring new video
materials.
2. The Social Committee receives acquisition request.
3. The Social Committee delivers the new video
materials.
4. The librarian receives the new video material.
5. The librarian creates a video card.
6. The librarian updates the indexes entries.
7. End of Use Case.
Alternative Flow
Pre-Condition(s) There are no new acquisitions of video materials.
Post-Condition(s) The member can now borrow the newly acquires video
material.
Business Rules Video Materials delivered are intended for Video Club only.
1ab|e 13 Use Case Scenar|o of Acqu|s|t|on of V|deo Mater|a| Lx|st|ng System


a g e | 3S
Existing System: Activity Diagram (Acquisition of Video MateriaIs)

VC Supervisor





















Club Secretary Social Committee Librarian



































End

Start
equesL for
acqulrlng new
vldeo
,aLerlals
ecelves new
vldeo maLerlals
ecelves
acqulslLlon
requesL

uellvers vldeo
maLerlals
CreaLes vldeo card

DpdaLes Lhe
lndexes enLrles
lorwards
requesL for
acqulslLlon
a g e | 36
The Proposed System
The Proposed SoIution
The proposed system was brought by the decision of the Exclusive
Golf Club and Country Club's (EGCC) and the Gentlemen's Club (GC) Board of
Directors to alter its affiliate club, Video Club, from a service oriented center
into a profit center. Numerous suggestive modifications are included in this
proposition that aims to provide better services through implementing more
effective, more efficient and customer friendly business processes.
As what we studied in the existing system, Video Club rendered a
customer service wherein members of the VC enjoy its services. To come with
a profitable solution, we revise every transaction involve in the Video Club. n
the borrowing operation, Member can only rent a maximum of (10) ten Video
Material per transaction and must be return according to due date. A
reservation transaction only happens if and only if all Video Material copies are
on-loan. When the reserved video is returned, the video will be held for 3 days
for claiming purposes, if not reservation will be cancelled after the claiming
duration. For unreturned Video Material, after 7 days from due date of the
member will be suspended and will pass imposed penalties. Late returns or
overdue are fined P 5.00 per day, and must be paid before renting another
Video Material. f suspended member cannot secure borrowed Video Material
after 30 days, the Video Material will be marked as "LOST and the member
should pay for the Video Material as purchased by the Video Club or
a g e | 37
suspended member can also replace it. f not, he/she is banned from the Video
Club branch and from EGCC and GC.
n addition, Video Club now exclusively selling Blue Ray format Video
Materials and selective rental of the DVD and VHS format Video Materials.
Though only VC members can enjoy video rentals walk-in customers are
welcome to purchase blue ray items from the VC. The VC also gets
consignment basis Video Materials from External Sources.

a g e | 38
Proposed System: Membership for the Two CIubs (EGCC, GC)
The membership for two clubs in this proposal illustrates the same
preprocesses with the existing but in the end of the transaction the member
receives two membership cards and an official receipt.
Dse Case name ,embershlp for Lhe Lwo Clubs %LCCC CC%
uescrlpLlon 1he use case exempllfles Lhe process of club member on how Lo be
parL of have membershlp
AcLors ,ember Club SecreLary vC Supervlsor Club resldenL
Scenarlo normal
llow
1 1he member submlLs appllcaLlon form
2 1he Club SecreLary checks Lhe submlLLed appllcaLlon form
3 1he Club SecreLary forwards appllcaLlon forms Lo Lhe Club
resldenL
4 1he Club resldenL approves Lhe recelved appllcaLlon form
3 a 1he Club SecreLary lssues Lhe Club ,embershlp card for
approved LCCC/CC member
b 1he vC Supervlsor recelves Lhe forwarded llsL of accepLed
members from Lhe Club resldenL
6 b 1he vC Supervlsor encodes member's lnformaLlon
7 b 1he Club SecreLary lssues vC membershlp card
8 1he member recelves Lwo membershlp cards
9 Lnd of Dse Case
AlLernaLlve llow 2a lf submlLLed documenLs are lncompleLe Lhe Club SecreLary
reLurns documenLs Lo Lhe appllcanL for compleLlon of requlremenLs
reCondlLlon%s% 1 1he member submlLs all requlred documenLs
2 1he member applles for elLher LCCC/CC membershlp
osL
CondlLlon%s%
1 1he member ls now a bona flde member of LCCC/CC and vC
2 1he member recelves Lwo %2% membershlp cards %eg
LCCC/CC ,embershlp card and vldeo Club ,embershlp
Card%
3 1he member can now en[oy Lhe servlces offered by Lhe vC
uslness ules 1 1he vC ls now open for exLernal buslness LransacLlons
2 1he llsL of new members are forwarded by Lhe Club SecreLary
every 1
sL
of !anuary and 1
sL
of !uly of every year only
3 1he LCCC/CC member wlll auLomaLlcally be a vC member
4 1he membershlp valldlLy ls only for Lwo %2% years only
3 ,embershlp ls sub[ecL Lo be renewed only Lo Lhe ptlmoty
clob lf Lhe valldlLy has explred
1ab|e 14 Use Case Scenar|o of Membersh|p for the 1wo C|ubs roposed System
a g e | 39
Proposed System: Activity Diagram (Membership for the two CIubs
(EGCC/ GC))

Member


Start



















End
CIub Secretary

















CIub President











VC Supervisor


ecelves Lwo
membershlp
cards
ecelves llsL of
accepLed
lssues vC
membershlp
card
lssues Club
membershlp
SubmlLs
appllcaLlon form
Checks
appllcaLlon form
lorwards Lhe
appllcaLlon
ecelves
approves
appllcaLlon
Lncodes
member's lnfo
locomplete
fotk
jolo
complete
a g e | 40
Proposed System: Membership for ExternaI Member (VC Member)
This use case scenario illustrates the process of application for external
membership by a walk-in customer. The transaction is being made inside the
Video Club. The involve actors are the member and the clerk/librarian.
Dse Case name Membersh|p for Lxterna|(VC Member)
uescrlpLlon 1he use case exempllfles Lhe process of club member on how Lo be
parL of have membershlp
AcLors ,ember Clerk/Llbrarlan
Scenarlo normal
llow
1 1he member asks/lnqulres for membershlp appllcaLlon
2 1he Clerk/Llbrarlan provldes vC ,embershlp form
3 1he member compleLes Lhe vC ,embershlp form
4 1he member submlLs Lhe membershlp form LogeLher wlLh
hls/her valld lu
3 1he Clerk/Llbrarlan encodes Lhe member's lnfo
6 a 1he Clerk/Llbrarlan keeps Lhe membershlp form
b 1he member recelves hls/her valld lu
7 a 1he member pays for membershlp fee
8 1he Clerk/Llbrarlan recelves Lhe paymenL
9 1he Clerk/Llbrarlan prlnLs ouL fflclal ecelpL
10 1he Clerk/Llbrarlan keeps Lhe vC Copy of Lhe
11 1he Clerk/Llbrarlan scans Lhe vC ,embershlp ready card
12 1he member recelves Lhe vC ,embershlp card and Lhe
13 Lnd of Dse Case
AlLernaLlve llow
reCondlLlon%s% 1he appllcanL submlLs compleLe vC membershlp appllcaLlon form
and a valld lu
osL
CondlLlon%s%
1 1he appllcanL ls now offlclally a bona flde member of vC
2 1he member can now en[oy Lhe servlces rendered vC
uslness ules 1 ,embershlp valldlLy ls only for Lwo %2% years
2 vldeo Club ls open for buslness for everybody
3 ,embershlp fee ls 3000
4 ,embershlp can be renewed on or before Lhe explraLlon
daLe

Membership for ExternaI (VC Member)
TabIe No. 16
a g e | 41
Proposed Activity Diagram (Membership for ExternaI (VC Member))
Member

Start













CIerk/Librarian
















End
ecelves valld lu
ecelves paymenL of membershlp
fee
ays membershlp fee
rlnLs ouL fflclal ecelpL
ecelves membershlp card and
offlclal recelpL
Scans vC ,embershlp Card ready
Ask/lnqulres for membershlp rovldes vC ,embershlp form
SubmlLs membershlp form wlLh valld
Lncodes member's lnfo
CompleLes Lhe vC ,embershlp lorm
keeps membershlp form
keeps Club Copy of
a g e | 42
Proposed System: orrowing of Video MateriaI
The use case illustrates the scenario of borrowing of video material from
the VC. The actors involve in this transaction are the member and the
clerk/librarian. The consumed time in performing the transaction is less and the
VC has backup copies VC also issues an OR for every monetary related
transactions.
Dse Case name 8orrow|ng a V|deo Mater|a|
uescrlpLlon 1he use case lllusLraLes Lhe process of member borrows a
vldeo 1he use case ls sLarLs when a member has selecLed Lhe
v, Lo be borrowed and presenLs hls/her vC membershlp card
Lo Lhe clerk/llbrarlan
AcLors ,ember Clerk/Llbrarlan
normal llow 11 1he member selecLs v, on Lhe shelves
12 1he member presenLs Lhe vldeo maLerlal and membershlp
card Lo Lhe llbrarlan
13 1he clerk/llbrarlan scans Lhe vC membershlp card
14 1he clerk/llbrarlan scans v, barcode
13 1he clerk/llbrarlan lnforms Lhe member hls/her LoLal
charges
16 1he member pays hls/her charges
17 1he clerk/llbrarlan recelves paymenL
18 1he clerk/llbrarlan lssues Lhe vC membershlp card
borrowed v, and
19 a 1he cusLomer recelves vC membershlp card borrowed
v, and
b 1he llbrarlan keeps Lhe vC copy of offlclal recelpL
20 Lnd of Lhe Dse Case
AlLernaLlve llow 3a lf Lhe member was found #suspended# member cannoL
conLlnue wlLh Lhe LransacLlon 1hus Lhe clerk/llbrarlan reLurns vC
membershlp card and noLlfy Lhe member wlLh Lhe penalLles
he/she has
3b lf Lhe member was found #expired# Lhe member cannoL
conLlnue wlLh Lhe LransacLlon 1hus Lhe clerk/llbrarlan wlll advlse
hlm/her Lo renew hls/her membershlp ln order Lo conLlnue en[oy
Lhe vC servlces
reCondlLlon%s% 1he borrower musL be a bona flde member of LCCC or CC plus
deslgnaLed Lrue dependenLs wlLh valld members
osLCondlLlon%s% 1he member was able Lo borrow vldeo maLerlals
a g e | 43
uslness ules 3 orrowlng ls only appllcable for avallable v,s on shelves
4 A member can only borrow 10 v, ln dlfferenL formaL
%maxlmum% for every borrowlng LransacLlon ln a day
3 vldeo maLerlals borrowed musL be reLurned on or before
Lhe speclfled due daLe ,oreover lf v, ls noL yeL reLurned
afLer Lhe due daLe Lhe vC wlll apply a charge of 300 per
LlLle %per day%
6 A member who has noL reLurned an overdue v, wlLhln
7days ls now sub[ecL for suspenslon
7 lor renLed v,s are open for borrowlng
8 v, due daLe are as follows
a vernlghL for new eleases %CaLegory A%
b 2 uays for CurrenL eleases %CaLegory %
c 3 uays for CaLalog eleases %CaLegory C%
9 enLal charges are as follows
a lu ay hp 3000
b uvu hp 3000
c vCu hp 2000
d vPS hp 1300
10 orrowlng ls only appllcable for bona flde members of vC
CC or LCCC members plus Lhelr dependenLs

orrowing a Video MateriaI
TabIe No. 17

a g e | 44
Proposed System: Activity Diagram (orrowing Video MateriaIs)
Member

Start














Librarian/CIerk










a


SelecLs v,
Scans membershlp card
lnforms of Lhe LoLal charges
Scans v, barcode
resenLs v, and
membershlp card
ecelves paymenL and prlnLs ouL

ays Lhe LoLal charges of Lhe
v,
lssues Lhe membershlp card v,
and
ecelves membershlp card v,
and
keeps vC copy of offlclal
recelpL
Lnd
fotk
jolo
a g e | 4S
Proposed System: Returning a Video MateriaI
The use case scenario illustrates the modified process of returning of
borrowed VM. t combines the diagram of normal returning and returning with
overdue. As the case ends, the member has successfully returned the previously
borrowed VM (cleared fines if had overdue) and VM now ready for borrowing.
Use Case Name Returning a Video Material
Description The use case describes the process of returning a overdue video
material or without overdue by the member.
Actors Members, Clerk/Librarian
Normal Flow 12. The use case is initiated when a member presents video
material and giving his/her family name.
13. The clerk/librarian search the member's profile.
14. The clerk/librarian "checks in the VM.
15. The issues OR as return slip.
16. a. The member receives return slip.
b. The clerk/librarian returns VM to shelves.
17. End of Use Case.
Alternative Flow 3a. f clerk/librarian found overdue, member should pay implied
charges.
Pre-Condition(s) 1. The member returns VM on or before the specified due date.
Post-
Condition(s)
1. The VM is returned to it shelf.
2. The member received an OR to prove he/she has returned
VM.
3. The VM can now be borrowed by other members.
Business Rules 1. 30-day unreturned VM are considered ost/missing".
2. When VM is not yet returned after the due date, the VC will
apply a charge of P5.00 per title (per day).
3. The VM when found with damage or tampered upon
returning, the clerk/librarian will hold the membership card
and charge the member who recently borrowed the VM its
retail price in the market.

Returning a Video MateriaI
TabIe No.18





a g e | 46

Proposed System: Returning a Video MateriaI
Member
Start

















CIerk/Librarian



















oin oin
fork
Overdue?
None
ecelves offlclal
recelpL
resenLs v, and sLaLe
lamlly name
Search for member proflle
Checksln v,
ays overdue charges
ecelves paymenL
lssues offlclal recelpL
eLurns v, on shelf
End
oin
Yes
a g e | 47
Proposed System: Reservation of Video MateriaI
The use case illustrates the process of reserving VM under a member.
The actors involve in the scenario are the member and the clerk/librarian. The
reservation is modified to gain profit for the VC and to provide enjoyable service
for the members.
Dse Case name keservat|on of V|deo Mater|a|
uescrlpLlon 1he use case descrlbes Lhe process of member reserves a vldeo
maLerlal whlch ls on loan
AcLors ,ember Clerk/Llbrarlan
normal llow 9 1he member asks for v, reservaLlon
10 1he clerk/llbrarlan supplles reservaLlon form
11 1he member compleLes reservaLlon form
12 1he member submlLs form LogeLher wlLh membershlp card
13 1he clerk/llbrarlan adds v, on Lhe form
14 1he clerk/llbrarlan verlfles Lhe form
13 1he clerk/llbrarlan scans vC membershlp card
16 1he clerk/llbrarlan encodes supplled daLa from Lhe form
17 a 1he member recelves vC membershlp card
b 1he clerk/llbrarlan keeps Lhe vC reservaLlon form
18 Lnd of Dse Case
AlLernaLlve llow
reCondlLlon%s% 1 1he member ls bona flde member of Lhe vC or a Lrue
dependenL of valld member
2 1he vldeo maLerlal Lo be reserved ls currenLly onloan
3 1he prlorlLy of reservaLlon depends on Lhe nearesL due daLe
of Lhe v, copy
osL
CondlLlon%s%
3 1he member ls able Lo reserve Lhe deslred v,
4 1he clerk/llbrarlan has successfully placed Lhe reserved v,s
under Lhe member's reservaLlon
3 1he member can now borrow Lhe reserved v, on Lhe glven
fulfllled daLe or wlLhln Lhe 24hour clalmlng perlod
6 1he member has recelved hls/her vC ,embershlp card
uslness ules 1 1he member ls bona flde member of Lhe vC or a Lrue
dependenL of valld member
2 1he level of prlorlLy of reservaLlon depends on Lhe due daLe
of loaned v,
3 lulfllled daLe refers Lo Lhe speclflc daLe of clalmlng Lhe
reserved v,
a g e | 48
4 Suspended members cannoL make any buslness LransacLlon
from Lhe vC
3 ,embers wlLh llablllLles Lo Lhe vC %eg unreLurned v,
unpald overdue and damaged v,% cannoL place reservaLlon
LransacLlon
6 1he reservaLlon wlll be marked as #nfnne//ed# lf v, ls
unclalmed afLer 24hour %1 day% clalmlng perlod from lLs
fulfllled daLe
7 1he reservaLlon LransacLlon requlres no paymenL Lhus only
Lhe renLal charges are pald on Lhe clalmlng of v,
8 All for renLal v, are open for reservaLlon lf all coples are on
loan

Reservation of Video MateriaI
TabIe No. 19
a g e | 49
Proposed System: Activity Diagram (Reservation of Video MateriaI)

Member CIerk/Librarian
Start















Asks for v, reservaLlon

Supplles reservaLlon form
CompleLes Lhe reservaLlon
form
SubmlLs form LogeLher wlLh
vC membershlp card
verlfles Lhe form
Adds v, on Lhe form
Scans membershlp card
Lncodes supplled daLa
from form
ecelves membershlp card
keeps reservaLlon form
End
fotk
jolo
a g e | S0
Proposed System: SeIIing of Video MateriaI
The use case illustrates the transaction of buying VM from the VC. Unlike
other transactions, selling VM is open for ALL. Meaning it's open for all VC
members (including EGCC, GC and External member) and walk-in customers.
The actors in the use case are the member and the clerk/librarian. n the end of
the transaction the member will receive the purchased VM and the OR, while the
VC keeps the store copy of the OR.
Dse Case name Se|||ng V|deo Mater|a|
uescrlpLlon 1hls Dse Case descrlbes Lhe process of selllng a vldeo maLerlal
lnvolvlng a walkln cusLomer
AcLors ,ember Clerk/Llbrarlan
normal llow 1 1he use case lnlLlaLed when member searches for v,
2 1he member presenLs Lhe v, Lo Lhe llbrarlan
3 1he clerk/llbrarlan recelves and scans v,
4 1he llbrarlan lnforms Lhe prlce of Lhe v,
3 1he member pays Lhe v,
6 Clerk/llbrarlan lssues and Lhe purchased v,
7 a ,ember recelves Lhe v, and
b Llbrarlan keeps Lhe vC copy of
8 Lnd of use case
AlLernaLlve llow 3a lf member couldn'L flnd relevanL vldeo maLerlals Dse Case
LermlnaLes
reCondlLlon%s% 1he member found a deslred v, from Lhe vC
osL
CondlLlon%s%
1 1he member has purchased v, from Lhe vC
2 1he member recelved an of Lhe purchased v,
3 1he clerk/llbrarlan recelved Lhe paymenL of purchased v,
4 1he clerk/llbrarlan keeps Lhe vC copy of Lhe
uslness ules 1 Selllng of vldeo maLerlals ls open for everyone
2 All v, of dlfferenL formaLs aL Lhe lor Sale shelves are open
for purchase
3 vPS formaL are consldered collecLors buL for some lnsLance
LhaL a cusLomer wlshes Lo procure Lhe v, Lhe vC ls keen Lo
sell

Se|||ng V|deo Mater|a|s
1ab|e No20
a g e | S1
Proposed System: SeIIing Video MateriaIs
Member CIerk/Librarian















fotk
End
Ava||ab|e?
es
jolo
Searches or lnqulres
for vldeo maLerlal
resenLs Lhe vldeo
maLerlal
ays LoLal charges
ecelves paymenLs and
lssues
lssues Lhe v, and
lnforms Lhe prlce of Lhe
v,
ecelves and scans vldeo
maLerlals
ecelves v, and user
copy of
keeps Lhe vC copy of
Lhe
-
fotk
Start
a g e | S2
Proposed System: Acquisition of Video MateriaIs (SociaI Committee)
The use case illustrates the scenario of acquiring VM from a VC
colleague, the Social Committee. The actors involve in this setting are the social
committee, property custodian and the VC supervisor. The VM acquired will be
added to the collection of the VC.
Dse Case name Acqu|s|t|on of V|deo Mater|a|s (Soc|a| Comm|ttee)
uescrlpLlon 1he Dse Case descrlbes Lhe process on how Lhe vC acqulres new
vldeo maLerlal
AcLors Soclal CommlLLee roperLy CusLodlan vC Supervlsor
normal llow 1 1he Soclal CommlLLee dellvers new v, for vC use LogeLher
wlLh vldeo recelvlng form
2 1he properLy cusLodlan checks Lhe recelved v,
3 1he properLy cusLodlan encodes vldeo maLerlal lnformaLlon
4 1he properLy cusLodlan prlnLs ouL barcode and adheslve
Lags
3 1he properLy cusLodlan places prlnLed Lags Lo v,
6 1he properLy cusLodlan forwards v, Lo vC Supervlsor
7 1he vC Supervlsor updaLes and conflrms v, lnfo
8 1he vC Supervlsor separaLes Lhe dlscs from lLs cases
9 1he vC Supervlsor places v, on shelf for dlsplay
10 Lnd of Dse Case
AlLernaLlve
llow
2a lf roperLy CusLodlan found any damage or defecL vldeo
maLerlals are reLurned Lo Lhe Soclal CommlLLee Dse Case
LermlnaLed
re
CondlLlon%s%
1 no new v, are added Lo Lhe collecLlons
osL
CondlLlon%s%
1 vC has vldeo maLerlal new v, from Lhe soclal commlLLee
2 newly acqulred vldeo maLerlals are now avallable for
borrowlng and renLal
uslness ules 2 vldeo maLerlals dellvered by Lhe Soclal CommlLLee are
lnLended for vC operaLlons only
3 1he vC now has Lhe rlghL Lo sell and puL Lo renLals Lhe
acqulred v,
4 1he vC Supervlsor creaLes reporLs on new AcqulslLlons
every releaslng for dlsplay
3 rlnLed llmlLaLlon adheslve Lags as follows
a vernlghL for new eleases %CaLegory A%
b 2 uays for CurrenL eleases %CaLegory %
a g e | S3
c 3 uays for CaLalog eleases %CaLegory C%
6 A v, ls consldered as new elease %CaLegory A% lf lL ls a
new possesslon and mosL borrowed
7 A v, ls consldered as CurrenL elease %CaLegory % afLer 2
3 monLh on Lhe collecLlon
8 A v, ls consldered as CaLalog elease %CaLegory C% afLer 6
monLhs and hlgher on Lhe collecLlon Powever 23 monLh
old leasL borrowed v, are lncluded ln Lhls caLegory
9 Some CaLalog eleases are sub[ecL for dlsposal lf evaluaLed
as defecLlve and noL proflLable
10 1he prlnLed barcode conLalns Lhe accesslon number of
every v, copy used ln Lracklng v, movemenL

Acquisition of Video MateriaIs (SociaI Committee)
TabIe No.21

a g e | S4
Proposed System: Acquisition of Video MateriaIs (SociaI Committee)
SociaI Committee
Start
















Property Custodian














VC Supervisor























uellvers a new vldeo
maLerlal wlLh v,
recelvlng form
rlnLs ouL v, barcode
and adheslve Lags
SeparaLes dlscs
from cases
lorwards v,
laces v, on shelf
laces adheslve Lags Lo
v,
Conflrms and
updaLes v, lnfo
es
-
Comp|ete"
End
eLurns v,
Checks new v,
Lncodes v, lnfo
jolo
a g e | SS
Proposed System: Acquisition of Video MateriaI from ExternaI Source
This use case scenario describes how the VC acquired new video
materials from the External Source. The video acquired preferably new release
and most inquired title
Acquisition of Video MateriaI from ExternaI Source Use Case Scenario
TabIe No.22
Use Case Name Acquisition of Video Material from External Sources
Description The use case illustrates the process of acquiring VM of VC from
External Sources.
Actors Property Custodian, Clerk/Librarian, External Sources(Sales Officer)
Scenario Normal
Flow
1. The VC Supervisor fill-ups Purchase Order Form of List of all
videos to be purchased
2. The Property Custodian sends P.O to the External Sources
(Sales Officer).
3. The External source (Sales Officer) delivers the purchased
video materials with the Video Material details.
4. The Property Custodian receives, checks the completeness
and status of the video material.
5. The Property Custodian generates the Consignment Form
and attaches the video material information from the External
Source.
6. The Property Custodian encodes video material information.
7. The Property Custodian generates color coded adhesive tags
and prints out barcode to be placed on the video materials.
8. The Property Custodian disseminates the disc from the CD
case and put the disc to the respective cabinet.
9. The Property Custodian forwards the empty CD case to the
Clerk/ Librarian.
10. The clerk updates and double checks encoded video material
records.
11. The Clerk/Librarian places the empty CD case to the shelves
for display.
12. End of Use Case.
Alternative Flow 4a. f the Property Custodian found defect video material are returned
to the External Source. Use Case terminates
Pre-Condition(s) 1. No new acquisition
2. The members demanded and requested newly video release.
Post-
Condition(s)
1. The VC has new acquired video intended for all VC business
transaction.
2. The VC can lend many video materials and caters many
members at the same time.
Business Rules 1. The VC assures the quality of acquired video.
2. The video material found defect or damage VC returned it to
the respective External Source.
3. The external source should provide all the needed information
of the newly acquired videos.
4. The newly acquired videos are in consignment terms.
a g e | S6
Proposed System: (Acquisition of Video MateriaI from ExternaI Source)
roperLy CusLodlan Clerk/Llbrarlan LxLernal Source%Sales fflcer%















Lnd
yes
no
Send Lo Lhe
LxLernal Source
uellvers vldeo
maLerlals wlLh
Lhe lLs deLalls
ecelves and
check Lhe vldeo
eLurned Lhe
defecLlve
vldeos
llllup
purchase rder
CeneraLes
ConslgnmenL form
Lncodes vldeo maLerlal
lnformaLlon Lo Lhe vldeo
CeneraLes adheslve Lags
and prlnL ouL barcode
dlssemlnaLes Lhe dlsc
from Lhe Cu case and
forwards Lhe empLy
Cu case Lo Lhe Clerk/
updaLes and double
checks vldeo
maLerlal daLa
places Lhe empLy Cu
case Lo Lhe shelves for
dlsplay
SLarL
a g e | S7
Proposed System: RepIacement of Purchased Video MateriaI
This use case scenario illustrates of replacing purchased video materials
evaluated by the property custodian which found defect and the video that can
still be used its was subject for rentals.


Proposed System: RepIacement for Purchased Video MateriaI
TabIe No.23

Dse Case name eplacemenL of urchased vldeo ,aLerlal
uescrlpLlon 1hls use Case descrlbes Lhe process of replaclng a purchased vldeo maLerlal
made by Lhe members or by walkln cusLomer
AcLors ,ember Clerk/Llbrarlan vC Supervlsor roperLy CusLodlan
Scenarlo normal
llow
1 1he member presenLs defecLlve purchased vldeo maLerlal
LogeLher wlLh Lhe recelpL
2 1he clerk/llbrarlan recelves and verlfles Lhe vldeo maLerlal and
Lhe recelpL
3 1he clerk/llbrarlan forwards Lhe vldeo maLerlal Lo Lhe properLy
cusLodlan for evaluaLlon
4 1he properLy cusLodlan Lhen generaLes a replacemenL form
and forwards L Lhe vC Supervlsor for approval
3 1he vC Supervlsor Lhen recelves and forwards approved
replacemenL form
6 1he clerk/llbrarlan wlll recelve Lhe replacemenL form
7 1he clerk/llbrarlan replaces new vldeo maLerlal
8 1he clerk/llbrarlan glves ouL replaced vldeo maLerlal wlLh Lhe
replacemenL form
9 1he member recelves new vldeo maLerlal wlLh Lhe replacemenL
form
10 Lnd of Dse Case
AlLernaLlve llow 1a lf Lhe member falled Lo presenL a offlclal recelpL Dse Case LermlnaLes
4a lf Lhe properLy cusLodlan found ouL LhaL Lhere ls no damage or Lhe
vldeo maLerlal ls can be sLlll use for renLals Lhe vldeo maLerlal was dlsplay
Dse Case LermlnaLes
reCondlLlon%s% 1 vldeo ,aLerlals belng sold ln Lhe vC are secured Lo be on good
condlLlon
2 eplacemenL occurs lf and only vldeo maLerlal purchased ls sald Lo
wlLh defecL or damage
osLCondlLlon%s% 1 1he member already recelved Lhe replaced vldeo maLerlal/s
uslness ules 1 eplacemenL of vldeo maLerlal ls allowable only from Lhe alloLLed
Llme wlLhln Lhe 7 days warranLy
2 fflclal recelpL ls needed for a proof of purchase of vldeo maLerlal
3 eplaced vldeos are on Lhe same LlLle formaL and caLegory
a g e | S8
Lnd

Proposed System: RepIacement of Purchased Video MateriaI
,ember Clerk/Llbrarlan roperLy CusLodlan vC Supervlsor

SLarL

















































resenLs defecLlve
vldeo maLerlal and
offlclal recelpL
ecelves and
verlfles vldeo
maLerlal wlLh
Lhe recelpL
lorwards Lhe
vldeo maLerlal Lo
Lhe properLy
cusLodlan for
evaluaLlon
CeneraLes
replacemenL
form and
forwards Lo vC
Approved and
forwards
replacemenL
form
ecelves Lhe
replacemenL form
lssue new
vldeo maLerlal
wlLh Lhe
replacemenL
form
ecelves Lhe
vldeo and
replacemenL form
,ember falled Lo
presenL a offlclal
recelpL
lor
renLals

Lnd
a g e | S9
Proposed System: DisposaI of Video MateriaI
The use case illustrates the process of removing the VM from the VC
collections. The manner involves the evaluation of VM to be defective or not. t is
somehow similar to the existing but no forms are required to fill in yet through
scanning the barcode it automatically marks the VM to be disposed.
Dse Case name D|sposa| of V|deo Mater|a|
uescrlpLlon 1he use case descrlbes Lhe procedure ln removlng defecLlve v,
AcLors vC Supervlsor Clerk/Llbrarlan roperLy CusLodlan
normal llow 8 1he clerk/Llbrarlan forwards Lhe presumed defecLlve v, Lo
Lhe vC Supervlsor
9 1he vC Supervlsor evaluaLes Lhe v,
10 1he vC Supervlsor forwards defecLlve v, Lo Lhe properLy
cusLodlan
11 1he properLy cusLodlan scans Lhe v, Lhrough Lhe barcode Lo
mark lL as dlsposed
12 1he properLy cusLodlan dlsposes Lhe v, from Lhe collecLlon
13 1he Lnd of Dse Case
AlLernaLlve llow 2a lf v, ls found defecLlve use case conLlnues
2b lf v, ls noL defecLlve Lhe v, ls reLalnlng Lo be dlsplayed
reCondlLlon%s% vC owns presumed defecLlve v,
osLCondlLlon%s% 4 Conflrmed defecLlve v, are hold ln vC sLacks
3 v, whlch are noL conflrmed Lo be defecLlve are reLurned Lo
lLs shelves
6 SysLem updaLes vC CollecLlons and lnvenLory
uslness ules 1 nly defecLlve v, are dlsposed
2 roperLy cusLodlan creaLes reporL on dlsposed v, on a
quarLerly basls %every 3 monLhs%
3 1he roperLy cusLodlan creaLes lnvenLory reporL on a seml
annual basls %every 6 monLhs%

DisposaI of Video MateriaI Use Case Scenario
TabIe No.24

a g e | 60
Proposed System: Activity Diagram (Disposing a Video MateriaI)


CIerk/Librarian VC Supervisor Property Custodian

Start

lorwards presumed
defecLlve v,
LvaluaLes v,
lorwards defecLlve
v,
eLaln v, Lo Lhe
shelves
Scans v, as #lspose#
ulsposes Lhe v, from
Lhe collecLlon
End
Defect|ve?
es
-
jolo
a g e | 61
Proposed System: Inquiring a Video MateriaI (by Actor)
The use case illustrates the process of searching of VM with a specific
actor name that appeared within the VM.
Dse Case name Inqu|r|ng a V|deo Mater|a| by Actor
uescrlpLlon 1hls use case lllusLraLes Lhe process of a club member lnqulrlng for a
vldeo maLerlal by AcLor
AcLors ,ember Clerk/Llbrarlan
normal llow 1 1he use case ls lnlLlaLed when a member lnqulres a vldeo
where an acLor appeared
2 1he llbrarlan searches Lhe name of Lhe acLor ln Lhe sysLem
3 1he llbrarlan answers Lhe member's lnqulry
4 Lnd of Dse Case
AlLernaLlve llow 2a lf v, ls noL avallable from Lhe vC collecLlons clerk/llbrarlan
refers member Lo exLernal vldeo shop
reCondlLlon%s% 1he member ls lnLeresLed Lo borrow a vldeo where Lhe acLor
appeared
osL
CondlLlon%s%
1he member has found vldeo maLerlal and declded Lo borrow Lhe
sald vldeo maLerlal
uslness ules 1 Anyone ls allowed Lo lnqulre abouL speclflc vldeo accordlng Lo
Lhelr necesslLy

Inquiring a Video MateriaI (by Actor)
TabIe No. 25

a g e | 62
Ava||ab|e?
es
Proposed System: Activity Diagram (Inquiring a Video MateriaI (by Actor))

Member

Start














CIerk/Librarian















-
lnqulres v, where
xxx" acLor
Searches v, wlLh
xxx" acLor
Answer members
lnqulry
efers member
Lo exLernal
vldeo shop
End
a g e | 63
Proposed System: Inquiring a Video MateriaI (by TitIe)
The use case illustrates the process of searching of VM availability with a
specific title.
Dse Case name Inqu|r|ng a V|deo by 1|t|e
uescrlpLlon 1hls use case lllusLraLes Lhe process of a club member lnqulrlng for a
v, by lLs LlLle
AcLors ,ember Clerk/Llbrarlan
normal llow 1 1he use case ls lnlLlaLed when a member lnqulres a vldeo
maLerlal by lLs LlLle
2 1he llbrarlan lnpuLs/ Lypes Lhe LlLle of Lhe vldeo maLerlal ln
Lhe sysLem
3 1he llbrarlan answers Lhe member's lnqulry
4 Lnd of Dse Case
AlLernaLlve llow 2a lf v, ls noL avallable from Lhe vC collecLlons clerk/llbrarlan
refers member Lo exLernal vldeo shop
reCondlLlon%s% 1he member ls lnLeresLed Lo make a LransacLlon Lo a v, wlLh a
speclflc LlLle
osL
CondlLlon%s%
1he member has found vldeo maLerlal and declded Lo borrow Lhe
sald vldeo maLerlal
uslness ules 1 Any member ls allowed Lo lnqulre abouL speclflc vldeo
accordlng Lo Lhelr necesslLy

Inquiring a Video (by TitIe)
TabIe No. 26

a g e | 64
Ava||ab|e?
es
Proposed System: Activity Diagram (Inquiring a Video MateriaI (by TitIe))

Member

Start














CIerk/Librarian















-
lnqulres v,
enLlLled ACu"
Searches Lhe v,
wlLh ACu" LlLle
Answer members
lnqulry
efers member
Lo exLernal
vldeo shop
End
a g e | 6S
Proposed System: Inquiring a Video MateriaI (by Format)
The use case illustrates the process of searching of VM in Blu Ray, DVD,
VCD or VHS format.
Dse Case name Inqu|r|ng a V|deo by Iormat
uescrlpLlon 1hls use case lllusLraLes Lhe process of a club member lnqulrlng for a
v, by lLs formaL
AcLors ,ember Clerk/Llbrarlan
normal llow 1 1he use case ls lnlLlaLed when a member lnqulres a vldeo
maLerlal by lLs LlLle
2 1he llbrarlan lnpuLs/ Lypes Lhe LlLle of Lhe vldeo maLerlal ln
Lhe sysLem
3 1he llbrarlan answers Lhe member's lnqulry
4 Lnd of Dse Case
AlLernaLlve llow 2a lf v, ls noL avallable from Lhe vC collecLlons clerk/llbrarlan
refers member Lo exLernal vldeo shop
reCondlLlon%s% 1he member ls lnLeresLed Lo make a LransacLlon for a cerLaln v,
wlLhln a deslred formaL
osL
CondlLlon%s%
1he member has found vldeo maLerlal and declded Lo borrow Lhe
sald vldeo maLerlal
uslness ules 1 Any member ls allowed Lo lnqulre abouL speclflc vldeo
accordlng Lo Lhelr necesslLy

Inquiring a Video (by Format)
TabIe No.27

a g e | 66
Ava||ab|e?
es
Proposed System: Activity Diagram (Inquiring a Video MateriaI (by Format))

Member

Start














CIerk/Librarian















-
lnqulres v, ln a
qwerLy" formaL
Searches Lhe v, ln
a qwerLy" formaL
Answer members
lnqulry
efers member
Lo exLernal
vldeo shop
End
a g e | 67
Proposed System: Inquiring a Video MateriaI (by Genre)
The use case illustrates the process of searching of VM in different genre.
Dse Case name Inqu|r|ng a V|deo by Genre
uescrlpLlon 1hls use case lllusLraLes Lhe process of a club member lnqulrlng for a
v, by ln a cerLaln genre
AcLors ,ember Clerk/Llbrarlan
normal llow 1 1he use case ls lnlLlaLed when a member lnqulres a vldeo
maLerlal by lLs LlLle
2 1he llbrarlan lnpuLs/ Lypes Lhe LlLle of Lhe vldeo maLerlal ln
Lhe sysLem
3 1he llbrarlan answers Lhe member's lnqulry
4 Lnd of Dse Case
AlLernaLlve llow 2a lf v, ls noL avallable from Lhe vC collecLlons clerk/llbrarlan
refers member Lo exLernal vldeo shop
reCondlLlon%s% 1he member ls lnLeresLed Lo make a LransacLlon for a cerLaln v,
wlLhln a deslred formaL
osL
CondlLlon%s%
1he member has found vldeo maLerlal and declded Lo borrow Lhe
sald vldeo maLerlal
uslness ules 1 Any member ls allowed Lo lnqulre abouL speclflc vldeo
accordlng Lo Lhelr necesslLy

Inquiring a Video (by Genre)
TabIe No.28

a g e | 68
Ava||ab|e?
es
Proposed System: Activity Diagram (Inquiring a Video MateriaI (by Genre))

Member

Start














CIerk/Librarian















-
lnqulres v, wlLh a
speclflc genre
Searches Lhe v,
wlLh a glven genre
Answer members
lnqulry
efers member
Lo exLernal
vldeo shop
End
a g e | 69
OperationaI FeasibiIity
One of the major things that the developer of the Video Club automated
system thinks is about the operational matters. t is really important to specify
the needs and give certain solution to Video Club dilemma. Evaluating the
proposed system, the developer will determine or measure the feasibility of this
operation.
The developer come up with these automated video monitoring system
to provide a better process within the club in order to have or gain more
customer/ member which made lessen the time of every transactions.
Performance wise these will surely utilize a better information or an output to
employees and to the end users itself .Carrying an information which is
accurate, pertinent and timely.
n terms of economy developer has seen the need of change of Video
Club, the proposed system focuses on the desire to increase the profits of the
Video Club, altering a service oriented to a profitable one. Services rendered by
Video Club will be desirable and reliable one which they think will give a great
expansion and flexibility to the flow of business.
The systems efficiency of Video Club automated system will be a great
help for the clerk, librarian, and Video Club supervisor to maximize the use of
the system. Enabling them to generate forms, reports, adhesive tags and other
paper works. Decrease in the usage of time and having minimum processing
time of delays when processing a transaction involving the member.
a g e | 70
The Proposed System will have a friendly user interface which will be
easy for the end-user to manipulate or run the system. t is really hard to adopt
new things, new environment and new work, but with the end-user of these
system, it will give a feeling of "comfortability in using these without giving
them a doubt to try. One thing, that will let these system achieve, the end-user
must be interested and can adapt management charges. This system will be a
"one time demo for the end-user to know the "ins and "outs of this system
which enables them to be at ease, performing certain activity with an
understandable interface leading to the end-user satisfaction to manipulate the
system.
TechnicaI FeasibiIity
Today, very little is technically impossible. n these highly technological
world computers have become common equipments for people especially in
the business industry. Transforming business operation to automate one was
very common among firms.
As the Video Club board of directors wants to transform their firm from
service-oriented to profit-oriented center they requires us to develop a
monitoring system to help them reach their desired goals. Regarding on the
technical matter as a developer of the system we clearly understand we have
to consider things related to technology were going to use and of course
consider the cost of it that will be reach and approved by the VC budget. We
understand that the cost reach the boundary of the economic feasibility thus
a g e | 71
the technology is necessary in building the system possible.
Our proposal system assures that it will answer directly the main problem
or assist difficulties within VC business process. Consequently in implementing
the new system we use equipments which we identified in the economic
feasibility handle important tasks. As the system developer we make sure that
the technology these is available and VC can comply this equipments in order
to continue the development of the system.
Having an automated system also requires maintaining the system to
enable and continue to function for the future use. Availability of the resources
such as the programmer that maintain the system is also one of the main
concerns of the researcher. The system will use Microsoft Visual Basic
language and agreed to make the interface easier and simpler.
t is our duty to maintain the system but if in case that our personnel/ staff
may not be available the VC can find a VB programmer. VB is one of the most
commonly use language in developing firms system because of its practicality,
suitability and more matured technology in this generation. So most experts
can easily operate, develop and maintain the system if ever our assigned
programmer is not available in the midst of technical difficulties.

a g e | 72
eDJ 2. RentaI System

Proposed udget

DeveIopment Costs

PersonneI
2 SAs (400hrs each at 200/hr) 160,000
4 Programmer (300 hrs each at 150/hr) 180,000
3 Data Entry Clerks (during file conversion)
(50 hrs each at 50/hr) 7,500

SuppIies and Expenses
Training (OOP 3 persons at 1000 each) 3,000
Training Users (150 hours at 50/hr) 7,500

New Equipment
3 Computers (Pentium 4) 46,500
3 POS Printer (Epson TM T88)
MK V-EPP Thermal Receipt printer) 20,538
1 Bar code Scanner (Honey Well HHP 3200-
Hand Held maging Scanner) 6,000
1 Bar code Printer (Godex Ez-1100
Thermal Receipt Printer) 33,558
24 boxes Paper Rolls (80 mm x 80 mm Rolls
TM-88) 1,008
a g e | 73
1 Cash Draw (AV-4210 Steel Font) 6,678
1 Computer Cabinet 7,500
1 Security System ( RGB Digi tech
Burglour Alarms) 20,958
1 Home theater w/ speaker (LG) 75,000
6 new desks for office personnel 7,000
=======
TOTAL DEVELO PMENT COSTS 582,74

ANNUAL OPERATING COSTS

PersonneI
1 Systems Analysts (for maintenance)
(80 hrs/year @ 200/hr) 16,000
1 Programmers (for maintenance)
(200 hrs/year @ 150/hr) 30,000
1 VC Supervisor
(2400/year @ 100/hr) 240,000
2 Librarian/Clerk
(2400 hours/year @ 50/hr) 240,000
1 Property Custodian
(2400 hours/year at 50/hr 120,000



a g e | 74
SuppIies and Expenses
Prorated renewal of OOP software license 7,000
Preprinted Forms 10,000
=======
TOTAL ANNUAL OPERATING COSTS 807,000
=======
SYSTEM TOTAL COSTS 1,389,74

SYSTEM ENEFIT
SaIes: (per year )
a. Rentals: 25 pcs.(DVD/ VCD)/day 270,000
25 pcs.(Blu Ray)/ day 450,000
b. Selling: 10 pcs (DVD)/day 900,000
10 pcs (VCD)/day 720,000
10 pcs (Blu Ray)/day 1,080,000
10 pcs (VHS)/day 360,000

MonthIy Increase in SaIes 180,000
Fringe enefit of repIaced worker 240,000
Membership Fee:
Walk-in 30,000
EGCC 10,000
GC 10,000
========

TOTAL SYSTEM ENEFIT 4,25,
a g e | 7S
Year Year 1 Year 2 Year 3 Year 4 Year 5
Present
Value
Factor
0 0.86 0.75 0.65 0.57 0.49
System
Costs
582,740 807,000 807,000 807,000 807,000 807,000
PV of
System
Costs
582,740 694,020 605,250 524,550 459,990 395,430
System
Benefit
0 4,250,000 4,250,000 4,250,000 4,250,000 4,250,000
PV of
System
Benefit
0 3,655,000 3,187,500 2,762,500 2,422,500 2,082,500
Net
Present
Value
-582,740 2,960,980 2,582,250 2,237,950 1,962,510 1,687,070
TotaI
NPV
1,848,2










a g e | 76
PV of System Cost
Cost-Benefit Ratio = ------------------------------
PV of System Benefit

3,261,980
Cost-Benefit Ratio = -----------------------
14,110,000

Cost-enefit Ratio = 23% or .23


2,960,980- (-582,740)
Payback Period = -----------------------------------
2,960,980

3,543,720
= ----------------------
2,960,980

Payback Period = 1.19686463 or 1.2 = 1 year & 2 months