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EXHIBITOR AGREEMENT This agreement is between KoreaTown Oakland, a nonprofit California corporation hereafter referred to as


This agreement is between KoreaTown Oakland, a nonprofit California corporation hereafter referred to as

KTO and


(Enter business or organization name here)

hereafter called the Exhibitor.


FESTIVAL DATE AND TIME : The CultureFest Festival will be held on Saturday, May 14, 2011 from 11:00 a.m. to 6:00 p.m. on Telegraph Avenue between 24th Street and 27th Streets, in Oakland, California. DEADLINE: The deadline for submitting exhibit applications and payment is Monday, April 25, 2011 PAYMENT: Applications must be accompanied by full payment at time of submission. Exhibitors may pay by PayPal, money order, or check (made payable to KoreaTown Oakland). No refunds will be issued.


Please initial where marked to indicate that you have read and agree to abide by the rules.

EXHIBITOR SPACE: Each exhibitor space will be ten feet by ten feet (10’x10’). All exhibitors, products and materials must remain within the bounds of the designated space. The exact location of each exhibitor space will be assigned by KTO on a first come basis. Exhibitors who rent space only are responsible for providing their own tent, tables and chairs. Initials: ____

EXHIBITOR BOOTHS: Exhibitors renting a 10’x10’ booth (tent) from KTO will receive one 8’ table and

two chairs. Those renting a 10’x20’ booth will receive two 8’ tables and four chairs. If booths, tables or chairs are lost, damaged or stolen, the Exhibito r will be responsible for reimbursing KTO for the replacement cost.

Initials: ____

EXHIBITOR TIME FOR OCCUPYING SPACE : All exhibitors must occupy their space before 10:45 a.m. on the day of the event. If the space is vacant at 11:15 a.m., KTO reserves th e right to assign the space to another exhibitor. There will be no refunds. Initials: ____

SHUT DOWN: Exhibitors must cease all operations promptly at 6:00 p.m. Exhibitors not in compliance will be barred from participation in future KoreaTown-Northgate Festivals. Exhibitors must vacate premises

by 6:45 p.m. Each exhibition space must be left clean and in the condition in which the space was found.

Initials: ____

SOUND: Sound producing devices and amplification are prohibited, unless written consent from KTO is obtained. Initials: ____

TRASH: KTO shall furnish temporary toilet facilities, trash receptacles, recycling bins and necessary janitorial services for all areas used by the public; however, the Exhibitor, at his/her/its own expense, must keep the Exhibitor space and adjacent areas clean. The Exhibitor shall deposit trash in the receptacles provided at designated locations and boxes broken down. Additional fees will be assessed if the Exhibitor does not leave the area in a condition satisfactory to KTO and the City of Oakland. Initials: ____

LICENSING, PERMITS AND FEES: Exhibitor shall comply with all applicable ordinances and codes. All Exhibitors serving food and/or drinks must obtain and post a valid temporary health permit in their tent on the day of the event. Exhibitors accept all responsibility for complying with all applicable laws, regulations, licensing and fee requirements. Initials: _____

RECYCLABLES: All exhibitors serving food and drink must use recyclable cutlery, cups, plates, etc. Initials: ____

ELECTRICITY: KTO will not provide electricity for this event. The Exhibitor must make arrangements for

electricity if needed. If generators are required, the Exhibitor must seek written approval for use from KTO.

Initials: ____

LIABILITY: KTO has purchased a one-day event insurance policy. The commercial general liability policy will be effective for one day, on May 14, 2011 and the limit of liability is $1,000,000.00. This coverage does not extend to any liability that individuals may incur during the course of conducting business on the day of the event. Exhibitors are advised to maintain their own general liability insurance. In addition, Exhibitor shall comply, at his/her/its own expense, with all applicable workers compensation insurance requirements. A Certificate of

Insurance naming Koreatown Northgate CBD, Its Agents, Affiliates, Directors, Employees and Designees as additionally insured is required and must accompany the application. Please enclose a copy of these documents with your application.

Initials: ____

ALCOHOL POLICY: The Exhibitor will not distribute or sell any alcoholic beverages. Initials: ____

PARKING: KTO will not provide parking to any Exhibitor. Initials: ____

EXHIBITOR CATEGORIES: Exhibitors who desire to participate at the discounted artisan rate must submit a photograph of themselves creating the art and agree only to sell hand-crafted art created by the Exhibitor at the festival. Non-profit organizations that desire to participate at the discounted rate must submit a copy of their IRS 501(c)3 ruling. Initials: ____

THEFT, LOSS OR DAMAGE: The Exhibitor is entirely responsible for maintaining the allotted space in a clean and safe condition and agrees to reimburse KTO for any damage to the property, equipmen t or grounds used in conjunction with this space, except for reasonable wear and tear and damages from causes beyond the Exhibitor’s control. Exhibitor is responsible for arrangements to protect personal property and merchandise. KTO shall not be held responsible for loss, theft or damage to the property of the Exhibitor. Initials: ____

GAMBLING: Exhibitor agrees that there will be no games, gambling or other activities in which money is used as a prize or premium. Only straight merchandise methods shall be used. Initials: __________

HOLD HARMLESS AGREEMENT: The Exhibitor agrees to indemnify, defend and hold harmless KTO, the City of Oakland and the State of California, their officers, agents, directors, employees, volunteers and employees from any and all claims, demands, losses, costs, expenses, obligations, liabilities, injury or loss to any person or persons connected with this agreement or Exhibitor’s participation in the event. Such indemnification shall extend to claims, demands or liabilities for in juries or losses occurring during or after the event. Initials: ____

I attest under penalty of perjury that the information I have provided in this application is true and correct. I further attest that I have read and understand the Exhibitor Rules inclu ded herein and agree that I and any persons associated with my participation in the KoreaTown -Northgate Festival will abide by these rules at all times.




Extra Permits & Costs – (to be handled by exhibitor)

Note: Do not send permit applications and fees to KoreaTown Northgate CBD. Send them directly to the City

or County.

Temporary Sellers Permit -required for all vendors without a City of Oakland Business Tax License If you do not have a Seller’s Permit in the City of Oakland, you are required to pay a one -time fee to the City and fill out a Special Event Merchant Business Tax Application. Note: Even if you have a California Seller’s Permit you must obtain an Oakland Seller’s Permit through the City of Oakland. It is your responsibility to fill this form out, pay the fee and submit directly to the City of Oakland. We will provide the City a list of Vendors, which will include names and addresses prior to the day of the event. City officials will be at the Festival to check on vendor’s sales permit.

Mail, fax or bring completed Tax application and Tax fee to:

City of Oakland Citywide Liens Tax compliance Section 2150 Frank H. Ogawa Plaza Suite 5342 Oakland, CA 94612 Tel: (510) 238-6757 or Tel: (510) 238-7474 Fax: (510) 238-6092

Temporary Health Permit-required for ALL food/drink Exhibitors (including those with valid Health Permits)

Even if you have a current Alameda County health permit, you are required to get a temporary permit for the

day of the Festival. You are responsible for completing the application and submitting the fee directly to Alameda County Health Care Services. Health inspectors will be at the Festival to check on health permits. Mail, fax or bring completed Health application and Health fee to:

Alameda County Environmental Health Attention: Special Events Coordinator 1131 Harbor Bay Parkway Alameda, CA 94502. 6540

Tel: (510) 567-6734

Fax: (510) 337-9432

Contracts will not be signed on the day of the event. No exceptions.




t 2011



/E hibit




Saturday, May 14, 2011


Vendor Information

Contact Name



Phone #

Street Address




Website URL

California Resale #


Brief description of your table or booth;


Exhibitor Type






Space Only

Booth Rental*

Space Only

Booth Rental*







Corporate or large business


Food Vendor/Restaurant






Any business, organization or individual selling


food for profit

Commercial, Retail or Public Agency






Any sales for profit, professional agencies, or local, city, county, state or federal government agencies


Nonprofit Community Group or Organization






Community-based groups, churches, etc.


Proof of nonprofit status must be enclosed.

Resale Artist






Any persons selling art or handcrafts not their own


Artist Self made articles only – Photos of artist creating work must be included






* Booth Rental includes 10x10 Tent, table, 2 chairs



KoreaTown-Northgate CBD business district merchants will receive a 25% discount on total fee

Payment Information




My check is enclosed

Make check payable to: Koreatown Oakland – 2633 Telegraph Ave, #107 Oakland CA 94612

Credit Card :

Name on Card

Type of Card (Visa, MC, Amex)

Street Address



Credit Card Number


Expiration Date

Security Code

I hereby authorize payment in the amount of $

on my credit card.

Signature: _______________________________________

I attest under penalty of perjury that the information I have provided in this application is true and correct. I further attest that I have read and understand the Exhibitor Guidelines included herein and agree that I and any persons associated with my participation in CultureFest will abide by the guidelines listed in this agreement at all times.




Please submit completed form, exhibitor agreement and payment to:

Koreatown Northgate CBD – 2633 Telegraph Ave, #107 Oakland CA 94612

Phone: (510) 343-5439