RELEASE PROCEDURE / Release strategy

The main function of Release procedure is to determine the approval process or the release process for the procurement of material & services, rather than relying for manual signatures. The release procedure contains release strategy. Release Strategy (RS) A plan defining the release codes with which a purchase requisition item, a complete purchase requisition, or a complete external purchasing document must be released (that is, approved) and the sequence in which release is to be effected using these codes. It is a unique set of conditions, sequence and level of release. It is a 2 digit code e.g. S1, S2, S3etc. The Release Strategy contains the following: Release Group Release Codes Release Indicators Release Prerequisite Release Group: It is a 2-digit code, which is assigned with a class (Class contains group of characteristics). It contains one or more release strategies. Release Codes: It is a 2digit code, which identifies the department or responsible person for the approval process & release process. E.g. AA - Manager BB - Sr. Manager CC - Vice President DD - Managing Director Release Indicator: It is a Code that represents the release status. If the proper approval process is performed that the release Strategy has to be release if it is not performed than the Release Strategy is blocked R Release

B Blocked Release Conditions: It determines the type of the release strategy For e.g.\ If the price ranges from 1 to 1000, It is approved by AA, BB, and CC If the ranges from1001 to 1lac then it is approved by AA, BB, CC, and DD - 80 Release Prerequisite It will informs the system which RS has to be take place in the PO CEKKO is a communication structure where it displays the field names & field lengths to create characteristics i.e. we maintain characteristics in customizing by selecting the field names from this communication structure for all external documents. CEBAN is used for the purchasing requisition. Characteristics: 1. Net value of PO --- GNETW (GSWRT for PR) 2. Plant --- WERKS 3. Purchasing organization -- EKORG 4. Purchasing Group --- EKGRP 5.Material group MATKL

CUSTOMIZE SETTINGS
SPRO-->IMG--> MM--> Purchasing-->PO--> Release Procedure for PO 1. Edit Characteristics T Code CT04 2. Edit Class T Code CL02 3. Define Release Procedure for PO 4. Check Release Strategy Edit Characteristics: Characteristics - e.g. NET VALUE OF VALUE Click or Create Button Under Basic Data Description - Value for PO Status - Release Data Type - Currency Format

No. Of Characters - 15 Currency - EUR Activate multiple values & Internal Values Allowed Additional Data Table name - CEKKO Field Name - GNETW Values Activate Additional Values Save the document Create another Characteristic for Plant: Plant, date, Create Description, Status Data Type Characteristic Format Number of Characteristics 4 Activate Multiple Values Additional data:Table Name: - CEKKO Field Name: - WERKS Values Activate Additional Values

For Purchasing Organization Name: - EKORG For purchasing Group EKGRP Edit Class Class - SAPMM Class Type - 032 Release Strategies Click on Create button Basic Data Description - Class for PO Status - Released Valid From _____ Valid to _____ Click on Characteristic Characteristic

Enter all the Characteristics Created & Save it Define Release Procedure for PO: Release Group Release Codes Release Indicators Release Strategies Workflow Release Group: - New Entries, Release Group, Class, and Description Press Enter & Save Release Code: - New Entries Group Codes Description 99 AA Manager 99 BB Sr. Manager 99 CC Vice President 99 DD Managing Director Press Enter & Save Release Indicator: - (B Blocked, R - Release) New Entries, Release Indicators Description B Blocked R Released Release Strategies: New Entries Release Group 99 Release Strategy S1 Release Codes AA, BB, CC, and DD Click on Release Prerequisites

Release Status: Continue Classification Enter the Value (Same Price) Plant (9999) Go Back & Save it Release Simulation: - Simulate Release Create a PO: There are two ways to release the PO Individual releaseME28 Collective release ME29N How to delete procedure? Delete Release GP Create Release RG Delete R Strategies Delete R Code Delete R Group