ART PACK

2005
OCTOBER 8 & 9
®

ANIMANIA
®
FeSTIVAL ®
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TABLE OF CONTENT
PLANNED EVENTS FOR 2005 ............................................................................ 1

OPPORTUNITIES ................................................................................................... 2

ACCEPTANCE FORM ............................................................................................. 3

INSURANCE FORM ............................................................................................... 4

SECURITY BOND REFUND FORM .................................................................... 5

CODE OF CONDUCT FOR COMMUNITY GROUPS ...................................... 6

FLOOR PLAN OF ARTIST AREA .......................................................................10

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OCTOBER 8 & 9

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PLANNED EVENTS FOR 2005

Various events are staged to cater to the tastebuds of even the most jaded anime fan and to those
new to it. For those with an artistic flair, there will be the Art Competition and Cosplay
Competitions. For those seeking to be entertained, there will be the Animania Olympia
and the Games Room.

Old favourites such as the Animania Olympia, Art Competition, Karaoke Competition,
Cosplay Competitions will return on a bigger and grander scale.

This is the opportunity for people from far and wide to participate in the variety of events, to
revel in the atmosphere, to meet up with friends and to make new friends.

Screening Theatres, Main Arena, Cosplay Competition, Animania Olympia (Game Show Type
Event), Panels, AMV (Anime Music Video), Games Competition, Games Room, Art Competition,
Art Gallery, Artist Alley, DDR (Dance Dance Revolution) Competition, Karaoke Competition, Fan

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Dubbing Competition and Improvised Comedy Event. The Festival will be jam packed with
events to entertain one and all.

As Anime fever is rife amongst high school students, they will make up a large portion of the attendees.
Aside from university students and adults, parents will also accompany children to the Festival.
Animania is proud to present a family friendly event that is open to people of all ages. As a result of
this, the exposure for Groups like yourself will be more far reaching and effective.

OCTOBER 8 & 9

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OPPORTUNITIES
Animania 2005 provides an exciting marketing opportunity for your Group. To take advantage
of this unique and exciting opportunity (at a subsidised rate) to be a part of Animania 2005, the
following Community Group Package opportunites are on offer:

Art Pack
Fee: $90+ GST
*Security Bond: $200
Each pack includes: Table Space 60 x 70cm, 1 chairs, 1 Pass, Name on website

(* The Security Bond will be fully refunded within one (1) month after the conclusion of Animania, pending outstanding
issues. Please consult the Code of Conduct for Vendors for further details, they are attached for your convenience.)

OPTIONAL EXTRAS
Additional opportunities and exposures are offered, please advise if you wish to take advantage of any of
the following offers.
- Still or Moving Advertising on Main Stage Event Screen
- Fliers in Showbag (10 000 packs)
- Advertise in the Programme Book (10 000 copies)
- Banner on website
- Logo on Posters

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- Table Cloths Hire
- Additonal Chairs
- Backing Board

OCTOBER 8 & 9

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ACCEPTANCE FORM
CONTACT DETAILS [Please Print]

Organisation: _____________________________________________________________

Address: ________________________________________________________________

Contact Name: __________________________________ Position:___________________

Contact Numbers: _________________________________________________________

Email: _________________________________________________________________

Website: ________________________________________________________________

Please forward via email (accounts@auroraevents.com.au) the organisation’s logo of 300 dpi in
resolution and with print size of 5 x 5 cm.

AGREED INVESTMENT
For Animania 2005 please tick the appropriate package.

Art Pack - Total Investment of $99 + $200 Bond

Multiple Art Pack - ______ [#’s] x ($99 + $200) = $ _____ + $ _____ = $_______

ACCEPTANCE

2005
I, (please print) ___________________________________________________________
accept the agreed opportunities of the relevant Package for Animania 2005 as hosted by Aurora
Entertainment Pty Ltd on behalf of the said Organisation mentioned and will comply with the Code of
Conduct for Community Groups (attached for your convenience).

Signed: _____________________________________________ Dated: ______________

Thank you. We look forward to continuing to work with you.

OCTOBER 8 & 9
Please Return the 3 forms to:
( Acceptance Form [Pg.6], Insurance Form [Pg.7] and Security Bond Refund Form [Pg.8] )

C/- SSR Manager

Animania Festival
PO Box 325, Beecroft NSW 2119

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INSURANCE FORM
INDEMNITY

Stallholders’ agrees to indemnify and hold harmless Animania Festival, Aurora Entertainment Pty Ltd,
its officers, directors, staff and volunteers from any losses, damages, costs or expenses resulting from
any third party claim or allegation (hereinafter referred to as “Claim”) arising out of or relating to public
liability and insurance matters that arise whether intentional or unintentionally inflicted or caused
by the Stallholders, including any Claim that arises. This obligation shall survive termination of this
Agreement.

PUBLIC LIABILITY INSURANCE

Do you, the Stallholder have current public liability insurance and will have during the period of the
Convention?
If NO, please proceed to “Declaration”.
If YES, please fill in the sections below and proceed to “Declaration”.

I, (please print full name) ________________________________________ on behalf of (please

print Stallholders official name) _______________________________________________
____________ hereby state that we, the Stallholder currently have public liability insurance policy
and will have the said cover effective during the period of the Festival. A copy of the insurance policy is
attached / will be made available (please delete non-applicable phrase) for Aurora Entertainment Pty
Ltd. We, the Stallholder’s declare that our insurance policy number is _____________________
with provider being ________________________________.

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DECLARATION

I (please print full name) ________________________________________ on behalf of (please

print Stallholders official name) ________________________________________________
solemnly declare that the above details provided to be true and accurate. I understand the consequence
(punishable to the full extent of the law) for making false and misleading statements and would be
responsible and/or indemnify the Organiser, Aurora Entertainment Pty Ltd, its officers, directors, staff
and volunteers for reliance on such statements. I have read, understood and agree fully with all of the
above.
OCTOBER 8 & 9
Signature:_____________________________________________Dated: _____________

Witness’s Full Name: _______________________________________________________

Witness’s Address: _________________________________________________________

Witness’s Signature: ___________________________________Dated: _______________

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SECURITY BOND REFUND FORM

ORGANISATION: ________________________________________________________

CONTACT NAME: ________________________________________________________

ADDRESS: _____________________________________________________________

CONTACT NUMBERS: ____________________________________________________

PLEASE ADVISE YOUR REQUIREMENTS

(enter ‘Y’ for ‘YES’ or ‘N’ for ‘NO’ in appropriate boxes)

REFUND or TRANSFER TO NEXT

FESTIVAL

ABN: (Required if ‘REFUND’ = ‘Y’ above)

Please Enter all 11 digits in the above boxes provided.

Should your ABN not be supplied, we are unable to process any refund applicable.

In the case where the Organisation/Invididual does not have an ABN, please fill out the “Statement By Supplier”

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Form as provided by ATO to indicate the reasoning.

SIGNATURE OF AUTHORISED PERSON: _____________________________________

POSITION: _____________________________________________________________

DATE: _________________________________________________________________

OCTOBER 8 & 9

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Code of Conduct for Artists

ANIMANIA FESTIVAL 2005
CODE OF CONDUCT FOR ARTISTS
[LAST UPDATED 09/03/2005]

GENERAL INFORMATION

All Artist Staff present at the Festival must comply with the Code of Conduct for General Public.

Allocation of Space/Area

Artist space shall be assigned with the discretion of Aurora Entertainment Pty Ltd (hereinafter referred to as “the
Organisation”).

Insurance

It is the Artists responsibility to have public liability insurance to cover themselves. A copy of the insurance policy must
be forwarded to the Organisation with the “acceptance form” and “security bond refund form”. If the Artist does not
hold/have current public liability insurance, please fill out the declaration form accordingly to indicate this.

Damages

Any and all damages caused to the Venue whether intentional or unintentionally inflicted by the Artist shall be passed
on to the Artist. The amount will first be recovered from the Security Bond. Any outstanding amount above the Security
Bond will be billed to the Artist. The Organisation will advise the extent of the damage after consultation with Venue
Management. The Organisation reserves the rights on the way the damages bill are recovered from the Artist.

Table Configuration

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They are to be left as they were found. Any rearrangement will result in obstructions to the emergency exit routes. Under
no circumstance are they to be rearranged without first consulting the Organisation.

Reservations / Payment

To reserve Artists space, you must return the “acceptance form”, “insurance policy form” and “security bond refund
form”. Payments will not be accepted until those forms have been received, once forms have been received an Invoice
will be email out. Reservation date starts from the signed date of the “Forms” in the Artist Pack. After reserving space,
we will hold your reservation for ten (10) working days to await payment. If payment is not made within that time, the
tables will be released to the general pool. All Cash or Money Orders / Bank Cheques must be made out to “Aurora

OCTOBER 8 & 9
Entertainment Pty Ltd”.

Refund Policy

Should Artists find they are unable to attend, cancellation of the booking can be arranged by contacting the
Organisation

Artists will receive a 25% refund of the fee should a replacement Artist be found for that space. Should a replacement NOT
be found, the Artist will forfeit the full amount. The Security Bond shall be refunded to the Artist in either scenario.

Please allow four (4) to eight (8) working weeks for the Organisation to process a refund cheque. Artists who cancel give
up any claim or reservation to the cancelled space.
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Code of Conduct for Community Groups

Any Artist space not claimed by NOON on the first day of the Festival will be considered forfeited and will be reclaimed
by the Festival. The Artist in question will forfeit ALL amount paid including the Security Bond.

Should any Artist not advise the Organisation that they are no longer able to attend the Festival they will automatically
forfeit ALL amount that has been paid including the Security Bond.

Signage Policy

Not limiting to decorations, signs and banners may not be taped, nailed, tacked, stapled, or otherwise fastened to
ceilings, walls, painted surfaces, or columns in Sydney City Town Hall (hereinafter referred to as “the Venue”). No holes
may be drilled, cored, or punched in the Venue. No sand, glitter or other miscellaneous decorations are allowed in the
Venue. The Artists may display / attach their own signage, however, only strictly within their allocated Space and to the
authorised objects. Any Artist found violating the signage policy will have their Security Bond forfeited and will be issued
with a warning. Any further violation will result in the immediate removal of the violating party and all fees paid will be
forfeited.

If Artists are unsure as to what constitutes as acceptable signage, please consult the Organisation.

Last Minute Registration

Artists who sign up from Monday, 1st of August 2005 must be aware of the following.

The Artists package will have a premium of fifty (50%) added to it. The Security Bond amount will stay as is to each of
the respective packages.

The Artists must pay for Artist Space with EFT, cash, money order, or bank cheques, NO exceptions. The Artists will be
assigned space at the discretion of the Organisation.

Suggested Procedures for Artists’ Protection of Valuables

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The Organization will implement safety regulations to ensure the security of the Artist’s Area. We will not provide bag
check due to our Venue, but we continue to have Security / Staff monitor the Artists’ Area.

Please take extra precautions in the placement of your merchandise and cash to guard against the possibility of theft.
Artists are responsible for their own property, merchandise and money.

Every due care and precaution has been taken by the Organisation to ensure that valuables are protected, but under
no circumstances will the Organisation or its personnels be liable for loss or damage including but not limited to
merchandise, equipment, or revenue as a direct or indirect result of Artists poor management.

Artists’ Area Hours

OCTOBER 8 & 9
Attendees will be allowed access to the exhibition hall only during opening and closing hours. We require that you be
present at all times during these hours.

Festival hours for the Artist section will be from 10am - 7pm (Sat) and 10am – 5pm (Sun). Please note that Artist MUST
arrive by 8am to setup on Saturday before the opening of the Festival, no exceptions. Failure to comply will result in the
Artist forfeiting the Security Bond.

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Code of Conduct for Community Groups

Artists’ Area Setup

Before bringing vehicles to the loading dock for unloading, Artists MUST check in with Staff. At that time, passes will be
issued and Artists may unload. Be warned, it is a LOADING ZONE, not a parking space, if your vehicle is there for more
than 10min, City Rangers will book it (and it may be towed).

It is the Artists responsibility to contact and advise the Organisation and to pre-arrange a suitable drop-off time.

You are strongly encouraged to bring your own handcarts, as there are none available for your use within the complex.
Please note the there are time restrictions in the dock area, please plan to arrive in plenty of time to unload your goods.
To expedite this process, you may wish to package your merchandise or use containers that are easily stackable.

All goods MUST be brought in via the Loading Dock and under no circumstances is it to go through Front-of-House
entries.

Artist Passes

The Artist Package has indicated that a pass will be issued to the Artist.

The pass issued to Artists will be treated as Public Area Access Pass with some Back-of-House Access granted, these being
the Goods Lift and Loading Dock. Back-of-House Access privileges are activated ONLY during bump-in and bump-out
times

Artist passes must be worn at all times and is not transferable. Passes may not be sold, loaned, or otherwise transferred
to persons who are not you. Anyone caught doing so will forfeit their Security Bond.

Display Guidelines

Each work of art must be clearly labeled on the back with the artist’s real name. Please do not put nicknames or alias.

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If Backing boards is arranged with the Organisation, it may be used for the hanging of 2-dimensional artwork. Table
space may be used to display any 3-dimensional and other artwork (with in limitations of the guidelines and code of
conducts).

Please provide your own protective cases if necessary. Animania will not be responsible for your models or artwork
falling or damaging. Display at your own risk. Fabric items such as scarves, quilts, and T-shirts may either be rigged for
hanging or mounted for table display. Art Staff will be on hand to assist in the hanging and display of all artwork if the
Artist needs assistance.

The Art Staff - to accommodate the needs of the Art Section, may rearrange Artwork at their discretion.

OCTOBER 8 & 9
All submissions must be of an artist’s original production. Art Section will reject artwork, which appears to be traced or
direct copy from an already existing piece. If it is determined by the Art Manager that the artwork is a plagiarism then it
will be removed for the duration of the Festival.

Normal safety regulations must be observed. This means, not limiting to, no whirling or spinning blades, emission of
toxic odors or fumes, explosives, radioactive materials, or biohazards.

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Code of Conduct for Community Groups

Adult Materials Policy

Animania Festival is a family friendly event.

We ask that Artists, particularly those with adult merchandise, please keep this in mind when setting up. The
acceptability of adult displays are at the sole discretion of the Organisation; failure to comply with warnings will result
in Artists being removed from the Art Section, the revocation of Artist status and forfeiture of Artist Fees and Security
Bond. The public showing of adult animated or live film at the Festival is strictly prohibited.

Any form of child pornography is absolutely prohibited and will be dealt with severely. The offending Artist will be
immediately reported to the authorities. Furthermore, the Organisation reserves the right to pursue legal actions
against the said Artist. It is recommended that any adult content related materials be stored underneath the Artists’
table and only brought out upon request of the customer.

Any Artist found selling adult media to non-legal (18+) aged attendees will be immediately ejected from the Festival
without refund, forfeit refund rights to the Security Bond and have their Artist status revoked. The proper authorities
will be contacted. It is the Artists responsibility to ascertain whether the buyer is of legal age (18+).

Requirements from the Venue

1. Decorations, signs, banners, etc. may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls,
painted surfaces, or columns in the Venue.
2. No holes may be drilled, cored, or punched in the Venue.
3. Parking in the loading dock, service drives of the Venue, or even employees’ parking area is prohibited. Violators
will be towed at their own expense and risk.
4. All freight and exhibit material must enter the Venue through the Loading Dock. The Venue is requesting Artist to

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load and unload through the Loading Dock. Special considerations may be made, please contact the Organisation
for further details.
5. All fire, safety, and building regulations must be strictly followed. Particular attention should be paid to the
prohibitions against propane, acetylene, and other flammable materials.
6. Artist are responsible for the removal of all materials at the conclusion of the Festival. The table area used by the
Artist must be left clean.
7. The Venue prohibits the use of normal tape on their walls and floors. No tape may be used on painted or portable

OCTOBER 8 & 9
walls.
8. No sand, glitter or other messy decorations may be used at the Venue.

The Organisation reserves the right to deal with Artists who are in breach of the Code of Conducts as it sees fit. The
decision is final.

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Floor Plan of Artist Area

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ARTISTS AREA

OCTOBER 8 & 9

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