Académique Documents
Professionnel Documents
Culture Documents
1. Methods of communication :-
2. Verbal communication -
3. Oral communication -
5. Written communication
(a) Mail
(b) Telex
(c) Telegraphs
(d) Telephone
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(e) Computers
(f) Fax
(g) E Commerce
VERBAL COMMUNICATION
ORAL COMMUNICTION
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(f) Right style and vocabulary to suit the situation and the listener
(adjust vocabulary, loud men, speed of fluency and accent to attract the listener
(a) Sheds of meaning can be conveyed (using to be, pitch and intensity of voice)
(b) Saves time
(c) Immediate feedback can be obtained
(d) Pursues we and carry conviction
(e) Spares money and effort
(f) Less formal
(g) Makes the communication of confidential and secret information possible.
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7. Can be reviewed when required over a period of time.
DISADVANTAGES
Difficult to use where participant groups are spread out.
Personal touch and effectiveness of being face to face are lost out.
NON-VERBAL COMMUNICATION
Use of other senses to experience non verbal communication .
Bartol and Martin
Communication by means of elements and behaviors that are not coded into words
FUNCTIONS OF SILENCE :-
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BUSINESS LETTER
Complexity of modern business world; letter writing least expensive and oldest of
Secondary means of communication ;permanent written record of a business transaction.
Well thought out affirmative and authentic. Greater clarity of expression can overcome
the distance that separates the sender from the receiver provides for effective handling of
Communication.
2. Persuasive (Sales) AIDA (attract attention, arouse interest, create desire and
prompt action)
3. Reference - Filed
4. Goodwill - Reputation of the firm impress consumers, dealers and
others with the efficiency, promptness and sincerity of the
enterprise.
Head address
(a) Portion - On top
(b) Contents - Name of organization
(c) Significance - full and detailed postal address emblem branch office
provides return address simple and dignified telephone No
subtle not distracting nature of business 1/50 of total
space.
Date.
(a) Portion - Three spaces below the last line of senders address
(b) Contents - Day, Month and year.
(c) Significance - Indicates when the letter was written.
1. Reference Number
On the opposite side of the date slightly above in line of below.
Contents. - File reference number of receiver and sender
2. Confidential/Private/Personal Notation
Below the reference line on the left side of the page; character important for statement
3. Inside address
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Name and location of person form or company to whom the letter in addressed two
spaces below the level of the date and two spaces above the salutation in the left hand
margin ; need not be written in indented or block form.
Salutation
Left side margin . Below the inside address or attention line, further with the
margin and should not be indented ; traditional greeting.
Subject line
Below salutation just above the body of the line , short title, index for filing,
reference body of the letter
a space or two below the caption line separated by paragraphs central idea, linked to
filing and indexing, good planning and presentation, polite, tactful, you attitude.
Complementary close(Subscript)
Two or three spaces below the last line of the body of the letter ;
Yours sincerely, yours truly, Yours faithfully.
Signature
Directly below the complementary close
Signature, Name, Position, Company.
Postscript
When information received in the end has to be inserted
Deliberately used to produce effect in sales letters / reminders
Superscription