Test 2 Review 50 multi choice- modules 3 and 4 only 1.

know the different coding schemes such as serial, block, hierarchical 2. How many normalization levels are there, and which is the best--- 4 levels, third normal (3NF) is the best 3. what is meant by key attribute? primary key?a unique identifier that serves as an address for each row in a database Composite key?--is a primary key that consists

of more than one column.

4. What are some examples of entitiesanything about which the organization wants to collect and store information, like employees, inventory items, suppliers, and customers 5. What is mean by composite attribute characteristics of interest, that are stored, such as pay rate and address. example is a client street address 6. What is a foreign keyis an attribute that is a primary key in another table, is used to link tables 7. What is a decision support systeman interactive computer system designed to help with the decision-making process by providing access to a database or decision-making model 8. What is an expert system-- a computer system that emulates
the decision-making ability of a human expert. Expert systems are designed to solve complex problems by reasoning about knowledge, like an expert, and not by following the procedure of a developer as is the case in conventional programming.

9. What is a neural network(programs with learning capabilities) can accurately identify fraud. Computing systems that imitate the brains learning process by using a network of interconnected processors that perform multiple operations simultaneously and interact dynamically. Neural networks recognize and understand voice, face, and word patterns much more successfully than do regular computers and humans. 10. What is an executive information system? --a type of management information system intended to facilitate and support the information and decision-making needs of senior

executives by providing easy access to both internal and external information relevant to meeting the strategic goals of the organization.

11. What does the relationship type (1, N) mean?--means minimum=1; maximum= many 12. In a relational database, what is an entity represented by?--- a square ?pg 522 13. Know the basic SQL statements and what they dovalid SQL command = INSERT. SELECT- retrieving data from one or more tables INSERT- adding rows to a table UPDATE- modifying existing rows in a table DELETE- deleting on or more rows from a table 14. What is the basic document created in the billing processsales invoice 15. What is a bill of landing-- This document is a legal contract that defines responsibility for goods that are in transit 16. What is a picking list?? picking tickethelps workers identify which products and quantity of each product to remove from inventory and triggers the pick and pack process a packing list??? packing sliplists the quantity and description of each item included in the shipment. Question 26 on hw quiz 17. what is meant by the open invoice method?--A company uses the method for tracking accounts receivable where customers pay according to individual sales invoices. 18. what is meant by the balance forward method--method of tracking accounts receivable, customers pay according to the amount showing on their monthly statement and payments are applied against the total account balance 19. what is a remittance advice?an enclosure included with a customers payment that indicates the invoices, statements, or other items paid 20. what is a reasonableness test? an edit check of logigical correctness of relationships among data items. Question 24 hw quiz Question 4 on practice quiz a limit

check? a edit check to ensure that a numerical amount in a record does not exceed some predetermined limit. question 25 hw quiz Question 6 on practice quiz a validity check?-Matching customer account numbers and inventory item numbers to the numbers in the customer and inventory master files 21. what is a completeness test? (or check) an online data entry control in which the computer determines whether all data required for a particular transaction have be entered. Question 5 on practice quiz and hw quiz 22. what is a reorder point? the level to which the inventory balance of an item must fall before an order to replenish stock is initiated. question 41 on hw quiz 23. what is meant by a just-in-time inventory system?-frequent deliveries of smaller quantities of items to the work centers---question 43 on hw quiz 24. what is the economic order quantity?the optimal order size to minimize the sum of ordering, carrying, and stockout costs. 25. what are the advantages of an MRP system?--reduces the uncertainty about when materials are needed, thereby reducing the need to carry large levels of inventory. 26. What is meant by vendor-managed inventory? question 29 on hw quiz 45. what are RFID tags? What are the advantages of using them? Question 9 on practice quiz question 28 on hw quiz 48. What is an electronic lockbox?-- An arrangement where a bank receives customer payments through the postal system, scans the remittance advices, and transmits payment data to the business electronically
26. What is meant by vendor-managed inventory? (VMI) Practice in which manufacturers and distributors manage a retail customers inventory using EDI. The supplier accesses it s customers pointof-sale system in order to monitor inventory and automatically replenish products when they fall to agreed-upon levels. 27. Who is responsible for the master database in a company? HRM department.

28. What is the referential integrity rule? It is a constraint in relational database design requiring that any non-null value of a foreign key must correspond to a primary key in the referenced table. For example, if vendor number is a foreign key in the inventory table, to indicate the preferred source of that item, then any vendor number appearing in that table must appear as a primary key value in the vendor table. This constraint ensures consistency in the database. Note, that the foreign key can be null, if there is no existing relationship between the two tables. A null value for vendor number in any row in the inventory table would indicate that there is no preferred vendor for that inventory item. 29. What is a data dictionary? A description of each data element that is stored in the database. For example, customer numbers are stored in the database and there is a record in the data dictionary describing that data element. 30. 35. Given certain information about the design of a database in a company, answer questions such as: What is the most likely primary key? What would not be an attribute in the __ table? Page 112, 116 explains it. 36. What is the most significant effect of database technology on the field of accounting? Most accountants are involved with databases through data entry, data processing, querying, or auditing. 37. Know the basic rules of a good relational data model (primary keys cannot be null, etc.) Page 116. 1. Every column in a row must be single valued. 2. Primary keys cannot be null. 3. Foreign keys, if not null, must have values that correspond to the value of a primary key in another table. 4. All non key attributes in a table must describe a characteristic of the object identified by the primary key. 38. What is semantic data modeling? An alternative design approach, the designer uses knowledge of business processes and information needs to create a diagram that shows what to include in the database. This diagram is used to create a set of relational tables that are already in 3NF. 39. What is a delete anomaly? When deleting a row from a table results in the loss of all information about an entity. 40. What is an update anomaly? If attributes that are not characteristics of the primary key of a relation are stored in that table, then that data item is stored in many different rows.

41. What is Data Definition Language? (DDL) A DBMS language that ties the logical and physical views of data together. It is used to build the data dictionary, initialize or create the database, describe the logical views for each individual user or programmer, and specify any limitations or constraints on security imposed on database records or fields. 42. Know the advantages of using databases instead of spreadsheets. Pg. 109 Data integration master files are combined into large pools of data that many application programs access. Data sharing integrated data are more easily shared with authorized users. Databases are easily browsed to research a problem or obtain detailed information underlying a report. Minimal data redundancy and data inconsistencies because data items are usually stored only once, data redundancy and data inconsistencies are minimized. Data independence because data and the programs that use them are independent of each other, each can be changed without changing the other. This facilitates programming and simplifies data management. Cross-functional analysis in a database system, relationships, such as the association between selling costs and promotional campaigns, can be explicitly defined and used in the preparation of management reports. 43. What is data mining? Accessing information stored in a data warehouse through statistical analysis or artificial intelligence techniques to discover unhypothesized relationships in the data 44. What is a data warehouse? Very large databases that contain detailed and summarized data for a number of years and that are used for analysis rather than transaction processing 45. What are RFID tags? What are the advantages of using them? RFID (radiofrequency identification) tags track inventory. Advantages are: they virtually eliminate errors when they are used by the system to automatically compare the items and quantities picked by warehouse workers with the information on sales orders. They can provide real-time tracking of inventory in transit, which may help reduce theft. 46. What is EFT? EFT is the transfer of funds between two or more organizations or individuals using computers and other automated technology. This eliminates the delay associated with the time the remittance is in the mail. 47. What is EDI? EDI is the use of computerized communications and a standard coding scheme to submit business documents electronically in a format that can be automatically processed by the recipients information system.

48. What is an electronic lockbox? A lockbox arrangement in which the bank electronically sends the company information about the customer account number and the amount remitted as soon as it receives payments. This enables the company to begin applying remittances to customer accounts before the photocopies of the checks arrive. 49. What is phpmyadmin? phpMyAdmin is an open-source, browser-based application designed to manage MySQL databases. Its graphical user interface (GUI) enables you to bypass the traditional command prompt method of managing MySQL and instead use a browser. The navigation options (in the form of tabs) are: Database-level: Structure, SQL, Export, Search, Query, Operations. Table-level: Structure, Browse, SQL, Search, Insert, Export, Operations, Empty, Drop. 50. What is a query? A request for specific information from a computer. When the information is found, it is retrieved, displayed, or analyzed as requested. Queries are often used with a database management system to extract data from the database.