SCK1233/SCJ1203 Hands On Assignment PROJECT PROPOSAL

SECTION 2

Group Members:
1. Mary Anne A/P A.X.Arputharaj 2. Mohd Hazman Bin Arif 3. Mohamad Fazlan Ismail Bin Abdul Rahman 4. Mohamad Yunus Bin Mohd Merah

Element
Introduction on the domain for the application Analysis on Existing system

Mark
/2.0

Description
Describe the domain where your projects case study will be done. -Analyze on the existing system, either the system is still manual or there is already a computerized system . -describe 2 or more problems with the existing system that the client/stakeholder wants to change or update

/3.0

Proposed system Functional Requirements

/2.5

Describe the functionalities that your group/ stakeholder proposed suitable for the new system. - State non functionalities of the system. -its easier if you group it into product, organizational or external non functional requirements

Proposed system non Functional Requirements

/2.5

Stakeholder agreement

/5.0

-get the stakeholder agreement when you interview the stakeholder -state also your interview questions and the answers

1. Domain for the system This documentation provides a description of the functions and constraints of project system focused on hostel management system in KTGB ( Kolej Tun Ghafar Baba) in UTM.

2. Analyze on the existing system This system is developed and handled by CICT (Centre of Information Communication Technology) develop around 2005 for KTGB use to allow students to register for hostel application every new semester. This system is also used by KTGB staff to maintain details of the current students staying in KTGB. This system is only open before the semester break to allow the students to register. The students are allowed only to enter their personal details and choose their preferred hostel to stay based on the allocation. There are some problems in this system which are some of the students will wrongly entered the data and the system cant read the data that may distract the officer who handled the system. Other than that this system sometimes the system will down because there are too many user who use the system at the same time. The most important problem is that the system cannot show the rooms available and cannot allow the student to choose their desired rooms.

3. Proposed system functional requirements I. Only allowed students to register at certain times
This system will create a timetable for students to enroll based on time so that there will be no traffic problem that may cause the server down.

II.

Only authorized staff are allowed to alter the students data

The students are not allowed to change their data once they enter their data in the system.

III.

Introduce merit system marking

A new function that will help students to record their activity organized by the hostel to get in to the quota allocate by the hostel. This will be verified by the hostel superior.

4. Proposed system non functional requirements

Product requirement Speed The response time must be good so that it will fasten the registration process Organizational requirement Procedure The data key in by user is confidential and cannot be viewed by other students and once a student finish key in he just can view the data only and any changes must be made at the system by admin.

External requirement Platform constraints The system can be accessed from any web browser and compatible to use in other applications such as the data can be transferred to e.g. Microsoft excel and so on.

5. Stakeholder agreement The interview questionnaire

1. Do you using any system in the hostel management? Yes, system maklumat kolej (SMK).

2. If yes, what type of system are you using? web based.

3. How your system is working, could you explain it? the system will allow students to enter their personnel details and apply to stay in the selected hostel.

4. When the system was deployed and how long it has been used? 2005 and still being used until now.

5. Do you think is there any problems in your current system? yes because some students will not key in the correct details and the system cannot rectify it. Other than that sometimes the system will be down. The system also will not show full details of student information.

6. Who is the stakeholder of the system which means who is responsible for the system? the system is develop and handled by CICT but the stakeholder is still KTGB.

7. What do you think if we suggested you a new requirement for the system which is to calculate the students merit mark? Do you agree? Yes.

8. Is there anything that you want to add? no.