HISD Agenda 111011

THE HOUSTON INDEPENDENT SCHOOL DISTRICT
AGENDA
Board of Education Meeting November 10, 2011
THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION
Agenda Index
A. Superintendents Priority Items B. Board of Education C. Closed Session (Closed to Public) D. Academic Services E. Human Resources F. Business Operations G. Finance H. Other I. Policy
MEMBERS OF THE BOARD OF EDUCATION
Paula M. Harris, President Manuel Rodriguez, Jr., First Vice President Anna Eastman, Second Vice President Carol Mims Galloway, Secretary Michael Lunceford, Assistant Secretary Harvin C. Moore Lawrence Marshall Greg Meyers Juliet Stipeche
Terry B. Grier, Ed.D., Superintendent of Schools
THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION AGENDA

November 10, 2011
Table of Contents
A-1.SUPERINTENDENT'S INFORMATION ITEMS A-1a Board Monitoring System - Goal 1, Section L: Students With Disabilities Are Appropriately Served Executive Summary A-1b Board Monitoring System - Goal 1, Section H: Dual Credit Executive Summary - Dual Credit A-1c Board Monitoring System - Goal 4: Increase Management Effectiveness And Efficiency Executive Summary - Transportation Services
A.SUPERINTENDENT'S PRIORITY ITEMS A-1 Major Business Projects Status Reports Benefits Status Report Food Services Status Report PeopleSoft Status Report SAP Status Report SIS Status Report
B.BOARD OF EDUCATION B-2 Adoption Of Resolution To Reappoint Lawrence Marshall To The Board Of Directors Of The Harris County Appraisal District HCAD Resolution B-3 Approval To Establish A Vanguard Magnet Program At Frank Black Middle School
C-2.PERSONNEL (CLOSED TO PUBLIC)
C-3.LEGAL MATTERS (CLOSED TO PUBLIC)
C-4.REAL ESTATE (CLOSED TO PUBLIC)
D.ACADEMIC SERVICES D-1 Authority To Negotiate And Execute An Agreement Renewal With The Houston-Galveston Area Council To Recoup Federal Dollars For Child-Care Services D-2 District Improvement Plan And Targets For 2011-2012 D-3 Approval To Establish New Magnet Schools In The Houston Independent School District Effective For The 2012-2013 School Year (WITHDRAWN) D-4 Authority To Negotiate And Execute An Implementation Agreement With Advancement Via Individual Determination (AVID) For Membership, Materials, And Trainings For Participating Middle And High School Campuses D-5 Approval To Waive Board Policy CW(LOCAL), New Facilities, And Rename The Delmar Sports Complex The Delmar-Tusa Athletic Complex D-6 Authorization To Negotiate And Execute A Contract With Connections Academy, LLC, For Electronic Course Programs For The 2011-2012 School Year For Community Services
E.HUMAN RESOURCES E-1 Approval Of Performance-Pay Model For Chief School Officers And School Improvement Officers/School Compliance Officers For The 2011-2012 School Year (WITHDRAWN) E-2 Approval Of School Leader Performance Pay Model For The 2011-2012 School Year (WITHDRAWN) E-3 Approval Of Performance Pay Model For Apollo 20 Principals, School Improvement Officers And Academic Program Managers For The 2011-2012 School Year 2011-2012 Apollo 20 Principal SIO APM Performance Pay Model E-4 Authority To Negotiate And Execute An Agreement With The Parthenon Group For Consulting Services To Support The Development Of Career Pathways And Differentiated Compensation For Teachers E-5 Approval Of Amended Incentive Program Metrics For Apollo 20 Principals For 2010-2011 School Year Amended 2010-2011 Apollo 20 Principals Incentive Program Model
F.BUSINESS OPERATIONS F-1 Authority To Negotiate, Execute, And Amend Construction Contract For The Lamar Fleming Middle School Renovation F-2 Authority To Negotiate, Execute, And Amend Design Contract For The South Early College High School F-3 Approval Of An Increase To The Construction Contingency Allowance For The Contract For George Scarborough High School Renovations F-4 Approval Of 2007 Facilities Capital Program Safety And Security Budget Revision F-5 Approval Of An Adjustment To The Contingency Allowance For The Ralph Anderson Elementary School, Walter Fondren Middle School, And A. A. Milne Elementary School Renovations And Authority To Negotiate, Execute, And Amend Necessary Contracts F-6 Authority To Negotiate, Execute, And Amend An Interlocal Agreement With Houston Community College To Provide Multi-Craft Training For Houston Independent School District Plant Operators F-7 Approval To Establish A Budget And To Negotiate, Execute, And Amend All Necessary Contracts For Improvements At Jesse Jones High School, Henry Macgregor Elementary School, Charles Shearn Elementary School, Ross Sterling High School, Albert Thomas Middle School, And Jack Yates High School F-8 Approval To Establish A Budget And To Negotiate, Execute. And Amend All Necessary Contracts For Improvements At James Madison High School, James Montgomery Elementary School, South Early College High School, Carter Woodson Pre-K8, And Evan Worthing High School F-9 Approval To Establish Budgets And Authority To Negotiate, Execute, And Amend All Necessary Contracts Related To Capital Improvements At Benjamin Franklin, Garden Villas, Golfcrest, And John R. Harris Elementary Schools
G.FINANCE G-1 Approval Of Consultant And Professional-Service Contracts And Ratification Of Bid Waiver Projects Consultant Requests Ratifications G-2 Approval Of Vendor Awards For Purchases Over $100,000 And Ratification Of Vendor Awards For Purchases Under $100,000 Purchasing Requests G-3 Approval Of Resolution And Ordinance Adopting Early Additional Penalty On Delinquent Tangible Personal Property Taxes On Tax Year 2011 For The Houston Independent School District In Accordance With Section 33.11 Of The Texas Property Tax Code Delinquent Tangible Personal Property Tax 2011 RESOLUTION G-4 Approval Of The Comprehensive Annual Financial Report, The Single Audit Report, And The E-Rate Audit Report For The 2010-2011 Fiscal Year And Authority To Publish Condensed Financial Statements
H.OTHER H-1 Approval Of Current And Anticipated Donations For Districtwide And School-Specific Programs And Authorization To Negotiate, Execute And Amend Necessary Contracts Associated With These Donations
Donations H-2 Acceptance Of Grant Funds In Support Of Districtwide And School-Specific Programs And Authorization To Negotiate And Execute Contracts Required Under The Grants Acceptance of Grants TTIPS, Cycle 2 Budget, Patrick Henry MS
I.POLICY I-1 Proposed Additions To Board Policy BBF(LOCAL), Board Members: Ethics-Second Reading BBF(LOCAL), Second Reading I-2 Proposed Additions To Board Policy CAA(LOCAL), Financial Management Goals And Objectives: Financial Ethics-Second Reading CAA(LOCAL), Second Reading I-3 Proposed Deletion Of Board Policy EEJA(LOCAL), Individualized Learning: Credit By Examination With Prior Instruction, And Establishment Of Board Policy EHDB(LOCAL), Alternative Methods For Earning Credit: Credit By Examination With Prior Instruction-Second Reading EHDB(LOCAL), Second Reading I-4 Proposed Deletion Of Board Policy EEJB(LOCAL), Individualized Learning: Credit By Examination Without Prior Instruction, And Establishment Of Board Policy EHDC(LOCAL), Alternative Methods For Earning Credit: Credit By Examination Without Prior Instruction-Second Reading EHDC(LOCAL), Second Reading I-5 Proposed Revisions To Board Policy EHDD(LOCAL), Alternative Methods For Earning Credit: College Course Work/Dual Credit-Second Reading EHDD(LOCAL), Second Reading I-6 Proposed Deletion Of Board Policy EEJC(LOCAL), Individualized Learning: Correspondence Courses, And Establishment Of Board Policy EHDE(LOCAL), Alternative Methods For Earning Credit: Distance LearningSecond Reading EHDE(LOCAL), Second Reading I-7 Proposed Revisions To Board Policy EI(LOCAL), Academic Achievement-Second Reading EI(LOCAL), Second Reading I-8 Proposed STAAR End-Of-Course Assessments Policy Additions To Board Policy EIA(LOCAL), Academic Achievement: Grading/Progress Reports To Parents-Second Reading EIA(LOCAL), Second Reading I-9 Proposed Revisions To Board Policy FD(LOCAL), Admissions-Second Reading FD(LOCAL), Second Reading I-10 Deletion Of Board Policy FDD(LOCAL), Admissions: School Safety Transfers, And Establishment Of New Board Policy FDE(LOCAL), Admissions: School Safety Transfers-Second Reading FDE(LOCAL), Second Reading I-11 Proposed Revisions To Board Policy FMH(LOCAL), Student Activities: Commencement-Second Reading FMH(LOCAL), Second Reading I-12 Proposed Revisions To Board Policy DH(LOCAL), Employee Standards Of Conduct-First Reading (WITHDRAWN) DH(LOCAL), First Reading(WITHDRAWN) I-13 Revisions To Board Policy EGA(LOCAL), Curriculum Development: Innovative And Magnet Programs-First Reading EGA(LOCAL), First Reading
REPORT FROM THE SUPERINTENDENT

Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 SUBJECT: BOARD MONITORING SYSTEMGOAL 1 SECTION L: STUDENTS WITH DISABILITIES ARE APPROPRIATELY SERVED At the February 11, 2010 meeting, the Board of Education approved upon first reading a revised Board Monitoring System in order to efficiently maintain and measure Houston Independent School District (HISD) goals and core values. The monitoring system was designed to give district administrators clear direction on how to meet the Boards expectations in these crucial areas. This Board Monitoring System Indicator aligns to HISDs strategic direction which focuses on the DataDriven Accountability core initiative. Board Policy AE(LOCAL) requires that the administration shall report to the Board of Education on each goal and core value using the specific method and timing set out below, In reference to the districts Goal 1: Increase Student Achievement, the attached report provides information regarding Section L: Students with Disabilities are Appropriately Served. The policy states that the administration shall provide the Board of Education with a report of the percentage of students with disabilities by race and gender compared to the district enrollment. The number of students by disability and ethnicity will also be provided. Finally, the report shall include analysis of the number and percentage of students with disabilities participating in the states assessment program and the number of students with disabilities in excess of the proficiency cap as measured and defined by the No Child Left Behind Act of 2001 for adequate yearly progress. This report will be prepared for the Board in November of each school year.
A-1a
Attachment A-1a
BOARD OF EDUCATION MONITORING SYSTEM: 20112012
Board Monitoring System: Indicator L EXECUTIVE SUMMARY

Purpose The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISD's Board of Education has designed a program to systematically monitor the districts goals and core values. The Board Monitoring System will report on each goal and core value on a routine basis. The goal currently under review is to ensure Students with Disabilities are appropriately served (Goal 1, Section L). This Board Monitoring System Indicator aligns to HISDs strategic direction which focuses on the core initiative: Data-Driven Accountability. Findings Percent of Students with Disabilities by Gender and Race Compared to the District Enrollment The majority of HISD Students with Disabilities are male at 67.2 percent compared to 32.8 percent who are female. Male students are over-represented as Students with Disabilities by 16.1 percentage points, while female students are underrepresented by 16.1 percentage points. The same is true for male and female students in Texas who are over- and under-represented by 15.8 percentage points (Figure 1). HISD African American students are over-represented as Students with Disabilities by 9.9 percentage points compared to African American students in Texas who are over-represented as Students with Disabilities by 3.8 percentage points. HISD Hispanic students are under-represented as Students with Disabilities by 7.7 percentage points compared to Hispanic students in Texas who are underrepresented by 3.3 percentage points (Figure 2). Overall, HISD is closing the gap between the percentage of students overrepresented as Students with Disabilities and the enrollment percentage they represent in the district. Additionally, the district continues to close the gap between the percentage of African American and Hispanic students who are over- and underrepresented as Students with Disabilities (Table 1).
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Ethnic Distribution of Students with Disabilities by Primary Disability The majority of African American Students with Disabilities were identified with a learning disability at 52.4 percent followed by 13.6 percent with mental retardation, and 10.8 percent with Other Health Impairment (Table 2). The majority of Hispanic Students with Disabilities were identified with a learning disability at 52.5 percent followed by 14.1 percent with speech impairment and 11.5 percent with mental retardation (Table 2). The highest percent of White Students with Disabilities was identified with a learning disability at 28.0 percent followed by 22.6 percent with speech impairment and 16.4 percent with Other Health Impairment (Table 2).
Analysis of Students with Disabilities Participation in State Assessments A total of 1,216 Students with Disabilities participated either on the Spanish or English TAKS compared to 2,508 who participated on the TAKS (Accommodated) form in reading for the 2011 Adequate Yearly Progress (AYP) accountability system. Also, 4,760 Students with Disabilities took the TAKS-Modified (TAKS-M), 1,094 the TAKS-Alternate (TAKS-ALT), 18 took the Texas English Language Proficiency Assessment System Reading (TELPAS-R), and 8 the Linguistically Accommodated Testing (LAT) of the TAKS or TAKS-M (Table 3). This indicates that 6.0 percent of the districts students tested on an alternative assessment. A total of 1,277 Students with Disabilities participated either on the Spanish or English TAKS compared to 2,600 who participated on the TAKS (Accommodated) form in math for the 2011 AYP accountability system. Also, 4,579 Students with Disabilities took the TAKS-M, 1,094 the TAKS-ALT, and 11 the LAT, again reflecting that 6.0 percent of the districts students were tested on an alternative assessment. The number of Students with Disabilities who exceeded the federal AYP cap of 3.0 percent was 1,935 for reading and 1,531 for math (Table 4).
District Response Race and Gender and Primary Disability A screening process has been implemented to ensure all campuses are providing appropriate and effective interventions for all students through the RtI process prior to special education referral. A district team has analyzed pertinent district and campus data to develop specific strategies and targeted staff development to address disproportionality related to race, gender, and primary disability. The department has developed an institute that provides evaluation specialists with best practices for the evaluation of minority and English Language Learners. The department has developed a checklist to examine exclusionary factors such as language, culture, and socio-economic status when determining eligibility for
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Specific Learning Disability (SLD), Intellectual Disability (ID), Other Health Impairment (OHI), and Emotional Disturbance (ED). Participation in State Assessments Campus leaders have received staff development on appropriate assessment decision-making procedures including test selection, accommodations, and supplemental aids and services. Completed and signed STAAR Modified and STAAR Alternate Participation Requirement Forms, which document a student is participating in the appropriate assessment, are submitted for every student by the campuses to the Special Education Senior Managers in the field offices for review. Summaries are provided to the School Improvement Officers. The Participation Requirement Form is placed in the student audit folder. The Special Education Compliance Team is conducting a quarterly review of randomly-selected student audit folders to evaluate the appropriateness of the assessment decision-making process and is providing focused staff development for campus personnel when necessary.
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Figure 1: Percent of Students with Disabilities (SWD) in HISD and Texas by Gender Compared to District and State Enrollment, 2010-2011
100.0 90.0 80.0 70.0 67.2 48.9 32.8 48.6 32.8 51.1 51.4 67.2
Percent
Percent
60.0 50.0 40.0 30.0 20.0 10.0 0.0
Female Gender
Male
HISD
HISD SWD
Texas
Texas SWD
Source: The Public Education Information Management System (PEIMS) for 20102011. Data reflects the most current information available.
Figure 2: Percent of Students with Disabilities (SWD) by Ethnicity Compared to District and State Enrollment, 2010-2011
100 90 80 70 Percent 60 50 40 30 20 10 0 Asian African American Ethnicity

HISD HISD SWD Texas Texas SWD
61.9 54.2 50.3 47.0 31.2 32.5 16.7 7.8 7.9
36.1 26.2 12.9 3.1 1.0 3.4 1.5 Hispanic
White
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Table 1: Percent of Students with Disabilities (SWD) by Ethnicity Compared to Total Enrollment, 20102011
HISD Total 2009 2010 2011 Asian African Am. Hispanic White 3.2 27.8 61.1 7.8 3.3 27.1 61.6 7.9 3.1 26.2 61.9 7.8
HISD SWD 2009 2010 2011 1.3 38.9 51.9 7.8 1.2 37.5 53.2 8.0 1.0 36.1 54.2 7.9
Texas Total 2009 2010 2011 3.6 14.1 47.9 34 3.7 14.0 48.6 33.3 3.4 12.9 50.3 31.2
Texas SWD 2009 2010 2011 1.6 18.1 43.8 36.1 1.5 16.9 45.8 33.6 1.5 16.7 47.0 32.5
Source: The Public Education Information Management System (PEIMS) for 20092011.
Table 2: Ethnic Distribution of HISD Students with Disabilities (SWD) by Primary Disability, 20102011
Primary Disability Orthopedic Impairment Other Health Impairment Auditory Impairment Visual Impairment Deaf-Blind Mental Retardation Emotional Disturbance Learning Disability Speech Impairment Autism Developmental Delay Traumatic Brain Injury Noncategorical Early Child. Total
African American N % 50 642 75 37 0 807 439 3,104 398 324 0 7 37 5,920 0.8 10.8 1.3 0.6 0.0 13.6 7.4 52.4 6.7 5.5 0.0 0.1 0.8 100.0
N 6 8 9 3 0 26 0 38 43 33 0 1 2 169
Asian % 3.6 4.7 5.3 1.8 0.0 15.4 0.0 22.5 25.4 19.5 0.0 0.6 1.2 100.0
Hispanic N % 165 596 237 69 1 1,020 236 4,659 1,254 520 0 14 111 8,882 1.9 6.7 2.7 0.8 0.0 11.5 2.7 52.5 14.1 5.9 0.0 1.0 1.2 100.0
White N % 26 212 27 16 0 99 86 363 293 157 0 4 12 1,295 2.0 16.4 2.1 1.2 0.0 7.6 6.6 28.0 22.6 12.1 0.0 0.3 0.9 100.0
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BOARD OF EDUCATION MONITORING SYSTEM: 20112012 Table 3: Analysis of Students with Disabilities (SWD) Participation in State Assessments for AYP, 2011 Reading District Enrollment (38 and 10) SWD Enrollment (38 and 10) Spanish & English TAKS TAKS (Accommodated) TAKS-Modified TAKS-Alternate LAT TELPAS-R Mathematics District Enrollment (38 and 10) SWD Enrollment (38 and 10) Spanish & English TAKS TAKS (Accommodated) TAKS-Modified TAKS-Alternate LAT N 97,287 9,604 1,216 2,508 4,760 1,094 8 18 97,036 9,561 1,277 2,600 4,579 1,094 11 15.4 25.6 48.9 10.1 0.0 1.6 2.6 5.0 1.0 0.0 12.7 26.1 49.6 11.4 0.1 0.2 % SWD 1.2 2.6 4.9 1.1 0.0 0.0 % District % SWD % District
Note: District Enrollment is calculated by counting unduplicated answer documents submitted for reading and math (AYP definition). Table 4: Analysis of Federal Cap and Exceeders for AYP, 2011 Reading Number Met Standard Number Non-Proficient Number Tested Federal Cap 1% Cap Available for Spill-Over Total Federal Cap Limit Number of Exceeders Mathematics Number Met Standard Number Non-Proficient Number Tested Federal Cap 1% Cap Available for Spill-Over Total Federal Cap Limit Number of Exceeders 960 54 1,014 972 12 972 0 3,486 826 4,312 1,943 12 1,955 1,531 TAKS-Alt 958 56 1,014 974 16 974 0 TAKS-M 3,898 577 4,475 1,947 16 1,963 1,935
Note: Final federal regulations regarding modified academic achievement standards have changed the federal cap from a single 3% cap to a 1% and 2% dual cap system. The 1% cap is applied to proficient results on the TAKS-ALT and the 2% cap is applied to proficient results on the TAKS-M. Proficient results on these tests that exceed the statewide cap will be counted as non-proficient in all AYP calculations for campus, district, and state level results and will be referred to as Exceeders.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 SUBJECT: BOARD MONITORING SYSTEMGOAL 1, SECTION H: INCREASE THE NUMBER OF STUDENTS TAKING DUAL CREDIT COURSES AND RECEIVING COLLEGE CREDIT At the February 11, 2010, meeting, the Board of Education implemented a revised Board Monitoring System in order to efficiently maintain and measure achievement of Houston Independent School District (HISD) goals and adherence to its core values. The monitoring system was designed to give district administrators clear direction on how to meet the boards expectations in these crucial areas. Board Policy AE(LOCAL) states [T]he administration shall report to the Board of Education on each goal and core value using the specific method and timing set out below, . . .. In reference to the districts Goal 1: Increase Student Achievement, the attached report provides information regarding Section H: Dual Credit. The policy states that the administration will report to the Board on the status of dual credit courses. The number of students enrolled in dual credit courses and the number of students receiving college credit by campus will be provided. Also, the demographic characteristics of HISD students enrolled in dual credit courses will include Districtwide enrollment by gender, ethnicity, and economically disadvantaged status. The attached report provides the information requested for the 2010 (20102011) and the 2011 (20112012) fall semesters, available to date. Enrollment and completion data are provided for the 2010 fall semester and enrollment data are provided for the 2011 fall semester. The dual credit program directly supports HISDs Strategic Direction for Core Initiative 3: Rigorous Instructional Standards and Supports. Dual credit courses provide high school students the opportunity to take college-level courses and earn college credit.
A-1b
Attachment A-1b
Board Monitoring System: Indicator H
EXECUTIVE SUMMARY
Purpose The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISD's Board of Education has designed a program to systematically monitor the districts goals and core values. The Board Monitoring System will report on each goal and core value on a routine basis. The goal currently under review is to increase the number of students taking dual credit courses and receiving college credit (Goal 1, Section H). The dual credit program directly supports HISDs Strategic Direction core value of Rigorous Instructional Standards and Supports. Dual credit courses provide high school students the opportunity to take college-level courses and earn college credit. Findings Number of Students Taking and Completing Dual Credit Courses When comparing the level of student enrollment in dual credit courses from fall 2010 to fall 2011, there was a slight decrease from 6,161 enrollments in the fall of 2010 to 5,831 enrollments in the fall of 2011. Students that enrolled in multiple courses were counted for each course they took resulting in a duplicated count (Table 1). Dual credit course enrollment rates for the 2010 fall semester were highest for females (56.7 percent), Hispanic students (58.1 percent), and those who were economically disadvantaged (69.2 percent). Similarly, 2011 fall semester enrollments were highest for females (57.9 percent), Hispanic students (65.1 percent), and economically disadvantaged (73.1 percent). Of the 6,161 total enrollments in dual credit courses for the 2010 fall semester, 5,308 or 86.2 percent were completed to earn college credit. Regarding racial/ethnic groups, percentages for course completion ranged from 97.8 percent for Asian American students to 35.4 percent for Native Hawaiian/Pacific Island students. The completion rate for females (87.2 percent) slightly exceeded that for males (84.8 percent). The percentage of economically disadvantaged students completing dual credit courses was 88.8 percent. A total of 4,462 students enrolled in at least one dual credit course during the 2010 fall semester (20102011 school year), with enrollment levels in at least one dual credit course decreasing to 4,000 students for the 2011 fall semester (20112012 school year) (Figure 1). Hispanic students represented the predominant racial/ethnic group with 57 percent and 64 percent (fall 2010 and fall 2011 semesters, respectively). The percentage of economically disadvantaged students increased
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slightly from 69 percent for the fall 2010 semester to 71 percent for the 2011 fall semester. The campus offering the highest level of enrollment in dual credit courses for the 2010 fall semester and the 2011 fall semester was East Early College High School with 770 and 963 enrollments, respectively (Table 2). These represent duplicated counts, since students may take more than one course. Fifteen campuses showed an increase in dual credit enrollment from the fall of 2010 to the fall of 2011, while 14 campuses showed a decrease in dual credit enrollment, for all campuses with data for both years. The largest increase was found at East Early College High School, who increased by 193 total enrollments in dual credit courses from the fall of 2010 to the fall of 2011.
Administrative Response It should be noted that a different methodology was put into place for the present report to more accurately represent the enrollment and completion percentages for the district and campuses than did the previous methodology. For dual credit reporting in previous years, students were counted as enrollers if a dual credit course appeared in their schedule. The methodology artificially inflated counts of enrollers. By requiring students to have a first six weeks grade, the count of enrollers more accurately reflects the number of students actually taking dual credit courses, and also it results in a more accurate reflection of the percentage of true enrollers who also completed a dual credit course. For 2011, several campuses did not enter a first cycle grade but are reporting grades on the college grading cycle. For those campuses, students were counted as enrollers who were currently enrolled in the dual credit course at the time of the present report. Completers are those students who earned a final semester average of 70 or higher. Data for 20112012 were run using the new methodology, and data from 2010 2011 were rerun using the new methodology for comparison purposes. Comparisons between the present report and previously published reports cannot be made. In planning for the 2011-2012 school year, HCC did not allow schools to add more dual credit courses due to the HCC budget. They could not pay additional teachers. Therefore, schools could not offer more dual credit courses than were offered in the spring of 2011. Additionally, HCC increased the number of students needed to offer the class. In the past a class needed to have 15 students, but this year a class needed 20 students. Some courses may have been dropped if the high school could not provide 20 or more students that passed the Compass by the 12th day using HCCs calendar.
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Table 1: Fall 2010 Enrollment and Completion and Fall 2011 Enrollment for Dual Credit Courses by Student Demographics (Duplicated Count) 2010 Fall Semester, 20102011 Enrolling Completing Number Percent Number Percent 6,161 3,495 2,666 1,401 134 3,579 21 48 799 52 4,262 100 56.7 43.3 22.7 2.2 58.1 0.3 0.8 13.0 0.8 69.2 5,308 3,047 2,261 1,237 131 3,189 21 17 589 45 3,785 86.2 87.2 84.8 88.3 97.8 89.1 100.0 35.4 73.7 86.5 88.8 Fall Semester 2011 Enrolling Number Percent 5,831 3,374 2,457 1,351 144 3,797 14 15 469 41 4,261 100.0 57.9 42.1 23.2 2.5 65.1 0.2 0.3 8.0 0.7 73.1
Group All Students Female Male African American Asian Hispanic American Indian Native HI/Pac. Is. White Two or More Econ. Disadv.
Note: Table 1 reflects enrollment and completion data by course. Since students may take more than one dual credit course, these counts are duplicated. Pending university or college requirements, students successfully completing dual credit courses receive college credit. Typically, students will earn 3 hours of college credit for completing a semester course. Source: Chancery 20102011 and 20112012. 2010 and 2011 data reflect new enrollment methodology.
Figure 1: The Number of Students Enrolled in at Least One Dual Credit Course by Student Demographics, Fall 2010 and Fall 2011 (Unduplicated Count)
5,000 4,500 4,000 3,500 3,000 2,500 2,000 1,500 1,000 500 0 All Female Male African Amer. Asian Amer. Hispanic Amer. Indian Native HI/Pac Is. White Two or More Econ. Dis. 93 102 2% 3% 17 12 <1% <1 32 11 <1% 1% 2,538 57% 2,287 57% 2,538 2,551 57% 64% 1,939 44% 1,713 43% 1,051 24% 944 24% 606 14% 351 9% 39 <1% 3,077 2,855 69% 71% 4,462 4,000
Number of Students
29 <1
# Enrolled Fall 2010
# Enrolled Fall 2011
Source: Chancery 20102011 and 20112012
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Table 2: Dual Credit Course Enrollment and Completion by Campus, Fall 2010 and Fall 2011
Fall Semester 2010, 20102011 # Completed % Completed 311 433 540 137 91 746 84 54 58 141 407 47 48 160 24 160 299 32 462 202 36 49 91 174 62 93 147 16 50 154 5,308 90.9 95.4 93.3 90.7 89.2 96.9 95.5 100.0 93.5 90.4 88.9 95.9 88.9 25.2*** 88.9 100.0 94.9 100.0 86.0 96.7 92.3 87.5 97.8 95.6 92.5 97.9 97.4 84.2 100.0 88.5 86.2 Fall Semester 2011, 20112012 #Enrolled 277 479 609 69 27 44 963 72 84 60 * 68 197 594 21 60 * 105 87 132 180 35 702 141 47 74 140 166 104 89 94 ** 21 86 5,831
School Name Stephen F. Austin High School Bellaire High School Challenge Early High School Cesar Chavez High School CLC Jefferson Davis High School East Early College High School Eastwood Academy for Academic Achievement Empowerment College Preparatory High School Energized for E-STEM Energized for E-STEM - West High School for Law Enforcement and Criminal Justice Sam Houston Math, Science, and Technology Center Houston Academy for International Studies Jesse H. Jones High School Barbara Jordan High School Kashmere High School Mirabeau B. Lamar High School Lee High School James Madison High School Charles Milby High School Mt. Carmel North Houston Early College John Reagan High School George C. Scarborough High School Sharpstown High School Ross S. Sterling High School Stephen P. Waltrip High School Booker T. Washington High School Westbury High School Westside High School Phillis Wheatley High School Evan E. Worthing High School Jack Yates High School
# Enrolled 342 454 579 151 ** 102 770 88 ** 54 ** 62 156 458 49 54 ** 636 27 160 315 32 537 209 39 56 93 182 67 95 151 19 50 174 6,161
HISD
Note: Earlier versions of this Board Monitoring System Dual Credit Indicator Report utilized a different methodology, and the data may differ. *Fewer than 5 students. **Did not offer dual credit courses. ***Campus scheduling irregularity.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 MONITORING SYSTEMGOAL 4: SUBJECT: BOARD MANAGEMENT EFFECTIVENESS AND EFFICIENCY INCREASE
At the March 2007 meeting, the Board of Education implemented a revised Board Monitoring System in order to efficiently maintain and measure Houston Independent School Districts (HISD) goals and core values. The monitoring system was designed to give district administrators clear direction on how to meet the boards expectations in these crucial areas. Board Policy AE(LOCAL) requires that [T]he administration shall report to the Board on each goal and core value using the specific method and timing set out . . . In reference to the districts Goal 4: Increase Management Effectiveness and Efficiency, the report provides information regarding the objective stating that Programs and Services Will Be Evaluated for Effectiveness. This report is intended to provide the three year update of the Transportation administrative system. The policy states that [T]he District shall have a decentralized organizational structure that will promote autonomy and innovation in schools. With a Districtwide commitment to performance over compliance and a shared accountability system in place, the District shall employ best practices of administrative principles to make optimal use of District resources and taxpayer dollars. The attached report provides the information requested for the 20102011 school year.
A-1c
Attachment A-1c
Business Operations Transportation Services
BOARD MONITORING REPORT TRANSPORTATION SERVICES Purpose The Houston Independent School District (HISD) exists to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. In fulfilling this goal, HISDs Board of Education has designed a program to systematically monitor the districts goals and core values. The Board Monitoring System will report on each goal and core value on a routine basis. The goal currently under review is District Goal 4: Increase Management Efficiency and Effectiveness. What follows is the summary and results of the review of the HISD Transportation Services program. Overview of Report In Texas, school bus transportation must be provided for both special needs and homeless students. HISD board policy provides transportation for all students that live two or more miles from their assigned campus. In order to evaluate and measure the performance levels of HISDs transportation services program, three sources of data were used. Nationwide data were obtained from the Council of the Great City Schools (CGCS). Composed of 65 large city school districts, CGCS has benchmark data on transportation programs across the nation. Year-over-year HISD data were reviewed which included financial, safety, mileage, and student ridership. Data were obtained through the Texas Education Agency (TEA) School Transportation Foundation School Program, which regulates transportation service programs within the State.
When evaluating the performance levels of a transportation services program, the State Comptrollers office recommends review of several criteria. Seven of the criteria are as follows (each will be addressed in this report): 1. 2. 3. 4. 5. 6. 7. General fund impact Financial efficiency Safety On time performance Vehicle maintenance plan Green initiatives Employee programs
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Transportation Services Mission and Brief Facts The mission of HISD Transportation Services is to provide safe, efficient, and reliable transportation services to the students of HISD, so that they may access the educational and cultural opportunities provided by the district and become productive community members. Briefly, some HISD transportation facts are as follows: Approximately 29,000 students ride the bus daily. HISD has about 1,000 buses, which travel approximately 13 million miles annually. In November 2010, all district buses were converted to bio-diesel fuel, which is made from renewable sources such as soybeans. HISD operates more than 15,000 field trips annually. In August 2011 HISD became the first school district within the city of Houston and Harris County to operate propane fueled school buses. All district buses have cameras and Global Positioning Systems (GPS) that track every movement in real time. In the 20102011 school year, all buses were equipped with child safety checks. When the ignition is turned off, the driver is required to go to the back interior of the bus and push a button; if this button is not pushed, the horn will activate. All district school bus drivers receive at least 20 hours of training a year. For every $1.00 spent on school bus transportation, about $0.41 is reimbursed by the state. HISD spends 2.87 percent on transportation expenses from the general fund, which is below the state-wide average of 3.23 percent. HISD operates approximately 1,070 fleet vehicles (for food services, construction and facility services, police, and related departments). The fleet vehicles travel more than 8 million miles annually. The district uses about 1.9 million gallons of bio-diesel fuel and 600,000 gallons of gasoline each year. Organizational Structure Transportation Services has more than 1,200 team members; of these, approximately 950 are hourly school bus drivers. The remaining team members include safety trainers, mechanics, routing and scheduling staff, and support staff. In line with a best practice from The Federal Transit Administration, the transportation department is organized into three primary functional areas as follows:
Chief Operating Officer
General Manager
Senior Manager, Support Personnel, Training, Safety, Grant and Contract Management, Procurement, Financial Management, Budgeting, Routing and Scheduling
Senior Manager, Operations Scheduling Bus Drivers, Road Supervision, Communications, and Dispatch
Senior Manager, Fleet
School Bus and Fleet Vehicle Maintenance and Repair, Technology
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Budget and State Reimbursement In the 20102011 school year, Transportation Services had a budget of approximately $36.6 million. Of this amount, approximately 78 percent is spent on payroll. The balance is spent on fuel, bus parts and supplies, and other transportation-related expenses. The TEA entitles school districts to receive funding allotments for transportation costs. These funding allotments, or state reimbursements, have not changed since 1984. As the chart below illustrates, approximately 41 percent of the costs associated with transportation are reimbursed by the state, reducing the general fund impact of the transportation budget from $36.6 million to $21.7 million. Thus, for every budgeted $1.00, about $0.41 cents is reimbursed from the state.
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Grants In the 20102011 school year, Transportation Services brought in more grant funding than the previous four school years combined. The chart below provides a comparative analysis:
Cost Reduction and Income and Revenue Generation In September 2010, Transportation Services began looking at its budget for cost reduction strategies and revenue generation. Transportation Services completed a departmental restructuring that resulted in a budget savings of more than $2.1 million for the 20112012 school year without a reduction in service levels. Approximately 71 percent of this budget reduction was achieved through the reduction of 41 transportation support positions. In an effort to generate additional revenue, HISD entered into a contract with a media company in February 2011 for services relative to school bus advertising. The first
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advertisements were placed on HISD buses in May 2011. It is estimated that income received from this initiative could be up to $250,000 by December 2012. The department also reached out to non-HISD schools within Houston to see if there was an interest in HISD providing bus services. HISD entered into a contract with five non-HISD schools in July 2011. This service is projected to bring in more than $1 million in revenue for the district. Key Performance Indicator 1: General Fund Impact This measure provides a sense of the impact the transportation program has on the overall general fund operations of the district. Simply put, the more a district spends on transportation the less it has to spend on other programs. Therefore, it is the goal of a districts operations team to provide the highest quality services while minimizing costs so more money is spent in the classroom. As the chart below indicates, HISD spends approximately 2.87 percent of general fund dollars on school bus transportation, which is below the state average of 3.23 percent. In addition, many of the school districts that border HISD spend more general fund dollars on transportation than HISD and the state average. Finally, a selection of non-HISD schools in the Houston area that choose a third-party provider for transportation services spends nearly three times as much from the general fund than HISD.
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Key Performance Indicator 2: Financial Efficiency This performance indicator is perhaps the staple in the school transportation industry, and is measured by general fund costper-route mile operated. A greater than average cost per route mile may be appropriate based on specific conditions or program requirements in a particular district. A less than average cost-per-mile may indicate a well-run program or favorable conditions in a district. Factors that influence this measure include: Labor costs Cost of the fleet such as fuel, insurance, and maintenance Effectiveness of the routing and scheduling plan Ability to use each bus for more than one run (or school) Bell schedule Maximum riding time allowed and earliest pickup time allowed Student ridership eligibility requirements
As the chart below indicates, HISD spends approximately $2.27 per route mile from the general fund, which is below the state average of $2.42. In addition, many of the school districts that border HISD spend more per route mile from the general fund dollars than HISD and the state average.
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Key Performance Indicator 3: Safety The safe transport of students is the most important goal of Transportation Services. The National Highway Traffic Safety Administration reports that students are nearly eight times safer riding in a school bus than with their own parents and guardians in cars. To maximize safety, Transportation Services extensively trains new drivers, provides ongoing training for existing drivers, and tracks its safety record to help evaluate how it can be even safer. All school bus accidents are tracked, regardless of severity or assignment of fault. After a bus is in an accident, the transportation safety team completes a comprehensive review. Within Transportation Services, there are approximately 237,180 miles driven between preventable accidents, which is above the CGCS median of 124,848. Thus, an HISD bus is traveling nearly twice the number of median miles before incurring a preventable accident. The chart below provides a comparative analysis.
As the chart indicates, HISD buses are traveling more than 112,000 additional miles between preventable accidents than the nationwide median average as measured by the CGCS. Key Performance Indicator 4: On-Time Performance Perhaps the most critical key performance indicator is on-time performance. If students do not arrive at school safely and on time, then learning cannot take place. In August 2008, HISD Transportation Services began using a Global Positioning System (GPS) Page 7 of 11
that is installed on all buses. Morning on-time performance at schools steadily increased from an initial estimated baseline of 90 percent before GPS was installed (measured by arrivals within a 20 minute transportation window), to a daily average of approximately 97 percent (measured by arrivals at least 15 minutes before instructional start time) as of June 2011. As a comparison point, the local bus on-time performance for METRO Houston as of July 2011 was 69 percent (DATA SOURCE: METRO Monthly Board Report, July 2011). Key Performance Indicator 5: Vehicle Maintenance Plan The goal of a vehicle maintenance plan is to keep buses in a safe and reliable condition at all times. Within HISD, the vehicle maintenance plan keeps track of vehicle maintenance by bus and type of service, enabling the district to establish service schedules and identify trends and specific types of problems that can be addressed to prevent major repairs. In May 2011, Government Fleet, a leading transportation industry magazine, announced the top 100 fleets for 2011; HISD was the only school district in the country to earn a spot on the list. The 20102011 school year was the first year that HISD applied for this coveted award. The award is based on documentation of key performance measurements used to track work progress, use of technology, evidence of a high trust culture where employees feel confident to voice their opinions on procedures, repairing vehicles right the first time, and quick efficient turnarounds on repairs. Key Performance Indicator 6: Green Initiatives In July 2011, the HISD transportation program made the cover of School Transportation News, a leading transportation magazine (a first in the departments history). The article was titled Houston, Were Going Green," and focused on how the seventh largest school district in the nation embraces environmentally-sound practices with alternative fuels, GPS, and shop innovations which reduce greenhouse gases. Some of the key points in the article include: In the 20102011 school year, propane school buses were added to the district fleet; in addition, all school buses and diesel vehicles began utilizing biodiesel fuel.
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Transportation Services has a strong partnership with the University of Houston as measured by its recent joint project to test emerging emission reduction technology on 27 district buses. Reducing the waste stream from the shops, utilizing GPS to monitor excessive engine idling, and optimize routing efficiency has helped improve Houstons air quality.
In October 2011, HISD Transportation Services received yet another prestigious honor from Government Fleet Magazine, when it was ranked as the top school district green fleet in the nation. The 20102011 school year was the first year that HISD applied for this award. Key Performance Indicator 7: Employee Programs An HISD bus driver is the first and last HISD team member that many children see every day. Their genuine and sincere concern for students makes a huge difference in whether or not a student arrives at school ready to learn. In order to recognize bus drivers contributions to the district, Transportation Services initiated the STAR program in November 2010. This program recognizes bus drivers who achieve goals in Safety, Teamwork, Attendance, and Reliability. The photograph below shows students from Scarborough High School painting a STAR mural on the wall at one of the bus terminals.
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In June 2011, Transportation Services held its ransportation first ever summer job fair to help school bus drivers and attendants who did not receive a summer route assignment secure summer work. More than 15 organizations attended In attended. addition, classes were held to help drivers and attendants complete their rsum and offer both job application completion tips and interview practice. The photo to the right shows drivers practicing how to complete an application. The Mayor of the City of Houston formally declared November 2010 as HISD Bus Driver appreciation month. This was a first in the departments history. Four official proclamations were issued (one for each motor pool) and formally presented to the HISD Board on November 11, 2011. The photo to the left shows bus drivers from each terminal accepting the proclamations at the HISD Board of Education meeting. HISD has one of the premier training programs in the State of Texas Bus Texas. drivers from other Texas school districts like Galveston, Spring Branch, Conroe, New Caney, and North Forest are seen weekly at one of the many safety training programs held within Transportation Services. The photo to the right shows the safety investigators preparing to conduct a CPR training class. t
Actions Going Forward Since the 20082009 school year, daily student ridership has increased on HISD 2009 buses by more than 12 percent (from 25,624 in the 20082009 school year, to 2009 28,773 in the 2010 20102011 school year); bus routes have decreased by approximately 5 percent. In addition, the amount of the district general fund budget on transportation decreased by more than 2 percent during this same time
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period. Transportation Services will continue to find efficiencies in operations and maximize ridership. In the 20102011 school year, Transportation Services received nearly $3 million in grants for propane buses and infrastructure, retrofits, and particulate filters. This may be a challenge to match in the 20112012 school year, but the department must continue to seek out alternative fuel grants. In the 20102011 school year, Transportation Services created a software program linked to GPS and the routing software. Similar to programs used in airports, this program will allow school personnel to quickly identify the status of a bus and receive the estimated time of arrival or departure by looking at a wallmounted computer screen or desktop. Transportation Services began rolling-out this program to schools in September 2011, and will continue to evaluate the program throughout the year. An actual screenshot of the program for Mirabeau B. Lamar High School can be found below.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 SUBJECT: MAJOR BUSINESS PROJECTS STATUS REPORTS
There are five major business projects currently in progress: Benefits Food Services PeopleSoft SAP Business System Student Information System Status summaries are attached as reports to the Board of Education.
A-1
Attachment A-1
Benefits Status Report
EXECUTIVE SUMMARY Project Purpose The purpose of the Benefits Outsourcing Project is to apply best business practices and updated technology to the management of the Houston Independent School Districts (HISD) benefits programs and processes. Services provided include general administration and call-center support, general benefits consulting, claim audits, actuarial support, wellness initiatives, and communications. The model is also being used with other organizations and uses collective purchasing opportunities when advantageous. Outsourcing allows HISD to access highly specialized resources on an as-needed basis and to share use of expert systems, thereby avoiding the cost of having such resources on staff. Strategically, HISD has moved toward consumerism plan designs, disease management, and wellness initiatives to best manage overall healthcare costs. Open Enrollment Planning and Implementation Open enrollment (OE) for the 2012 benefits plan year opened November 3 and continues through November 17, 2011. For 2012, the Board approved changing disability and life and AD&D vendors in 2012 as well as increasing supplemental life insurance benefit from three times an employees annual base salary up to $400,000 to five times an employees annual base salary up to $600,000. Implementation meetings continued in November for Gateway to Care, Unum and Minnesota Life to develop/program new eligibility files, communications, process flows, Web-site modifications, reporting requirements, payroll and accounting requirements in preparation for 2012. In addition, contract/policies are being finalized with Gateway to Care, Unum, QCD, Hyatt Legal, ValueOptions and Minnesota Life. Open Enrollment Communication In order to keep employees well informed about the upcoming changes in the districts 2012 benefits, and to ensure employees have the support they need to select the plans that are right for them, a communication campaign started in August 2011 and will continue through January 2012. 2012 Benefit messagee-mail message sent to all employees outlining benefit changes at a high level: August 19, 2011
Major ProjectsBenefits November 2011
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Leadership Briefprint piece sent to all district leaders outlining new initiatives for 2012; introduces open enrollment messaging to leaders to cascade to employees: October 5, 2011
Pre-enrollment newsletterprint piece targeting all employees outlining changes for 2012 at a high level; provides context for decisionmaking and begins to introduce the tools available to help employees make the best decisions during Open Enrollment: October 10, 2011
Open enrollment videoshown at employee meetings and also available online; offers highlights of whats new for 2012 and tips to make the most of your health: mid-October for train-the-trainer sessions and November for employee meetings HISD TVinterviews on relevant benefit topics and Open Enrollment video: October through end of Open Enrollment Benefits Toolkitprint piece produced in English and Spanish; accompanies OE video to supplement content: distributed to Benefit Coordinators in October
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Benefits Highlightsprint piece mailed to the home of all benefits-eligible employees; outlines changes for 2012 at a high level, provides details about all medical plan and network options as well as highlevel information about each voluntary option and health and wellness programs: mailed October 12 14, 2011
Discount Benefit Plan + FSA Campaign: October through December o Passive enrollment (new for 2012). Employees currently enrolled in the plan will be auto-enrolled into the plan for 2012 o Letter and flier inserted in the Benefits Highlights mailing to all employees eligible for the plan o Connect-ED phone message and e-mail sent at the beginning of the enrollment period to all employees not enrolled but eligible for the plan o Reminder e-mails sent to all employees not enrolled but eligible for the plan reminding them to enroll o Follow-up information and letter sent to all employees submitting incomplete paper enrollment forms o Confirmation letter sent to all employees with conflicts between paper and electronic elections o Connect-ED phone message and e-mail for employees not enrolled but eligible for the plan giving them one last chance to enroll o Special meetings at sites with large eligible populations
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Interactive Benefits Guide (new for 2012) includes embedded multimedia content to facilitate better understanding of select plan features and to more effectively promote plan benefits and tools: Week of October 17
Benefit Counselorsconduct train-the-trainer sessions for 300 benefit coordinators to prepare them for employee meetings in mid-October, conduct enrollment meetings and computer labs at transportation, food services, warehouse, and HMW offices: held in October and November Postersprinted posters in both English and Spanish announcing the enrollment period and the employee benefits meeting at their location: posted at all work sites in October Wallet cardsdistributed to benefit coordinators to provide contact information for all resources: mid-October Post-enrollment e-newslettere-mail targeting all employees, offers postenrollment reminders, and sets the stage for the 2012 plan year: week of December 5 Invitation to enroll and reminder to enrolle-mails sent to all district benefitseligible employees at the start and halfway through the enrollment period: November 418 Enrollment updates posted to Benefits Outlook siteupdates throughout the enrollment period: November 418 Benefit coordinator e-mailse-mails sent throughout the enrollment period to keep coordinators up to date on enrollment information and frequently asked questions: November 418
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Benefits confirmatione-mail explaining how to access an electronic confirmation and a paper confirmation statement mailed to all benefits-eligible employees: after enrollment closes
Benefit Counselors Benefit Counselors conducted train-the-trainer workshops with over 300 campus and departmental benefit coordinators in October. The Benefit Counselors and campus/departmental Benefit Coordinators began conducting onsite benefit meetings in late October continuing through the Open Enrollment period. Training including a comprehensive review of the 2012 benefits changes, the Open Enrollment communication materials and the Open Enrollment schedule. The Benefit Counselors also conducted additional Open Enrollment meetings and computer labs to assist employees at transportation, food services, warehouse and HMW offices. The Hattie Mae White meetings were open to any employee who had missed their onsite campus/departmental meeting. These additional meetings were held November 9 and 16. Enrollment labs were held November 9, 12 and 16 at HMW to assist employees while they enrolled. Flu Vaccinations Texas Vaccine Institute, a sub-contractor for Aetna and the provider for the 20112012 flu inoculations, began HISD flu shots in August and concluded the end of October. Preliminary count of the inoculations indicates that over 8500 employees obtained flu shots this year. The 2012 seasonal flu vaccination has incorporated the H1N1 as one of the strains the vaccination will address. Final numbers for vaccinated employees will be available later this month.
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Mammography Screenings The benefits department hosted the Rose, a nonprofit organization dedicated to the reduction of breast-cancer-related deaths. The Roses mission is to provide mammography screening, diagnosis and access to treatment and support to all women regardless of their ability to pay. During October, Breast Cancer Awareness Month, the Rose provided mammography screening at 12 locations throughout the district. The schedule was posted on the HISD employee portal. The Rose accepts all HISD medical insurance plans and, if uninsured, women may qualify for a free mammography. The Rose also offers a reduced rate cash price and payment plans.
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Attachment A-1
Food Services/ARAMARK Education Status Report

EXECUTIVE SUMMARY Project Purpose
The Houston Independent School District (HISD) and ARAMARK Education manage the Food Services Department. The goals are to: increase student participation in all programs identify every eligible child for free or reduced-price meals provide employee training and a safe environment increase customer satisfaction earn recognition as a national leader in child nutrition and wellness among public school districts
Food Services works every day to support student achievement through proper nutrition, and constantly reviews, modifies and improves the program to help reach the districts goals.
Increasing Student Participation

The month of September 2011 contained 20 service days, to mark the first full month of service in the 20112012 school year. During this time period, 107,925 breakfasts, 125,145 lunches, and 7,326 snacks were served per day. Compared to the prior year, breakfast meals are up 2.6 percent, lunch meals are down 5.6 percent, and snacks are up 25 percent.
Free and Reduced Price Meal Status

The Student Eligibility and Accountability department continues to process free and reduced priced meal applications. To date, 75,594 paper applications and 3,214 on-line applications have been processed as of October 3. As of October 3, 2011, 149,840 students were eligible for free meals and 14,682 were eligible for reduced price lunch meals, for a total of 164,522. This represents 81.40 percent of student enrollment and exceeds the October 1, 2010 eligible status of 80.86 percent.
Increasing Customer Satisfaction

New School Menu Design Makes it Easier for Food Services To Serve Up A Healthier You
Food Services has redesigned school menus for the 20112012 school year. Based on feedback received from parents and students, the department has definitely hit the mark. Food Services used the parent advisory committee as a sounding board when making the enhancements to the menu and received a resounding seal of approval before finalizing the new design.
Major ProjectsFood Services/ARAMARK Education November 2011
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These new menus were specifically designed to be a resource for parents and students, providing the information needed to make healthful school lunch choices. A newly added concept called Build A Better Meal uses icons to identify foods that are heart healthy, whole grain, and vegetarian. Each day, a menu item is highlighted with a description of the entre and the calorie and fat gram count. Fruits and vegetables have also been grouped together on the menu and all Texas-grown produce is indicated. This helps students quickly identify these important food groups and promotes the importance of HISDs efforts to use more locally grown produce. Many new entre and side dishes have been created for students this year. The back of the menu contains complete descriptions of the new items highlighting the ingredients and presentation methods that Food Services chefs have designed. Essential information for parents, including links to free and reduced-price meal applications, Parent-On-Line (for student meal payments), promotion announcements, and a complete listing of the menus nutritional analysis is also included in the new design. The monthly elementary school menus are printed in both English and Spanish and are sent home to all elementary school parents. For those who prefer to get information on-the-go, a scannable QR technology code feature has been added to the menu. When scanned using a smart phone, it links directly to the food services website where parents and students can learn more about food services at their convenience. The new format was recently featured as a Best Practice by School Food FOCUS, a national collaborative of large-city school districts focused on sustainable change in school meal programs. The monthly elementary menus are printed in both English and Spanish and sent home to all parents.
Dedication to Personnel Development

Ninth Food Services Manager Training Academy Currently Underway
The ninth Team Lead Academy of this school year kicked off Monday, October 3, 2011. Ninety-seven participants have graduated from the Senior Food Service Attendant (SFSA) Academy, and more than two-thirds of the trainees have been promoted to Cafeteria Manager.
Major ProjectsFood Services/ARAMARK November 2011 2 of 3

Sixteen Food Service attendants are currently attending the three-week course which is designed to equip them for leadership positions as Cafeteria Managers (Team Leads). This classroom training is followed by two weeks of on-site training. Led by Director of Human Resources, Antonia Sandoval, HISD Food Services/ARAMARK, the sixteen candidates, who are selected by Area Managers and Directors, will complete comprehensive training every day for the next week at the Food Services Support Facility. Participants will cover a variety of subject matter specific to the role of cafeteria manager and fulfill the classroom experience section of the course. The classroom experience includes: quality and compliance awareness; use of Microsoft Office applications; leadership development, human resources, and supervisory skills; safety and security practices; production records, inventory, and grocery ordering procedures; Primero POS Cashier System and SAP manager training; marketing, presentation, and culinary skills; nutrition awareness; and customer service.
At the completion of the classroom section of the course, participants will work side-by-side with an experienced SFSA in a school for two weeks to get hands-on experience and apply the material learned in the classroom to daily activities. At the conclusion of the three week training class, participants will attend a graduation ceremony with Area Managers and Directors. Food Services is proud to provide a leadership opportunity for these dedicated employees who strive for excellence in everything they do.
Major ProjectsFood Services/ARAMARK November 2011
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Attachment A-1
PeopleSoft Status Report
EXECUTIVE SUMMARY Project Purpose The purpose of the Human Resources/Payroll Project is to affect significantly the attainment of Houston Independent School Districts (HISD) goals through the application of best business practices and updated technology to human resources and payroll work processes. The PeopleSoft system is used by schools, central office departments including Human Resources (HR), Payroll, Budgeting, Accounting, Finance, Benefits, and Professional Development Services. Project Status The PeopleSoft team is engaged in production support, performance-tuning, and leveraging the application by developing new functionality. TASKS ONGOING OR COMPLETED DURING THIS REPORTING PERIOD PeopleSoft Online Position Management The Online Position Management project is currently on hold. Budgeting and the PeopleSoft Project Team met on September 15, 2011 to revisit the projects deployment strategy and timelines. Non-Employee Data in PeopleSoft The Non-Employee data project is currently on hold pending the deployment of both the PeopleSoft Online Position Management and Talent Acquisition projects. The PeopleSoft Team will continue to work with Federal and State Compliance to ensure the delivery of all Public Education Information Management System regulatory reporting for the next reporting period. Talent Acquisition System Project The PeopleSoft Team is currently working with HR on a short-term solution which will allow HR Recruiting the ability to meet their recruiting needs for the upcoming 20112012 school year. The core technical team is currently conducting unit testing to ensure the system requirements are tested prior to conducting user acceptance testing with Human Resources.
Major ProjectsPeopleSoft November 2011
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PeopleSoft Status Report

PeopleSoft 9.1 Upgrade The PeopleSoft upgrade project is currently in project initiation. The project steering committee has been selected and the PeopleSoft Project Team is currently working to establish all core team members from each respective module area to begin reviewing the enhancements to Oracles 9.1 release of Human Capital Management.
Major ProjectsPeopleSoft November 2011
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Attachment A-1
SAP Business System Status Report
EXECUTIVE SUMMARY Project Purpose The Systems, Applications and Products in Data Processing (SAP) systems are used to support the business operations of the Houston Independent School District (HISD). It is the mission of the SAP Projects Team to maintain, enhance, and upgrade the system to address the emerging needs of HISD users and capitalize on new technology. SAP Business Warehouse/Business Intelligence Implementation (BW/BI) and the Enterprise Portal The SAP Business Intelligence (BI) and Business Warehouse (BW) systems are reporting tools that enable access to the millions of records that reside in SAP through extraction, indexing, and organization of data into manageable packages for insightful analysis in a timely fashion. Status: The BI team continues to work with the districts business departments to deliver detailed accounting analysis reports. The BI team plans on delivering more reports and functionality in the fourth quarter of 2011. Supplier Relationship Management for Public Sector (SRM-PPS)Vendor Master Management and Registration of Supplier (ROS) The SRM module in SAP allows suppliers to provide and update profile information to SAP via the HISD Web site. Additionally, it streamlines the procurement process from requisition to goods receipt for district-contracted items that move straight into a purchase order that is immediately sent to the vendor. Status: As of October 21, 2011, 957 users have completed conversion training to migrate to SRM and have received access; 167 users remain to be trained. Ongoing SAP System Modifications Requests For Proposals are being developed for two future projects. Accounts Payable Invoice Automation Software solution to automate Accounts Payable invoice lifecycle. These will improve business processes and vendor relations. Chart of Accounts Redesign SAP chart of accounts to better accommodate HISDs growth in Schools and Departmental cost center needs. Redesign will include reengineering of SAP and business processes and reporting.
Major ProjectsSAP November 2011
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Attachment A-1
SIS Status Report

EXECUTIVE SUMMARY Project Purpose The purpose of the student information system (SIS) project is to implement the Chancery Student Management System (SMS) and Gradespeed grade book system across the district. User Support The general performance of both Chancery and Gradespeed was acceptable for normal school activities through the month of October 2011. Significant support was provided to secondary schools to re-configure master and student schedules for the 20112012 school year and to provide support for elementary and secondary grade reporting and the production of report cards. SIS provided support to Federal and State Compliance and the schools related to the assignment of teachers to classes for Public Education Information Management System (PEIMS) and the Classroom Link. Scripts were developed and run to add At Risk coding indicators for 20112012 fall PEIMS related to residential placement and readiness testing. Data Extracts and Integrations SIS completed the development of processes to return PEIMS data from EasyIEP back to Chancery, and special education data was loaded into Chancery for PEIMS reporting purposes. SIS provided new data extracts for a Houghton-Mifflin online instructional materials adoption for second-grade through fifth-grade and for the Review 360 student behavior application. Testing Comprehensive regression testing of SMS Release 7.6 hotfix 2 was completed and the software release installed October 14, 2011. The release provided critical software for the development of fall PEIMS data and included new PET and TRex extracts. Customizations SIS completed development for the tracking of student interventions for personal graduation plans (PGP) and Response to Intervention plans (RtI) in Chancery. Modifications were completed for report cards to accommodate Montessori grading. Data Reporting Data was provided to administrative departments for: elementary class sizes including longitudinal data over the last three years, Magnet school applications and
Major ProjectsSIS November 2011 Page 1 of 2
SIS Status Report

enrollments, Magnet school zoned students and transfer students, teacher listing for sixth- and seventh-grade, 20102011 promotion standards data, Vanguard school enrollments, 20102011 final GPAs for eleventh- and twelfth-grades, dual credit enrollments and completions, in-district and out-of-district transfers, and October student enrollment for ASPIRE. GradeSpeedDistrictwide Gradebook SIS re-implemented customized pages in GradeSpeed for the collection of elementary teacher instructional minutes for the month. These minutes are collected for the fall PEIMS submission. Training Online training modules were completed for the Rtl plans data entry in Chancery, the entry of teacher of record for elementary and secondary scheduling under release 7.6, and the coding of discipline records for PEIMS.
Major ProjectsSIS November 2011
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Office of Board of Education Board of Education Meeting of November 10, 2011 Paula Harris, President SUBJECT: ADOPTION OF RESOLUTION TO REAPPOINT LAWRENCE MARSHALL TO THE BOARD OF DIRECTORS OF THE HARRIS COUNTY APPRAISAL DISTRICT The Houston Independent School District (HISD) appoints one member to the sixmember board of directors of the Harris County Appraisal District (HCAD). Board members are appointed for a two-year term and the current term of Lawrence Marshall will expire on December 31, 2011. It is recommended that Lawrence Marshall be reappointed as the HISD member on the appraisal district board of directors for a two-year term beginning January 1, 2012. The proposed resolution appointing Larry Marshall as the Board of Education member for the appraisal district board of directors is attached. COST TO DISTRICT: FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None None This agenda item supports HISD Goal 5: Improve Public Support and Confidence in Schools and aligns with Core Initiative 5: Culture of Trust through Action.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education adopt the resolution to reappoint Lawrence Marshall to the board of directors of the Harris County Appraisal District, effective November 11, 2011.
B-2
Attachment B-2
RESOLUTION OF THE BOARD OF TRUSTEES OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT APPOINTING A CANDIDATE FOR A POSITION ON THE BOARD OF DIRECTORS OF THE HARRIS COUNTY APPRAISAL DISTRICT WHEREAS, the Houston Independent School District has the right and responsibility to elect one person to the Board of Directors of the Harris County Appraisal District (HCAD) for a term of office commencing on January 1, 2012, and extending through December 31, 2013; and WHEREAS, the Board of Trustees of the Houston Independent School District desires to appoint a member on said board of directors; now therefore, BE IT RESOLVED by the Board of Trustees of the Houston Independent School District that the facts and recitations set forth above be and are hereby adopted, ratified, and confirmed; and be it RESOLVED that Lawrence Larry Marshall, a resident of Harris County, Texas, whose mailing address is P.O. Box 88082, Houston, Texas 77288, be and is hereby appointed as director of the position to be filled by the Houston Independent School District on the Board of Directors of the Harris County Appraisal District for a two-year term of office commencing on January 1, 2012; and be it RESOLVED that the President and Secretary of the Board of Trustees of the Houston Independent School District are authorized to sign this resolution and to deliver or cause to be delivered a certified copy of this resolution to the Chief Appraiser of the Harris County Appraisal District no later than November 11, 2011. PASSED AND APPROVED this ________ of November, 2011.
________________________________ Paula Harris, President Board of Education Houston Independent School District Attest:
___________________________ Carol Galloway, Secretary Board of Education Houston Independent School District
REVISED
11/08/11
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Board Services Anna Eastman, District I Carol M. Galloway, District II Juliet K. Stipeche, District VIIVIII SUBJECT: APPROVAL TO ESTABLISH A VANGUARD MAGNET PROGRAM AT FRANK BLACK MIDDLE SCHOOL
As part of the Houston Independent School District (HISD), Magnet programs exist to strengthen the social and economic foundation of Houston by assuring its youth the highest-quality elementary and secondary education available anywhere. This system of Magnet programs provides educational choices developed to serve students with specialized interests, talents, and needs. Frank Black Middle School, which currently services students in grades six through eight, wishes to establish a School-Within-A-School (SWAS) Vanguard Magnet program. The primary goal of the Frank Black Middle School Vanguard Magnet program would be to establish a continuous Vanguard education from elementary to middle school since Frank Black Middle Schools primary elementary feeder school currently has a Vanguard Magnet designation. In addition to increasing the enrollment at Frank Black Middle School, the designation of a Vanguard Magnet program at Frank Black Middle School will increase student achievement and academic success. By offering a Magnet program at this location, the district can demonstrate its commitment to the best educational opportunities for all students. The blending of zoned students with students attracted by the Magnet offering will enrich the educational opportunities available at this school. Parent, student, and community response has been overwhelmingly positive and has led to the request that the program be established as a Vanguard Magnet. If approved, the school will institute the Magnet program and begin recruiting students from outside of the Frank Black attendance zone beginning in fall 2012. Currently, Frank Black Middle School is piloting a Vanguard program with 30 current sixthgrade students, and the feedback has been extremely positive from the administration, faculty, staff, students, and parents. The complete proposal is on file in Board Services. COST/FUNDING SOURCE(S): Funding for this program will be determined during the 20122013 budget adoption process.
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STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT:
None This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, and Core Initiative 5: Culture of Trust through Action.
THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education approve the establishment of a Vanguard Magnet program at Frank Black Middle School, effective November 11, 2011. Page 2 of 2
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENT RENEWAL WITH THE HOUSTON-GALVESTON AREA COUNCIL TO RECOUP FEDERAL DOLLARS FOR CHILD-CARE SERVICES
This item seeks Board of Education authority to negotiate and execute an agreement renewal with the Houston-Galveston Area Council (HGAC) to continue providing comprehensive child-care services to teen parents in the Houston Independent School District (HISD). Under this agreement, HGAC will provide a federal dollar match for each dollar that HISD identifies and specifies is committed for use with parenting teens. HISD will demonstrate to HGAC that $486,000 of inkind personnel salaries is committed for use with teen parents. HGACs formula combines the original amount of $486,000 and a $941,455 federal share, resulting in the availability of $1,427,455 for child-care services for the 20112012 school year. On the national level, lack of child care is a major risk factor for school dropout for parenting teens. To reduce this negative impact, the Health and Medical Services Department collaborates with internal and external programs to assist pregnant and parenting students. HGAC continues to be a major partner in this effort. Due to the increasing number of teen parents in HISD, the need for child care far exceeds available funds allocated for HISD. HGACs matching funds provide valuable support for child-care needs districtwide throughout the school year. Applications for child-care services are collaboratively processed through The WorkForce Solutions. Teen parenting students who meet eligibility criteria will receive child-care services through this initiative until the allotment for HISD has been expended. As an evaluation of the services, the Health and Medical Services Department will track the numbers of parenting teens who graduate and the number of children placed in child care. COST/FUNDING SOURCE(S): In-kind personnel services totaling $486,000 will be used to generate matching funds for this program. None This agenda item supports HISD Goal 1: Increase Student Achievement and is
STAFFING IMPLICATIONS: ORGANIZATIONAL GOAL/IMPACT:
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aligned with Core Initiative 3: Rigorous Instructional Standards and Supports. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute an agreement renewal with Houston-Galveston Area Council to recoup federal dollars for child-care services for children of eligible teen parents, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: DISTRICT IMPROVEMENT PLAN AND TARGETS FOR 20112012
Texas Education Code (TEC) 11.252 requires that each school district have a District Improvement Plan (DIP) that is developed, evaluated, revised and approved by the Board of Education annually. The purpose of the DIP is to guide district and campus staff members in the improvement of student performance for all student groups in order to attain state standards in respect to the academic-excellence indicators. The 20112012 District Improvement Plan: Is a one-year plan which is aligned to the Houston Independent School Districts (HISDs) Strategic Direction and includes information from the Board Monitoring System Reports and Strategic Direction reports Is a working plan which can be updated and modified throughout the year Is used for federal and state reporting purposes, includes strategies to support HISD Goal 1: Increase Student Achievement and is aligned to each of HISDs five core initiatives for transformation.
A copy of the 20112012 DIP is on file in Board Services. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 1: Increase Student Achievement and it is aligned to all five of the core initiatives for HISDs Strategic Direction.
RECOMMENDED: That the Board of Education approve the 20112012 District Improvement Plan, effective November 11, 2011.
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WITHDRAWN
11/10/11
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: APPROVAL TO ESTABLISH NEW MAGNET SCHOOLS IN THE HOUSTON INDEPENDENT SCHOOL DISTRICT EFFECTIVE FOR THE 20122013 SCHOOL YEAR
The Houston Independent School District (HISD) Board of Education is requested to approve the establishment of new HISD Magnet schools, to be effective at the start of the 20122013 school year. These schools would add to the districts current system of Magnet programs that was developed to serve students with specialized interests, talents, and needs. The proposed new magnet schools will be determined after the November 3, 2011 Board of Education Workshop. are listed below: Young Mens College Preparatory Academy Young Womens College Preparatory Academy Maud Gordon Mandarin Chinese Dual Language School Also, major program changes are proposed for the following school: DeVry Advantage Academy and Contemporary Learning Center at H.P. Carter COST/FUNDING SOURCE(S): Funding for these new programs will be determined during the 20122013 budget adoption process. None This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 5: Improve Public Support and Confidence in Schools and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, and Core Initiative 5: Culture of Trust through Action.
THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. Page 1 of 2
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RECOMMENDED: That the Board of Education approve the establishment of new HISD Magnet schools, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN IMPLEMENTATION AGREEMENT WITH ADVANCEMENT VIA INDIVIDUAL DETERMINATION (AVID) FOR MEMBERSHIP, MATERIALS, AND TRAININGS FOR PARTICIPATING MIDDLE AND HIGH SCHOOL CAMPUSES
AVID, Advancement Via Individual Determination, is an elementary through postsecondary college readiness system that is designed to increase schoolwide learning and performance. The AVID system accelerates student learning, uses research based methods of effective instruction, provides meaningful and motivational professional development, and acts as a catalyst for systemic reform and change. AVID targets students in the academic middle students earning grades of B, C, and even Dwho have the desire to go to college and the willingness to work hard. These are students who are capable of completing rigorous curricula but are falling short of their potential. Typically, they will be the first in their families to attend college, and many are from low-income or minority families. AVID pulls these students out of their unchallenging courses and puts them on the college track: acceleration instead of remediation. What differentiates AVID from other educational reform programs is its astounding success rate. Since 1990, more than 85,500 AVID students have graduated from high school and planned to attend college. Of the 22,210 AVID 2010 seniors who reported their plans, 91.3 percent intended to attend a postsecondary institution, 58.3 percent four-year institutions, and 33.0 percent two-year institutions. In articulating AVID systemically, a school system develops and incorporates a multi-year plan to support, expand and maintain quality AVID at all levels elementary, middle, and high schoolto ensure that all AVID students are college and career ready by their senior year. Membership with AVID includes support through AVID Centers national and/or state office in the following ways: Access to training for the AVID site team(s) and AVID elective teachers(s) through AVID summer institute Page 1 of 3
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Access to training for the district director through a two-year AVID District Leadership Training, divisional/state meetings, and Summer Institute Coordination with the school systems district director to collect, report, and analyze data from AVID schools Review the quality of implementation through the Certification process Access the AVID Path Trainings for continuing professional development in core and specialized content areas Access to ongoing AVID College Readiness System development through various divisional workshops Electronic newsletters and access to the resources available through the password-protected MYAVID yearbook and ACCESS academic journals for the school system and each school site Assistance in disseminating information about AVID to potential new AVID middle school and high school sites within the school system. The cost for AVID will not exceed $75,663 and will be funded by P-16 College and Career Readiness Department and participating middle and high school campuses P-16 ($12,600 GF1-31-6299-635-99-999) Fonville ($2,650 GF1-11-6299-047-10S1-101) McReynolds ($2,650 GF1-11-6299-06210-S1-101) Cullen ($2,650 GF1-11-6299-044-10-S1101) Holland ($2,650 GF1-11-6299-050-99-S1101) Johnston ($2,650 GF1-11-6299-055-30S1-142) Ortiz ($2,650 GF1-11-6299-338-10-S1101) Sharpstown HS ($2,650 GF1-11-6299023-10-S1-101) Furr ($2,650 SR1-11-6299-349-99-WB1WB1)
Davis, Milby, SHMSTC, Waltrip, Yates
COST/FUNDING SOURCE(S):
($13,250 SR1-11-6299-436-99-JS5) Sterling ($2,650 SR1-11-6299-014-10HB8-HB8) Key ($2,650 SR1-11-6299-079-99-SJ5SJ5) Page 2 of 3
Pilgrim ($2,650 SR1-11-6299-218-99SJ5-SJ5) Revere ($2,650 SR1-11-6299-060-99SJ5-SJ5) Sharpstown MS ($2,650 SR1-11-6299081-99-SJ5-SJ5) Burbank ($2,650 SR1-11-6299-043-99SJ5-SJ5) Hartman ($2,650 SR1-11-6299-051-99SJ5-SJ5) Kashmere ($2,650 SR1-13-6491-007-30AP9) Welch ($7,413 SR1-13-6299-056-99-SJ5SJ5). STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports, and Core Initiative 4: Data-Driven Accountability. The AVID system accelerates student learning, uses research based methods of effective instruction, provides meaningful and motivational professional development, and acts as a catalyst for systemic reform and change.
RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute an implementation agreement with AVID for membership, materials, and trainings for participating middle and high school campuses, effective November 11, 2011. Page 3 of 3
REVISED
11/07/11
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: APPROVAL TO WAIVE BOARD POLICY CW(LOCAL), NEW FACILITIES, AND RENAME THE STADIUM FIELD AT DELMAR SPORTS COMPLEX THE DELMAR-JOE TUSA FIELD ATHLETIC COMPLEX
In accordance with Board Policy CW(LOCAL), New Facilities, [S]chools or other facilities may be named for persons, communities, locations, or functions. Names of persons to be considered shall be of deceased individuals who have made a significant contribution to the local community, the state, or the nation. This agenda item requests that the Board of Education waive this policy and approve renaming the Delmar Sports Complex stadium field in honor of a living person. It is requested that the field complex be named the Joe Delmar-Tusa Field Athletic Complex. A committee was formed consisting of school, district, and community leaders. The committee members, in addition to many written testimonials, strongly support naming this athletic facility in honor of Joe Tusa. Mr. Tusa was an educator with a profound impact on countless students and fellow educators during his more than 37 years with the district. In numerous testimonials, Mr. Tusa is remembered for his moral and ethical leadership, the example and inspiration he provided many vulnerable students, and his complete commitment to athletics within the Houston Independent School District (HISD). He was a teacher, administrator, coach, and the longest serving athletic director for HISD. Naming the sports complex stadium field in Mr. Tusas honor would be a fitting recognition of his contribution to HISD and the children of Houston. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 2: Improve Human Capital and HISD Goal 6: Create a Positive District Culture, and is aligned to Core Initiative 5: Culture of Trust through Action.
THIS ITEM DOES NOT REQUIRE CONSULTATION. Page 1 of 2
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THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education waive board policy CW(LOCAL), New Facilities, and approve renaming the stadium field at Delmar Sports Complex the Joe Delmar-Tusa Field Athletic Complex, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: AUTHORIZATION TO NEGOTIATE AND EXECUTE A CONTRACT WITH CONNECTIONS ACADEMY, LLC, FOR ELECTRONIC COURSE PROGRAMS FOR THE 20112012 SCHOOL YEAR FOR COMMUNITY SERVICES This board agenda item requests the Houston Independent School District (HISD) Board of Education to authorize the superintendent of schools or a designee to negotiate and execute a contract with Connections Academy, LLC, for electronic course programs (eCPs) for Community Services. In fiscal year 20102011, the Board of Education approved a virtual education program for eligible students who are enrolled in grades 310, located in homebound, hospital, and agency settings. Connections Academy allows Community Services to offer aligned coursework including electives that serve students between Community Services teachers Texas Education Agency-required visits. Community Services teachers can provide online modifications to lessons objectives, quizzes, and sequencing according to students needs, and parents can access student grades and curriculum to provide additional support. The systems student portfolio lends itself to mid-cycle, cycle, and semester grades allowing them to seamlessly be transferred back to students home schools in and beyond HISD. Approximately 500 students are expected to be served in more than 2,000 classes during the 20112012 school year. HISD will pay $600,000 for 100 student seats to be used at any time throughout the school year. As Community Services students return to their home school, other students can be placed into the vacated seats. If Community Services does not need all of the seats at any time during the year, other district students may fill them to complete course work. COST/FUNDING SOURCE(S): The total cost of this program is $600,000 and will be charged to GF1-11-6299-013-10-S1-112. None This agenda item supports HISD Goal 1: Increase Student Achievement and is
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aligned to Core Initiative 3: Rigorous Instructional Standards and Supports. . THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate and execute the contract with Connections Academy, LLC, for electronic course programs for students served by Community Services for the 20112012 school year, effective November 11, 2011. Page 2 of 2
WITHDRAWN
11/08/11
Office of the Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT: APPROVAL OF PERFORMANCE-PAY MODEL FOR CHIEF SCHOOL OFFICERS AND SCHOOL IMPROVEMENT OFFICERS/SCHOOL COMPLIANCE OFFICERS FOR THE 20112012 SCHOOL YEAR The 20102011 Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers was designed to align with changes to Houston Independent School Districts (HISD) organizational structure that went into effect that year and with the superintendent of schools performancepay model. The 20112012 Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers is being revised to accommodate changes in the Texas Education Agency assessment and accountability systems, to incorporate metrics that are more closely aligned to district goals, and to assure that the proposed School Leader Incentive Pay Model is in alignment. A description of the proposed 20112012 Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers will be submitted at a later date. COST/FUNDING SOURCE(S): The total cost for this program will not exceed $567,289 plus fringe benefits (GF1-21-6117-1112-99-930-930). None This agenda item supports HISD Goal 1: Increase Student Achievement, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture and is aligned with Core Initiative 4: Data-Driven Accountability.
THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
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RECOMMENDED: That the Board of Education approve the proposed Performance-Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers, effective November 11, 2011.
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WITHDRAWN
11/08/11
Office of the Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT: APPROVAL OF SCHOOL LEADER PERFORMANCE PAY MODEL FOR THE 20112012 SCHOOL YEAR Established in 2007, the Performance Pay Model was revamped substantially for 20062007 to become part of Houston Independent School Districts (HISD) comprehensive education-improvement model, ASPIRE (Accelerating Student Progress. Increasing Results and Expectations). For 20112012, the School Leaders Performance Pay Model is being revised substantially to align more closely with the Performance Pay Model for Chief School Officers and School Improvement Officers/School Compliance Officers, and to utilize student performance measures that are anticipated to be incorporated into the School Leader Appraisal System. The 20112012 School Leader Performance Pay Model is scheduled to be paid out in January, 2013. On the basis of analyses of 20092010 payment data, the total cost projection for the proposed 20112012 School Leader Performance Pay Model is $2.2 million, compared to $3.4 million paid in 20092010 and an estimated $3.3 million to be paid in 20102011. The anticipated cost savings is consistent with the reductions proposed for the 20112012 ASPIRE Award for Teachers and Campus-Based Staff Members. The Teacher Incentive Fund (TIF) 3 grant from the U.S. Department of Education provides approximately $300,000 towards School Leader Performance Pay, contingent upon that grants annual renewal. The total amount of funding is contingent upon receipt of full funding from this grant. If the level of funding is reduced, the ASPIRE awards will be prorated based on the level of funding available. These estimates include fringe benefits. A description of the 20112012 School Leader Performance Pay Model will be submitted at a later date. COST/FUNDING SOURCE(S): The total cost for this program will not exceed $2.2 million ($1,694,911GF1-23-6117-XXX-10-930930) ($154,231GF1-23-614X-XXX-10-935-935) ($273,376SR1-23-6117-XXX-10-SF6-SF6) ($24,686SR1-23-614X-XXX-10-SF6-SF6). Page 1 of 2
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STAFFING IMPLICATIONS:
None
ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement, HISD Goal 2: Improve Human Capital, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture. The item is aligned to Core Initiative 2: Effective Principal in Every School and Core Initiative 4: Data Driven Accountability. THIS ITEM REQUIRES CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education approve the 20112012 School Leader Performance Pay Model, effective November 11, 2011.
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Office of the Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT: APPROVAL OF PERFORMANCE PAY MODEL FOR APOLLO 20 PRINCIPALS, SCHOOL IMPROVEMENT OFFICERS AND ACADEMIC PROGRAM MANAGERS FOR THE 20112012 SCHOOL YEAR Beginning with the 20102011 school year, the Houston Independent School District (HISD) designated a number of campuses for the Apollo 20 Program. These schools receive a number of distinct services to improve student performance, and each school has established specific long-term goals for those aspects of student performance that are most in need of improvement. At its November 11, 2010 meeting, the Board of Education approved the Incentive Program Metrics for Apollo 20 Principals. For the 20112012 school year, this will expand to a performance-pay model for principals at these campuses, their school improvement officers and the academic program managers. All assist in meeting the research-driven tenets of this program, aimed at turning around 20 of the districts lowest performing schools. Four high schools, five middle schools and eleven elementary schools are a part of the Apollo 20 Program for 2011-2012. Principals at the Apollo 20 schools will be eligible for performance pay tied to goals set by each campus. Each principal at a high school can receive up to $30,000, at a middle school up to $20,000, and at an elementary school up to $10,000. School Improvement Officers can receive up to $15,000 and academic program managers can receive up to $4,500. Performance pay is earned through a combination of meeting goals or making progress towards these goals in three strands 1) student attendance, 2) student achievement, and 3) student grade level performance for elementary and middle schools or graduation/promotion for high schools. In addition, principals can earn a retention bonus if they remain in their schools for the 20122013 school year, and if they are not on an individual improvement plan. High school principals can earn $10,000, middle school principals can earn $5,000 and elementary school principals can earn $3,000. A description of the Apollo 20 Principals, School Improvement Officers and Academic Program Managers Performance Pay Model is attached. Specific campus goals for 20122013, targets for 20112012 and actual values for 20102011 for each of the metrics in the model are on file in Board Services.
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The total cost of the program will not exceed $525,833 -- the number of principals, school improvement officers and academic program managers multiplied by each employees maximum performance payment and retention bonus, plus fringe benefits. Various sources are being used to fund this performance pay model, including the Texas Title I Priority Schools (TTIPS) grants awarded to the four high schools, private grant funds raised and general funds. COST/FUNDING SOURCE(S): The total cost for this program will not exceed $525,833 ($105,000-SR1-23-6117-XXX-30-AP7-AP7) ($9,549-SR2-23-614X-XXX-30-AP7-AP7) ($234,000-SR1-23-6117-XXX-30-AP6-AP6) ($21,280-SR1-23-614X-XXX-30-AP6-AP6) ($143,000-SR1-23-6117-XXX-11-139-139) ($13,004-SR1-23-614X-XXX-11-139-139) None This agenda item supports HISD Goal 1: Increase Student Achievement, HISD Goal 2: Improve Human Capital, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture. The item is also aligned with Core Initiative 2: Effective Principal in Every School and Core Initiative 4: Data-Driven Accountability.
RECOMMENDED: That the Board of Education approve the 20112012 Performance Pay Model for Apollo 20 Principals, School Improvement Officers and Academic Program Managers, effective November 11, 2011. Page 2 of 2
REVISED 11/07/11 Attachment E-3
2011-2012 Apollo 20 Principals, School Improvement Officers and Academic Program Managers
Performance Pay Model
There are three strands of the 2011-2012 Apollo 20 Principals, School Improvement Officers and Academic Program Managers Performance Pay Model, with each strand accounting for one-third of the total incentive payment. These strands are calculated separately and summed to arrive at the total incentive payment. The maximum incentive payment is $30,000 for high school principals, $20,000 for middle school principals, $10,000 for elementary school principals, $15,000 for school improvement officers and $4,500 for academic program managers. There is an additional component of the model awarding bonuses to principals who are retained at their campus for the following school year, providing $10,000 to high school principals, $5,000 to middle school principals and $3,000 to elementary school principals. For each campus, a specific target level is established in each strand metric for the 2011-2012 school year, based on the 2010-2011 actual level and the programs desired long-term goal in 2012-2013. If the 2011-2012 target level is met or exceeded, the principal has the potential to receive the maximum amount for that strand. For every strand, principals are able to receive pro-rated amounts for achieving progress towards the goal, based on a linear calculation method according to the following formula: PP = M * ((A1112-A1011)/(T1112-A1011)) Where: PP = Performance Pay for Strand or Strand Component M = Maximum Performance Pay Amount for Strand or Strand Component A1112 = Actual Level for 2011-2012 at Campus X A1011 = Actual Level for 2010-2009 at Campus X T1112 = Target Level for 2011-2012 at Campus X All above calculations will be rounded to the nearest tenth prior to determining the award. If A1112 >= T1112, the principal receives the maximum amount for that strand or strand component.
Strand One: Student Attendance

Maximum Performance Pay Amounts High School Principals = $10,000 Middle School Principals = $6,667 Elementary School Principals = $3,333 School Improvement Officers = $5,000 Academic Program Managers = $1,500
For this strand, high schools, middle schools and elementary schools have the same criterion. Principals who meet or exceed their specific campus target level, based on a student attendance criterion common HISD Research and Accountability Department November 10, 2011
to all schools, are eligible to receive the maximum incentive. In determining these awards, performance calculated to the hundreths will be rounded to the nearest tenths. Values for school improvement officers and academic program managers will be calculated as the straight average of each campus at their level of the actual change in performance (A1112 A1011) divided by the expected change in performance (T1112 A1011). Common Criterion 2011-2012 Attendance Rate (PEIMS) Targets were set for 2011-2012 so high schools, middle schools and elementary schools would raise their actual attendance rates in 2010-2011 half-way to the long-term 2012-2013 goal for their school level. These goals are 95.0% for high school, 97.0% for middle school and 98.0% for elementary school.
Strand Two: Student Achievement

Maximum Performance Pay Amounts High School Principals = $10,000 Middle School Principals = $6,667 Elementary School Principals = $3,333 School Improvement Officers = $5,000 Academic Program Managers = $1,500
Principals who meet or exceed their specific campus target, based on a standard student achievement criterion common to all schools of their level, are eligible to receive the maximum performance pay. For this strand, high schools have different criteria than middle schools and elementary schools, based on subjects and grades in which specific assessments are given. High school principals will earn $1,000 ($10,000 / 10) for every target met. Middle school principals will earn $1,333 ($6,667 / 5) for every target met. Elementary school principals will earn $833 ($3,333/4) for every target met. In determining these awards, performance calculated to the tenths will be rounded to the nearest whole number. Values for school improvement officers and academic program managers will be calculated as the straight average of each campus at their level of the actual change in performance (A1112 A1011) divided by the expected change in performance (T1112 A1011), subject by subject. Awards will be determined separately for each subject and summed, with maximum amounts for each subject calculated as the overall maximum divided by the number of subjects within the school level that applies.
HISD Research and Accountability Department
November 10, 2011
High Schools
Common Criteria HISD TAKS and STAAR Performance For grades 10 and 11, the target is 100 percent passing the TAKS for each subject test: English language arts, math, science, and social studies. For grade 9 with 2011-2012 being the first year for the STAAR EOCs, the target is an improved HISD percentile rank in 2011-2012 in the subject areas of math and reading/ELA. The percentile rank of the average raw score for the campus on the 2010-2011 TAKS test will be compared to the percentile rank of the average raw score for the campus on the 2011-2012 STAAR EOC exams. Algebra I and Geometry will be aggregated to compare to TAKS math and English I reading and writing will be aggregated to compare to TAKS reading. Improvement in percentile rank will be awarded at $50 per improvement in percentile rank up to the maximum for the indicator ($1,000 per subject). The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.
Middle and Elementary Schools

Common Criteria HISD STAAR Performance With 2011-2012 being the first year for the STAAR EOCs, the target is an improved HISD percentile rank in 2011-2012 by subject. The percentile rank of the average raw score for the campus on the 2010-2011 TAKS test will be compared to the percentile rank of the average raw score for the campus on the 20112012 STAAR exams by subject. Improvement in percentile rank will be awarded at $67 per improvement in percentile rank for middle schools up to the maximum for the indicator ($1,333 per subject) and at $42 per improvement in percentile rank for elementary schools up to the maximum for the indicator ($833 per subject). The subjects included are math, reading, science, social studies and writing for middle schools and math, reading, science and writing for elementary schools. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations.
Strand Three:
Student Grade Level Performance or Graduation/Promotion
Maximum Performance Pay Amounts High School Principals = $10,000 Middle School Principals = $6,667 Elementary School Principals = $3,333
HISD Research and Accountability Department November 10, 2011
School Improvement Officers = $5,000 Academic Program Managers = $1,500
Principals who meet or exceed their specific campus target goals, based on student grade level performance for middle schools and elementary schools and based on student graduation and promotion for high schools, are eligible to receive the incentive. For this strand, each criterion has two components. For all principals, one-half of their strand award will be based on meeting the target goal for each criteria. Their total payment for this strand will be the sum of their award for each component. In determining these awards, performance will be rounded to the nearest whole number (for on-grade level) and to the nearest whole tenths (for graduation and promotion rates). Values for school improvement officers and academic program managers will be calculated as the straight average of each campus at their level of the actual change in performance (A1112 A1011) divided by the expected change in performance (T1112 A1011), separately for each criterion. One-half of their strand award will be based on meeting the target goal for each criterion.
High Schools
Common Criteria 2011-2012 12th Grade Graduation Rate Percent of total graduates including summer graduates, divided by 12th grade ADA cumulative enrollment. 2011-2012 9th-11th Grade Promotion Rate Percent of students promoted from grades 9, 10 and 11 combined in fall 2012 divided by enrollment for grades 9, 10 and 11 combined during the 2011-2012 school year For each criterion, the target for 2011-2012 is set at the half-way point between the 2010-2011 actual value and a goal of 100% for 2012-2013.
Middle Schools
Common Criteria Student Grade Level Performance: Reading Grade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford Reading for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations. Student Grade Level Performance: Math Grade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford Math for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations. HISD Research and Accountability Department November 10, 2011
All students meeting credit and curriculum requirements applicable to students in general education will be included. For each criterion, the target for 2011-2012 is set at the half-way point between the 2010-2011 actual value and a goal of 100% for 2012-2013.
Elementary Schools
Common Criteria Student Grade Level Performance: Reading Grade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford/Aprenda Reading for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations. Student Grade Level Performance: Math Grade level performance is defined as the percent of students at or above the 50th National Percentile Rank (NPR) on 2012 Stanford/Aprenda Math for all grades combined. The accountability subset of students based on the fall PEIMS snapshot will be used in the calculations. All students meeting credit and curriculum requirements applicable to students in general education will be included. For each criterion, the target for 2011-2012 is set at the half-way point between the 2010-2011 actual value and a goal of 100% for 2012-2013.
Retention Bonus
Maximum Amounts High School Principals = $10,000 Middle School Principals = $5,000 Elementary School Principals = $3,000
This bonus only applies to principals. Principals who return to their campus as a principal for the following school year will receive a retention bonus, provided they meet all of the eligibility criteria for the Apollo 20 principal performance pay model and are not on an individual improvement plan.
HISD Research and Accountability Department
November 10, 2011
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT: AUTHORITY TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH THE PARTHENON GROUP FOR CONSULTING SERVICES TO SUPPORT THE DEVELOPMENT OF CAREER PATHWAYS AND DIFFERENTIATED COMPENSATION FOR TEACHERS
The purpose of this item is to request authorization to negotiate and execute an agreement with The Parthenon Group to provide consulting services to support the Career Pathways and Compensation work as a part of the Effective Teachers Initiative. Through this work, innovative career pathways will be created for the most effective teachers who want to take on leadership roles without leaving the classroom full-time or having to take on administrative positions for increased pay. These new pathways will include a compensation structure that recognizes a difference in skills, abilities, responsibilities, and performance. The Parthenon Group will be brought on as compensation consultants to support this project. In particular, they will analyze data on the current compensation systems for teachers, bring best practices from across K-12 education and other industries, work with a broad group of stakeholder groups to design new career pathway options and compensation models, test proposed compensation models, and develop an implementation plan. Consultants from The Parthenon Group will work collaboratively with Houston Independent School District (HISD) staff members and The New Teacher Project to carry out this work. COST/FUNDING SOURCE(S): Total cost of the agreement is up to $1,776,000. This contract is to be funded through the federal performance incentive grant (TIF3) (SR1-13-6219-500-99-SF6-SF6). None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 1: Effective Teacher in Every Classroom.
THIS ITEM DOES NOT REQUIRE CONSULTATION.
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THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED:
That the Board of Education authorize the superintendent of schools or designee to negotiate and execute a contract with The Parthenon Group for consulting services to support the development of career pathways and differentiated compensation for teachers, effective November 11, 2011.
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Office of the Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Human Resources Ann Best, Chief Human Resources Officer SUBJECT: APPROVAL OF AMENDED INCENTIVE PROGRAM METRICS FOR APOLLO 20 PRINCIPALS FOR 20102011 SCHOOL YEAR On April 29, 2010, the Board of Education approved the Apollo 20 principal incentive program, and on November 11, 2010, approved the specific benchmark metrics used as part of the incentive pay program. Starting with the 20102011 school year, the Houston Independent School District (HISD) designated a number of campuses for the Apollo 20 Program. Four high schools and five middle schools were a part of this Apollo 20 Program for 20102011. These schools received a number of distinct services to improve student performance, and each school established specific longterm goals for those aspects of student performance that are most in need of improvement. The calculation of incentive pay using these benchmark metrics was predicated on meeting discrete intermediate or target goals. However, it had been communicated to the principals that attaining progress along a continuum would be considered in the calculation of the award payouts. The first purpose of this amendment is to revise the model to accommodate this linear method of incentive pay calculation. Neither the specific goals set nor the metrics on which they were based have been changed from the item approved by the Board of Education at its November 11, 2010, meeting. Principals at the nine secondary Apollo 20 schools are eligible for this incentive, which is tied to the program goals. Each principal at a high school can receive up to $30,000, and each principal at a middle school can receive up to $20,000 through a combination of meeting targets in three strands student attendance, student achievement, and student grade level performance or graduation/completion/dropout. A second purpose of this amendment is to add a $5,000 bonus for each middle school principal retained for the 20112012 school year. This is to be consistent with the practice of providing a $10,000 bonus to each high school principal retained who meets the qualifying criteria. A detailed description of the amended Apollo 20 Principals Incentive Payment Model is attached.
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The total cost of the program will not exceed $85,126. This includes earned incentives using the linear method, fringe benefits and the middle school retention bonus. Two sources are being used to fund this incentive, the Texas Title I Priority Schools (TTIPS) grants awarded to the four high schools and private grant funds raised. COST/FUNDING SOURCE(S): The total cost for this program will not exceed $85,126 ($17,955SR1-23-6117-XXX-30-AP7-AP7) ($1,633SR2-23-614X-XXX-30-AP7-AP7) ($60,075SR1-23-6117-XXX-30-AP6-AP6) ($5,463SR1-23-614X-XXX-30-AP6-AP6). None This agenda item supports HISD Goal 1: Increase Student Achievement, HISD Goal 2: Improve Human Capital, HISD Goal 5: Improve Public Support and Confidence in Schools, and HISD Goal 6: Create a Positive District Culture, and is aligned with Core Initiative 2: Effective Principal in Every School and Core Initiative 4: Data-Driven Accountability.
RECOMMENDED: That the Board of Education approve the 20102011 Incentive Program for Apollo 20 Principals, effective November 11, 2011. Page 2 of 2
Attachment E-5
2010-2011 Apollo 20 Principals

Incentive Payment Model
There are three strands of the 20102011 Apollo 20 Principals Incentive Program, with each strand accounting for onethird of the total incentive payment. These strands are calculated separately and summedto arrive atthe total incentive payment. Themaximum incentive payment is $30,000 for high school principals and $20,000 for middle school principals. There is an additional component of the modelawardingaretentionbonustoprincipalswhoareretainedforthefollowingschoolyearprovided theircampusisratedAcademicallyAcceptableorhigheronthestateaccountabilitysystem. Foreachcampus,aspecificgoalwassetineachstrandpriortothestartofthe20102011schoolyear, basedon a review of baseline dataanda longtermtarget level. If the 20102011 targetgoal is met or exceeded, the principal has the potential to receive the maximum amount for that strand. For every criterion,anintermediatelevelhasalsobeenestablished,atorjustabovethemidwaypointbetweenthe 20092010actualvalueandthe20102011targetgoal.Iftheintermediatelevelismet,butnotthetarget goal,theprincipalwillreceivehalfofthemaximumincentiveamount. For every strand, principals are able to receive prorated amounts for achieving progress towards the goal,basedonalinearcalculationmethodaccordingtothefollowingformula: PP=M*((A1011A0910)/(T1011A0910)) Where: PP=PerformancePayforStrandorStrandComponent M=MaximumIncentiveAmountforStrandorStrandComponent A1011=Actualvaluefor20102011atCampusX A0910=Actualvaluefor20092010atCampusX T1011=TargetGoalfor20102011atCampusX IfA1011>=T1011,theprincipalreceivesthemaximumamountforthatstrandorstrandcomponent. Aprincipalwillnotbeeligibleforanawardiftheircampusreceivesanacademicallyunacceptablerating.
StrandOne:StudentAttendance
MaximumIncentiveAmounts: HighSchools=$10,000 MiddleSchools=$6,667 MiddleSchools=$3,333 IntermediateIncentiveAmounts: HighSchools=$5,000
Forthisstrand,highschoolsandmiddleschoolshavethesamecriterion.Principalswhomeetorexceed their specific campus target goal, based on a student attendance criterion common to all schools, are eligible to receive the maximum incentive. Goals were established so high schools and middle schools would raise their actual attendance rates similarly to their peers. In determining these awards, performancecalculatedtothehundrethswillberoundedtothenearesttenths. CommonCriterion 201011AttendanceRate(PEIMS)
HISDResearchandAccountabilityDepartment
Amended:November10,2011

SpecificCampusGoals JonesHS KashmereHS LeeHS SharpstownHS AttucksMS DowlingMS FondrenMS KeyMS RyanMS 200910Actual 88.6% 88.1% 90.8% 90.5% 91.8% 95.0% 94.1% 93.5% 93.0% 201011Target 91.6%(+3.0) 91.1%(+3.0) 93.8%(+3.0) 93.5%(+3.0) 93.8%(+2.0) 97.0%(+2.0) 96.1%(+2.0) 95.5%(+2.0) 95.0%(+2.0)
StrandTwo:StudentAchievement
MaximumIncentiveAmounts:
HighSchools=$10,000
MiddleSchools=$6,667 MiddleSchools=$3,333
IntermediateIncentiveAmounts: HighSchools=$5,000
Principals who meet or exceed their specific campus goal, based on a standard student achievement criterioncommontoallschoolsoftheirlevel,areeligibletoreceivetheincentive.Forthisstrand,high schoolsandmiddleschoolshavethesamecriteria,butgoalsarebasedonadifferentsetofgradesand subjects depending on which TAKS assessments are given. High school principals will earn $2,500 ($10,000/4)foreverytargetgoalmetand$1,250($5,000/4)foreveryintermediategoalmet.Middle schoolprincipalswillearn$1,333($6,667/5)foreverytargetgoalmetand$667($3,333/5)forevery intermediate goal met. A principal will not be eligible for an award if their campus receives an academically unacceptable rating. In determining these awards, performance calculated to the tenths willberoundedtothenearestwholenumber. CommonCriterion 2011TAKSCommendedRatebysubjectacrossallgradesforallstudentstested(usingdatafrom correctedTAKSfile) SpecificCampusGoals TAKSCommendedRate JonesHS Reading Math Science SocialStudies KashmereHS Reading Math Science SocialStudies 200910Actual 6% 3% 2% 22% 6% 4% 4% 39% 201011Target 20% 15% 10% 40% 15% 15% 15% 50% Amended:November10,2011

LeeHS Reading Math Science SocialStudies SharpstownHS Reading Math Science SocialStudies AttucksMS Reading Math Science SocialStudies Writing DowlingMS Reading Math Science SocialStudies Writing FondrenMS Reading Math Science SocialStudies Writing KeyMS Reading Math Science SocialStudies Writing RyanMS Reading Math Science SocialStudies Writing 10% 11% 7% 30% 10% 13% 7% 33% 15% 10% 10% 17% 19% 16% 11% 12% 25% 22% 18% 12% 18% 31% 17% 11% 2% 1% 6% 12% 18% 11% 14% 27% 23% 20% 20% 15% 40% 30% 30% 20% 50% 25% 20% 20% 26% 31% 20% 15% 17% 30% 27% 28% 23% 28% 41% 30% 30% 30% 30% 30% 30% 40% 30% 30% 40% 40%

Incentive Payment Model StrandThree: StudentGradeLevelPerformanceor Graduation/Promotion/Dropout
MaximumIncentiveAmounts: HighSchools=$10,000 MiddleSchools=$6,667 MiddleSchools=$3,333 IntermediateIncentiveAmounts: HighSchools=$5,000
Principals who meet or exceed their specific campus target goals, based on student grade level performanceforstudentdropoutformiddleschoolsandbasedonstudentgraduationandpromotionfor highschools,areeligibletoreceivetheincentive.Forthisstrand,eachcriterionhastwocomponents.For allprincipals,onehalfoftheirstrandawardwillbebasedonmeetingthetargetorintermediategoalfor eachcriteria.Theirtotalpaymentforthisstrandwillbethe sumoftheirawardforeachcomponent.In determining these awards, performance will be rounded to the nearest whole number (for ongrade level)andtothenearestwholetenths(forgraduation,promotionanddropoutrates).
HighSchools
CommonCriteria 2010201112thGradeGraduationRate: Percent of total graduates including summer graduates, divided by 12th grade ADA cumulative enrollment. 201020119th11thGradePromotionRate: Percent of students promoted from grades 9, 10 and 11 combined in fall 2011 divided by enrollmentforgrades9,10and11combinedduringthe20102011schoolyear. For the 20112012 Incentive Payment Model, these indicators will be replaced with the Class of 2011 Completion Rate, with goals for Jones, Lee and Sharpstown High Schools set at 80% and the goal for KashmereHighSchoolsetat75%. SpecificCampusGoals 12thGradeGraduationRate 200910Actual JonesHS 78.8% KashmereHS 75.2% LeeHS 84.1% SharpstownHS 81.5%
201011Target 88.8%(+10.0) 85.2%(+10.0) 94.1%(+10.0) 91.5%(+10.0)

9th11thGradePromotionRate JonesHS KashmereHS LeeHS SharpstownHS 200910Actual(Estimated) 74.2% 91.2% 71.7% 88.2% 201011Target 85.0% 93.0% 80.0% 91.2%
MiddleSchools
CommonCriteria StudentGradeLevelPerformance Percentofstudentsonorabovegradelevelon2011StanfordReadingforallgradescombined Percentofstudentsonorabovegradelevelon2011StanfordMathforallgradescombined Ongradeleveldefinedas6.9,7.9and8.9forassessmentsin6th,7thand8thgradesrespectively All students meeting credit and curriculum requirements applicable to students in general educationwillbeincluded SpecificCampusGoals ReadingOnorAboveGradeLevel 201011Target 200910Actual AttucksMS 15% 50% DowlingMS 28% 50% FondrenMS 25% 60% KeyMS 16% 45% RyanMS 26% 50% MathOnorAboveGradeLevel 201011Target 200910Actual AttucksMS 43% 60% DowlingMS 42% 50% FondrenMS 42% 60% KeyMS 10% 45% RyanMS 43% 60% *20092010Actualbaseduponongradeleveldefinedas6.0,7.0and8.0forassessmentsin6th,7thand8th gradesrespectively. HISDResearchandAccountabilityDepartment


RetentionBonus
MaximumIncentiveAmounts: HighSchools=$10,000 MiddleSchools=$5,000
Principalswhoreturntotheircampusforthefollowingschoolyearwillreceivearetentionbonusiftheir campus is rated Academically Acceptable or higher under the state accountability system for the 2011 schoolyear.HighschoolprincipalsreceivethisbonusasacomponentoftheTexasTurnaroundIncentive ProgramforSchoolsgrant.PrincipalswhoareretainedasaprincipalattheirApollo20campusforthe 20112012schoolyearwillbeawardedthisbonus,providedtheymetalloftheeligibilitycriteriaforthe Apollo20principalincentivepaymentmodel.
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND CONSTRUCTION CONTRACT FOR THE LAMAR FLEMING MIDDLE SCHOOL RENOVATION
The Houston Independent School District (HISD) 2007 bond election approved the renovations of Lamar Fleming Middle School. The HISD Board of Education approved the design contract for the renovation on August 13, 2009. The scope of work to be performed at Fleming Middle School includes major heating ventilation and air conditioning, electrical, and plumbing upgrades, interior finishes, glazing and window upgrades, site work, and other capital-related work. This project was advertised on August 6, and August 13, 2011. On September 1, 2011, the district received competitive sealed proposals from the following responsive contractors: Comex Corporation Drymalla Construction Company, Ltd. DivisionOne Construction, LLC Miner-Dederick Construction, LLP Purcell Contractors, Inc. Prime Contractors, Inc. After evaluation, in accordance with the evaluation procedures approved by the HISD Board of Education, Prime Contractors, Inc., was determined to be the highest-ranked best-value proposer. Therefore, it is recommended this contractor be awarded a contract for the renovation of Fleming Middle School. Approval will authorize the superintendent of schools or a designee to negotiate and execute a contract for the identified cost and amend the contract within the established allowance.
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The contract amount is a total of the following project costs:

Highest-Ranked Firm Contract Amount $4,872,500 Change Order Allowance $487,250 Total Budget Estimated Calendar Days 330 M/WBE Participation 21.49%
Prime Contractors
$5,359,750
The total cost shall not exceed $5,359,750 and will be funded by 2007 Bond Program funds (CP1 81-6621 078-99-617 617). None This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data-Driven Accountability.
RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend a contract with Prime Contractors, Inc. for Lamar Fleming Middle School renovation, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND DESIGN CONTRACT FOR THE SOUTH EARLY COLLEGE HIGH SCHOOL
The Houston Independent School District (HISD) 2007 Facilities Capital Program includes a budget for South Early College High School. Approval of a design contract is recommended in order to begin planning and design of this school. Concurrent with the design will be the negotiation of a memorandum of understanding and lease agreement for the project with the Houston Community College System (HCCS). The lease agreement will be brought to the HISD Board of Education for approval at a later date. The project may require construction standards that are different from HISDs school construction standards, and may also need to accommodate requirements from HCCS and/or authorities who have jurisdiction. The project budget for the new early college high school is less than half of the total amount spent to construct and furnish the East Early College High School, which was completed in August 2009. Proceeding with the design and negotiations for the new early college high school will require a different approach to keep the project within budget. Staff members will have a better understanding of what this means to the project once initial planning is completed with the designer and HCCS. Permission is requested to allow the selection of the design firm for this project to follow a formal process of review of qualifications and a recommendation to the superintendent of schools or a designee, so that the design and construction project may continue without delay. Approval of this board item will authorize the superintendent of schools or a designee to negotiate, execute, and amend a lump-sum contract not to exceed 7 percent of the construction budget, plus a 10 percent contingency. The contract will be established with fixed-fee compensation based on a formulated construction cost for the school. COST/FUNDING SOURCE(S): The total cost shall not exceed $250,000 for South Early College High School and will be funded by Bond Program funds (CP1 81-6628-454-99-617-617). None Page 1 of 2
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ORGANIZATIONAL GOALS/IMPACT:
This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data-Driven Accountability.
RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend a design contract for the South Early College High School, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: APPROVAL OF AN ADJUSTMENT TO THE CONSTRUCTION CONTINGENCY ALLOWANCE FOR THE CONTRACT FOR GEORGE SCARBOROUGH HIGH SCHOOL RENOVATIONS AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS
The Houston Independent School District (HISD) 2007 bond election approved the renovations of George Scarborough High School. The HISD Board of Education approved the design contract for the renovation on January 22, 2009. The scope of work to be performed at Scarborough High School includes safety/security improvements, mechanical, electrical, and plumbing systems improvement/replacement, interior finishes, site work, interior and exterior lighting replacement, new main electrical service and related distribution, new school entrance, parking lot/driveway replacement, and ADA code compliance. On December 9, 2010, the HISD Board of Education approved the award of a construction contract for the renovations of Scarborough High School to Drymalla Construction Company, LTD. Since the previous approval, there has been an increase in costs due to unforeseen conditions and other needed improvements necessary to support the additional code-related wall modifications, replacement of the pad-mounted transformer by CenterPoint Energy, replacement of damaged primary electrical conduits, structural wall repairs, replacement of additional existing toilet fixtures, additional hazardous materials abatement, and repair/replacement of non-functioning drain lines. Due to these additional costs, an increase in the construction contingency allowance for Scarborough High School in an amount not to exceed $370,000 is requested. This will be funded within the overall project budget. COST/FUNDING SOURCE(S): No increase to the overall project budget. The total contingency increase shall not exceed $370,000 and will be funded by 2007 Bond Program funds (CPI 81-6623 024-99-813 813).
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None This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 4: Data-Driven Accountability.
RECOMMENDED: That the Board of Education approve an increase to the construction contingency allowance for the construction contract for George Scarborough High School renovations and authorize the superintendent of schools or designee to negotiate, execute, and amend all necessary contracts, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: APPROVAL OF 2007 FACILITIES CAPITAL PROGRAM SAFETY AND SECURITY BUDGET REVISION
On December 9, 2010, the Houston Independent School District (HISD) Board of Education approved project budget adjustments to provide for land and transportable buildings costs related to the Capital Facilities Program, and addressed specific issues identified on a school-by-school basis. In addition, a total program-wide reserve fund that combined individual project reserves was established, and a program-wide overtime budget that combined individual project budgets for overtime was created. At this time, it is necessary to create a program-wide safety and security reserve by combining unexpended funds from completed individual safety and security project budgets. It is recommended that such funds be reassigned to a program-wide safety and security reserve fund for use on other projects as needed and to provide better management and oversight of how these funds are allocated. Furthermore, it is recommended that the superintendent of schools or a designee be authorized to allocate safety and security funds to undesignated projects as needed and revise current project budgets accordingly. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: No additional cost is requested None This agenda item supports HISD Goal 3: Provide a Safe Environment, and is aligned to Core Initiative 5: Culture of Trust through Action.
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RECOMMENDED: That the Board of Education approve the establishment of a program-wide safety and security reserve fund and authorize the superintendent or designee to allocate funds for safety and security projects and adjust project budgets accordingly, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: APPROVAL OF AN ADJUSTMENT TO THE CONTINGENCY ALLOWANCE FOR RALPH ANDERSON ELEMENTARY SCHOOL, WALTER FONDREN MIDDLE SCHOOL AND A. A. MILNE ELEMENTARY SCHOOL RENOVATIONS AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS
The Houston Independent School District (HISD) 2007 bond election approved the renovations of Ralph Anderson Elementary School, Walter Fondren Middle School and A. A. Milne Elementary School. The HISD Board of Education approved design contracts for the renovations on August 13, 2009. The work to be performed at Anderson Elementary School includes replacement of interior lighting fixtures, installation of exterior windows, installation of eye washes and exhaust fans in science labs, replacement of ceiling tiles and flooring materials, repair of heating ventilation and air conditioning (HVAC) controls and unit ventilators, installation of a new marquee, and installation of a new public address (PA) system. The work to be performed at Fondren Middle School includes replacement of exterior windows, addition of emergency lighting battery packs, installation of exhaust fans and eye wash stations in science labs, installation of new fire and security alarm systems, posting of emergency exit signage, and installation of a new PA system. The work to be performed at Milne Elementary School includes replacement of interior lighting, installation of new electrical panels and electrical transformer, installation of new fire and security alarm systems, replacement of ceiling grid and tiles, repair of unit ventilators and ductwork, installation of a new 200 ton chiller, addition of a canopy at bus drop off area, and installation of a new PA system. These projects were advertised for competitive sealed proposals as a package in October 2010. On February 10, 2011, the Board of Education approved award of the construction contract for the renovations of Anderson Elementary, Fondren Middle, and Milne Elementary Schools to Martin-Harris Construction Texas. At Anderson Elementary School, the original scope of work was to perform cleaning and light maintenance on the 55 existing unit ventilators and add system controls. The existing radiator system is a 2+2 pipe system, with one 2-pipe system providing chilled Page 1 of 2
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water through the unit ventilators for cooling, and a separate 2-pipe system providing hot water to a floor radiator system for heating. Because there are two separate systems, there are times when both systems will run simultaneously, competing with each other to adjust the temperature of the school. In addition, the current heating system will not function with the new controls specifications that allow HISD to monitor and control the system remotely. It has been recommended that the system be converted to a true 2-pipe HVAC system, allowing both heating and cooling through the unit ventilators and eliminating the radiator system. This modification will provide better environmental control of the building and will assist in the school being more energy efficient. Incorporating the requested HVAC system improvements will require additional funds. Therefore, an increase in the construction contingency allowance for Anderson Elementary School by an amount not to exceed $175,000 is requested. This would be funded within the overall project budget. Approval of this item will authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement the changes at the Anderson Elementary School renovation project. COST/FUNDING SOURCE(S): No increase in the overall project budget is required. The total contingency increase shall not exceed $175,000 and will be funded by 2007 Bond Program funds (CP1 81-6623 105-99-617 617). None This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY. RECOMMENDED: That the Board of Education approve an increase to the construction contingency allowance for the construction contract for Ralph Anderson Elementary School, Walter Fondren Middle School and A. A. Milne Elementary School renovations and authorize the superintendent of schools or a designee to negotiate, execute, and amend necessary contracts, effective November 11, 2011.
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Office of Superintendent of Schools Board of Education Meeting of November 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND AN INTERLOCAL AGREEMENT WITH HOUSTON COMMUNITY COLLEGE TO PROVIDE MULTI-CRAFT TRAINING FOR HOUSTON INDEPENDENT SCHOOL DISTRICT PLANT OPERATORS
In the Houston Independent School District (HISD) Construction and Facility Services (CFS) Departments continuous effort to enhance operations, increase productivity, and improve customer service, employee training and development is vital to the success of the department as a support organization. Accordingly, CFS is pursuing an interlocal agreement to authorize the Houston Community College System (HCCS) to provide multi-craft training for CFS plant operators. Plant Operators are front line personnel, who, once trained, can address minor repairs at campuses thereby significantly reducing the workload of the technical field personnel, i.e. HVAC repairers, plumbers, electricians, etc. Under this agreement, CFS will be responsible for providing adequate instructional space, supplies, and the scheduling of classroom instruction. HCCS will provide the instructor(s), materials, and all documents necessary to track the participants attendance and progress while in the program. It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary agreements concerning the training provided by HCCS to CFS Plant Operators. This initiative will be funded within the existing CFS budget. COST/FUNDING SOURCE: The total cost of this training is $121,500 and will be funded by departmental funds (GF1-51-6299-800-99-100-999). None This agenda item supports HISD Goal 2: Improve Human Capital, HISD Goal 3: Provide a Safe Environment, HISD Goal 4: Increase Management Effectiveness and
STAFFING IMPLICATION: ORGANIZATIONAL GOAL/IMPACTS:
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Efficiency, and HISD Goal 6: Create a Positive District Culture. This item is aligned to Core Initiative 5: Culture of Trust through Action. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM DOES NOT ESTABLISH, MODIFY, OR DELETE BOARD POLICY.
RECOMMENDED: That the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary agreements for training provided by HCCS to HISD CFS Plant Operators, effective November 11, 2011.
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NEW
11/04/11
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: APPROVAL TO ESTABLISH A BUDGET AND TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS FOR IMPROVEMENTS AT JESSE JONES HIGH SCHOOL, HENRY MACGREGOR ELEMENTARY SCHOOL, CHARLES SHEARN ELEMENTARY SCHOOL, ROSS STERLING HIGH SCHOOL, ALBERT THOMAS MIDDLE SCHOOL, AND JACK YATES HIGH SCHOOL
A budget allocation is requested for capital improvements at the following schools:
School Jones HS
Scope of work Mechanical upgrades/repairs and other capital related improvements Site improvements and other capital related improvements Electrical upgrades and other capital related improvements
Budget $300,000
MacGregor ES Shearn ES
$200,000 $50,000
Sterling HS
Cafeteria and kitchen renovations and other capital related improvements Mechanical upgrades/repairs and other capital related improvements Capital improvements/upgrades in support of the Communications Program, restroom upgrades and other capital related improvements
$600,000
Thomas MS
$300,000
Yates HS
$1,200,000
Total
$2,650,000
The funds will be transferred from remaining bond project funding that was previously allocated to the former Buchanan H. Grimes Elementary School. It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at the schools as noted above. Page 1 of 2
F-7
The total cost shall not exceed $2,650,000 and will be funded by 2007 Bond Program funds (CP1 81-6625 006-99-812 812 CP1 81-6624 201-99-813 813 CP1 81-6624 239-99-815 815 CP1 81-6624 014-99-812 812 CP1 81-6625 077-99-812 812 CP1 81-6624 020-99-812 812). None This agenda item supports HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.
RECOMMENDED: That the Board of Education approve the establishment of budgets for Jesse Jones High School, Henry MacGregor Elementary School, Charles Shearn Elementary School, Ross Sterling High School, Albert Thomas Middle School, and Jack Yates High School not to exceed a grand total of $2,650,000 and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts for implementation of this work, effective November 11, 2011.
Page 2 of 2
NEW
11/04/11
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: APPROVAL TO ESTABLISH A BUDGET AND TO NEGOTIATE, EXECUTE. AND AMEND ALL NECESSARY CONTRACTS FOR IMPROVEMENTS AT JAMES MADISON HIGH SCHOOL, JAMES MONTGOMERY ELEMENTARY SCHOOL, SOUTH EARLY COLLEGE HIGH SCHOOL, CARTER WOODSON PRE-K8, AND EVAN WORTHING HIGH SCHOOL
A budget allocation is requested for capital improvements at the following schools:

School Madison HS Scope of work New boilers, plumbing upgrades, and other capital related improvements Installation of bus drop off and other capital related improvements Additional funding to support capital related improvements Renovations for PreK, library and computer lab, and other capital related improvements Cafeteria/kitchen renovations and other capital related improvements Budget $300,000
Montgomery ES
$300,000
South Early College HS
$725,000
Woodson Pre-K8
$500,000
Worthing HS
$675,000
Total
$2,500,000
The funds will be transferred from remaining bond project funding that was previously allocated to the former Joseph Rhoads Elementary School. It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at the schools as noted above.
Page 1 of 2
F-8
The total cost shall not exceed $2,500,000 and will be funded by 2007 Bond Program funds (CP1 81-6625 010-99-812 812 CP1 81-6624 207-99-812 812 CP1 81-6621 454-99-617 617 CP1 81-6624 074-99-812 812 CP1 81-6624 019-99-812 812). None This agenda item supports HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.
RECOMMENDED: That the Board of Education approve the establishment of budgets for James Madison High School, James Montgomery Elementary School, South Early College High School, Woodson Pre-K8, and Evan Worthing High School not to exceed a grand total of $2,500,000 and authorize the superintendent of schools or a designee to negotiate, execute, and amend all necessary contracts for implementation of this work, effective November 11, 2011. Page 2 of 2
NEW
11/04/11
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Business Operations Leo Bobadilla, Chief Operating Officer SUBJECT: APPROVAL TO ESTABLISH BUDGETS AND AUTHORITY TO NEGOTIATE, EXECUTE, AND AMEND ALL NECESSARY CONTRACTS RELATED TO CAPITAL IMPROVEMENTS AT BENJAMIN FRANKLIN, GARDEN VILLAS, GOLFCREST, AND JOHN R. HARRIS ELEMENTARY SCHOOLS
At its August 27, 2009 board meeting, the Houston Independent School District (HISD) Board of Education approved $13.5 million to be allocated to additional facility projects in each of the nine trustee districts, for a total of $121.5 million. Trustee Manuel Rodriguez Jr. is requesting a budget allocation of $2,000,000 be provided for capital related improvements at the schools as noted below. The funds will come from the allocation that has been allotted for District III.
School Franklin ES Scope of Work Cafeteria /pre-k wing improvements and other capital related improvements Cafeteria improvements, site improvements, and other capital related improvements Classroom improvements, site improvements, and other capital related improvements Cafeteria/multipurpose room improvements and other capital related improvements Budget $500,000
Garden Villas ES
$500,000
Golfcrest ES
$500,000
J. R. Harris ES Total
$500,000 $2,000,000
It is recommended that the Board of Education authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement these changes at the schools as noted above.
Page 1 of 2
F-9
The cost will not exceed $2,000,000 million and will be funded by trustee allocations for Trustee District III. None This agenda item supports HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.
RECOMMENDED: That the Board of Education approve the establishment of budgets for Benjamin Franklin, Garden Villas, Golfcrest, and John R. Harris Elementary Schools not to exceed a grand total of $2,000,000 from Trustee District III allocations and authorize the superintendent of schools or a designee to negotiate, execute, and amend contracts necessary to implement capital related improvements at these schools, effective November 11, 2011. Page 2 of 2
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT: APPROVAL OF CONSULTANT AND PROFESSIONAL-SERVICE CONTRACTS AND RATIFICATION OF BID WAIVER PROJECTS
The purpose of this item is to authorize consultant contracts and professionalservice contracts as required by board policy. According to current policy, the Houston Independent School District (HISD) Board of Educations approval is required for consultant contracts and professional services exceeding $25,000 per engagement, inclusive of expenses, or for consultant contracts where payment to a consultant for the fiscal year has aggregated $100,000, inclusive of all expenses. The attachment reflects a summary of proposed requests. Individual contracts are on-file in Board Services. Additionally, in November 2009, the Board of Education approved a change to board policy delegating to the superintendent of schools authority to approve contracts for districtwide initiatives valued between $10,000 and $50,000, provided that any such contract be presented to the Board of Education at its next regularly scheduled meeting for ratification. The second attachment reflects a listing of the contracts approved by the superintendent of schools since the approval of the board policy change. COST/FUNDING SOURCE(S): Funds for this recommended action are shown on the attached list. None This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 4: Increase Management Effectiveness and Efficiency, and is aligned to Core Initiative 1: Effective Teacher in Every Classroom.
Page 1 of 2
G-1
RECOMMENDED: That the Board of Education approve the proposed consultant and professional-service contracts and ratify bid waiver projects, effective November 11, 2011. Page 2 of 2
Attachment G-1
SUMMARY OF CONSULTANT AND PROFESSIONAL-SERVICE REQUESTS

Name International Baccalaureate Organization Using Department Advanced Academics Total Cost of This Request Not to Exceed $300,000 Total Contracts to Date $0 Budget SR1-13-6339-611-41-CL2-CL2 Various Department Budgets
The International Baccalaureate Organization is a nonprofit educational foundation that supports a shared academic experience emphasizing critical thinking and exposure to a variety of points of view that would encourage intercultural understanding and acceptance of others by young people. The program concentrates on the last two years of secondary school in order to build a comprehensive curriculum that would lead to a degree that would be recognized by universities in every country. The district will pay for all students IB exam fees and will pay the candidate registration fee only for students on free and reduced lunch. Term of Contract: October 25, 2011-June 30, 2012 National Association of Middle Schools Office Secondary School Principals $45,095 $0 SR1-13-6299-682-41-KD9-KD9
The National Association of Secondary School Principals will provide on-site training to the leadership teams of sixteen middle schools as well as representatives of Leadership Development and Professional Development Services, using their Breaking Ranks in the Middle training program. Training will occur January 2628, 2011. The training aims to build additional leadership capacity in middle level school leaders and their teams. The training will offer participants the tools and strategies to address and deal with the unique challenges facing middle level leadership including personalization, advisories, teaming, transition from elementary and transition to high school, use of data and other critical topics. The training programs design includes an interactive format for small and large group discussions, problem-solving assignments, as well as analysis and reflection necessary for meaningful comprehension and learning. The ultimate goal of this training program is to facilitate reform efforts by school leadership teams for the improvement of student learning and the continued development of successful schools. Day 3 of training will include certification of district trainers in order to expand and sustain the program in-house. Term of Contract: January 26-28, 2012
Page 1 of 1 Board Meeting, November 10, 2011
Attachment G-1
SUMMARY OF REQUESTED RATIFICATIONS FOR SUPERINTENDENT BID WAIVER PROJECTS

Total Cost of This Request $10,000
Name Zion Promotional Products
Using Department Young Womens College Preparatory Academy
Budget GF1-11-6399-463-10-YY7-YY7
The Young Womens College Preparatory Academy is seeking to procure school uniforms from Zion Promotional Products for the incoming classes of sixth- and ninth-grade students. The college culture at the Academy requires that students wear a uniform to class every day. However, many of the students who have enrolled come from low-income families that are unable to pay for uniforms. Funds for this procurement have been donated by the United Way and the HISD Foundation. Since this company already supplied and sold uniforms to parents who could pay, it was necessary to use the same vendor. Catapult Consulting Services Chief of Major Projects $48,000 SR1-13-6219-500-99-SF6-SF6
Catapult Consulting Services is helping HISD develop an application that will enable measurement of a teachers effectiveness on his/her students performance. The original contract provided funding to get work started. The term began September 6, 2011, for an expenditure of $24,500 and those monies will be exhausted on October 5, 2011. In order to complete the work, an additional $23,500 needs to be added to the contract to extend the contract to October 30, 2011. This will make the total contract amount equal to $48,000. Preferred Medical Chief Finance Office $41,988.37 IS2 Workers Compensation Budget
This is a special purchase of a bed for a workers compensation claim.
Board Meeting, November 10, 2011
Page 1 of 1
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT: APPROVAL OF VENDOR AWARDS FOR PURCHASES OVER $100,000 AND RATIFICATION OF VENDOR AWARDS FOR PURCHASES UNDER $100,000
The purpose of this item is to authorize vendor awards for purchases over $100,000 and to ratify vendor awards for purchases under $100,000. Pursuant to Board of Education policy, contracts for purchases over $100,000 are submitted to the Houston Independent School District (HISD) Board of Education for approval prior to the issuance of purchase orders and/or agreement letters. Procurement Services is authorized by board policy to enter into purchase agreements for bid projects less than $100,000, subject to ratification by the Board of Education. When determining the successful bidder, consideration is given to the quality of the articles supplied, conformity with developed specifications, suitability to the requirements of the educational system, and delivery terms. All advertised bids are in compliance with minority- and woman-owned business enterprise procedures. All other things being equal, contracts are negotiated and executed with the supplier(s) perceived as providing the best overall value for the district. However, because of the time between the November 10 and December 8, 2011, Board of Education meetings and the urgent need to purchase some goods during this period, it is requested that the Board of Education approve the attached annual bids and other annual bids deemed necessary prior to completion of tabulation and that at the December 8, 2011, board meeting, these bids be brought back to the Board of Education for ratification. This procedure allows Procurement Services to expedite the acquisition of supplies, equipment, and services for the operation of the district. The attachment reflects the names of successful bidders, the budgets to be charged, and a description of the items to be purchased. A copy of each tabulation is on file in Board Services. COST/FUNDING SOURCE(S): Funds for these recommended actions will be necessary only one time, and funding sources are shown in the attachment.
Page 1 of 2
G-2
The current procurement staff members will handle all procurement activities. This agenda item supports all six goals of the district and all five core initatives. Purchases range from instructional goods/services to maintenance goods/services needed for HISDs facilitiesto-standard program.
RECOMMENDED: That the Board of Education approve vendor awards for purchases over $100,000 and ratify vendor awards for purchases under $100,000, effective November 11, 2011.
Page 2 of 2
APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA PROJECT DESCRIPTION *M/WBE M/WBE COMMIT ACTUAL BIDS/RFPS BIDS ** RECD LOC AWARDED TO ISSUED AMOUNT
Attachment G-2
BUDGET CHARGE
11-06-14
RFP/Custodial Equipment and Repair
C/2% B/20% C/7% C/0%
35
OT OT H H
Nilfisk-Advance Buckeye Cleaning Center Ridleys Vacuum and Janitorial Supply A1 Vacuum Center
Not To Exceed $500,000
Various School Budgets GF1-51-6249-803-99-999-999 GF1-51-6319-803-99-999-999 GF1-51-6639-803-99-931-931 GF1-00-1311
This project is to provide custodial and equipment repair services for vacuums, auto scrubbers, propane and electric high speed burnishers floor care needs throughout the district. 11-06-13 RFP/Rebuilt Engines and C/19.4% Automatic Transmissions C/0% 12 2 OT H Jasper Engines and Automatic Transmissions Rush Bus Center Not To Exceed $325,000 Transportation Budgets GF1-34-6319-XXX-99-999-999
This project is to provide locally stocked high quality remanufactured Caterpiller, International, Cummins, Ford, Chevrolet and Chrysler engines and automatic transmissions with warranty and core exchanges for HISD school bus and light truck vehicle fleet.
Code Legend: M/WBE - Minority and Women Business Enterprises A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; P) M/WBE Status in Process; NFP) Not For Profit. M/WBE Percentage Notations Option A - Certified M/WBE firm; Percentages greater than 100% indicates the M/WBE firm will also subcontract. Option B - Non W/WBE firm, but will subcontract the indicated percentage with M/WBE firm to meet or exceed goal. Option C None M/WBE firm. If listed with percentage greater than 0%, the awarded will subcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not Subcontract. LOC Location Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT). Page 1 of 14
BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC GCC
The BuyBoard Cooperative Texas Department of Information Resources Federal General Services Administration Schedule 70 Harris County Department Of Education Houston-Galveston Area Council Region IV Education Service Center Texas Association of School Boards Texas Building and Procurement Commission The Cooperative Purchase Network Texas Procurement and Support Services Texas Multiple Award Schedules U. S. Communities Gulf Coast Coop
APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA PROJECT DESCRIPTION *M/WBE M/WBE COMMIT ACTUAL BIDS/RFPS BIDS ** RECD LOC AWARDED TO ISSUED AMOUNT BUDGET CHARGE
11-08-02
RFP/Frozen Food and Staple Groceries Select Items
C/0% C/0% C/0% C/0% C/3.09% C/0% C/0% C/0% C/0% B/40% C/0% C/0% C/0% C/10% C/0% C/0%
105
31
H H T T O T O O O H H O O O T T
A. F. Wholesale Bake Crafters Braun Beef Co. Daves Baking Dawn Food Products Ditta Meat Co. Dori Foods Dr. Pepper Bottling Co. Echo Lake Foods Global Foods Heart of Texas Biscuits Heinz of North America JNS MCI Foods Mexilink Premium Food
$159,487 $730,240 $125,040 $263,250 $174,862 $685,200 $109,400 $41,475 $74,160 $37,395 $54,600 $36,003 $515,380 $1,530,288 $12,358 $159,560 Not To Exceed $4,708,698
FD1-1321-791-99-977-977
APPROVAL OF PURCHASES OVER $100,000 RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA PROJECT DESCRIPTION *M/WBE M/WBE COMMIT ACTUAL BIDS/RFPS BIDS ** RECD LOC AWARDED TO ISSUED AMOUNT BUDGET CHARGE
GCC
Frozen Food, Staple Groceries and Cafeteria Supplies
Glazier Foods Company Not To Exceed $1,000,000 FD1-1321-791-99-977-977 FD1-1322-791-99-977-977
The Gulf Coast Coop (GCC) serves as a back-up to HISD bids currently in place in the event HISD receives no bids for a product, an awardee on the HISD bid can no longer supply the product, or in an emergency. The GCC is managed by Harris County Department of Education with whom HISD has an interlocal agreement. The Coop that previously served as a back-up was the Texas Purchasing Consortium (TPC). DIR NET Programming and Testing Services XBITech Corporation Not To Exceed $610,000 SR1-13-6219-500-99-SF6-SF6
XBITech Corporation will provide .NET programming and testing services for development of the Teacher Appraisal & Development System and Student Performance (TADS: SP) application being created by Technology.
APPROVAL OF PURCHASES UNDER $100,000 RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA PROJECT DESCRIPTION *M/WBE M/WBE COMMIT ACTUAL BIDS/RFPS BIDS ** RECD LOC AWARDED TO ISSUED AMOUNT BUDGET CHARGE
11-08-03
RFP/Asbestos Transport and Disposal Services
B/20%
17
OT
BFI Waste Services of Texas, LP DBA Republic Services of Houston Not To Exceed $40,000 Construction and Facility Services GF1-51-6642-801-99-602-999
This project is for services to provide containers, remove, and dispose of (haul to land fill) asbestos materials and waste from various HISD properties inclusive of schools, facilities, and grounds. 11-10-01 RFP/Mobile Equipment B/20% 18 2 Federal Insurance Company (USI Southwest) Not To Exceed $28,046
GF1-51-6428-911-99-940-940
Mobile Equipment includes tractors, mixers, graders, earth moving equipment, portable chillers, mowers, rollers, cranes and augers. Coverage is comprehensive physical damage coverage for scheduled equipment at replacement cost, not to exceed the scheduled value.
Code Legend: M/WBE - Minority and Women Business Enterprises A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; P) M/WBE Status in Process; NFP) Not For Profit. M/WBE Percentage Notations Option A - Certified M/WBE firm; Percentages greater than 100% indicates the M/WBE firm will also subcontract. Option B -.Non W/WBE firm, but will subcontract the indicated percentage with M/WBE firm to meet or exceed goal. Option C None M/WBE firm. If listed with percentage greater than 0%, the awarded will subcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not Subcontract. LOC Location Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT). Page 4 of 14
BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC
The BuyBoard Cooperative Texas Department of Information Resources Federal General Services Administration Schedule 70 Harris County Department Of Education Houston-Galveston Area Council Region IV Education Service Center Texas Association of School Boards Texas Building and Procurement Commission The Cooperative Purchase Network Texas Procurement and Support Services Texas Multiple Award Schedules U. S. Communities
APPROVAL OF PURCHASES UNDER $100,000 RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA PROJECT DESCRIPTION *M/WBE M/WBE COMMIT ACTUAL BIDS/RFPS BIDS ** RECD LOC AWARDED TO ISSUED AMOUNT BUDGET CHARGE
11-07-09
RFP/Barcode Scanners For Library Services
A/100%
20
Prime Systems Not To Exceed $20,000 District-Wide Budgets Bond Office
This project is for the purchase of hand-held barcode scanners that will be utilized to manage the check-in and out of library books at the campuses.
APPROVAL OF SOLE SOURCE ITEMS RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA PROJECT DESCRIPTION *M/WBE M/WBE COMMIT ACTUAL BIDS/RFPS BIDS ** RECD LOC AWARDED TO ISSUED AMOUNT BUDGET CHARGE
Sole Source Writing Resources
Empowering Writers (EW)
Not To Exceed $1,105,000
Various Budgets
The district has over 130 campuses implementing Empowering Writers this year. School Improvement Officers have indicated that students are producing much stronger writing results. Sole Source Adult CPR/AEDA/FA Certification Cards and Kits American Red Cross Not To Exceed $15,800
GF1-13-6399-682-41-C11-C11
American Red Cross sponsors mandatory training and issues certification cards after completion of training. To follow state and district guidelines, cardiopulmonary resuscitation (CPR) and the use of automated external defibrillator (AED) training is mandatory for district personnel such as athletic coaches, health and PE teachers, marching band instructors, nurses, ROTC instructors, dance instructors, cheerleading sponsors and other sponsors of UIL-sanctioned and other co-curricular activities.
APPROVAL OF CONTRACT RENEWAL PURCHASES OVER $100,000 RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA *M/WBE M/WBE COMMIT ACTUAL YEAR 2 OF 3 YEAR ** 3 OF 3 LOC AWARDED TO
PROJECT DESCRIPTION
AMOUNT
BUDGET CHARGE
10-06-06
RFP/End User Devices (Renewal)
A/100% A/100%
Netsync Network Solutions (All Items) US Tech (Printers Only) Not To Exceed $15,000,000 Bond Funds School Based Budgets Department Budgets
A/100% A/100%
This project covers the major computer purchases for the district, including non-E-Rate servers, desktops, laptops, and printers.
PROJECT DESCRIPTION
AMOUNT
BUDGET CHARGE
10-07-13
RFP/Minor General Contracting Services For Less Than $25K
X A/100% A/100% A/100% C/5% A/100% A/100% A/100% A/100% C/28.7% A/100% H H H T H
Group I: Companies offering full services categories Healthy Resources Enterprise, Inc International Leading Technologies, Inc. Hallmark Construction Sparks Construction Westco Ventures, LLC Group II: Companies offering limited service categories DKC Enterprises BD & W Construction Company
A/100% C/5%
A/100% C/33.8%
H H
Not To Exceed $5,000,000
GF1-51-6299-803-99-000-999 Various School Based Budgets
The work to be performed under this agreement shall consist of providing supervision, labor, materials, supplies, transportation, equipment, tools, and consumables necessary to provide minor construction services for any department, division or school of HISD from any available trades or any combination of trades. For the districts purposes, Minor General Contracting Services is defined as an integrated area of work that has more than one trade involved in the scope of work and, the scope of work is not currently covered under an existing awarded bid. Code Legend: M/WBE - Minority and Women Business Enterprises A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; P) M/WBE Status in Process; NFP) Not For Profit. M/WBE Percentage Notations Option A - Certified M/WBE firm; Percentages greater than 100% indicates the M/WBE firm will also subcontract. Option B -.Non W/WBE firm, but will subcontract the indicated percentage with M/WBE firm to meet or exceed goal. Option C None M/WBE firm. If listed with percentage greater than 0%, the awarded will subcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not Subcontract. LOC Location Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT). Page 8 of 14 BB DIR GSA HCDE HGAC REGION IV TASB TBPC TCPN TPASS TXMAS USC The BuyBoard Cooperative Texas Department of Information Resources Federal General Services Administration Schedule 70 Harris County Department Of Education Houston-Galveston Area Council Region IV Education Service Center Texas Association of School Boards Texas Building and Procurement Commission The Cooperative Purchase Network Texas Procurement and Support Services Texas Multiple Award Schedules U. S. Communities
PROJECT DESCRIPTION
AMOUNT
BUDGET CHARGE
09-08-09
RFP/Science Supplies and Materials (Renewal)
C/0% C/0% C/0% C/0% C/0%
C/0% C/0% C/0% C/0% C/0%
O O O O O
Carolina Biological Fisher Science Education LLC Frey Scientific NASCO Sargent- Welch Not To Exceed $2,000,000 Various School Based and Department Budgets
This is the final option year for this project. The suppliers have offered satisfactory product and service to the district over the past twelve months.
PROJECT DESCRIPTION
AMOUNT
BUDGET CHARGE
09-10-07
RFP/Books, Periodicals, New and Used Textbooks (Renewal)
C/0% C/0% NFP C/0% C/0% C/0% C/0% C/0% C/0% C/0% C/0%
C/0% C/0% NFP C/0% C/0% C/0% C/0% C/0% C/0% C/0% C/0%
O T T O T T O O T O O
Budgetext Corporation DLB Educational Corporation Neuhaus Education Center Perfection Learning QEP, Inc. Richardson Distribution & Books, Inc. Scholastic Classroom & Library Group Schoolhouse Educational Publishing Southwest Book Company Wards Natural Science WT Cox Subscriptions Not To Exceed $2,000,000 Various School Based Budgets
This is the final option year for this project. The suppliers have offered satisfactory product and service to the district over the past twelve months.
PROJECT DESCRIPTION
AMOUNT
BUDGET CHARGE
10-06-01
RFP/Liability Brokerage Services(Renewal)
B/20%
B/20%
Automobile Liability: USI Southwest General Liability: Princeton Excess Surplus Lines Insurance Company (USI Southwest)
FD1-35-6429-790-99-976-976 GF1-51-6429-911-10-940-940
The project is to secure a broker to market the districts Automobile, General Liability & School Professional Legal Liability Insurance to insurance underwriters. 09-09-02 RFP/Fleet Catastrophe (Renewal) C/0% C/0% X T Lexington Insurance Company (USI Southwest) Not To Exceed $437,600 FD1-35-6427-790-99-976-976 GF1-51-6427-911-99-940-940
Fleet Catastrophe Insurance is to cover damage to stored vehicles at nine scheduled locations from all perils except wear and tear, mechanical breakdown, electrical disturbance, war, nuclear, governmental action; or on the road damage. Vehicles will be repaired or replaced based upon replacement cost valuation.
PROJECT DESCRIPTION
AMOUNT
BUDGET CHARGE
09-06-09
RFP/Resilient Flooring (Renewal)
X A/100% A/100% H
Material and Installation: Zuriel Enterprise Services Not To Exceed $225,000 GF1-51-6299-890-99-999-999 GF1-00-1311 Warehouse Operations Materials: Aeco Interior Contractors
C/0%
C/0%
This project is to provide labor and/or materials for various types of tile applications for HISD buildings and facilities district-wide 10-10-01 RFP/Purchase of Athletic Jacket and Patches (Renewal) C/0% C/0% X OT Neff Motivation, Inc. Not To Exceed $200,000 Various School Budgets IS3-36-6399-660-91-XXX-774
All UIL approved activities including athletics, band, choir, ROTC, etc.
PROJECT DESCRIPTION
AMOUNT
BUDGET CHARGE
10-07-05
RFP/Carpet Purchase and Installation (Renewal)
C/100%
C/0%
Ritaco International, Inc. Not To Exceed $200,000 GF1-51-6299-890-99-999-999 Various School Based Budgets
This project is to provide labor and/or materials for various types of carpet for HISD buildings and facilities district-wide. * Ritaco International was formerly certified as an A, but failed to renew its certification prior to its expiration. It will provide direct contact for this contract and obtain certification renewal. 09-10-05 RFP/Supplemental Rental Space for Meetings, Conferences, Events and Banquets (Renewal) X OT H H Bradys Landing Houston CPA Society India House, Inc. Not To Exceed $100,000 Various School and Department Budgets
This project is for rental space needs for such events as large meetings and training sessions.
APPROVAL OF CONTRACT RENEWAL PURCHASES UNDER $100,000 RECOMMENDED AWARD FOR NOVEMBER 10, 2011, BOARD AGENDA PROJECT DESCRIPTION *M/WBE M/WBE COMMIT ACTUAL YEAR 2 OF 3 YEAR ** 3 OF 3 LOC AWARDED TO AMOUNT BUDGET CHARGE
09-09-14
RFP/Hazardous Waste and Chemical Disposal (Renewal)
C/5% B/20%
C/14.03% B/23.47%
T T
Pollution Control Industries, Inc. PSC Environmental Services, LLC Not To Exceed $60,000 GF1-51-6299-801-99-602-999
This project is for services to package, remove, and dispose of hazardous waste and hazardous chemicals from various HISD properties inclusive of schools, facilities, and grounds. This is the last year of exercising the option to annually renew.
Code Legend: M/WBE - Minority and Women Business Enterprises A) Certified M/WBE Supplier; B) Compliant; C) Good Faith Efforts; P) M/WBE Status in Process; NFP) Not For Profit. M/WBE Percentage Notations Option A - Certified M/WBE firm; Percentages greater than 100% indicates the M/WBE firm will also subcontract. Option B -.Non W/WBE firm, but will subcontract the indicated percentage with M/WBE firm to meet or exceed goal. Option C None M/WBE firm. If listed with percentage greater than 0%, the awarded will subcontract with M/WBE firm for less than goal. If listed with 0%, awarded firm will not Subcontract. LOC Location Houston (H); Texas (T); Out of State (O); Out of State with Local Office (OT). Page 14 of 14 1.
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT: APPROVAL OF RESOLUTION AND ORDINANCE ADOPTING EARLY ADDITIONAL PENALTY ON DELINQUENT TANGIBLE PERSONAL PROPERTY TAXES ON TAX YEAR 2011 FOR THE HOUSTON INDEPENDENT SCHOOL DISTRICT IN ACCORDANCE WITH SECTION 33.11 OF THE TEXAS PROPERTY TAX CODE
The Texas Property Tax Code (Code) contains various provisions allowing a taxing unit to add an additional amount up to twenty percent (20%) of delinquent taxes, penalty and interest owing in order to facilitate property tax collections. Section 33.07 of the Code provides for the additional amount to be added on all accounts remaining delinquent on July 1 that have a delinquency date of February 1 but not later than May 1 each year. Section 33.08 of the Code provides for the additional amount to be added on all delinquent accounts with a delinquency date on or after June 1. Section 33.11 provides for the additional amount to be added to tangible personal property accounts only that become delinquent on February 1 and remain delinquent 60 days after the date the taxes become delinquent. The purpose of the Section 33.11 additional penalty is to allow earlier turnover of those personal property tax accounts to the delinquent tax collection law firm since many of those personal property assets may no longer be available on July 1, due to businesses closing or properties no longer being available for collection or seizure of assets. The law firm is required to provide additional collection efforts during the Section 33.11 collection period in order to maximize collections of those personal property accounts. In order for the Section 33.11 penalty to apply, the taxing unit must be under contract with an attorney to collect delinquent taxes. The Houston Independent School District (HISD) is under contract with a delinquent tax collection firm, which complies with the Code requirements. Imposition of these penalties allows HISD to retain all delinquent base taxes plus regular penalties and interest, and to pay the delinquent tax collection law firm from the additional collections imposed under Section 33.11. The Resolution and Ordinance relating to adoption of the Section 33.11, twenty percent (20%) penalty on delinquent taxes can be reviewed on the attachment and is on file in Board Services.
Page 1 of 2
G-3
COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT:
None None This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 4: Data-Driven Accountability.
RECOMMENDED: That the Board of Education approve Resolution and Ordinance adopting a twenty percent (20%) penalty pursuant to and in accordance with Section 33.11 of the Texas Property Tax Code on tax year 2011 tangible personal property taxes that become delinquent on or after February 1, 2012, effective November 11, 2011.
Page 2 of 2
Attachment G-3
HOUSTON INDEPENDENT SCHOOL DISTRICT RESOLUTION AND ORDINANCE RELATING TO APPROVAL OF SECTION 33.11 PENALTY UNDER THE TEXAS PROPERTY TAX CODE FOR TAX YEAR 2011 DELINQUENT TANGIBLE PERSONAL PROPERTY TAXES OF THE HOUSTON INDEPENDENT SCHOOL DISTRICT
WHEREAS, Section 33.11 of the Texas Property Tax Code authorizes a taxing unit that has contracted with an attorney pursuant to Section 6.30 of the Texas Property Tax Code to add an early additional penalty not to exceed twenty percent (20%) of the amount of delinquent taxes, penalties, and interest on all tangible personal property taxes that become delinquent on or after February 1, and remain delinquent on the later of the date those taxes become subject to the attorneys contract, or 60 days after the date the taxes become delinquent, which additional penalty is incurred on a date prior to July 1 of the year in which the taxes become delinquent; and WHEREAS, the Houston Independent School District is under contract with a law firm pursuant to Section 6.30 of the Texas Property Tax Code; and WHEREAS, the Board of Education of the Houston Independent School District has determined that a twenty percent (20%) penalty shall be added for the 2011 tax year to those delinquent tangible personal property taxes, penalties and interest owed to the Houston Independent School District, and said Board by vote taken and passed on November 10, 2011 has voted to impose such twenty percent (20%) penalty for the 2011 tax year on those Houston Independent School District tangible personal property taxes that become delinquent on or after February 1 and that remain delinquent on the 60th day thereafter, and such penalty is incurred on a date before July 1 of the year in which the taxes become delinquent. THEREFORE, BE IT RESOLVED AND ORDAINED THAT: All of the above paragraphs are incorporated and made a part of this Resolution and be it,
Page 1 of 2
RESOLVED and ORDAINED that the Board of Education of the Houston Independent School District has approved and does hereby pass, approve, authorize and declare that all tax year 2011 tangible personal property taxes, that become delinquent on or after February 1, 2012, shall incur an additional penalty to defray costs of collection in the amount of twenty percent (20%) of the taxes, penalties and interest due, pursuant to and in accordance with Section 33.11 of the Texas Property Tax Code.
PASSED, APPROVED, AND ADOPTED this 10th day of November, 2011. HOUSTON INDEPENDENT SCHOOL DISTRICT
By ___________________________________ Paula Harris, President Board of Education ATTEST:
__________________________ Carol Mims Galloway, Secretary Board of Education
Page 2 of 2
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT: APPROVAL OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT, THE SINGLE AUDIT REPORT, AND THE E-RATE AUDIT REPORT FOR THE 20102011 FISCAL YEAR AND AUTHORITY TO PUBLISH CONDENSED FINANCIAL STATEMENTS Section 44.008 of the Texas Education Code requires all school districts to be audited annually by a firm certified with the Texas State Board of Public Accountancy. In April 2011, the Houston Independent School District (HISD) Board of Education approved the contract with Deloitte & Touche, LLP, for the audit of financial records for the fiscal year ended June 30, 2011. Two audit reports have been prepared by the Office of Finance, the Comprehensive Annual Financial Report and the Single Audit Report. The Comprehensive Annual Financial Report contains the fiscal year-end financial schedules, whereas the Single Audit Report contains the auditors report on the districts internal control structure and compliance with federal regulations related to grants and other federal programs. Both audit reports must be completed within 150 days after the end of the fiscal year, approved by the Board of Education, and filed with the Texas Education Agency by November 25, 2011. A condensed version of the districts financial statements must be published in a local newspaper by November 26, 2011, in accordance with Article 29b, Texas Revised Civil Statutes. Additionally, Deloitte & Touche, LLP completed an audit of the districts E-rate program for compliance with the Federal Communications Commission requirements. Audit results are addressed in the audit reports through issuance of several opinions by the auditors related to the districts financial position and compliance with federal and state regulations. The audit reports are on-file in Board Services. COST/FUNDING SOURCE(S): The total cost of this service is $433,000 and will be funded by local funds (GF1 41-6212 911-99-940 940). None This agenda items supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned to Core Initiative 5: Culture of Trust through Action.
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G-4
RECOMMENDED: That the Board of Education: (1) approve the Comprehensive Annual Financial Report, the Single Audit Report, and the ERate Audit Report for the fiscal year ended June 30, 2011, and (2) authorize publication of the condensed financial statements, effective November 11, 2011.
Page 2 of 2
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Major Projects Julie Baker, Chief Officer of Major Projects SUBJECT: APPROVAL OF CURRENT AND ANTICIPATED DONATIONS FOR DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE, EXECUTE AND AMEND NECESSARY CONTRACTS ASSOCIATED WITH THESE DONATIONS
In accordance with board policy, all donations in aggregate of $5,000 or more must be approved by the Houston Independent School Districts (HISDs) Board of Education. The attachment reflects a summary of proposed donations. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: Shown on the attached list. None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.
RECOMMENDED: That the Board of Education accept the proposed donations for districtwide and school-specific programs and authorize the superintendent or a designee to negotiate, execute, and amend necessary contracts, effective November 11, 2011.
H-1
Attachment H-1
SUMMARY OF DONATIONS GREATER THAN $5,000

Donor Receiving School/ Department Strategic Partnerships Donation Disbursement Total Value of Donation $200,000 Budget String
Chevron
Continuation of New Digital Energy Game
SR1-13-6299-431-99-TC2-TC2
Fund years two and three of the New Digital Energy Game. Years two and three of the New Digital Energy Game will expand the game to include fourth- through twelfth-grade students. Students will go on field trips to the Offshore Oil Rig Museum and attend the Finale at the Houston Museum of Natural Science. Chevron employees will participate as volunteers via the Speakers Bureau and VIPS programs. These activities impact student achievement in math and science as students learn by playing a timed strategy computer generated game to build and maintain power plants. As students progress in playing this serious game, they experience more difficult levels of math and science which they must complete within an eight hour time limit. Knowledge accrued from level to level helps students play the game. The game questions are aligned to TEKS. Research and Accountability Department will conduct pre- and post-tests on students. Teachers will complete a survey regarding their perceptions of students training for the game. Estate of Chrest B. Johnson, Jr. HISD Foundation Chemistry Lab at John H. Reagan High School $35,201 SR1-11-6399-012-10-Z17-Z17
The HISD Foundation will receive a gift from the Estate of Chrest B. Johnson, Jr. in the amount of $35,201 in support of the chemistry lab at John H. Reagan High School. The HISD Foundation supports education in the largest public school district in the State of Texas and the seventh largest in the country. The Foundation partners with the Houston Independent School District (HISD) leadership to secure private support, manage funds, and provide donor accountability. A separate 501(c)(3) nonprofit managed by a volunteer board of business and philanthropic leaders, the Foundations major fundraising efforts focus on intuitional priorities set by the superintendent of schools and board of education. Funds raised provide resources to advance the core initiatives of the districts Strategic Direction.
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SUMMARY OF DONATIONS GREATER THAN $5,000

Donor Receiving School/ Department HISD Foundation Donation Disbursement Total Value of Donation $25,000 Budget String
KBR, Inc.
Secondary Science Curriculum Department
SR1-14-6118-678-99-YY4-YY4
The HISD Foundation has received a gift from KBR, Inc. in the amount of $25,000 in the support of the 20112012 KBR Science Teacher Award. One districtwide science teacher and six secondary science teachers will be awarded. This is the third installment of a three-year pledge of $75,000. This contribution will enable the Science Department to promote the use and implementation of the Grade Level appropriate 7E Model Lessons, which are designed to increase student achievement.
Helms PTA
Helms Elementary
Helms Elementary Teacher Professional Development
Not Applicable
SR1-11-6XXX-170-10-YY7-YY7
This item is being submitted for a correction of disbursement only. (No change in funding amount). On August 11, 2011, the HISD Board of Education accepted a $15,000 donation from the Helms Parent Teacher Association to be disbursed for an hourly Fine Arts instructor. After receiving clarification for the Chief Financial Officer regarding the use of donations for staffing purposes, Helms Principal Diana Del Pilar has decided to redirect these funds to teach professional development. Helms Elementary respectfully requests that the Board approve the redirection of previously accepted funds to teacher professional development.
Total Value of Donations - $260,201
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Major Projects Julie Baker, Chief Officer of Major Projects SUBJECT: ACCEPTANCE OF GRANT FUNDS IN SUPPORT OF DISTRICTWIDE AND SCHOOL-SPECIFIC PROGRAMS AND AUTHORIZATION TO NEGOTIATE AND EXECUTE CONTRACTS REQUIRED UNDER THE GRANTS
In accordance with board policy, all grant funds in aggregate of $5,000 or more must be approved by the Houston Independent School Districts (HISDs) Board of Education. The attachment reflects a summary of grants awarded to HISD. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: Shown on the attached list. None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports.
RECOMMENDED: That the Board of Education accept the proposed grant funds for districtwide and school-specific programs and authorize the superintendent of schools or designee to negotiate and execute contracts required under the grants, effective November 11, 2011.
H-2
Attachment H-2
SUMMARY OF GRANTS GREATER THAN $5,000

Donor Receiving School/ Department Patrick Henry Middle School Donation Disbursement Total Value of Donation $1,750,000 Budget String
Texas Education Agency
Texas Title 1 Priority Schools Grant, Cycle 2
SR1-XX-6X00-052-30-AP5-AP5
The Houston Independent School District (HISD) has been selected to receive grant funds from the Texas Education Agency (TEA) on behalf of Patrick Henry Middle School for the Texas Title 1 Priority Schools (TTIPS) Grant, Cycle 2 in the amount of $1,750,000. The purpose of the TTIPS grant is to provide funding to local educational agencies for use in Title I schools identified for improvement, corrective action, or restructuring. Schools must demonstrate the greatest need for the funds and the strongest commitment to use the funds to provide adequate resources in order to raise substantially the achievement of their students. These efforts should enable the school to make adequate yearly progress and exit improvement status. The district/campus assures that it will implement the following federal requirements: develop and increase teacher and school leader effectiveness implement comprehensive school reform strategies increase learning time and create a community-oriented school, and provide operational flexibility and sustained support TEA will track progress through Critical Success Factors (CSF) and milestones through a Quarterly Implementation Report. Each CSF is monitored using indicators and these indicators enable TEA to determine whether grantees are on track to achieve desired outcomes. Milestones for each CSF are to (1) improve academic performance, (2) increase teacher quality, (3) improve school climate, (4) increase leadership effectiveness, (5) increase the use of quality data to drive instruction, (6) increase communication and parent/community involvement, and (7) increase learning time. The TTIPS, Cycle 2 grant will be implemented during the 20112012 school year. The staffing implications will be: one Data Clerk, one Project Coordinator, and four part-time tutors. The starting date for grant activities is August 1, 2011 and ending date is June 30, 2012. Please see supporting budget sheet for Cycle 2 (attachment 2). Texas Comptroller of Public Accounts State Energy Conservation Office Transportation Services Emerging Clean Energy Technologies for the Alternative Fuels Initiative Program $100,000 SR1-34-6633-859-99-BF5-BF5
Transportation Services was awarded a competitive grant under the Texas Comptroller of Public Accounts State Energy Conservation Office. The grant is for emerging clean energy technologies for the alternative fuels initiative program. Transportation Services received the maximum grant award, $100,000. This grant will be used to pay for a portion of the incremental cost associated with twenty (20) propane fueled work vans. The work vans will be purchased with 20112012 capital funds.
Page 1 of 3

Donor Receiving School/ Department Houston Independent School District Donation Disbursement Total Value of Donation $5,256,095 Budget String
United States Department of Education
Teacher Incentive Fund Cohort 3 Grant Program
SR1 11-6XXX-438-99-SF6-SF6 SR1 23-6XXX-438-99-SF6-SF6
The Houston Independent School District (HISD) was selected as one of 62 recipients for cohort 3 of the Teacher Incentive Fund (TIF3) grant by the U.S Department of Education to implement a Performance Based Compensation System and comprehensive reform plan. On November 10, 2010, the Board of Education accepted funds awarding HISD $19,631,559 covering the period October 1, 2010, through September 30, 2013. These funds represented the full award for year one, year two and a part of year three. The U.S. Department of Education has now provided HISD with a supplemental award of $5,256,095 to fully fund the remainder of the year three budget period. The district will use TIF3 grant funds in its ASPIRE Award to pay core teachers and principals at 130 high-need eligible campuses with a 50 percent or higher economically disadvantaged rate, along with funds from state and local sources that additionally support the ASPIRE Award. Other strategies for which these funds will be used include strengthening recruiting and staffing policies/practices, establishing a new teacher appraisal system, providing effective individualized support and professional development to teachers, and offering career pathways and differentiated compensation to retain and leverage the most effective teachers. Asia Society International High School at Sharpstown Asia Society Confucius Classroom $11,000 SR1 13-6411-081-99-TM4-TM4
Grant funds will be used for continuing membership in the Asia Society Confucius Classroom Network. There is a travel allowance within the grant in the amount of $1,000.00. The total awarded for the grant period of September 1, 2011 to August 31, 2012 is $11,000. Asia Society Houston Academy of International Studies Asia Society Confucius Classroom $8,000 SR1 13-6411-348-99-TM4-TM4
Grant funds will be used for continuing membership in the Asia Society Confucius Classroom Network. There is a travel allowance within the grant in the amount of $1,000.00. The total awarded for the grant period of September 1, 2011 to August 31, 2012 is $8,000.
Page 2 of 3

Donor Receiving School/ Department Special Education Donation Disbursement Total Value of Donation $31,785,407 Budget String
IDEA-B Formula
SR1 11-6119-640-80-FA3-FA3
The Houston Independent School District has been awarded a g0rant from the Texas Education Agency through the IDEA-B Formula grant program. This grant ensures that all students with disabilities have available a free, appropriate public education which includes special education and related services to meet their unique needs and assess and ensure the effectiveness of efforts to educate those students.
Special Education
IDEA-B Preschool
$496,500
SR1 11-6119-640-80-FE3-FE3
The Houston Independent School District has been awarded a g0rant from the Texas Education Agency through the IDEA-B Preschool grant program. This grant ensures that all students with disabilities have available a free, appropriate public education which includes special education and related services to meet their unique needs and assess and ensure the effectiveness of efforts to educate those students.
Total Value of Grants - $37,557,002
Page 3 of 3
Attachment H-2
THE TEXAS TITLE I PRIORITY SCHOOLS, CYCLE 2 GRANT 2011-2012

Patrick Henry Middle School TTIPS, Cycle 2 Budget
Payroll Costs Personnel Fringe Benefits Total Payroll Costs Professional & Contracted Services Contract Services Total Professional & Contracted Services Supplies & Materials Reading Materials Supplies and Materials Total Supplies & Materials Other Operating Costs In State Travel Out of State Travel Travel- Students Total Other Operating Costs Capital Outlay Equipment, etc. Total Capital Ourlay Total Direct Costs Indirect Costs Indirect Costs Total Indirect Costs Total Costs
Total Budget
651,730 48,837 700,567 120,000 120,000 250,000 150,128 400,128 17,000 48,000 50,000 115,000 373,800 373,800 1,709,495
40,505 40,505 1,750,000
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT: PROPOSED ADDITIONS TO BOARD POLICY BBF(LOCAL), BOARD MEMBERS: ETHICS SECOND READING This locally developed policy addresses the Houston Independent School District (HISD) Board of Education code of ethics as it relates to promoting the best interests of the entire district, upholding ethical businesslike conduct, and following educational and ethical standards as set forth in this policy. As stated in Board Policy BAA(LOCAL), The Board recognizes that the Superintendent is responsible under state law for managing the day-to-day operations of the District as its chief administrative officer. Board Policy BBF(LOCAL) was reviewed to provide greater clarity regarding Board delegation of authority for administration of the school district to the superintendent. Pursuant to recent review of board policy CAA(LOCAL) regarding HISDs ethical contracting standards and to further promote the Boards code of ethics, the following change to BBF is recommended: Add a statement at bullet 8, CODE OF ETHICS, that Board members will refrain from direct communications between district administration and current or potential vendors except in the case of those situations outlined in this policy.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 5: Culture of Trust through Action.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.
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I-1
RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy BBF(LOCAL), Board Members: Ethics, on second reading, effective November 11, 2011.
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Houston ISD 101912 BOARD MEMBERS ETHICS
Attachment I-1
BBF (LOCAL)
CODE OF ETHICS
As a member of the Board, I shall promote the best interests of the District as a whole, and, to that end, I shall adhere to the following educational and ethical standards: 1. Bring about desired changes through legal and ethical procedures, upholding and enforcing all laws, State Board of Education rules, and court orders pertaining to schools. Make decisions in terms of the educational welfare of all children in the District, regardless of ability, race, creed, ethnicity, sex, or social standing. Recognize that decisions must be made by the Board as a whole and make no personal promise or take private action that may compromise the Board. Focus Board action on policy making, goal setting, planning, and evaluation, and insist on regular and impartial evaluation of all staff. Support and protect school personnel in the proper performance of their duties. Hold confidential all matters pertaining to school that, if disclosed, may needlessly injure individuals or the schools, and respect the confidentiality of information that is privileged under applicable law. Attend all regularly scheduled Board meetings insofar as possible and become informed concerning the issues to be considered at those meetings. Delegate authority for the administration of the school to the Superintendent. Refrain from direct communications, including attendance at meetings, between district administration and current or potential vendors except for those situations when the Board of Education is selecting the districts external auditors or the Boards Legal Counsel and any other specific circumstances approved by the Board of Education. Endeavor to make policy decisions only after full discussion at publicly held Board meetings, render all decisions based on the available facts, and refuse to surrender that judgment to individuals or special groups.
2.
3.
4.
5. 6.
7.
8.
9.
10. Encourage the free expression of opinion by all Board members and seek systematic communications between the Board and students, staff, and all elements of the community.
DATE ISSUED: 5/1/2000 LDU-18-00 BBF(LOCAL)-X
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Houston ISD 101912 BOARD MEMBERS ETHICS BBF (LOCAL)
11. Communicate to Board members and the Superintendent at appropriate times expressions of public reaction to Board policies and school programs. 12. Become informed about current educational issues by individual study and through participation in programs providing needed information, such as those sponsored by state and national school board associations. 13. Refrain from using my Board position for personal or partisan gain. 14. Make certain the Board remains responsive to the community. 15. Remember always that my first concern must be the educational welfare of all the students attending the public schools.
DATE ISSUED: 5/1/2000 LDU-18-00 BBF(LOCAL)-X
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Chief Financial Officer Melinda Garrett, Chief Financial Officer SUBJECT: PROPOSED ADDITIONS TO BOARD POLICY CAA(LOCAL), FINANCIAL MANAGEMENT GOALS AND OBJECTIVES: FINANCIAL ETHICSSECOND READING Board Policy CAA(LOCAL) includes policies related to financial ethics of the Houston Independent School District (HISD), including fraud and financial impropriety, financial controls and oversights, fraud prevention and investigations, ERate compliance and contracting standards. CAA(LOCAL) was reviewed to provide greater clarity regarding contracting standards and procurement methods. As a result of this review and to further promote HISDs ethical contracting standards, the following changes to CAA are recommended: Revise text at DEFINITION to expand the term vendors representative to include profit and non-profit organizations. Add a paragraph outlining PROCUREMENT METHODS as determined by the Texas Education Code and Government Code. The Code of Silence period applies to the acquisition of goods or services using the procurement methods identified as well as renewal periods for contracts previously awarded by the Board of Education with multiple one-year renewal options. Update the APPLICABILITY paragraph to incorporate a reference to the procurement methods outlined in this policy. Revise the Code of Silence TIME PERIOD beginning and ending time. Modify the notification recipients and effective time period of e-mails regarding RFPs, RFP renewals, bids, and other competitive solicitations.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and is aligned with Core Initiative 5: Culture of Trust through Action.
THIS ITEM DOES REQUIRE CONSULTATION.
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I-2
THIS ITEM MODIFIES BOARD POLICY.
RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy CAA(LOCAL), Financial Management Goals and Objectives: Financial Ethics, on second reading, effective November 11, 2011. Page 2 of 2
Houston ISD 101912 FISCAL MANAGEMENT GOALS AND OBJECTIVES FINANCIAL ETHICS
Attachment I-2
CAA (LOCAL)
This introductory page outlines the contents of this policy on financial ethics. See the following sections for provisions on:
SECTION I
General Provisions 1.
page 2
Summary of related financial ethics governance documents pages 2 5
SECTION II
Fraud and Financial Impropriety 1. 2. 3. 4. Definition Financial controls and oversight Fraud prevention Fraud investigations
SECTION III
E-Rate Compliance Policy 1. 2. 3. 4. 5. 6. Definitions E-Rate goods and services Disclosure of interest Code of silence period Monitoring and compliance review Education and training
pages 511
SECTION IV
Standard Bidding and Contracting 1. 2. 3. 4. 5. Code of silence Procurement methods Time period Violation Formal Complaints
pages 1114
DATE ISSUED: LDU CAA(LOCAL)-X
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Houston ISD 101912 FISCAL MANAGEMENT GOALS AND OBJECTIVES FINANCIAL ETHICS CAA (LOCAL)
SECTION I: GENERAL PROVISIONS All Trustees, employees, vendors, contractors, consultants, volunteers, and any other parties who are involved in the Districts financial transactions shall act with integrity and diligence in duties involving the Districts fiscal resources. Note: See the following policies and/or administrative regulations regarding conflicts of interest, ethics, and financial oversight: Code of ethics: for Board membersBBF for employeesDH Financial conflicts of interest: for public officialsBBFA for all employeesDBD Financial conflicts involving federal funds: CBB Systems for monitoring the Districts investment program: CDA Budget planning and evaluation: CE Compliance with accounting regulations: CFC Activity fund management: CFD Criminal history record information for employees: DC Disciplinary action for fraud by employees: DCD, DCE, and DF series
SECTION II: FRAUD AND FINANCIAL IMPROPRIETY The District prohibits fraud and financial impropriety, as defined below, in the actions of its Trustees, employees, vendors, contractors, consultants, volunteers, and others seeking or maintaining a business relationship with the District. Fraud and financial impropriety shall include but not be limited to: 1. 2. Forgery or unauthorized alteration of any document or account belonging to the District. Forgery or unauthorized alteration of a check, bank draft, or any other financial document. 2 of 15
FRAUD AND FINANCIAL IMPROPRIETY DEFINITION
3. 4. 5. 6. 7. 8.
Misappropriation of funds, securities, supplies, or other District assets, including employee time. Impropriety in the handling of money or reporting of District financial transactions. Profiteering as a result of insider knowledge of District information or activities. Unauthorized disclosure of confidential or proprietary information to outside parties. Unauthorized disclosure of investment activities engaged in or contemplated by the District. Accepting or seeking anything of material value from contractors, vendors, or other persons providing services or materials to the District, except as otherwise permitted by law or District policy. [See DBD] Inappropriately destroying, removing, or using District property, including but not limited to records, furniture, fixtures, or equipment, except as authorized by District policy.
9.
10. Failure to provide financial records required by state or local entities. 11. Failure to disclose conflicts of interest as required by law or District policy. 12. Any other dishonest act regarding the finances of the District.
FINANCIAL CONTROLS AND OVERSIGHT
Each employee who supervises or prepares District financial reports or transactions shall set an example of honest and ethical behavior and shall actively monitor his or her area of responsibility for fraud and financial impropriety. The Superintendent or designee shall maintain a system of internal controls to deter and monitor for fraud or financial impropriety in the District. Any person who suspects fraud or financial impropriety in the District shall do one of the following: 1. 2. 3. 4. 5. Report the incidents to the office of the inspector general; Report the suspicions immediately to any supervisor; Call the Districts 24-hour Alertline; Call the Districts 24-hour E-Rate Whistleblower hotline; Report the suspicions to the Superintendent or designee; or 3 of 15
FRAUD PREVENTION
REPORTS
6.
Report the incident to the Office of Professional Standards.
Reports of suspected fraud or financial impropriety shall be treated as confidential to the extent permitted by law. Limited disclosure may be necessary to complete a full investigation or to comply with law. All employees involved in an investigation shall be advised to keep information about the investigation confidential with the exception that any employee represented by a lawyer or other designated representative for purposes of the investigation may share information in furtherance of that representation.
PROTECTION FROM RETALIATION FRAUD INVESTIGATIONS
Neither the Board nor any District employee shall unlawfully retaliate against a person who in good faith reports perceived fraud or financial impropriety. [See DG] In coordination with legal counsel and other internal or external departments or agencies, as appropriate, the Superintendent, Board President, or a designee shall promptly investigate reports of potential fraud or financial impropriety. If an investigation substantiates a report of fraud or financial impropriety, the Superintendent or designee shall promptly inform the Board of the report, the investigation, and any responsive action taken or recommended by the administration. If an employee is found to have committed fraud or financial impropriety, the Superintendent or designee shall take or recommend appropriate disciplinary action, which may include termination of employment. If a contractor, vendor, consultant, volunteer, or other party involved in the Districts financial transactions is found to have committed fraud or financial impropriety, the District shall take appropriate action, which may include cancellation of the Districts relationship with that party. When circumstances warrant, the Board, Superintendent, or designee may refer matters to appropriate law enforcement or regulatory authorities. In cases involving monetary loss to the District, the District may seek to recover lost or misappropriated funds. The final disposition of the matter and any decision to file a criminal complaint or to refer the matter to the appropriate law enforcement or regulatory agency for independent investigation shall be made in consultation with legal counsel.
RESPONSE
ANALYSIS OF FRAUD
After any investigation substantiates a report of fraud or financial impropriety, the Superintendent or designee shall analyze conditions or factors that may have contributed to the fraudulent or improper activity. The Superintendent or designee shall ensure that appropriate administrative procedures are developed and imple4 of 15
mented to prevent future misconduct. These measures shall be presented to the Board for review. SECTION III: E-RATE COMPLIANCE POLICY
E-RATE COMPLIANCE POLICY
The E-Rate compliance policy specifically incorporates the requirements of the E-Rate settlement agreement, Appendix D Compliance Agreement Regarding E-Rate, Internal Controls, Monitoring and Audit Requirements for the Houston Independent School District (E-Rate compliance policy). The Superintendent shall approve detailed regulations or procedures as needed to implement the provisions of this E-Rate compliance policy. The Superintendent or designee shall establish a system of internal controls that ensures high-level management oversight and appropriate review of all District E-Rate program activities.
DEFINITIONS E-RATE EMPLOYEE
E-Rate Employee is defined, per the Compliance Agreement as: All District officers, Board members, and employees involved in any aspect of the E-Rate Program. Contractors (except for service providers that provide E-Ratesupported services to the District), consultants, and other entities and individuals involved on behalf of the District with the E-Rate Program, including individuals who: Prepare, review, approve, sign, or submit E-Rate applications, technology plans, or other forms related to the E-Rate Program, or Determine whether services are eligible for funding, prepare bids, or communicate or work with E-Rate Service Providers, E-Rate consultants, or USAC.
District Inspector General staff members responsible for auditing and monitoring the Districts compliance with the terms of this E-Rate Compliance Agreement and with E-Rate Program Rules.
E-RATE VENDOR/SERVICE PROVIDER
E-Rate Vendor/service provider is defined as any external entity or individual involved in any aspect of the Districts E-Rate Program, including, but not limited to: Parent company; Subsidiary companies; Joint ventures; Resellers;
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Consultants/contractors of the above entities; Board members/officers/owners of the above entities; and Employees/representatives/salespersons of the above entities.
A list of E-Rate vendors/service providers for the District are provided in CAA(EXHIBIT).
E-RATE GOODS AND SERVICES
The Superintendent or designee shall establish procedures to ensure that the competitive bidding process for E-Rate goods and services is fair and open, and consistent with the rules and requirements of the Federal Communications Commission (FCC). The implication from the appearance of a conflict of interest is just as important as the implication from a real conflict. If an outside independent party might question the intent of a transaction or relationship, such transaction or relationship is deemed to impact the appearance of a conflict and therefore, should be avoided. E-Rate Program employees and Board members are prohibited from accepting gifts, meals, entertainment, or anything of value from any outside entity, or any consultant or other individual representing such an entity that provides or seeks to provide goods or services pursuant to the E-Rate Program, either directly or through any entity associated with the E-Rate vendor/service provider. An exception applies for items of de minimis intrinsic value, such as single greeting cards, basic key chains, and basic pens. Where an E-Rate vendor/service provider ignores the E-Rate employee or Board member rejection of a gift, entertainment, or anything of value, such items shall either be immediately returned to the vendor with an explanation that such items are not allowed pursuant to District policy or immediately submitted to the Inspector Generals Office for proper disposal or donation to a charitable entity as determined by the Superintendent or designee. The Inspector General shall log the details of such occurrences, including disposition of items. Such log shall be provided to the E-Rate Compliance Officer monthly. Furthermore, E-Rate employees and Board members shall report to the E-Rate Compliance Officer all cases where gifts, entertainment, or other items of value have been offered by an E-Rate vendor/service provider. The E-Rate Compliance Officer shall take the appropriate steps to log the details of such occurrences, including any disposition of items, and communicate the Districts policy to such E-Rate vendor or service provider. In addition, the E-Rate Compliance Officer shall request such vendor or service provider certify his or her understanding of the
GIFTS AND CONFLICTS OF INTEREST
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Districts policy or risk exclusion from the Districts E-Rate Program. The E-Rate Compliance Officer shall design specific language asserting the Districts policy and coordinate such with the Districts Legal Services and Procurement Departments to incorporate the language in future E-Rate Requests for Proposals and contracts and communication of such to all E-Rate participants. Any questions regarding gifts and conflicts of interests should be communicated to the E-Rate Compliance Office or E-Rate Hotline at 1-800-483-2757.
CAMPAIGN RECEIPTS AND BUSINESS RELATIONSHIPS
Board members shall not knowingly accept campaign contributions from E-Rate vendors/service providers, including related officers and/or key employees. Business relationship is defined as a Board members acceptance or receipt of amounts in excess of $2,000 in a single calendar year in the course of any business dealings with an E-Rate vendor, consultant, or individual representing such an entity. In the event that monetary receipts from E-Rate vendors/service providers, related officers, and/or key employees are made to a Board member, that Board member shall be prohibited from voting on specific E-Rate contracts for three years if: Cumulative funds in excess of $500 in campaign contributions in a single calendar year are received from an E-Rate vendor/service provider taken as a whole, or Cumulative funds in excess of $2,000 in a single calendar year in the course of any business relationship are received from an E-Rate vendor/service provider taken as a whole.
MONITORING CAMPAIGN RECEIPTS
Board members shall submit copies of each potential campaign contribution to Board Services prior to formal acceptance or cashing such funds. Submissions shall be made within seven business days of check date, or prior to any vote on any related contracts for contributions from known E-Rate vendor/service providers, whichever occurs first. Board Services and the E-Rate Compliance Officer shall research such items against the current E-Rate vendor/service provider listing and public records within 15 business days of receipt by the District to identify contributions from sources that require monitoring. All such contributions provided to Board Services shall be logged and their final disposition noted. Where the contributor is determined to be an E-Rate vendor/service provider, related officer, and/or key employee, the cumulative amounts for each respective E-Rate vendor/service provider taken as a whole shall be prepared on a calendar year basis. Upon comple7 of 15
tion of such research, Board Services shall provide the results and a copy of the campaign fund cumulative activity report to the respective Board member, Inspector General, and E-Rate Compliance Officer. The Board members shall have the final authority to reject or accept each contribution. Once the $500 threshold is reached, the Superintendent and the President of the Board of Education shall be informed by Board Services that the maximum campaign receipt limit has been reached and the Board member is no longer eligible to vote on any contract with such E-Rate vendor/service provider for a three-year period from the date the maximum campaign contribution was dated; not deposited. Such action shall be dually recorded in the minutes, and future Board votes monitored by the Board President.
MONITORING BUSINESS RELATIONSHIPS
Board members shall report details of any business relationship with E-Rate vendors/service providers, related officers, and/or key employees to Board Services. Details shall include company or related officer and/or key employees name, date(s) of business transaction(s), and dollar amount(s). Report of such shall be made within seven business days of transaction date, or prior to any vote on any related contracts with known E-Rate vendor/service providers, whichever occurs first. All such reports provided to Board Services shall be logged, and cumulative transaction amounts for each respective E-Rate vendor/service provider taken as a whole shall be prepared on a calendar year basis. Board Services shall provide a copy of the cumulative transaction report to the respective Board member, Inspector General, and E-Rate Compliance Officer. Once transactions from an E-Rate vendor/service provider to a Board member reach a total of $2,000 in a single calendar year, the Superintendent and the President of the Board of Education shall be informed by Board Services that the annual maximum limit has been reached and the Board member is no longer eligible to vote on any contract with such E-Rate vendor/service provider for a three-year period from the date the maximum amount was reached as determined by transaction date; not deposit date. Such action shall be dually recorded in the minutes, and future Board votes monitored by the Board President. Any questions regarding campaign receipts and business relationships should be communicated to the E-Rate Compliance Office or E-Rate Hotline.
AUDIT RESPONSIBILITY
The Inspector General shall consider campaign receipts and business relationships in its routine risk assessment for inclusion in the annual internal audit plan where appropriate. Board members shall complete the Districts Disclosure of Interest Form covering E-Rate matters on January 15 and July 15 of each 8 of 15
DISCLOSURE OF INTEREST
year. The January report covers the period July 1 through December 31 of the previous year and the July report covers the period January 1 through June 30 of the current year. The Disclosure of Interest Form shall be submitted to Board Services, who will distribute to the E-Rate Compliance Officer for review and any necessary follow-up. This form shall be retained by Board Services. [See CAA(EXHIBIT)]
MANDATORY QUIET CODE OF SILENCE PERIOD
E-Rate Program employees and Board members, to the best of their knowledge, shall not communicate with any E-Rate vendor/service provider, related officers, and/or key employees for a 30-day calendar period prior to the issuance of a Request for Proposal (RFP). Once a request for proposal is issued and until contract execution, E-Rate Program employees and Board members shall not communicate with any E-Rate vendor/service provider, related officers, and/or key employees except for certain limited conditions allowed to the Procurement Department as provided by the Compliance Agreement. The quiet period does not apply to communications regarding existing E-Rate contracts or day-to-day operational matters. The Superintendent or designee shall establish a system of internal monitoring and compliance review, including the steps to be taken if any person suspects that: 1. Any bid, proposal, or submission for E-Rate funding or other E-Rate Program-related conduct is not in accordance with the District's E-Rate compliance policy; Board policy; with Districtapproved procurement procedures; local, state, or federal competitive bid statutes; other applicable laws, regulations, and procedures; or with E-Rate program rules and requirements; Any gifts or other items of value have been offered or received by any party associated with, seeking to participate in, or otherwise involved in the District's E-Rate Program; or The District or any of its E-Rate vendors has improperly requested payment for goods or services not provided or has overcharged for E-Rate goods and services. As part of its monitoring and compliance review, a Universal Service Administration Company (USAC) whistleblower hotline shall be publicized to allow anonymous reports of known, alleged, or suspected noncompliance. Such hotline shall be monitored, and investigation results shall be reported to the Inspector General, E-Rate Compliance Officer, and Superintendent in a timely manner.
MONITORING AND COMPLIANCE REVIEW
2.
3.
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E-RATE PROGRAM EMPLOYEES
E-Rate employees are defined as all District officers and employees who are involved in any aspect of the E-Rate Program, contractors (except for service providers who provide E-Ratesupported services to the District), consultants, and other entities/individuals involved on behalf of the District with the E-Rate program, including individuals who prepare, review, approve, sign, or submit E-Rate applications, technology plans, or other forms related to the E-Rate program, or determine whether services are eligible for funding, prepare bids, communicate or work with E-Rate service providers, E-Rate consultants, or USAC. This term also includes those District Inspector General staff responsible for auditing and monitoring the Districts compliance with the terms of this E-Rate Compliance Agreement and with E-Rate Program Rules. The Superintendent or designee shall require education and training for all E-Rate Program employees. The training shall incorporate the following: 1. 2. 3. 4. 5. 6. 7. 8. Training materials available from USAC; Information about E-Rate Program Rules (as periodically updated); The Districts E-Rate Compliance Policy; Applicable federal, state, and local procurement laws; The Districts conflict of interest and gift policies, and the pr ohibition on gifts and other things of value; E-Rate program rules regarding submission of invoices to USAC; Commission rules and orders requiring a fair and open competitive bidding process; and Consequences of noncompliance with E-Rate Program Rules, including cancellation of commitments, recoupment of disbursed E-Rate funds, suspension and debarment from the E-Rate Program, criminal and civil prosecution, and appropriate disciplinary action, which may include termination of employment.
EDUCATION AND TRAINING
As part of the E-Rate training program, the Superintendent or designee shall require all E-Rate Program Employees to receive and review USAC's weekly "Schools and Libraries News Brief. The ERate Compliance Officer and other appropriate District representatives responsible for ensuring compliance with the E-Rate Program Rules and Requirements and the E-Rate Compliance Agreement
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shall attend the applicant training session that USAC offers annually. The District shall require all E-Rate Program employees to certify that they have attended training, and the E-Rate compliance officer shall retain those certifications in accordance with record retention requirements set forth in 47 CFR 54.516, and also in accordance with the guidance in the Schools and Libraries Universal Service Support Mechanism, Fifth Report and Order, 19 FCC Rcd 15808, 15823-25 (2004).
COMPLIANCE OFFICER
The Superintendent shall appoint a high-level District employee to serve as the E-Rate Compliance Officer, who shall be responsible for implementing the E-Rate Compliance Agreement and enforcing the E-Rate Compliance Policy. The E-Rate Compliance Officer shall report directly to the Superintendent. The E-Rate Compliance Officer and any employees under his or her immediate supervision shall not be affiliated with or compensated by any service provider, consultant, or other outside entity with whom the District does business related to the E-Rate Program. The E-Rate Compliance Officer shall have experience or shall obtain the necessary training in substantive areas, including procurement, to satisfy all of the obligations set forth in the E-Rate Compliance Agreement outlining the roles and responsibilities of the E-Rate Compliance Officer. The Board shall direct the inspector general to include within his or her annual scope of work the audit requirement outlined in the Erate compliance agreement. The District may hire a third-party auditor to perform any required audits. The District shall annually obtain and pay for an independent (i.e., third-party) audit, including an audit report (Independent Audit Report), of the District's compliance with the E-Rate Compliance Agreement, the E-Rate Compliance Policy, E-Rate Program Rules and Requirements, and all state and local procurement rules related to the applicable E-Rate Program Funding Year. The annual audit shall comply with the requirements set forth in the E-Rate Compliance Agreement.
ANNUAL AUDIT
REFERENCES
See CAA(EXHIBIT) for a list of E-Rate vendors/service providers, including related officers and/or key employees, which is updated at least quarterly, and the Board Members Disclosure of Interest form. SECTION IV: STANDARD BIDDING AND CONTRACTING
CODE OF SILENCE PURPOSE DEFINITION
The District shall implement a Code of Silence to enforce its commitment to ethical contracting standards and improve accountability and public confidence. It is important to avoid both the ap11 of 15
pearance of conflicts and actual conflicts of interest. For purposes of this policy, vendors representative shall mean an employee, partner, director, board member or officer of a potential vendor or consultant, lobbyist, or actual or potential subcontractor of a vendor, or any other individual, or for profit or non-profit organizations acting through or on behalf of any person seeking an award or on behalf of a group of interested individuals or members.
PROCUREMENT METHODS
Texas Education Code Section 44.031 allows for the purchase of goods and services through one of the following methods: competitive bidding for services other than construction services; competitive sealed proposals for services other than construction services; a request for proposals for services other than construction services or a method provided by Government Code Chapter 2267 for construction services or any other procurement method authorized by state law. The code of silence period applies to the acquisition of goods or services using the procurement methods identified above as well as renewal periods for contracts previously awarded by the Board of Education with multiple one-year renewal options.
APPLICABILITY
Code of Silence shall mean a prohibition on any communication regarding any RFP, bid, or other competitive solicitation (as defined in the procurement methods above) between: 1. Any person who seeks an award from the District or its affiliated entities (including, but not limited to, the HISD Foundation and the HISD Public Facility Corporation), including a potential vendor or vendors representative; and Board member, the Superintendent, senior staff member, principal, department head, director, manager, or other District representative who has influence in the evaluation or selection process
2.
Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the Code of Silence period. Also, candidates who have filed for election to the Board of Education are subject to these limitations after the date on which the candidate has filed for office. HISD will review historical Campaign Finance reports to identify campaign contributions for the applicable period and hold newly elected Board members accountable as existing Board members during the Code of Silence period.
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EXCEPTION
The Code of Silence shall not apply to communication with the Districts General Counsel, Finance Attorney, Procurement Project Manager, General Manager of Procurement and Warehousing Services , General Manager of Business Assistance, Supplier Diversity Specialists, Controller, Assistant Controller, Chief Financial Officer, who are not serving on the particular Procurement Committee, or the Office of the Inspector General or employees reporting to the Inspector General. who are not serving on the particular Procurement Committee. Such communications shall be limited to the purpose of obtaining clarification or information concerning the subject solicitation. An exception also applies to the Audit Committee of the Board of Education, other specific members of the Board of Education, and the Office of the Inspector General for the purposes of the when specifically carrying out their fiduciary responsibilities such as the selection of external auditors or the Boards legal counsel, etc. and any other specific circumstances approved by the Board of Education. A Code of Silence shall be effective the day e-mail notification is sent from the General Manager of Procurement and Warehousing to the Board of Education, Superintendent, senior staff member, department head, director, manager, or other District representative who has influence in the evaluation or selection process of an RFP, bid, or other competitive solicitation. The Code of Silence time period shall begin 30 calendar days prior to the issuance of an RFP, bid, or other competitive solicitation (as defined under procurement method above) and will officially end upon execution of the awarded contract by all required parties. The A weekly e-mail notification shall be sent to the Board of Education, Superintendent, senior staff member, department head, director, manager, or other district representative who has influence in the evaluation or selection process for each RFP, RFP renewal, bid, or other competitive solicitation and shall remain in effect until the execution of the awarded contract by all required parties. the Board of Education has approved the award of the bid, RFP, or other competitive solicitation to the vendor providing the best value. The Office of Finance shall also provide public notice on the Districts Web site at the same time the e-mail notification is sent. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendors representative from:
TIME PERIOD
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1.
Making public representations at duly noticed scheduled prebid conferences or before duly noticedscheduled selection and negotiation committee meetings; Engaging in contract negotiations during any duly noticed scheduled public meeting; Making a public presentation to the Board during any duly noticed public meeting; or Conducting business on contracts previously executed and currently in force.
2. 3. 4.
The potential vendor or vendors representative shall file a copy of any send all written communication directly to with the designated Procurement Project Manager. Nothing in this policy shall prohibit the Procurement Committees representative from initiating a contact with a potential vendor or vendors representative and subsequent communication related thereto for the purposes of obtaining further clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable Procurement Committee, including any response thereto.
VIOLATION
Any suspected violation of this policy shall be investigated by the Inspector General or an outside law firm and may result in any recommendation for award, or any RFP, bid, or other competitive solicitation award, or bid award to the potential vendor, or vendors representative, or may result in a vendors contract being deemed void or voidable. The potential vendor or vendors representative determined to have violated this rule shall be subject to debarment from bidding and contracting activities of current and future projects for a period up tonot less than two calendar years (24 months) from bidding and contracting activities of current and future projects. In addition to any other penalty provided by law, violation of this rule by a District employee shall subject the employee to disciplinary action up to and including dismissal. Board members and candidates who have filed for election to the Board, who have violated the Code of Silence and/or received campaign contributions, gifts, donations, or any other items of value from such Vendor Representatives during the Code of Silence, shall abstain from voting of such matters for a period up to two calendar years (24 months). In the event that a Board Member or candidate unknowingly accepts a campaign contribution, gift, donation, or any other item of value from a Vendor Representative during the Code of Silence, it
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shall be their duty to return the contribution within ten days after becoming aware of the conflict with this policy.
FORMAL COMPLAINTS
This policy is not intended to prohibit contractors and their representatives from issuing formal complaints or concerns about potential conflicts of interest during the Code of Silence. Such concerns should be communicated to the Inspector General.
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED DELETION OF BOARD POLICY EEJA(LOCAL), INDIVIDUALIZED LEARNING: CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION, AND ESTABLISHMENT OF BOARD POLICY EHDB(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: CREDIT BY EXAMINATION WITH PRIOR INSTRUCTIONSECOND READING Board Policy code EEJA is no longer active; therefore, it is recommended that provisions on credit by examination with prior instruction move to new policy code EHDB(LOCAL). In moving the local policy text on credit by examination with prior instruction from EEJA, several significant revisions to the text are proposed. To assist district staff members, parents, and students, the policy will list the circumstances under which a student who has had prior instruction in a subject may be given an opportunity to demonstrate mastery or earn course credit through a credit by examination. The revised policy continues to state that examinations shall assess mastery and shall be administered according to Houston Independent School District (HISD) procedures. The districts administrative procedures would provide guidance to determine whether the student has had prior instruction in the subject or course and address any other requirements. To update EHDB(LOCAL), the following revisions are recommended: Change the subject of the policy from INDIVIDUALIZED LEARNING to ALTERNATIVE METHODS FOR EARNING CREDIT in light of new options available to students to earn credit. Add the three circumstances for which a principal or designee or the attendance committee may grant a student, who has had prior instruction in a subject, the chance to demonstrate mastery in the subject or earn credit for a course through an examination. Delete the captions ELIGIBILITY, EXCESSIVE ABSENCES, AND PROCEDURES and the subsequent text, as this information is now covered in the preceding paragraphs. Delete the caption EXTRACURRICULAR ACTIVITIES and the provision stating that credit by examination shall not be used to gain eligibility for participation in extracurricular activities as this stipulation is governed by UIL rules and therefore not necessary to address in local policy. Page 1 of 2
I-3
Delete the caption PASSING SCORE and the following text. The provision requiring a student to score a 70 or above on the examination is included in EHDB(LEGAL).
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3: Rigorous Instructional Standards and Supports.
THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM ESTABLISHES, MODIFIES, AND DELETES BOARD POLICY.
RECOMMENDED: That the Board of Education approve the proposed deletion of Board Policy EEJA(LOCAL), Individualized Learning: Credit By Examination with Prior Instruction, and establishment of Board Policy EHDB(LOCAL), Alternative Methods for Earning Credit: Credit by Examination with Prior Instruction, on second reading, effective November 11, 2011.
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Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING CREDIT BY EXAMINATION WITH PRIOR INSTRUCTION
CREDIT BY EXAMINATION
Attachment I-3
EHDBEEJA (LOCAL)
With the prior recommendation of the appropriate administrator, a student may use credit by examination The principal or designee or the attendance committee, as applicable, shall have authority to offer a student the opportunity to demonstrate mastery in any subject in elementary grades or to earn credit in any academic course credit by examination whenat the student has had prior instruction in a subject and when: 1) 2) 3) The student is enrolling in the District from a nonaccredited school [see FD]; The student has failed a subject or course; or The student has earned a passing grade in a subject or course but has failed to earn credit because of excessive absences [see FEC].
Examinationssecondary level. Such examinations shall assess the students mastery of the essential knowledge and skills and shall be administered according to established District procedures. Prior to offering a student an opportunity to demonstrate mastery or earn creditapproved by this method, an appropriate District employee shall review the students educational records to determine whether the student has the Superintendent or designee.
ELIGIBILITY
To be eligible to earn credit by examination, a student shall have had prior instruction in the subject or course., as determined by the District on the basis of a review of the students educational records. With the approval of the attendance committee, a student who has excessive absences may be permitted to earn or regain course credit through credit by examination. [See FDD] Credit by examination shall not be used to gain eligibility for participation in extracurricular activities. To receive credit, students shall score a grade of 70 or above on the examination. Tests shall be administered according to procedures approved by the Superintendent or designee.
EXCESSIVE ABSENCES
EXTRACURRICULAR ACTIVITIES PASSING SCORE PROCEDURES
DATE ISSUED: UPDATE EHDB(LOCAL)-AEEJA(LOCAL)-X
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED DELETION OF BOARD POLICY EEJB(LOCAL), INDIVIDUALIZED LEARNING: CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION, AND ESTABLISHMENT OF BOARD POLICY EHDC(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION SECOND READING Board Policy code EEJB is no longer active; therefore, it is recommended that provisions on credit by examination without prior instruction move to new policy code EHDC(LOCAL). In moving the local policy provisions from EEJB, several significant revisions to the text are being recommended in addition to simplifying and refining text throughout the policy for clarity. To update the Houston Independent School District (HISD) board policy EHDC(LOCAL), the following revisions are recommended: Change the subject of the policy from INDIVIDUALIZED LEARNING to ALTERNATIVE METHODS FOR EARNING CREDIT in light of new options available to students to earn credit. Edit the text at TEST SELECTION for clarity. Replace the specific requirement for the district to publish the TEST DATES in the student handbook with a more flexible requirement to publish the dates in appropriate District publications or on the districts Web site. Delete the caption REGISTRATION and the following text, which should be covered in the publication venues mentioned above. For clarity, reorder provisions addressing fees and requests for alternative examinations or dates. Districts are still prohibited from charging fees for examinations administered on the published or alternative dates, except that the district may require a parent to pay for an alternative examination purchased from a source approved by the State Board of Education. Edit the text at CREDIT APPROVAL for clarity. At KINDERGARTEN ACCELERATION, add from FD(LOCAL) text that addresses assignment of a student who is five years old as of September 1 to grade 1. The text is more appropriately placed in this policy code regarding criteria for kindergarten acceleration.
The proposed changes are noted in the attached revised policy.
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None None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3: Rigorous Instructional Standards and Supports.
RECOMMENDED: That the Board of Education approve the proposed deletion of Board Policy EEJB(LOCAL), Individualized Learning: Credit By Examination Without Prior Instruction, and establishment of Board Policy EHDC(LOCAL), Alternative Methods for Earning Credit: Credit by Examination without Prior Instruction, on second reading, effective November 11, 2011.
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Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION
TEST SELECTION
Attachment I-4
EHDCEEJB (LOCAL)
The Superintendent or designee shall be responsible for the development or selection of tests a student may use to earn coursebe used to grant credit or accelerate to the next grade levelto students without prior instruction in a coursesubject area or grade level. Whether tests are developed by the District or grade level. Eachpurchased from a source approved by the State Board of Education, each examination shall thoroughly test the essential knowledge and skills in the applicable coursegrade level or grade level.subject area. The Superintendent or designee shall establish a schedule of dates, in accordance with law, when examinations for acceleration shall be administered and shall ensure that the such dates are published in appropriatethe student handbook and in other District publications, as appropriate. A student planning to take an examination for acceleration shall be required to register with the principal or on the Districts Web site.designee at least 30 days prior to the scheduled testing date on which the student wishes to take the test. The District may deny a parents or students request for an alternative examination or alternative date. The District shall not charge for an examination for acceleration administered on the published dates or alternativealternate dates. However, the The District may deny a parents or students parent shall payrequest for an alternativealternate examination or alternate date. If the District grants a request for an alternate exam, it may use a test purchased by the parent or student from a source approved by the District.State Board of Education.
TEST DATES
REGISTRATION
SPECIAL REQUESTS FEES
CREDIT APPROVAL
The Superintendent or designee shall award course Approval of credit or approve accelerationadvancement on the basis of an examination for acceleration, shall be by the Superintendent or designee, in accordance with State Board rules. A child who is five The Superintendent or designee shall develop procedures to allow a student not six years old asat the beginning of September 1 shall the school year to be assignedplaced initially to grade 1 rather than kindergarten in accordance with the following: 1. If the child completed one year in a pre-school or kindergarten instructional program, a written recommendation from the program director; 2. A joint request` made by the parent, teacher, and principal, as well as the teachers anecdotal records of the students classroom performance, both social and academic;
KINDERGARTEN ACCELERATION
DATE ISSUED: UPDATE EHDC(LOCAL)-XEEJB(LOCAL)-A
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Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING CREDIT BY EXAMINATION WITHOUT PRIOR INSTRUCTION EHDCEEJB (LOCAL)
3. Submission by the parent to the teacher and the principal of a signed form requesting an age waiver for enrollment in grade 1; 4. Availability of space and staff. The principal and teacher shall evaluate the students performance at the end of the first grading period to determine whether the student should continue in grade 1. Additional grade. Ccriteria for acceleration may include: 1. Scores on readiness tests test(s) and/or achievement teststest(s) that may be administered by appropriate District personnel. Recommendation of the kindergarten or preschool the student has attended. Chronological age and observed social and emotional development of the student. Other criteria deemed appropriate by the principal and Superintendent.
2. 3. 4.
DATE ISSUED: UPDATE EHDC(LOCAL)-XEEJB(LOCAL)-A
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED REVISIONS TO BOARD POLICY EHDD(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: COLLEGE COURSE WORK/DUAL CREDIT SECOND READING As the district focuses on distance learning and alternative methods for earning credit, EHDD(LOCAL) was reviewed for inclusion of provisions on college-level courses available through the Texas Virtual School Network (TxVSN). Students may enroll in dual-credit courses through the TxVSN in accordance with the guidelines published by TxVSN and the provider. The district shall apply credit earned toward graduation requirements. To update the Houston Independent School District (HISD) policy regarding college course work and dual credit, the following revisions to EHDD(LOCAL) are recommended: Change the subject of the policy from EXTENDED INSTRUCTIONAL PROGRAMS to ALTERNATIVE METHODS FOR EARNING CREDIT in light of new options available for obtaining credit. At PARTNERSHIP PROGRAMS, make stylistic changes and remove the list of the type of partnership programs that the district may enter into with a college or university as this material is included in EHDD(LEGAL). At OTHER COLLEGE-LEVEL COURSES, make stylistic changes to the text on the provisions allowing a student to earn college-level credit by completing a course at an accredited college or university that is not in a partnership program with the district. Add the caption and a paragraph on the TEXAS VIRTUAL SCHOOL NETWORK dual courses and a reference to EHDE, which addresses distance learning.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3:
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Rigorous Supports.
Instructional
Standards
and
RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy EHDD(LOCAL), Alternative Methods for Earning Credit: College Course Work/Dual Credit, on second reading, effective November 11, 2011.
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Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITEXTENDED INSTRUCTIONAL PROGRAMS COLLEGE COURSE WORK/DUAL CREDIT
PARTNERSHIP PROGRAMS
Attachment I-5
EHDD (LOCAL)
An eligible studentEligible students may enroll in a partnership programs with a Texas colleges or universityuniversities in accordance with anthe agreement between the District and the college or university. These partnership programs may include: 1. 2. 3. 4. 5. Award of high school credit only. Award of concurrent course credit at community colleges. Award of dual credit at universities. Tech-prep programs. Remedial or developmental instruction to pass statemandated assessments or the Texas Higher Education Assessment (THEA) Test.
The District shall award Ccredit toward high school graduation for completed courses shall be earned in accordance with the agreement between the District regulations and guidelines. According to District criteria and the college or university.
OTHER COLLEGELEVEL COURSES
The District guidelines, students may award a studentbe awarded credit toward high school graduation for completing a college-level course atin an accredited college or university that is not in a partnership program with the District. Award of credit shall be based on administrator approval in accordance with District guidelines. According to guidelines established by the Texas Virtual School Network (TxVSN) and the course provider, the District may enroll a student in college-level courses through the TxVSN. When the student successfully completes a course, credit shall be applied toward graduation requirements. [See EHDE]
TEXAS VIRTUAL SCHOOL NETWORK
DATE ISSUED: UPDATE EHDD(LOCAL)-A
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED DELETION OF BOARD POLICY EEJC(LOCAL), INDIVIDUALIZED LEARNING: CORRESPONDENCE COURSES, AND ESTABLISHMENT OF BOARD POLICY EHDE(LOCAL), ALTERNATIVE METHODS FOR EARNING CREDIT: DISTANCE LEARNINGSECOND READING Board Policy code EEJC is no longer active; therefore, it is recommended that provisions on other distance learning, including correspondence courses, move to the new policy code EHDE(LOCAL), which includes material on the Texas Virtual School Network (TxVSN). Provisions regarding TxVSN are addressed separately from provisions addressing other types of distance learning based on the specific legal requirements and obligations applicable to the TxVSN. To update the Houston Independent School District (HISD) board policy EHDE(LOCAL), the following revisions are recommended: Add a section on TEXAS VIRTUAL SCHOOL NETWORK that requires the superintendent or designee to establish separate procedures for students to enroll in TxVSN courses and include a statement that enrollment in TxVSN courses is not subject to any limitations the district may impose for other distance learning courses. For added flexibility, remove the specific requirement to publish the districts procedures in the student handbook, as these may be published online or in other materials. In addition, the text on other distance learning has been broadened to reflect that distance learning may be used to earn credit in a subject or course, not just to receive graduation credit.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3:
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Rigorous Supports.
Instructional
Standards
and
RECOMMENDED: That the Board of Education approve the proposed deletion of Board Policy EEJC(LOCAL), Individualized Learning: Correspondence Courses, and establishment of Board Policy EHDE(LOCAL), Alternative Methods for Earning Credit: Distance Learning, on second reading, effective November 11, 2011. Page 2 of 2
Houston ISD 101912 ALTERNATIVE METHODS FOR EARNING CREDITINDIVIDUALIZED LEARNING DISTANCE LEARNINGCORRESPONDENCE COURSES
TEXAS VIRTUAL SCHOOL NETWORK PRIOR APPROVAL
Attachment I-6
EHDEEEJC (LOCAL)
The Superintendent or designee shall establish procedures for students to enroll in courses provided by and publish guidelines in the Texas Virtual School Network (TxVSN). Enrollment in courses through the TxVSN shall not be subject to limitations the District may impose for other distance learning courses.
OTHER DISTANCE LEARNING
The Superintendent or designee shall establish proceduresstudent handbook governing the use of other distance learning courses, including correspondence courses, as a means of earning graduation credit. Prior to enrollment in a subject or course. In order to receive credit,correspondence courses, a student shall obtain approval frommake a written request to the principal or designee for approval to enroll in the course. If approval is not granted prior to enrollment in, the student shall not be awarded credit toward graduation. Students in grades 9-12 shall be eligible to take correspondence courses and earn credit toward graduation. A student may earn a maximum of two state-required credits through correspondence courses and may be enrolled in only one correspondence course. at a time. The Superintendent or designee may waive limitations on an individual basis for extenuating circumstances.
ELIGIBILITY LIMITATIONS
DATE ISSUED: 4/3/2000 UPDATE 89LDU-18-00 EHDE(LOCAL)-AEEJC(LOCAL)-A1
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED REVISIONS TO BOARD POLICY ACADEMIC ACHIEVEMENTSECOND READING EI(LOCAL),
In accordance with the new State of Texas Assessments of Academic Readiness (STAAR) program, students entering ninth-grade in the 20112012 school year must achieve certain scores on the end-of-course assessments in order to graduate. Students in tenth-grade and above during the 20112012 school year must still pass exit-level TAKS tests to graduate. To accommodate both graduation requirements, this local policy requires updating. In addition, the policy was reviewed for provisions regarding students earning partial credit and requirements for districts that receive migrant education funds. The following changes to EI(LOCAL) are recommended: Replace the reference to exit-level testing requirements with state testing requirements at CERTIFICATE OF COURSEWORK COMPLETION. Delete the statement that the students academic achievement record must indicate the date on which the certificate of coursework completion was issued. This statement is included in EI(LEGAL) and is not necessary to repeat in the local policy. Add a caption and a paragraph at PARTIAL CREDIT that outlines the provision allowing a student to earn partial credit for receiving a passing grade in only one semester of a two-semester course. Add a caption and a paragraph at WITHDRAWAL OR LATE ENROLLMENT to address provisions regarding migrant students who enroll after the first day of instruction or who withdraw early. In anticipation of policy provisions on end-of-course assessments at EIA, add a cross reference to that policy. Delete text at FOREIGN EXCHANGE STUDENT PROGRAM dating from 2000. If a foreign exchange student completes graduation requirements, he or she would be entitled to a diploma in accordance with state law and state board rules and to participate in commencement activities as provided at FMH(LOCAL). Other changes in this policy are strictly editorial in nature.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): None
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None
ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports. THIS ITEM DOES NOT REQUIRE CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.
RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy EI(LOCAL), Academic Achievement, on second reading, effective November 10, 2011.
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Houston ISD 101912 ACADEMIC ACHIEVEMENT
Attachment I-7
EI (LOCAL)
CERTIFICATECERTIFIC ATES OF COURSEWORK COMPLETION
The District shall issue a certificate Certificates of coursework completion shall be issued to a studentsenior students who has successfully completed state and local credit requirements for graduation, but has failedwho fail to meet all applicable stateexitlevel testing requirements. The students academic achievement record shall indicate the date on which the certificate was issued. [See EIF, FMH] When a student earns a passing grade in only one semester of a two-semester course and the combined grade for the two semesters is lower than 70, the District shall award the student credit for the semester with the passing grade. The student shall be required to retake only the semester in which he or she earned the failing grade. A migrant or homeless student who enrolls after the first day of instruction or who withdraws early shall be provided opportunities to achieve mastery of the essential knowledge and skills to meet course requirements. Teachers and counselors shall consider the students particular circumstances in determining appropriate opportunities, which may include, but are not limited to: 1. Individualized work. 2. Tutorial sessions. 3. Testing to verify mastery of the essential knowledge and skills. 1.4. Early final examinations.
PARTIAL CREDIT
WITHDRAWAL OR LATE ENROLLMENT
Note: For provisions addressing end-of-course assessments and course credit, see EIA.
FOREIGN EXCHANGE STUDENT PROGRAM
Foreign exchange students enrolled under a J-1 visa in an officially approved exchange program shall be subject to the following provisions: 1. A student who completes the Districts graduation requirements shall be granted an official diploma and shall be eligible to participate in all senior activities. A student who does not meet graduation requirements shall be granted a certificate of achievement and shall be eligible to participate in all senior activities.
2.
DATE ISSUED: EI(LOCAL)-X
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Houston ISD 101912 ACADEMIC ACHIEVEMENT EI (LOCAL)
District students who study overseas as exchange students in their senior year may transfer their credits back to the District and receive a diploma from their school.
DATE ISSUED: EI(LOCAL)-X
ADOPTED:
2 of 2
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED STAAR END-OF-COURSE ASSESSMENTS POLICY ADDITIONS TO BOARD POLICY EIA(LOCAL), ACADEMIC ACHIEVEMENT: GRADING/PROGRESS REPORTS TO PARENTS SECOND READING
In accordance with educational requirements set forth by the 80th and 81st Legislature, the Texas Education Agency (TEA), in collaboration with the Texas Higher Education Coordinating Board (THECB) and Texas educators, has developed a new and more rigorous assessment system that will provide the foundation for a new accountability system for Texas public education. State legislation phases out the current high school Texas Assessment of Knowledge and Skills (TAKS) assessments (ninth-grade through exit level) and replaces them with end-of-course (EOC) assessments beginning in the 20112012 school year. Students first enrolled in ninth-grade or below in the 20112012 school year will be required to take the STAAR EOC assessments as a part of their graduation requirement and will no longer take high school TAKS. STAAR EOC assessments will be available for Algebra I, geometry, Algebra II, biology, chemistry, physics, English I, English II, English III, world geography, world history, and US history. When required by state law, a students score on the initial EOC assessment shall count for 15 percent of the students final grade for the course as reported on the students transcript. The Houston Independent School District (HISD) Board Policy EIA (LOCAL) provides that the Superintendent or designee shall ensure that each campus or instructional level develops guidelines for teachers to follow in determining grades for students. These guidelines shall ensure that grading reflects student achievement, and that a sufficient number of grades are taken to support the grade average assigned. To update the HISD policy regarding grading and end-of-course assessments, the following revisions to EIA(LOCAL) are recommended: Add a new paragraph on end-of-course assessments Add a new paragraph on retakes Add a new paragraph on middle school students enrolled in high school courses Add a new paragraph on transfer students Page 1 of 2
I-8
None None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned to Core Initiative 3: Rigorous Instructional Standards and Supports.
THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.
RECOMMENDED: That the Board of Education approve the proposed STAAR Endof-Course Assessments additions to Board Policy EIA(LOCAL), Academic Achievement: Grading/Progress Reports To Parents, for the 20112012 school year, on second reading, effective November 11, 2011. Page 2 of 2
Houston ISD 101912 ACADEMIC ACHIEVEMENT GRADING/PROGRESS REPORTS TO PARENTS
Attachment I-8
EIA (LOCAL)
RELATION TO TEXAS ESSENTIAL KNOWLEDGE AND SKILLS (TEKS)
The District shall establish instructional objectives that relate to the essential knowledge and skills for grade-level subjects or courses. These objectives shall address the skills needed for successful performance in the next grade or next course in a sequence of courses. Assignments, tests, projects, classroom activities, and other instructional activities shall be designed so that the students performance indicates the level of mastery of the designated District objectives. The students mastery level shall be a major factor in determining the grade for a subject or course.
DISTRICT GRADING POLICY
The District grading policy shall include the following provisions: 1. 2. A classroom teacher shall be required to assign a grade that reflects the student's relative mastery of an assignment; A classroom teacher shall not be required to assign a minimum grade for an assignment without regard to the student's quality of work; and A student shall be allowed a reasonable opportunity to make up or redo a class assignment or examination for which the student received a failing grade.
3.
GUIDELINES FOR GRADING
The Superintendent or designee shall ensure that each campus or instructional level develops guidelines for teachers to follow in determining grades for students. These guidelines shall ensure that grading reflects student achievement and that a sufficient number of grades are taken to support the grade average assigned. Guidelines for grading shall be clearly communicated to students and parents. As required by statute, students must take STAAR End of Course (EOC) assessments for courses in which they are enrolled as part of their graduation requirements. The end-of-course assessment will count for 15% of the final grade for the course that is reported on student transcripts. A students first performance on an EOC assessment will count as a semester assessment and will impact grade point average (GPA). The Admission, Review, and Dismissal Committee shall determine the type of assessment to be administered to students with disabilities. Students will retake an EOC assessment until a minimum score is achieved and may retake an EOC at any time according to the testing schedule. In alignment with the Districts semester exam requirements, only the first administration of an EOC assessment will count toward the students GPA.
END-OF-COURSE ASSESSMENTS
RETAKES
DATE ISSUED: LDU EIA(LOCAL)-X
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Houston ISD 101912 ACADEMIC ACHIEVEMENT GRADING/PROGRESS REPORTS TO PARENTS EIA (LOCAL)
MIDDLE SCHOOL STUDENTS ENROLLED IN HIGH SCHOOL COURSES TRANSFER STUDENTS
Middle school students who take a course for high school credit must take the EOC exam related to the course. A middle school student taking an EOC course cannot be denied promotion on the basis of EOC performance. Students transferring from home schools, out-of-district schools, and out-of-state or other national school systems must take the EOC assessments for the course in which they are enrolled and meet the required cumulative core content scores appropriate for the number of courses taken. Teachers shall send out written notice to parents of a students performance in each class or subject as specified in the Elementary School Guidelines and Secondary School Guidelines for the current year. Teachers shall have conferences with parents as appropriate. Conferences may be scheduled at the request of a teacher or parent.
WRITTEN NOTICE TO PARENTS
ACADEMIC DISHONESTY
Students found to have engaged in academic dishonesty shall be subject to grade penalties on assignments or tests and disciplinary penalties in accordance with the Student Code of Conduct. Academic dishonesty includes cheating or copying the work of another student, plagiarism, and unauthorized communication between students during an examination. The determination that a student has engaged in academic dishonesty shall be based on the judgment of the classroom teacher or another supervising professional employee, taking into consideration written materials, observation, or information from students.
DATE ISSUED: LDU EIA(LOCAL)-X
ADOPTED:
2 of 2
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED REVISIONS TO BOARD ADMISSIONSSECOND READING POLICY FD(LOCAL),
The administration reviewed board policy FD(LOCAL) as a result of changes in Family Code 34 regarding minors living apart from their parents, legal guardians, or other persons with lawful control. The recommendations include who must provide evidence upon enrollment of a student whose prior schooling was outside the district, who must present a signed request stating the reason for a students withdrawal, and when the district will grant credit for nonaccredited school courses. To update the Houston Independent School District (HISD) policy regarding admissions, the following revisions to FD(LOCAL) are recommended: Move the text at ADMISSION OF UNDERAGE CHILDREN, which addresses acceleration of students to first-grade, to policy EHDC(LOCAL) under KINDERGARTEN ACCELERATION. The description of an underage student is already provided in FD(LEGAL) as a student who is younger than five years old and wishing to be admitted to the district. See proposed revisions to EHDC in this agenda. Clarify the age range for the districts dropout recovery program at PERSONS AGE 21 AND OVER. Include minor editorial changes to simplify text at REGISTRATION FORMS. Move text regarding designation of persons standing in parental relation, minor living apart, and residency review to page 3 under the new caption titled MINOR LIVING APART. The text has been modified for coherency. Include a margin note for PROOF OF RESIDENCY provisions and place these provisions and those at VERIFICATION OF RESIDENCE INFORMATION directly after the text describing registration. Move the definition of SUBSTANTIAL CARE from EXCEPTIONS under verification of residence information to NONRESIDENT STUDENT IN GRANDPARENTS AFTER-SCHOOL CARE since inclusion of the definition is more appropriately grouped with these provisions. Reorganize and update text at MINOR LIVING APART. As provided in Chapter 34 of the Family Code, the provision now permits a students parent, guardian, or other person having lawful control of the student to present an authorization agreement when enrolling in the district as an alternative to the required power of
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I-9
attorney. The superintendent continues to have authority to grant exceptions to this requirement based on the individual students circumstances. Since the reasons a student could be denied admission for MISCONDUCT are provided in the law, remove those reasons from this local policy and, instead, reference the appropriate statute. At PLACEMENT, under ACCREDITED SCHOOLS, revise the text since the parent rather than the student has the obligation to provide evidence of prior schooling outside the district when a student enrolls after attending an accredited school. Text at TRANSFER CREDIT has been revised to clarify that the district will validate courses taken by students at nonaccredited schools before the district grants credit. At WITHDRAWAL, text is revised because the parent rather than the student must present the signed request stating the reason for withdrawal. Edit the policy throughout for clarity and cohesiveness.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with HISD Core Initiative 3: Rigorous Instructional Standards and Supports.
RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy FD(LOCAL), Admissions, on second reading, effective November 11, 2011. Page 2 of 2
Houston ISD 101912 ADMISSIONS
Attachment I-9
FD (LOCAL)
ADMISSION OF UNDERAGE CHILDREN
Students who will be five years of age as of September 1, who have satisfactorily completed one year in a kindergarten instructional program, and who apply for assignment to grade 1, may be admitted based on: 1. 2. A written recommendation from the kindergarten program director; A joint request made by the parent, teacher, and principal, as well as the teachers anecdotal records of the students classroom performance, both social and academic; Submission by the parent to the teacher and the principal of a signed form requesting an age waiver for enrollment in first grade; and Availability of space and staff.
3.
4.
The principal and teacher shall evaluate the students performance at the end of the first grading period to determine whether the student should continue in the first grade.
PERSONS AGE 21 AND OVER
An approved dropout recovery program in the District shall admit a person who is at least 21 and underyounger than 26 years of age for the purpose of completing the requirements for a high school diploma provided that: 1. 2. The student is a District resident; The student may reasonablereasonably be expected to complete all requirements for high school graduation prior to his or her 26th birthday; and Space is available in the program.
3.
REGISTRATION FORMS
Before a minor student may be officially be admitted to District schools, appropriate registration forms shall be completed and signed by the students parent, legal guardian, or other person having lawful control. Students who have reached age 18 or over shall shall annually complete and sign registration forms. A student who has reached age 18 shall be permitted to complete and sign these forms themselves. A minor student residing in the District whose parent or guardian does not reside in the District shall present a Power of Attorney assigning responsibility for the student in all school-related matters to an adult resident of the District. However, a student shall not be denied admission when the Superintendent or designee determines that the students circumstances preclude compliance with this requirement. [See FD(EXHIBIT)-A, D, and E]
DESIGNATION OF PERSON STANDING IN PARENTAL RELATION
DATE ISSUED: LDU FD(LOCAL)-X
ADOPTED:
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Houston ISD 101912 ADMISSIONS FD (LOCAL)
MINOR LIVING APART
A minor student whose parent, guardian, or other person with lawful control under a court order does not reside in the District and who has established a separate residence in the District, shall not be admitted if there is documentation stating that: 1. 2. The student is on probation or conditional release for delinquent conduct or conduct indicating a need for supervision; or The student is on probation or conditional release following conviction for a criminal offense.
RESIDENCY REVIEW
The Superintendent shall determine whether a minor student residing in the District separate and apart from a parent, guardian, or other person having lawful control is present in the District for the primary purpose of participating in extracurricular activities. At the time of registration, the parent, guardian, or other person having lawful control of the student under order of a court order must present proof of residence in the District in the form of one or more of the following: 1. 2. 3. 4. A recently paid rent receipt. A current lease agreement. The most recent tax receipt indicating home ownership. A current utility bill indicating the address and the adults name.
PROOF OF RESIDENCY
For a student living separate and apart from his or her parent, guardian, or other person having lawful control under order of a court order, the adult District resident with whom the student resides must provide proof of residence in the same manner as a parentdescribed in this policy. For a nonresident student whose resident grandparent provides a substantial amount of after-school care, the grandparent must provide proof of residence in the same manner as a parent.
VERIFICATION OF RESIDENCE INFORMATION
District staff in charge of enrollment procedures may require additional documentation when a students residence status is in question. The Superintendent or designee may verify a students residence information by: 1. Requiring additional mail addressed to the person enrolling the student; 2. Visually inspecting the residence for evidence that the student indeed lives there; or 3. Applying the criteria outlined in the UIL Constitution and Contest Rules.
ADOPTED:
2 of 5
EXCEPTIONS HOMELESS SUBSTANTIAL CARE
Proof of a students residency willshall be waived in either of the following circumstances: 1. Whenwhen the student is homeless as defined by law.
2. When the student is a nonresident for whom a resident grandparent provides a substantial amount of after-school care. As approved by the Board, a substantial amount of after-school care consists of at least: a. b. Two hours after the regular school day, and Four days during the regular school week.
3. The age of the student and any special needs or circumstances will also be considered. The student may continue in enrollment as long as the grandparent provides this level of care.
MINOR LIVING APART PERSON STANDING IN PARENTAL RELATION
A minor student residing in the District but whose parent, guardian, or other person having lawful control under a court order does not reside in the District shall present a power of attorney or an authorization agreement as provided in Chapter 34 of the Family Code assigning responsibility for the student in all school-related matters to an adult resident of the District. A minor student living apart who has engaged in misconduct that results in any of the consequences found in Education Code 25.001(d) shall not be permitted to attend a District school. Based on an individual students circumstance, the Superintendent shall have authority to grant exceptions to the requirement for a power of attorney or authorization agreement and to the exclusion for misconduct. [See FD(EXHIBIT), Exhibits A, D, and E.] The Superintendent shall determine whether a minor student living apart is present in the District for the primary purpose of participating in extracurricular activities. The parent and grandparent of a nonresident student requesting admission under Education Code 25.001(b)(9) shall provide to the Superintendent the required information on the grandparents residency and complete a form provided by the District describing the extent of after-school care to be provided by the grandparent. The Superintendent or designee shall have authority to approve or deny such admissions requests in accordance with criteria approved by the Board. this policy.
MISCONDUCT
EXCEPTIONS
EXTRACURRICULAR ACTIVITIES
NONRESIDENT STUDENT IN GRANDPARENTS AFTER-SCHOOL CARE
SUBSTANTIAL AFTER-SCHOOL CARE
For purposes of this policy, a substantial amount of after-school care shall consist of at least: 1. Two hours after the regular school day; and ADOPTED: 3 of 5
2.
Four days during the regular school week.
The age of the student and any special needs or circumstances shall also be considered. The student may continue in enrollment as long as the grandparent provides this level of care.
PLACEMENT ACCREDITED SCHOOLS
Students enteringThe parent, guardian, or other person having lawful control of a student enrolling in a District school from an accredited public, private, or parochial schools after grade 1 shall provide evidence of the prior schooling outside the District. TheyThe student shall be placed initially at the grade level reached elsewhere, pending observation by the classroom teacher, guidance personnel, and the principal. On the basis of these observations and results of tests that may be administered by appropriate District personnel, the principal shall determine the final grade placement. For the purposes of this policy, accredited shall be defined as accreditation by TEA, an equivalent agency from another state, or an accrediting association recognized by the Commissioner of Education.
NONACCREDITED SCHOOLS
Students enteringA student enrolling in a District school from a nonaccredited public, private, or parochial schools, including homeschoolsa homeschool, shall be placed initially at the discretion of the principal, pending observation by classroom teachers, guidance personnel, and the principal. Criteria for placement may include: : 1. 2. 3. 4. 5. Scores on achievement tests, which may be administered by appropriate District personnel. Recommendation of the sending school. Prior academic record. Chronological age and social and emotional development of the student. Other criteria deemed appropriate by the principal.
TRANSFER CREDIT
The Before granting course credit, the District shall validate high school credit for courses of transfer students from, by testing or other evidence, that any course taken by a student at a nonaccredited public, private, or parochial schools by testing or by other evidence that the courses meetschool meets State Board requirements and standards. . [See EHDB] StudentsA student from a foreign countriescountry whose transcripts cannot be accurately evaluated or for whom no transcripts can be obtained shall be referred immediately for grade placement testing to determine in which grade level they shouldhe or she shall ADOPTED: 4 of 5
FOREIGN STUDENTS
be enrolled. The students may be put in assigned to the grade level where they claim to belonghe or she has requested until theirthe students test results are available.
WITHDRAWAL
Minor students may withdraw from school by presenting a request signed by the studentsA parent or guardian and wishing to withdraw a minor student shall present a signed request stating the reason for the withdrawal. StudentsA student who is 18 or older may request withdrawal without a parents or guardians signature. [For District withdrawal of students no longer in attendance, see FEA(LOCAL)]
ADOPTED:
5 of 5
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: DELETION OF BOARD POLICY FDD(LOCAL), ADMISSIONS: SCHOOL SAFETY TRANSFERS, AND ESTABLISHMENT OF NEW BOARD POLICY FDE(LOCAL), ADMISSIONS: SCHOOL SAFETY TRANSFERSSECOND READING
Board Policy code FDD will now be reserved for information regarding military dependents; therefore, provisions on School Safety Transfers have been moved from FDD(LOCAL) to new policy code FDE(LOCAL). The recommended policy language includes more detailed provisions on persistently dangerous schools and victims of violent criminal offense. The Texas Education Agencys Guidance on the School Safety Choice Option was revised to include aggravated robbery as one of the violent criminal offenses for which a student who is a victim must be offered a transfer. Recommended updates to the subject matter in new policy code FDE(LOCAL) include: Move the information on SAFE SCHOOLS DATA to the beginning of the policy and modify the information to include aggravated robbery as one of the violent criminal offenses for which the superintendent of schools or designee must collect and maintain data. Add the provision to SCHOOL SAFETY TRANSFERS that a student may be offered a transfer to a safe public or charter school within the district or an optional transfer agreement with another school district, as appropriate. Expand the provisions for safety transfers FROM A PERSISTENTLY DANGEROUS SCHOOL and FOR A VICTIM OF A VIOLENT CRIMINAL OFFENSE to include parent notification, application process, and records retention. Add a paragraph on ADDITIONAL TRANSFERS OPTIONS to address those circumstances described by Texas Education Code 25.0341.
The proposed changes are noted in the attached new policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: None None Page 1 of 2
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This agenda item supports HISD Goal 1: Increase Student Achievement and HISD Goal 3: Provide a Safe Environment and is aligned to Core Initiative 5: Culture of Trust through Action.
RECOMMENDED: That the Board of Education approve the deletion of board policy FDD(LOCAL), Admissions: School Safety Transfers, and the establishment of new board policy FDE(LOCAL), Admissions: School Safety Transfers, on second reading, effective November 11, 2011. Page 2 of 2
Houston ISD 101912 ADMISSIONS SCHOOL SAFETY TRANSFERS
Attachment I-10
FDDFDE (LOCAL)
A students request for a transfer to attend a safe public school in the District shall be granted if the student: Attends school at a campus identified by TEA as persistently dangerous; or Was a victim of a violent criminal offense while in school or on the grounds of the school the student attends.
SAFE SCHOOLS DATA
The Superintendent or designee shall ensure that the District complies with TEA guidelines for the collection and maintenance of data regarding:[See FDA, FDB, and FOD] A student or parent may make a request to the Superintendent or designee for a transfer on this basis within 30 calendar days after: Notice is provided that the students assigned campus has been identified as persistently dangerous; or 1. Mandatory expellable offenses committed at school or at a school-related or school-sponsored activity, on or off school property [see FOD], and The Any student who becomes a victim at school of one of the following violent criminal offenses, as defined by the Penal Code, while in or on the grounds of the school the student attends: a. b. c. d. e. f. Attempted murder; Indecency with a child; Aggravated kidnapping; Assault resulting in bodily injury or aggravated assault; or Sexual assault or aggravated sexual assault.; or Aggravated robbery.
TRANSFER REQUESTS
2.
SCHOOL SAFETY TRANSFERS DURATION OF TRANSFER
The District shall respond to the transfer request within ten school days. A transfer shall be approved and renewed under this policy so long as: In the case of a transfer from a persistently dangerous campus, the campus from which the student transfers meets the criteria for that designation; or In the case of a transfer for The parent of a student who becomes a victim of a violent criminal offense, as described above or who is
DATE ISSUED: LDU FDDFDE(LOCAL)-XA
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Houston ISD 101912 ADMISSIONS SCHOOL SAFETY TRANSFERS FDDFDE (LOCAL)
assigned to a campus identified by TEA as persistently dangerous shall be offered a transfer to a safe public or charter school within the District. For each transfer requested, the District shall explore transfer options, as appropriate. Options may include a transfer agreement with another school district.
FROM A PERSISTENTLY DANGEROUS SCHOOL
The parent of a student attending a school identified as persistently dangerous shall be provided notification of his or her right to request a transfer. Notification shall occur at least 14 days prior to the start of the school year or, for a student enrolling subsequently, upon the students enrollment. The parent must submit to the Superintendent or designee an application for transfer. The Superintendent or designee shall complete the transfer prior to the beginning of the school year, if applicable, or within 14 calendar days of the request for a subsequently enrolling student. Any transfer arranged for a student from a campus identified by TEA as persistently dangerous shall be renewed so long as the campus from which the student transferred retains that designation. The District shall maintain, in accordance with the Districts record retention schedule, documentation of notification to parents of the transfer option, transfer applications submitted, and action taken.
FOR A VICTIM OF A VIOLENT CRIMINAL OFFENSE
Within 14 calendar days after a violent criminal offense described above occurs in or on the grounds of the school the student attends, the District shall notify the parent of a student who is a victim of the offense of the parents right to request a transfer. The parent must submit to the Superintendent or designee an application for transfer. The Superintendent or designee shall approve or disapprove the request within 14 calendar days of its submission. Any transfer arranged for a student who was a victim of a violent crime as described above shall be renewed so long as the threat to the student exists at the campus to which the student would typically be assigned.
SAFE SCHOOLS DATA
The Superintendent or designee shall ensure that the District complies with TEA guidelines for the collection and maintenance of data regarding: Mandatory expellable offenses committed at school or at a school-related or school-sponsored activity, on or off school property [see FOD]; and
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Houston ISD 101912 ADMISSIONS SCHOOL SAFETY TRANSFERS FDDFDE (LOCAL)
Victims of certain violent criminal offenses at school. For each offense, the District shall maintain for at least five years documentation of the nature and date of the offense, notification to the parent of the transfer option, transfer applications submitted, action taken, and other relevant information regarding the offense.
ADDITIONAL TRANSFER OPTIONS
In circumstances described by Education Code 25.0341, a parent of a student who has been the victim of a sexual assault, regardless of whether the offense occurred on or off school property, may request a transfer of the parents child or the student assailant from the same campus. [See also FDA and FDB]
ADOPTED:
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Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Academic Services Alicia H. Thomas, Deputy Chief Academic Officer SUBJECT: PROPOSED REVISIONS TO BOARD POLICY FMH(LOCAL), STUDENT ACTIVITIES: COMMENCEMENTSECOND READING
In accordance with the new State of Texas Assessments of Academic Readiness (STAAR) program, students entering ninth-grade in the 20112012 school year must achieve certain scores on the end-of-course assessments in order to graduate. Students in tenth-grade and above during the 20112012 school year must still pass exit-level TAKS tests to graduate. To accommodate both graduation requirements, the following changes to FMH are recommended: Replace the reference to exit-level testing with state testing. Other changes to the text are editorial in nature.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: None None
ORGANIZATIONAL GOALS/IMPACT: This agenda item supports HISD Goal 1: Increase Student Achievement and is aligned with Core Initiative 3: Rigorous Instructional Standards and Supports. THIS ITEM DOES REQUIRE CONSULTATION. THIS ITEM ESTABLISHES BOARD POLICY.
RECOMMENDED: That the Board of Education approve the proposed revisions to Board Policy FMH(LOCAL), Student Activities: Commencement, on second reading, effective November 11, 2011.
I-11
Houston ISD 101912 STUDENT ACTIVITIES COMMENCEMENT
Attachment I-11
FMH (LOCAL)
COMMENCEMENT EXERCISES
A studentStudents who hashave satisfactorily completed all high school coursework requirements for graduation but haswho failed to meet applicablepass the state testing requirementsexit-level assessments shall not be allowed to participate in commencement activities and ceremonies. [See EI, EIF]
DATE ISSUED: FMH(LOCAL)-X
ADOPTED:
1 of 1
WITHDRAWN
11/07/11
Office of Superintendent of Schools Board of Education Meeting of November 10, 2011 Office of Legal Services Elneita Hutchins-Taylor, General Counsel SUBJECT: PROPOSED REVISIONS TO BOARD POLICY DH(LOCAL), EMPLOYEE STANDARDS OF CONDUCTFIRST READING The Houston Independent School District (HISD) recommends that board policy DH(LOCAL) be revised to include standards for reviewing current employees during the annual criminal history review process. To update the HISD policy, the following revisions to DH(LOCAL) are recommended: At DISCRIMINATION, HARASSMENT, OR ABUSE, add language to include additional discriminatory remarks and/or epithets not to be used by district employees. At ANNUAL CRIMINAL HISTORY RECORDS CHECK, add language to allow review committees ability to conduct a criminal background check for all active personnel prior to any promotion or transfer within the district; and, use the same standards for reviewing employees as for applicants, pursuant to proposed DC(Regulation 16), as previously existed in policy prior to conversion to Texas Association of School Boards. At RESPONSIBILITY TO REPORT CHARGES, add language regarding reassignment pending final disposition of criminal charges.
The proposed changes are noted in the attached revised policy. COST/FUNDING SOURCE(S): STAFFING IMPLICATIONS: ORGANIZATIONAL GOALS/IMPACT: None None This agenda item supports HISD Goal 4: Increase Management Effectiveness and Efficiency and aligns with Core Initiative 5: Culture of Trust through Action.
THIS ITEM REQUIRES CONSULTATION. THIS ITEM MODIFIES BOARD POLICY.
Page 1 of 2
I-12
RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy DH(LOCAL), Employee Standards of Conduct, on first reading. Page 2 of 2
Houston ISD 101912 EMPLOYEE STANDARDS OF CONDUCT
WITHDRAWN 11/07/11 Attachment I-12
DH (LOCAL)
DEFINITIONS
For purposes of defining prohibited conduct, the following shall apply: Immorality is conduct that the Board determines is not in conformity with the accepted principles of right and wrong behavior or that the Board determines is contrary to the moral standards that are accepted within the District. Moral turpitude is an act of baseness, vileness, or depravity in the private or social duties that a person owes another member of society in general and that is contrary to the accepted rule of right and duty between persons. Examples include but shall not be limited to: theft, attempted theft, swindling, forgery, indecency with a minor, prostitution, and the like. Workplace is defined as the site for performance of work done in connection with all assignments or duties of ones employment with the District. This includes any District building or premise; any District-owned or District-approved vehicle, including any vehicle used to transport students to and from school or school activities; off school property during any school-sponsored or school-approved activity, event, or function, such as a field trip or athletic event where students are under the jurisdiction of the District.
GENERAL GUIDELINES
Employees shall be courteous to one another and the public, working together in a cooperative spirit to serve the best interests of the District. All District employees shall be expected to adhere to the standards of conduct set out in the Code of Ethics and Standard Practices for Texas Educators. [See DH(EXHIBIT)] Employees wishing to express concern, complaints, or criticism shall do so through appropriate channels. [See DGBA(LOCAL)]
E-RATE MATTERS EMPLOYEE RESPONSIBILITIES
In the case of E-Rate matters, refer to governance provided at CAA. Every employee shall be responsible for: 1. 2. 3. 4. Arriving at work on time every day and following attendance procedures; Satisfactorily completing the duties as specified by the job description and/or contract, if any; Relating to colleagues and supervisors with respect, courtesy, and in a professional manner; Spending the workday on work-related activities to the exclusion of personal business; ADOPTED: 1 of 5
DATE ISSUED: 6/14/2010 LDU 2010.07 DH(LOCAL)-X
Houston ISD 101912 EMPLOYEE STANDARDS OF CONDUCT DH (LOCAL)
5.
Dressing in a manner that is appropriate for the job assignment and that reflects positively on the District, and that includes the use of all issued safety equipment; Recognizing that employment with the District is not guaranteed, but is dependent on employee performance, budget, and need; Following the established rules of behavior for the District and society in general as defined by local, state, and federal laws; Conducting their duties in a safe manner, following the Districts general safety policies and department rules regarding proper use of approved safety equipment and apparel; and Following the directives of the supervisor.
6.
7. 8.
9.
VIOLATIONS OF STANDARDS OF CONDUCT
Employees shall comply with the standards of conduct set out in this policy and with any other policies, regulations, and guidelines that impose duties, requirements, or standards attendant to their status as District employees. Violation of any policies, regulations, or guidelines may result in disciplinary action, including termination of employment. [See DCD and DF series] District employees shall work, supervise others, or be supervised in a work environment free of discrimination, harassment, and abuse. Accordingly, the use of discriminatory remarks and/or epithets regarding an employees race, sex, age, color, disability, religion, ancestry, handicap or disability, marital status, veteran status, political affiliation, sexual orientation, gender identity, and/or gender expression, or national origin shall not be permitted. Employees shall not engage in prohibited harassment, including sexual harassment, of: 1. 2. Other employees, as defined at DHB. Students, as defined at DHC. [See FFG regarding child abuse and neglect]
DISCRIMINATION, HARASSMENT, OR ABUSE
While acting in the course of their employment, employees shall not engage in prohibited harassment, including sexual harassment, of other persons, including Board members, vendors, contractors, volunteers, or parents.
RELATIONSHIPS WITH STUDENTS
Employees shall not form romantic or other inappropriate social relationships with students. Any sexual relationship between a student and a District employee is always prohibited, even if consensual. [See DHC and FFH]
SAFETY REQUIREMENTS
ADOPTED:
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All employees shall adhere to District safety rules and regulations and shall report unsafe conditions or practices to the appropriate supervisor.
WEAPONS PROHIBITION
District employees are prohibited from possessing or using any of the weapons defined in Section 46.05 of the Penal Code [see FNCG(LEGAL)] while on District property, while working in the scope of assigned duties, or while attending District-sponsored activities. Any exceptions to this provision shall be specifically authorized by the Superintendent or designee. Employees shall not use tobacco products in District buildings, in District vehicles, nor in the presence of students at school or at school-related activities. [See DH and GKA(LEGAL)] A copy of this policy, the purpose of which is to eliminate alcohol and drug abuse from the workplace, shall be provided each employee at the beginning of each year or upon employment. Employees shall not unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of any of the following substances during working hours while at school or at schoolrelated activities during or outside of usual working hours: 1. Any controlled substance or dangerous drug as defined by law, including but not limited to marijuana, any narcotic drug, hallucinogen, stimulant, depressant, amphetamine, or barbiturate. Alcohol or any alcoholic beverage. Any abusable glue, aerosol paint, or any other chemical substance for inhalation. Any other intoxicant, or mood-changing, mind-altering, or behavior-altering drugs.
TOBACCO USE
ALCOHOL AND DRUGS
2. 3. 4.
An employee need not be legally intoxicated to be considered under the influence of a controlled substance.
EXCEPTION
An employee who uses a drug authorized by a licensed physician through a prescription specifically for that employees use shall not be considered to have violated this policy. Each employee shall be given a copy of the Districts notice regarding drug-free schools. [See DI(EXHIBIT)] All employees are subject to reasonable suspicion testing for alcohol and/or drug use. [See DHE(LOCAL)]
NOTICE
An employee who tests positive for prohibited drugs and/or alcohol shall be subject to termination, except where an employee voluntaADOPTED: 3 of 5
rily admits to alcohol or illegal drug use and commences counseling or rehabilitation prior to an event that leads to the initiation of any alcohol or drug testing; such an employee must thereafter refrain from using alcohol and/or illegal drugs. [See also DI(EXHIBIT) for Drug-Free Workplace Requirements and DHE(LOCAL) for alcohol and drug testing]
UNAUTHORIZED PERSONS ON DISTRICT PREMISES
A District employee shall not bring his or her own relative, personal aide, or hired helper to assist the employee in the performance of duties on District premises or at school-sponsored activities without prior approval of the principal/work location supervisor and/or Human Resources Department. [See also DC(LOCAL) and GKG(LOCAL)] The dress and grooming of District employees shall be clean, neat, in a manner appropriate for their assignments, and in accordance with any additional standards established by their supervisors and approved by the Superintendent. The District prohibits loans made by one employee to another with the intent of collecting interest. A criminal background check shall be conducted on all active personnel annually and prior to any promotion or transfer within the District. Employees shall disclose a prior record when requested to do so at the time of employment. Failure to do so would result in termination of employment. A review committee will assess the records of employees found to have criminal records that may bar them from continued employment in the District. The committee shall use the same standards for reviewing employees as for applicants as set out in DC (Regulation 16).
DRESS AND GROOMING
MONEY LENDING ANNUAL CRIMINAL HISTORY RECORD CHECK
RESPONSIBILITY TO REPORT CHARGES
Employees are required to notify the District within 30 days should they be charged with, convicted of, granted deferred adjudication, or enter a plea of nolo contendere to any felony or any misdemeanor involving moral turpitude. This notification must be made in writing to the custodian of records in the Human Resources Department. Failure to do so could result in termination of employment. Reassignment. An employee is subject to being temporarily reassigned when the district becomes aware of any pending charges, previous conviction, or deferred adjudications. A determination regarding what action, if any, to take will be made after the final disposition of pending charges or, in the case of a conviction or deferred adjudication, after a recommendation is made to the Senior
ADOPTED:
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General Manager, Human Resources Operations, by the Criminal History Review Committee. The decision to reassign an employee will be made by the appropriate direct report to the Superintendent of Schools or designee. In the case of an employee, final disposition of pending charges means a conviction or granting of deferred adjudication or dismissal of the charges. Completion of probation or other sentencing is not required for a final disposition in the case of an employee.
REPORTS OF MISCONDUCT
In its Declaration of Beliefs and Visions, the Board expressed its strong confidence in and appreciation for District personnel. The Board desires to provide a uniform system that adequately addresses the needs and concerns of all District employees. The Board therefore encourages employees and others connected with the District to bring forward reports in the form of complaints, comments, and suggestions in order to maintain effective and efficient operations, free of disruptions that detract from the Districts main objective of educating children. This policy applies not only to District employees, but is also available to parents, students, patrons of the District, and the general public. The Board recognizes that there are existing resources through which reports can be made and resolved. These resources include the Employee Hotline, the Employee Assistance Program, the Equal Employment Opportunity, Professional Standards, District Police, and Internal Affairs Departments, as well as other appropriate law enforcement authorities. The Board has designated the chief of staff for business services as the clearinghouse for all reports of wrongdoing and for the coordination of resolutions. The First Amendment of the United States Constitution prohibits the government from creating law that abridges the freedom of speech. Under Article 1, Section 8 of the Texas Constitution, every person shall be at liberty to speak, write, or publish his or her opinions on any subject, being responsible for the abuse of that privilege; and no law shall ever pass curtailing the liberty of speech. This policy is not intended to abrogate any individuals state and federal constitutional right to free speech on matters of public concern or to inhibit an employees right to participate in political affairs in the employees community, state, or nation as provided under Education Code 21.407(b). These rights must be exercised responsibly and within the context of the Districts right to maintain and secure an effective and efficient workplace and school operations free of disruptions that detract from the Districts objective of educating children.
ADOPTED:
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NEW
11/07/11
Office of Board of Education Board of Education Meeting of November 10, 2011 Michele Pola, Chief of Staff SUBJECT: REVISIONS TO BOARD POLICY EGA(LOCAL), CURRICULUM DEVELOPMENT: INNOVATIVE AND MAGNET PROGRAMSFIRST READING
EGA(LOCAL) was reviewed to update local policy regarding the Houston Independent School Districts (HISD) magnet programs, including the student application, selection and admission process, magnet program funding, and measures of success and accountability. After extensive review and consideration of community, parent, and school input, the following revisions to EGA are recommended: Expand background and revise characteristics of magnet programs at MAGNET PROGRAMS AND SCHOOLS. Revise descriptions regarding magnet PROGRAM CHARACTERISTICS. Include language to address the basis of admissions at STUDENT APPLICATION, SELECTION, AND ADMISSION PROCESS. Add information on allocation of resources at FUNDING. Add language to address process at ESTABLISHING A MAGNET PROGRAM and MODIFYING AN EXISTING MAGNET PROGRAM. Add language to provide a monitoring framework at MEASURES OF SUCCESS AND ACCOUNTABILITY including districtwide accountability standards, college and career readiness, and desirability through high number of applications. Add a glossary of terms and reference to U.S. Department of Education, Office of Innovation and Improvement. None None This agenda item supports HISD Goal 6: Create a Positive District Culture and is aligned with Core Initiative 5: Culture of Trust through Action.
Page 1 of 2
I-13
RECOMMENDED: That the Board of Education accept the proposed revisions to Board Policy EGA(LOCAL), Curriculum Development: Innovative and Magnet Programs, on first reading.
Page 2 of 2
Houston ISD 101912 CURRICULUM DEVELOPMENT INNOVATIVE AND MAGNET PROGRAMS
NEW Attachment I-13
EGA (LOCAL)
MAGNET PROGRAMS AND SCHOOLS
The Districts Magnet Program is a system of educational choices developed to serve students with specialized interests, talents, and needs. The following characteristics serve as the underlying framework of the Magnet Program: 1. Each magnet program offers an enriched curriculum designed around a specialized theme that meets students interests, talents, and needs and has relevance in todays society; Each magnet program strives to provide an ethnically diverse student body so that students gain the experience needed to live in a multicultural society; Each magnet program accepts, within its enrollment goal, students who have a strong interest in its magnet theme and who have met the selection criteria appropriate to the program; Each magnet program strives to increase student access to the program through the Districts awareness activities, transfer procedures, and transportation policies; and Each magnet program actively encourages parent, community, and business involvement.
DEFINITION
2.
3.
4.
5.
The Houston Independent School District (HISD) will provide innovative and engaging programs to attract, retain and empower students in a rich academic environment. Directly aligned with the Boards Beliefs and Visions, HISDs magnet schools embody the mandates for change on school choice, decentralization, school empowerment, and meaningful engagement.
MAGNET PROGRAMS AND SCHOOLS
The Districts magnet program was created in response to a court order to desegregate in 1975. In 1980, HISD was declared a unitary school district by the state of Texas in large part because of HISDs extensive magnet program. In 2004, HISD magnets were recognized by the US Department of Education as going beyond desegregation. While student diversity remains a core belief and is desirable and sought, the District must also offer quality programs that will engage students in the learning process leading to higher achievement. The magnet program in HISD offers students a portfolio of K-12 engaging, academically rigorous and theme-based choices. The program seeks to recruit and draw a socio-economically and ethnically diverse student body from throughout the district with the ul-
DATE ISSUED: 5/1/2000 LDU-18-00 EGA(LOCAL)-X
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Houston ISD 101912 CURRICULUM DEVELOPMENT INNOVATIVE AND MAGNET PROGRAMS EGA (LOCAL)
timate goal of the student population reflecting the diversity of the Houston Independent School District metropolitan community. Aligned to the districts strategic magnet plan, a magnet school provides unique programming through its learning environment and culture, specialized principal, teacher and support staff training; appropriate resources and materials associated to magnet theme; and current technology. Strong community and business partnerships support various magnet themes and philosophies. HISDs magnet program should provide a structure for students to take charge of their educational experience; it should promote diversity and foster learning across disciplinary boundaries, and it should generate collaboration between HISD and the greater Houston community. In addition, magnet programs exist as a supplement to high quality neighborhood schools, with the ultimate goal of every HISD school being a school of choice. Glossary of Terms provided at the end of the policy.
PROGRAM CHARACTERISTICS
Each magnet program will maintain the following characteristics to be evaluated on an ongoing basis: 1. Academic achievement and intellectual entrepreneurship as its core goals, enhanced by thematic programming, teaching philosophies, and real world experiences; An enriched curriculum designed around a specialized theme or philosophy; A socio-economically and ethnically diverse student body; Strives to increase student access to the program through the Districts awareness activities, communication, and transfer procedures; and Actively involves parent, community, and business partnerships.
2. 3. 4.
5.
STUDENT APPLICATION, SELECTION AND ADMISSION PROCESS
Qualifications for entering a magnet program are specific to each program and consistent by magnet theme. Entrance to elementary programs is based on available space. The entrance criteria and process shall be transparent, made readily available and easily accessible to the public with the key elements of objectivity, impartiality, fairness and equity while complying with state and federal laws.
ELEMENTARY
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Houston ISD 101912 CURRICULUM DEVELOPMENT INNOVATIVE AND MAGNET PROGRAMS

SECONDARY
EGA (LOCAL)
Elementary school Application only. Secondary school May require more specific qualifications for entrance, as identified by magnet theme, and is subject to auditions for fine art programs.
CRITERIA
Admission to the magnet programs shall be based on the following process. All students must complete the formal application process and meet the criteria listed below to qualify for admission: Utilize a standard application allowing for multiple school choices by the applicant; Meet the established selection criteria identified by theme for secondary , when applicable; and When there are more qualified applicants than space available a school-based lottery will be used to select students.
The district will operate a database to implement a districtwide application process and to track acceptance of students to individual programs. Equal access to instructional excellence requires fair and equitable resources. Board approved, program funding formulas shall be created that take into account program costs, unique themes and innovation. The magnet formulas must support the diverse magnet programs within HISD and allow for their continued success. Board approved funding formulas shall also be distributed to various magnet programs or themes based on a program or themes needs. Annually, these program funding formulas shall be reviewed by the Board in consultation and any changes to the allocations are subject to Board approval as part of the budget process. Schools must be empowered to develop and implement the methods that best achieve their unique and individual instructional goals. Schools interested in extending access and establishing a magnet program may submit a written proposal to the Office of School Choice. The individual magnet school will be held accountable for innovation and instructional results. Any new program, including those created with limited external funds, must include a financial sustainability plan to ensure funding beyond the lifespan of the funding. To promote autonomy and ownership, new magnet themes or programs will involve the community.
FUNDING
ESTABLISHING A MAGNET PROGRAM
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MODIFYING AN EXISTING MAGNET PROGRAM
A viable, robust magnet program should have a clear focus that is not dependent on any single program, initiative, grant, teacher or facility. This focus should be sustainable across many years and recognizable as a brand for the campus. For these reasons, much planning and communication should go into proposing major changes to an existing magnet program. Major modifications that substantially change a program, such as impacting funding or changing theme, requires board approval and at least one transition year. It is necessary for programs to constantly update and improve offerings to remain relevant. Continued improvement should be an ongoing mindset and will naturally require frequent, minor changes to programs. Community meetings must be offered to gather input and suggestions from the magnet schools community at the beginning and end of each school year. The communitys input and suggestions shall be reviewed and retained by the school.
MEASURES OF SUCCESS AND ACCOUNTABILITY
HISD will replicate successful programs throughout the district to ensure high quality options are available for children throughout the community. A successful magnet program has a unique program that attracts students, is academically rigorous, promotes student success and achievement, and produces positive results. Successful magnet programs will be maintained and must be supported to continue the magnetic draw for future matriculation of new students. In addition, magnet programs will adhere to accountability standards in support of college and career readiness. The ultimate goal would be for magnet students to exceed state requirements. The District will track and monitor school performance and hold school leadership accountable for results. The standards, which will be further defined in regulation, must be maintained for a magnet program to retain its status. Glossary of Terms: 1. Magnet School - Defined in this policy. Magnet Schools are unique to Neighborhood Schools with Themes in that they seek to draw students from outside the schools attendance zone. These schools receive magnet funding and provide transportation to non-zoned students. Vanguard Programs/Gifted and Talent (G/T) - Vanguard programs serve G/T identified students. All neighborhood schools offer G/T Vanguard services, but Vanguard programs are simi4 of 5
DISTRICTWIDE ACCOUNTABILITY STANDARDS
2.
lar to magnets in that qualified students can apply and, once accepted, receive transportation. Vanguard schools are addressed in separate policies [See FDB(LOCAL) and EHBB(LOCAL)] 3. Neighborhood School - A school that serves its zoned population of students. A neighborhood school may offer specialized or theme based programming and can accept transfers if space is available, but does not receive transportation or extra funding from the district for theme-based programming.
[Reference: U.S. Department of Education, Office of Innovation and Improvement, Innovations in Education: Creating Successful Magnet Schools Programs, Washington, D.C., 2004]
ADOPTED:
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HISD Agenda 111011

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THE HOUSTON INDEPENDENT SCHOOL DISTRICT

Board of Education Meeting November 10, 2011

THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION

MEMBERS OF THE BOARD OF EDUCATION

Terry B. Grier, Ed.D., Superintendent of Schools

THE HOUSTON INDEPENDENT SCHOOL DISTRICT BOARD OF EDUCATION AGENDA

C-2.PERSONNEL (CLOSED TO PUBLIC)

C-3.LEGAL MATTERS (CLOSED TO PUBLIC)

C-4.REAL ESTATE (CLOSED TO PUBLIC)

REPORT FROM THE SUPERINTENDENT

Board Monitoring System: Indicator L EXECUTIVE SUMMARY

BOARD OF EDUCATION MONITORING SYSTEM: 20112012

BOARD OF EDUCATION MONITORING SYSTEM: 20112012

BOARD OF EDUCATION MONITORING SYSTEM: 20112012

60.0 50.0 40.0 30.0 20.0 10.0 0.0

100 90 80 70 Percent 60 50 40 30 20 10 0 Asian African American Ethnicity

61.9 54.2 50.3 47.0 31.2 32.5 16.7 7.8 7.9

36.1 26.2 12.9 3.1 1.0 3.4 1.5 Hispanic

BOARD OF EDUCATION MONITORING SYSTEM: 20112012

REPORT FROM THE SUPERINTENDENT

Board Monitoring System: Indicator H

# Enrolled Fall 2010

# Enrolled Fall 2011

Source: Chancery 20102011 and 20112012

REPORT FROM THE SUPERINTENDENT

Business Operations Transportation Services

Business Operations Transportation Services

Senior Manager, Fleet

School Bus and Fleet Vehicle Maintenance and Repair, Technology

Business Operations Transportation Services

Business Operations Transportation Services

Business Operations Transportation Services

Business Operations Transportation Services

Business Operations Transportation Services

Business Operations Transportation Services

Business Operations Transportation Services

Business Operations Transportation Services

Business Operations Transportation Services

REPORT FROM THE SUPERINTENDENT

Benefits Status Report

Major ProjectsBenefits November 2011

Benefits Status Report

Major ProjectsBenefits November 2011

Benefits Status Report

Major ProjectsBenefits November 2011

Benefits Status Report

Major ProjectsBenefits November 2011

Benefits Status Report

Major ProjectsBenefits November 2011

Benefits Status Report

Major ProjectsBenefits November 2011

Food Services/ARAMARK Education Status Report

Increasing Student Participation

Free and Reduced Price Meal Status

Increasing Customer Satisfaction

Major ProjectsFood Services/ARAMARK Education November 2011

Food Services/ARAMARK Education Status Report

Dedication to Personnel Development

Food Services/ARAMARK Education Status Report

Major ProjectsFood Services/ARAMARK November 2011

PeopleSoft Status Report

Major ProjectsPeopleSoft November 2011

PeopleSoft Status Report