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Chapter II Technical Feasibility This chapter introduces the hardware and software that will be used in the system;

contextual and dataflow diagram to show the flow and algorithm of the system and technical resources, showing the specific requirements of both hardware and software that will be used in the system. This will determine whether the proposed system is technically feasible. Hardware The ideal hardware that can be use to run the system is a computer unite composed of monitor, displays the output and actions on the inventory; central processing system (CPU), runs the entire computer unit; keyboard, use to input alphanumeric characters and interact with the computer; mouse, use to navigate pages and buttons that controls the system; printer, provides a hardcopy of the inventory; automatic voltage regulator (AVR), protects your computer from damage and loss of data by monitoring incoming electricity and smoothing out high and low voltage conditions; uninterrupted power supply (UPS), provide a backup power source to the parts in the computer case in case of power failure. The establishment has one working laptop with a mouse that uses AC as its power supply but it does not have any battery pack; a LaserJet printer is also available. These equipments will be used as an alternative to the ideal hardware specified in running the system but the lacking components must still be present therefore an AVR and UPS must be purchased. Software The software that will be used are Windows 7 Professional for the operating system (OS), it is at the moment the latest OS in the market that can provide a secure platform for the system and it is user-friendly; MS Access 2003 will be used as the database because it provides an easy synchronization to the program that will be used for the system, the Visual Basic 6. Visual Basic

6 is an event-driven programming language and integrated development environment (IDE) from Microsoft for its COM (Component Object Model) programming model, a binary-interface standard for software componentry and used to enable interprocess communication and dynamic object creation in a large range of programming languages. Contextual Diagram This diagram shows an overview of the flow and processes involved in the system. This also shows the external factors that affect the systems operation. Figure 1 shows the contextual diagram of the system.


Delivery of items from supplier to store

Changes to inventory are saved to the database D1 Database Changes due to selling and acquisition are saved to the inventory Updated inventory are visible to the users JMB Trading Accepted order 3.0 Paid Purchased item Verifying Order Accepted orders Orders of the costumer Costumers Released Items 4.0 Ordering of Costumer Verified items

1.0 Updating Inventory

Matches the count of inventory to actual items

Changes are made to inventory



Figure 1

Figure 1 shows an overview of the processes and dataflow of the whole system from the, from the delivery of the supplier to the selling of the items to costumers. These two processes are the main factors that affect the change in the inventory. Acquisition and sold items are the Data Flow Diagram The data flow diagram shows the processes and the data flow happening during the operation of the system. Figure 2 shows the flow of transactions and operation of the system.
Purchase orders are made to the suppliers


6.0 Ordering of items

Delivery of items from supplier to store

Changes made to the inventory will be saved in the database

2.0 Updating Inventory



The establishment will issue a purchase order when stocks are

Changes made to inventory


unavailable or limited Data will be disseminate by the store JMB Trading Accepted Forwarded order changes to 3.0 inventory Paid Verifying Purchased Order item Accepted orders 4.0 Ordering of Costumer Released Items Verified items

Matches the count of inventory to actual items

Changes are made to inventory

Checking, adding D1 and saving inventory

D2 Warehouse

5.0 Releasing of Purchased Item

Orders of the costumer


Figure 2

The system starts with the acquisition of items from the suppliers. The items will then be manually count and the data will be stored in the inventory using the system. 1.0 is the process that checks, adds, deducts and saves the data inputted to the system it will then pass to the inventory update phase which updates the database regarding information inputted by the user. The second process 2.0 is updating the inventory in which all actions done on the inventory will be saved into the database for future uses. When a costumer ordered an item it will first be verified as shown in process 3.0 and then the item will be checked in the inventory whether it is available or be shown information regarding the item. When an item is verified and met the needs of the costumer it will then be accepted and payment will be collected prior to the issuance of the official receipt. All items will be deducted to the warehouse to be bought in the establishment and an update to the inventory will be made. When items are short an order will be made to the supplier. Technical Resources The ideal specifications for the hardware are shown in table 2 while the all hardware on hand is shown in table 2.1. The features and requirements for the software are shown in table 3 Hardware ITEM Monitor CPU SPECIFICATION (Minimum Requirements) 15.6 AOC LCD Monitor Processor: Intel Core 2 Duo 2.40GHz Memory: 1GB DDR2 RAM 80GB 7200RPM SATA Hard drive

Keyboard Mouse Printer UPS

A4 ps2 keyboard Optical Mouse; DeLux Epson Tx121 500VA APC UPS ES Table 2. Ideal Specification of Hardware (Minimum Requirements)

Hardware On-Hand ITEM Monitor CPU SPECIFICATION (Minimum Requirements) 15.6 Samsung LCD Monitor Processor: Intel Core 2 Duo E7500 @2.93GHz Memory: 1GB DDR2 RAM 250GB 7200RPM SATA Hard drive Optical mouse; Newmen Samsung 4521F Table 2.1. Specifications of Hardware On-Hand Software ITEM Windows 7 Professional MS Access 2003 Visual Basic 6.0 Table 3. Features and Minimum Requirements of Software

Mouse Printer