Displaying User Authorization Components Overview

Chapter 51: Displaying User Authorization Components

Contents
Overview ................................................................................................................................................................................511 ................................................................................................................................................................................511 The User Maintenance Screen.................................................................................................................................................511 Screen .................................................................................................................................................511 Displaying all Authorization Components.................................................................................................................................. 512 Components.................................................................................................................................. Displaying User Authorizations ...........................................................................................................................................................512 Displaying User Profiles .....................................................................................................................................................................513 Displaying Authorization Objects ........................................................................................................................................................515 Displaying Authorization Components for Specific Users...........................................................................................................516 Users...........................................................................................................516

Overview
From Maintain Users: Initial Screen, you can display a list of all user authorization objects,authorizations, and profiles available in your system. You can also display the profiles or authorizations assigned to specific users.

The User Maintenance Screen

1. All of the sections that follow begin with the Maintain Users: Initial Screen. To go there, follow the path Tools Administration Maintain uses Users. Alternative: You can display and maintain all user information from this initial screen.

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Displaying all Authorization Components

Displaying User Authorizations
1. To display a list of user authorizations, from the Maintain Users: Initial Screen, follow the path Information Overview Authorizations. This overview is not associated with a specific user. There is no need to enter a name in the User field since it will not affect the outcome of the list.

2. To search for specific authorizations, enter an authorization name or character string (for example, s_all or f*) in the authorization field. Leave this field blank to list all authorizations. 3. You can also choose to list either Active or Maintained authorizations by selecting the appropriate Version checkbox. Leave both boxes unselected to list all authorizations. 4. Click the List icon to generate a list of the selected authorizations.
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Maintained authorizationsare authorizations which have been defined but not activated. See Creating User Authorizations .

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The selected authorizations are displayed in alphabetical order by object.

Items of importance on this screen: Object: The name of the SAP authorization object. Notice that one object can be assigned to many profiles. Auth.: The name of the defined authorization. Act.: An X in this column indicates that the authorization is an active version (not a maintenance version). Display values button: Displays a lists of object field values as they are defined in the selected authorization. Where-used list icon: Displays a list of profiles in which the selected object is used.

Displaying User Profiles

1. To display the User Profiles, follow the path Information Overview Profiles. As mentioned in the previous section, there is no need to enter a name in the User field since it will not affect the outcome of the list.
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2. To search for a specific profile, enter a profile name or character string (for example, sap_all or f*) in the profile field. Leave this field blank to list all profiles. 3. You can also choose to list either Active or Maintained profiles by selecting the appropriate Version checkbox. Again, leave both boxes un-selected to list all profiles. 4. Click the List icon to display the selected profiles. The selected profiles are displayed in alphabetical order.

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Items of importance on this screen: Profile: An alphabetical list of the selected profiles. Act.: An X in this column indicates that the profile is an active version (not a maintenance version). C.P.: An X in this column indicates that the profile is a Composite Profile (a profile made up of several different profiles). Text: A brief description of the profile. Display values button: Displays a complete list of objects, authorizations, and field values for the selected profile. Where-used list icon: Displays a list of users in which the selected profile is used.

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Displaying Authorization Objects

1. To display a list of authorization objects, follow the path Information Overview Objects.
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2. To display all objects, leave all fields blank and skip to step #6. Otherwise, follow steps 3 through 5 to restrict the search. 3. To search for a specific object, enter an object name or character string (for example, k_sum_cost or f*) in the Auth. object field.

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4. In the Text field you can specify a character string for which the system will search. Only objects which have the specified character string in their descriptions will be displayed. 5. Enter a field name or character string in the Field name field to further restrict the search. Only objects which contain the field(s) are displayed in the list. 6. Click the Enter icon to list the selected profiles.

Items of importance on this screen: Object: A list of the selected objects sorted alphabetically according to their object class, listed in the next column. Okl.: The object class. Text: A brief description of the object. Display fields button: Displays a list of fields for the selected object.

7. Click the Back icon.

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8. Click the Cancel icon.

Displaying Authorization Components for Specific Users

1. To display a list of all authorizations and field values for a specific user, follow the menu path Information Overview User values.
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2. Enter the name of the user. 3. Click on the Display values button.
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A list of all authorizations and field values for the user is displayed.
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4. Click on the Back icon to leave this screen.

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For further details refer to R/3 System Administration Made Easy Creating User Authorizations (Ch. 50) Creating and Modifying a Simple Profile (Ch. 52) Creating a New User by Copying an Existing User (Ch. 43) Listing, Creating, and Removing Users (Ch. 44) R/3 Basis Knowledge Products System Management CD R/3 System Online Help Basis Components Users and Authorizations Organizing User, Profile and Authorization Maintenance Basis Courses Technical Core CompetenceWindows NT/Oracle (BC 310) Reference Implementation User Administration Creating and Maintaining Authorization Profiles

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