Harambe Cameroon - Professional Rules of Conduct

January 2011
N 001829/ADR/JO6/APPA
HARAMBE-CAMEROON
Transforming Our Problems Into Opportunities!
PROFESSIONAL RULES OF CONDUCT
HARAMBE CAMEROON
PROFESSIONAL RULES OF CONDUCT TABLE OF CONTENTS
I - PURPOSE __________________________________________________________________3 II MISSION _________________________________________________________________ 3 III VALUES AND PRINCIPLES_________________________________________________3 a. b. c. d. e. Positive Attitude Service Empowerment Boldness Persistence
IV ORGANOGRAM 2011 _____________________________________________________4 V RECRUIRMENT ____________________________________________________________5 VI ELECTRONIC/VIRTUAL IDENTITY __________________________________________6 a. b. c. Skype ID Gmail Account Other Social networks.
VII EMAILING STANDARDS __________________________________________________6 VIII MEETINGS AND MEETING MINUTES ______________________________________7 a. b. c. d. e. Notice of Meetings Quorum Online Voting Ad-hoc Meetings Meeting Minutes
IX HARAMBE-CAMEROON DOCUMENT STANDARDS __________________________8 VIII PHILOSOPHY OF EDUCATION ___________________________________________9 IX - GENERAL WORK RULES IN THE OFFICE __________________________________10 X - EVALUATION FORMS _____________________________________________________11 XI DISCIPLINARY MECHANISMS ____________________________________________12 a. b. c. d. Legally-binding Confidentiality Act Conflict Of Interests Due Diligence Process Complaints Procedures
Harambe-Cameroon - Transforming our problems into opportunities!

Email: cameroon.2008@Healliance.org |Website: www.Healliance.org |Blog: Harambecameroon.blogspot.com Tel: +237 7013 5705 | P.O. Box: 5787, Yaound Cameroon | Office: Hajal Center 601, Yaound Page 2
HARAMBE CAMEROON I.
PURPOSE The purpose of these Professional Rules of Conduct is to: (i) Strengthen and facilitate the internal governance structures of Harambe-Cameroon, (ii) Provide standards of performance with regard to: The effectiveness of Harambe-Cameroon in the quantity, quality and responsiveness of its activities; the independence, transparency and reliability of its institutional structures, and the adherence to its mission as well as to a set of core values, guiding principles, and policies.
As with greater influence comes greater scrutiny and responsibility, Harambe-Cameroons accountability is an issue of major attention, to ensure both the legitimacy and effectiveness of its operations. II. MISSION Harambe Cameroons mission is To inspire a new generation of young leaders and entrepreneurs who see problems as opportunities in need of solutions and have the poise and wherewithal to engage others to make long-lasting social impact.
III. VALUES AND PRINCIPLES Harambe-Cameroon commits to adhere to the following values that inspire its daily operations: justice, equity, transparency, objectivity, honesty, openness, respect for fundamental rights and freedom, impartiality, participation, professionalism. The core values of Harambe-Cameroon are listed below in order of importance, starting by the most essential one. a. Positive Attitude Dont be a Problem-maker, Be a problem solver. Think Solutions all the time you face a problem within the organization and outside. Cultivate a can-do attitude and foster a collaborative, inclusive and mutually supportive environment. b. Service In John F. Kennedys words, Dont ask what your country can do for you; ask what you can do for your country. Ask what you can do for your community. Ask what you can do for your family, for your colleagues, for Harambe-Cameroon. Harambe-Cameroon believes in service towards others; towards ideals and causes larger than oneself. c. Empowerment Challenge, Inspire, and Engage people to give the best of themselves. To find their passions, talents, mission; and act upon it. d. Boldness Take initiatives. Create opportunities where there is none. Seize the moment. Dare to Act. e. Persistence The secret to results and success is persistence. Nothing in this world can take the place of persistence. Talent will not; nothing is more common than unsuccessful people with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan "press on" has solved and always will solve the problems of the human race - Calvin Coolidge Harambe-Cameroon - Transforming our problems into opportunities!
HARAMBE CAMEROON IV. ORGANOGRAM 2011
I. PRESIDENCE
II. ADMINISTRATION
III. FINANCIAL
Secretary General (S.G)
Project Manager (P.M)
Financial Director
Treasurer
IV. COMMUNICATIONS
V. PARTNERSHIPS AND STRATEGY
Communications Officer
Public Relations Officer/Marketin g
Partnerships and Strategies
Parternerships and Strategies (II)
VI. DIASPORA ENGAGEMENT
Director of Engagements
Harambe Cameroon Ambassadors
Ombudsman
HCam University CLUBS
Interns and Volunteers

HARAMBE CAMEROON
V.
RECRUITMENT
If you are interested in joining the Harambe Cameroon Team, please send an email to cameroon.2008@healliance.org, with the 3 documents below: 1. Cover Letter State the position you would like to have,(e.g.: Harambe Ambassador in your region, or Internship) , your competences, and why you would be an addition to HarambeCameroon 2. Updated CV / resume 3. Application Form online https://spreadsheets.google.com/viewform?key=0AkOus1a6GvFocF9rbzgtaWZTelFTa3dsX0tY ZHhMUkE&hl=en#gid=0 Following your submission, you will be evaluated for one month, based on the following criteria: Excellent (5) Very Good (4) Good (3) Fair (2) Unsatisfactory Comments (1)
1. Contribution 2. Information resources 3. Punctuality and availability to meetings 4. Professional Conduct 5. Responsibility 6. Communication (oral & written) 7. Work quality 8. Dependability and co-operation 9. Productivity 10. Skill building 11. Promptness in assignments 12. Initiative 13. Ethics 14. Steadiness under pressure 15. Organization and Planning 16. Collaboration/ Teamworking Final Response Official Admission Letter (Sign a contract of at least 6 months engagements)

HARAMBE CAMEROON
VI.
ELECTRONIC/VIRTUAL IDENTITY
All Harambe-Cameroon Members, as defined by the Bylaws, Article IV section 14, shall create the following virtual identity, to facilitate organizations efficiency; no more than a week after being recruited in Harambe-Cameroon: 1. Create a Skype account (or communicate an existing one) a. Reason why: Given the nature of Harambe Cameroon with its member all across the nation, and the world, many meetings will be done via Skype. Conference calls, conference discussions and more. Skype is the selected way to conduct such meetings in an affordable and inclusive way. 2. Open a Gmail account (or communicate an existing one), which will be the preferred email with which Harambe-Cameroon and its members communicate with you. Go to gmail.com, and create an account. a. Reason why: i. Within Harambe-Cameroon we communicate mostly by email. Gmail has many email facilities that would render work effective. ii. To facilitate the creation of documents using Google Docs. Create a virtual office online. iii. Plan and organize events using Google Calendar. iv. Keep an updated Carta of membership, using a Harambe-Cameroon Roster. 3. Get familiar with the following 21st Century websites: a. Scribd.com for sharing documents online. b. Facebook.com To promote Harambe-Cameroon, share events, publish results, and more. c. Twitter.com To obtain/discover information about selected topic, themes, and more. d. Linkedin To connect with professionals all over the world. e. Youtube.com To upload and find videos related to Harambe-Cameroon field of intervention. Once you are done, send an email to Harambe Cameroon: Cameroon.2008@healliance.org With your name, your position, your Skype ID and Gmail account. If you have a Facebook account, make sure to add Harambe-Cameroon as a friend, and a Fan.
V - EMAILING STANDARDS a. Any electronic message on behalf of Harambe-Cameroon should be sent from the current official Harambe Cameroon email, as of 2011 is: Cameroon.2008@healliance.org i. The exception could be emails by the President and the Secretary General. Each must have an email signature, stating his/her affiliation and/or position in Harambe-Cameroon. b. Emails shall be responded no more than 48hrs after reception, unless the Harambe member is in an area with limited or no internet connection for more than 2 days. With three unexcused failure to respond to messages, the member will be subject to a disciplinary sanction.

HARAMBE CAMEROON
VI MEETINGS AND MEETING MINUTES According to ARTICLE VII, Harambe-Cameroon will hold meetings at least twice a month. In times of planning for activities, Meetings will be planned accordingly, to deliver results on time. a) Notice of Meetings Written or printed notice stating the place, date, and hour of any meeting shall be delivered either personally or by mail or e-mail to each member entitled to vote at such meeting not less than five (5) days before the date of such meeting. In case of a special meeting, the purpose or purposes for which the meeting is called shall be listed in the notice. Quorum At any General Meeting of the HCam Executive Board or the Harambe Advisory Board, a simple majority of those entitled to vote shall constitute a quorum.
b)
c)
Online Voting Voting may take place via electronic vote. Discussion may take place electronically until such time when the HCam President or a designated member of the HCam Executive Board calls for a vote. Once there is a call for a vote, the members will have twenty four (24) hours to cast a vote. A quorum of votes must be received by the deadline in order to be a valid vote. Approval of non-time sensitive matters must be by simple majority. Should there be a tie; the HCam President shall cast the deciding vote. Should there not be enough votes to invoke quorum, the measure is tabled until the next regularly scheduled or Special Meeting. Ad-hoc Meetings Ad-hoc meetings can be organized by different members, committee, and think-tanks. In order for any of the ideas or propositions raised at such meeting to be considered, the involved parties must submit a typed report of their meeting to the Harambe-Cameroon Executive Board. Meeting Minutes Meeting Minutes will be taken by Secretary General. The Minutes shall respect the Documents Standard of Harambe-Cameroon. The Meeting Minutes shall be typed, and sent via HarambeCameroons official email to all the officers of Harambe Cameron. Meeting Minutes must be published no later than 48hours after the meeting.
d)
e)

HARAMBE CAMEROON
VII - HARAMBE-CAMEROON DOCUMENT STANDARDS

All Harambe-Cameroon Documents should strictly respect the following standards. You can print out this page, to use as a checklist every time you create a Harambe-Cameroon document. 1 Item 1. Harambe-Cameroon Header: states the subject. *Make sure the Header of the 2nd page is in concordance with the document 2. Harambe Cameroon Filigrane: Harambes logo as background 3. Harambe Cameroon Footer: Complete address of Harambe Cameroon, as can be seen on this document. *Make sure the Header of the 2nd page is in concordance with the document 4. Harambe Cameroon Standard Cover page, on documents with more than 4 pages. * If the PDF version of the document doesnt transform the Cover page precisely, delete it, and start the document with your page 2. 5. Have a Table of Content for docs that would need such reading guidelines (e.g. By-Laws) 6. Date must be in the standard: place, Date Month, year e.g. Yaound, 4 January, 2011 7. Respect punctuations.,! Respect CAPITAL LETTERS (Beginning of sentences, names, proper nouns just remember your grammar & orthography.) 8. Justify your paragraphs 9. Every single Official Document shall be sent in PDF format 10. The Title of each document shall be clearly stated, both in the Header as in the name of the document: As seen in the title+header of this document. 11. Check all Speling Mistaks* Check all typoz* 12. If the document is in French, make sure the Header+Footer+ Title + Filigrane + everything else is in the same language. (You can use the One Page Fr as a template) 13. NO PLaGiArIsM! Respect property rights: Do not Paraphrase without citing/quoting/sources. 14. All Documents must have page borders (Bordure de page) 15. Depending on the standard of the country you are in, the size (Taille) of the page should be A4 in Cameroon, and Letter in USA. Please check it. 16. Harambe-Cameroon colors: Red, Black, White and gold. 17. HCam Standard Font: Times New Roman, Size: 12, Line space: 1.15 or 1.5 (unless for the sake of fitting a section of a document in one page, e.g. here size = 11.5pt) 18. Edit, PROOFREAD, Double check! Edit, PROOFREAD, Triple check! 19. Final result: Must carry the spirit of Harambe, Preserve its brand, and look Esthetic! Check
This set of 19 items to standardize Harambe-Cameroon documents was drafted by Olivia Mukam, and as such, can also be known as the Mukam Document Standard (MDS), in similar light as APA or MLA styles.

HARAMBE CAMEROON VIII - PHILOSOPHY OF EDUCATION
Harambe-Cameroons Seminars, Orientation and Speaker Sessions are based on all of the following principles, modeled after Transform America Teachers Manual: copyright 2007 THE TRANSFORMATIVE ACTION INSTITUTE 1. Innovative education2 : Most traditional education is deadening. Teachers rely on lectures far too much, even though studies continually show that this is the least effective method of learning. The best education will involve and engage the students in learning. The root of the word education comes from the Latin educate, which means to draw out. We are attempting to draw out of the students the best that they have to offer.
Education is not about filling a bucket, but lighting a fire. Yeats

We do things differently. We use a lot of innovative exercises, in which students learn by doing. We have the students use improvisational techniques, which have proven to be one of the best ways to get students to think quickly, spontaneously, and creatively. It inspires greater creativity and innovation. As Einstein said, We cannot solve the problems of the world with the same type of thinking that created them. We need to develop leaders who can think in new, creative ways. 2. Transformative education: The eminent Brazilian educator Paolo Freire decried this banking method of education, a model in which professors are the experts who possess all the knowledge, and where they need to make deposits of facts into the empty brains of the students. (Personally I call this the bulimic form of education, because students gorge themselves on tons of facts for the test, then regurgitate all the answers out onto the exam, and theyre gone; people dont retain any of this information within hours of the test.) As Freire puts it, liberation education is the action and reflection of men and women upon their world in order to transform it. It strives for the emergence of consciousness and critical intervention in reality. 3. Intrinsic motivation There will be no busywork: True learning needs to come from intrinsic motivation in other words, the natural passion and excitement that students find in a subject all by themselves. 4. Students take the leadership and initiative for their education: The success of this course depends on the students, not the teacher. It requires them to take leadership over their education. 5. Fun: This class ought to be a joy. Students should love to come to class. 6. Inspirational and empowering: Finally, this course should be inspirational. This is a class about hope and optimism. Unlike most courses at the university, which analyze problems, this is a course about solutions. Most of all, it should empower the students to come up with their own solutions to claim their own power to make a difference in the world.
All the points listed are copied verbatim, with the authorization of Pr Shermann Scott, author of Transform America Teachers Manual: copyright 2007 THE TRANSFORMATIVE ACTION
INSTITUTE Harambe-Cameroon - Transforming our problems into opportunities!

HARAMBE CAMEROON
IX - GENERAL WORK RULES IN THE OFFICE Harambe-Cameroon wants to encourage a safe and pleasant work atmosphere. This can only happen when everyone cooperates and commits to appropriate standards of behavior. The following is a list of behaviors that the company considers unacceptable. Any member found engaging in these behaviors will be subject to disciplinary actions including reprimand, warning, layoff, or dismissal: 1. 2. Failure to be at the work place, ready to work, at the regular starting time 9:00am 5:00pm. Willfully damaging, destroying, or stealing property belonging to fellow employees or the company. 3. 4. 5. 6. Fighting or engaging in horseplay or disorderly conduct. Refusing or failing to carry out any instructions of a supervisor. Ignoring work duties or loafing during working hours. Coming to work under the influence of alcohol or any drug, or bringing alcoholic beverages or drugs onto company property. 7. Intentionally giving any false or misleading information to obtain employment or a leave of absence. 8. 9. Using threatening or abusive language toward a fellow employee or non-Harambeans. Falsifying any record.
10. Smoking contrary to established policy or violating any other fire protection regulation. 11. Willfully or habitually violating safety or health regulations. 12. Failing to wear clothing conforming to standards set by the company: Business Professional for meetings, and Business Casual for daily operations. 13. Being tardy or taking unexcused absences from work. 14. Not taking proper care of, neglecting, or abusing company equipment and tools. 15. Using company equipment in an unauthorized manner. 16. Possessing firearms or weapons of any kind on company property.

HARAMBE CAMEROON
X - EVALUATION FORMS
In accordance with the Harambe By-Laws, ARTICLE IV Section 9, each month the performance of each person in the Harambe Bunge will be graded. Evaluations shall be submitted by each active member before midnight of every last Sunday of the month between November and June. The final grade will be the weighted average of the scores assigned to each person by four different evaluators. The evaluations shall offer an opportunity for: i. Team mates to evaluate other team mates performance. ii. Officers to evaluate Associates performance iii. The Executive Board to evaluate team performance. At the discretion of the Executive Board people with low grades may be downgraded or be subject to disciplinary actions. It is imperative that these evaluations be done as objectively, honestly and blatantly as possible, because the success of each group as well as Harambe as a whole depends on them.
Excellent (5) Contribution Information resources Punctuality and availability to meetings Professional Conduct Responsibility Communication (oral & written) Work quality Dependability and cooperation Productivity Skill building Promptness in assignments Initiative Ethics Steadiness under pressure Organization and Planning Collaboration/ Teamworking Very Good Good (3) (4) Fair (2) Unsatisfacto Comments ry (1)

HARAMBE CAMEROON XI DISCIPLINARY MECHANISMS
a. Legally-Binding Confidentiality Act In order to pursue Administrative procedures, Harambe-Cameroon and its members recognizes the need to disclose to one another certain confidential information of each party to be used only for the Project Purpose and to protect such confidential information from unauthorized use and disclosure. i. This Agreement will apply to all confidential and proprietary information disclosed by one party to the other party which the disclosing party identifies as confidential or which otherwise is reasonably understood by the receiving party to be confidential and proprietary ("Confidential Information"). ii. More information on the Confidentiality Act Addendum.
b. Conflict of Interest A conflict of interest is defined as an actual or perceived interest by a member in an action that results in, or has the appearance of resulting in, personal, organizational, or professional gain not in the best interest of HCam. Elected and appointed officers of the HCam Executive Board and all Harambe members shall abide by the conflict of interest policy as laid out in the HCam Conflict of Interest Addendum.
c. Due Diligence Process According to the Harambe-Cameroon By-Laws, Article IV Section 13.iii, on Due Diligence, any members of the Harambe Bunge in violation of the organization's By-Laws, Professional Rules of Conduct, or disruptive to the purpose and mission of Harambe will be subject to the measures below: i. First Incident - consultative meeting will ensue with the goal of addressing the issue, with the officer/staff/intern/member in charge. ii. Second Incidence - A written warning from the Secretary General. iii. Third Incidence - removal at the discretion of the President.
d. Complaints Procedures i. To facilitate the reporting of wrongdoing or actions perceived to be against the standards of the code, an Ombudsman will respond to members, staffs, and stakeholders concerns. The Ombudsman will make sure to keep the organization operations focused on its mandate, mission, values and principles. ii. In case the Ombudsman is unavailable, members can refer to the Project Manager, who would forward the complaint to the Executive board. Following the published Due diligence process, actions will be conducted accordingly.


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January 2011

Transforming Our Problems Into Opportunities!

PROFESSIONAL RULES OF CONDUCT

PROFESSIONAL RULES OF CONDUCT TABLE OF CONTENTS

Harambe-Cameroon - Transforming our problems into opportunities!

PROFESSIONAL RULES OF CONDUCT

HARAMBE CAMEROON IV. ORGANOGRAM 2011

PROFESSIONAL RULES OF CONDUCT

Secretary General (S.G)

Project Manager (P.M)

V. PARTNERSHIPS AND STRATEGY

Public Relations Officer/Marketin g

Partnerships and Strategies

Parternerships and Strategies (II)

VI. DIASPORA ENGAGEMENT

Harambe Cameroon Ambassadors

HCam University CLUBS

Interns and Volunteers

Harambe-Cameroon - Transforming our problems into opportunities!

PROFESSIONAL RULES OF CONDUCT

Harambe-Cameroon - Transforming our problems into opportunities!

PROFESSIONAL RULES OF CONDUCT

Harambe-Cameroon - Transforming our problems into opportunities!

PROFESSIONAL RULES OF CONDUCT

Harambe-Cameroon - Transforming our problems into opportunities!

PROFESSIONAL RULES OF CONDUCT

VII - HARAMBE-CAMEROON DOCUMENT STANDARDS

Harambe-Cameroon - Transforming our problems into opportunities!

HARAMBE CAMEROON VIII - PHILOSOPHY OF EDUCATION

PROFESSIONAL RULES OF CONDUCT

Education is not about filling a bucket, but lighting a fire. Yeats

INSTITUTE Harambe-Cameroon - Transforming our problems into opportunities!

PROFESSIONAL RULES OF CONDUCT

Harambe-Cameroon - Transforming our problems into opportunities!

PROFESSIONAL RULES OF CONDUCT

Harambe-Cameroon - Transforming our problems into opportunities!

HARAMBE CAMEROON XI DISCIPLINARY MECHANISMS

PROFESSIONAL RULES OF CONDUCT

Harambe-Cameroon - Transforming our problems into opportunities!

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