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Q1 A document or a worksheet can be automatically saved after regular intervals (say every 2 minutes) after you make any changes to it. How will you configure your office application such as MS Word/Excel (or, OOo Writer/Calc) for such automation? Does enabling this feature allow you to close the application without saving the contents and still retain the changes upon re-opening the document?
Solution:Activate AutoSave To activate the AutoSave feature, follow these steps: 1. On the Tools menu, click Add-Ins. 2. In the Add-Ins dialog box, select the AutoSave Add-in check box, and then click OK

Modify AutoSave settings You can modify AutoSave settings, including how often to save, which workbooks to save, and whether to be prompted before saving. To modify AutoSave, follow these steps: 1. On the Tools menu, click AutoSave. 2. In the AutoSave dialog box, select the AutoSave options that you want. 3. Click OK.

Q2 Compare the Paste and Paste Special features of MS Excel (or OOo Calc) with suitable example.
Solution:Paste Once you have identified the cell you want to copy, click copy by one of the methods above, then move to where you want to paste and then select Paste. If there multiple cells to be copied, first highlight all the cells, click

anywhere in the highlighted area, and then move to where you want to paste.

Paste Special By default, when you Copy and Paste the content of any cell(s), Excel will Paste all cell formatting. We can, however, use what is called Paste Special to nominate the attributes of the copied data we wish to Paste. To do this, again Copy the cell(s) in any of the above methods (except Drag and Drop). Now select your destination cell and go to Edit>Paste Special or right click and select Paste Special from the Shortcut menu. This will display the Paste Special dialogue box. In this dialog box under the heading Paste, there are different options that can be applied, the default is All, which is exactly the same as using any of the Paste methods. Paste Special allows the user to copy only certain aspects of the copied cell to the destination cell. It is commonly used to transfer only the results of formulas from one cell to another or even from one worksheet to another. To accomplish this, copy as usual, and paste special to the destination cell. Be sure to click values instead of all.

Q3 Write the steps that you will perform to copy a formula across row/column so that the reference automatically adjusts? Also illustrate how you will prevent this to happen when copying the formula.
Solution:Excel provides a number of ways to copy formulas. You can use Excels Autofill feature or, as an alternative, select the cells you wish to copy to, enter the formula in the active cell, and then press [Ctrl][Enter]. These methods are fine for copying formulas down a column of cells unless the column extends down hundreds of rows. For example, say Column A in your worksheet lists 100 products and Column B lists the wholesale price of each. You would like to enter a formula that calculates the retail price for each product and displays the results in Column C. Selecting 100 cells is a time-consuming and error-prone process, but you can copy the formula down Column C without having to select the cells. Follow these steps for foolproof cell copying:

1. Click in C2 and enter =B2*300%. 2. Press [Ctrl][Enter]. 3. Double-click the fill handle (the small black square in the lower right-hand corner of the cell). Excel will stop copying the formula when it reaches a row with a blank cell in Column B. To ensure that you copied the formula correctly, click in C1 and then press [Ctrl][Shift][End].

Q4 Identify the various types of errors that might occur while working with functions and formulae in a spread sheet.
Solution:Like a spelling checker that checks for errors in data that you enter in cells, you can implement certain rules to check for errors in formulas. These rules do not guarantee that your worksheet is error-free, but they can go a long way toward finding common mistakes. You can turn any of these rules on or off individually. Errors can be marked and corrected in two ways: one error at a time (like a spelling checker), or immediately when they occur on the worksheet as you work. Either way, a triangle appears in the top-left corner of the cell when an error is found.

#VALUE! Possibly the most frequent error type. Occurs when the wrong type of argument or operand (operand: Items on either side of an operator in a formula. In Excel, operands can be values, cell references, names, labels, and functions.) is used. For example, you may have; =A1*A2 and IF either cell had text and NOT numbers, the #VALUE! error would be displayed. This is why one should NOT change the default horizontal alignment of data cells. That is, text is always left aligned while numbers are right aligned by default. If you allow this and then widen a Column, you can tell at a glance what Excel is seeing as text and numbers. #REF!

This means a non-valid reference in your formula. Often occurs as the result of deleting rows, columns, cells or Worksheets. This is why deleting deleting rows, columns, cells or Worksheets is bad practice. Also check named ranges if used. You DO NOT want to mask this error as you SHOULD be aware of it.

#NAME? This error means a Function used is not being recognized by Excel. Check for typos and always type Excel Functions in lower case. This way, when you enter the formula Excel will automatically convert it to upper case, if it is recognized. Another common reason is if you are using a custom function without the code being present in he same Workbook. Or, you are using a function that requires a specific Excel add-in being installed. On the Tools menu, click Add-Ins. In the Add-Ins available list, select the Analysis Tool box, and then click OK. If necessary, follow the instructions in the setup program. As with the #REF! error, you don't want to mask this error. #NUM! This error occurs if you supply a non valid number to a function argument. E.g, using a negative number when a positive is needed. Or, using a $, % symbol with the number. This error can be masked so long as you are aware of the reason why. Again, use the Error. Type function as shown in #DIV/0! #N/A The most common reason for this error is any of the Lookup functions. It means Excel cannot find a match for the value it's being told to find. There are many ways to correct or mask this error out there, BUT most are wrong in their approach and force a LOT of unneeded over-heads. Consider placing the Lookup functions on the same Worksheet as the Table (if not already), then create a simply reference (e.g. =IV1) to the cell(s) to get the result into the needed Worksheet. Doing this also opens up another opportunity in that we could now use.

Q5 Illustrate the advantage of applying filters over the data entered in a spread-sheet. Further, compare the implementation of Standard/Advanced Filter with AutoFilter, with an example.
Solution:Filtering Your Table Excel 2007 lets you filter Table data according to specific criteria. Any data not matching the specified criteria is hidden from view. Filtered data, however, can be easily viewed again by removing the filter. Filtering is especially useful in large tables when you need to work only with records meeting your precise criteria. Custom AutoFilter allows you to filter a range of information and/or set multiple criteria. Activate Table Filtering 1. In the column you want to filter, click the select Text Filters or Number Filters Custom Filter 2. The Custom AutoFilter dialog box appears. NOTES: If a column contains text, the Table filter pull-down list provides Text Filters; if the column contains numbers, Number Filters are provided. In the dialog box below, the column being filtered is called Amount and contains values ranging from 134.78 to 987.32, which are displayed in ascending order in the Custom AutoFilter pull-down list.

In the Comparison Operator pull-down list, select a type of comparison

EXAMPLE: Select is greater than In the Corresponding pull-down list, select or type a criteria value EXAMPLE: Type 300 If you want multiple criteria, select either And or Or and repeat steps 3 and 4 EXAMPLE: In the Comparison Operator pull-down list, select is less than In the Corresponding pull-down list, type 500 , Click OK Your Table is filtered to display rows in the selected column containing values between 300 and 500 .To remove the filter from your Table, in the filtered column, click the select Clear Filter From...

Using Advanced Filter Excel's Advanced Filter has advantages not offered by the standard filter, such as its complex "and/or" filtering options. It also lets you move filtered Table data to a different area of the current worksheet. Before You Start

Creating a criteria range A criteria range consists of at least two rows. The first row must contain a column label, the other must provide a filtering condition. For example, if your Table has a column labeled Assignment, the top row of the criteria could be Assignment (i.e., the column label), and the next row could be the name of a particular assignment (i.e., the condition) you want filtered. Additional filtering conditions can be established in subsequent rows, allowing you to establish a complex filter. At least one blank row must separate your Table from your criteria range. For more information on criteria, refer to Establishing Criteria.

Running an Advanced Filter

1. Create a criteria range within your worksheet 2. Select any cell within your Table 3. From the Data command tab, Sort & Filter group, click ADVANCED FILTER The Advanced Filter dialog box appears.

If you want the filter to replace the current Table, select Filter the list, inplace NOTE: If you do not want the filter to replace the current Table, refer to Copying an Advanced Filter to Another Location. In the List range text box, type the cell range containing your Table OR To minimize the Advanced Filter dialog box so you can manually select your Table range Click COLLAPSE DIALOG Select your Table range Click RESTORE DIALOG In the Criteria range field, type the cell range (or range name) containing the criteria OR To minimize the Advanced Filter dialog box so you can manually select cell range

Click COLLAPSE DIALOG Select the criteria range Click RESTORE DIALOG Click OK Your Table is filtered. Table row numbers turn blue.