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HR Study for payroll preparation in SAP

Scope of Study:
TEMPL has a business operation in Iron Ore, Coal, Aggregate products, Road project and day by day it is expanding its business rapidly not only in India also in abroad and Leading a big fleet of more than 2000 work force. Since our Business is growing along with its most valued workforce, effective Human Resource management system also to be evolved to recruit, retain, develop by effectively and efficiently. As we all know Human Resource is a vital part for each organizations workforce management. Skill development is very crucial, if this resource is not utilized in a proper manner then not only TEMPL will lose the best talents but also it will affect the Production & Image of the organization. Now we are having more than 2000 Manpower to satisfy the operational needs. So to looking at the future and proper Controlling of Human Resource TEMPL needs systematic flow of information from top management to lower management and vice versa by the means of technological resources. To cope with the information generation and proper flow in organization there are many kind of ERP software are available in market and from which widely accepted and popular ERP solution provider SAP we have choose and going to map for our THRIVENI operation.

Existing Operational Problems Faced by HR Persons & Top Management in TEMPL.


1. Time taking, more man hour required to generate any information related to decision making for the workforce. 2. No Central Database or information center is available which can be accessed readily to speed up the decision making. 3. No Automatic system is available to track the Employee History from joining to exit the Organisation. 4. Major works in the sites are done manually or semi automatic software which is causing chances of error, late data processing, and cannot be maintained uniformity, integrity. 5. Occurrence of Many repetitive nature of job, whether in Central Office or Project Sites. This is a tedious task and make employees de motivated. 6. Top Management doesnt have any system to Track & generate updated user defined reports by self. 7. Daily attendance Tracking is difficult. 8. Employees are more motivated by their confidence on management, and attractive benefits, and fair management behavior which only can be possible by proper and timely grievance management & response system, error free benefit calculation, correct data maintenance which needs systematic process in the organization. 9. Manpower cost planning and analysis and budgeting is very difficult to manage. 10. Maintenance of Confidentiality in managements information or decision, process of work is difficult. 11. No Management notification tools to capture the personnel events, project events like Birthday, Marriage and due date of policys and different statutory license renewal, other programs. 12. Lack of proper tools to track and manage leave vacation, Leave eligibility, leave discipline, leave planning.

SAP-HR(Payroll Study)

Advantages of SAP to HR Persons & Top Management in TEMPL.


RDBMS & Integration Feature with project and department
1. Repetitive tasks can be reduced by management of data by the different individual sites and storing it in central Database through ERPs Integration and Database facility. 2. Information will be updated and can be in use in a single mouse click. Information Confidentiality and Integrity. 3. Only specified user can access the Data. So unauthorized access of data will be strictly prohibited. Easy Input data 4. It can take data by Direct Input by the Department, By Employee self entry form, By Email, By Electronic machine, By Mobile communication so load of Data entry reduced. Easy Accessibility of Information and sharing 5. Information and record can be generated and send by email application and by phone to employee and management. 6. Management can easily access the information as required and due to flexibility in report system by User defined Report Feature which can be interpreted, for further Planning and decision making 7. Its Country specific Payroll feature enable to prepare the payroll as per the country specific statutory norms and rules. 8. Statutory Reports can be generated easily electronically which reduces the Manual work. 9. Tracking of Employee Data, Payroll, Leave, P.F and various statutory records will be easier by various user defined popup. 10. Centralised attendance can be tracked at a single place. 11. Decision making will be 100 times faster than the existing system. 12. It will free our HR people to focus more on solving existing grievances related to employees, local people, Govt. Authorities etc. for the betterment of organization. 13. Centrally we can control over our Overseas on goings Projects too.

Implementation Procedures & Requirement.


SAP-HR implementation will begin in Two Phase 1st Phase will start with Payroll Management, rest all will be added to the Module later on. During the implementation of SAP in TEMPL we have created Master Database like:1. Organizational Structure Master a) Enterprise Structure b) Personal Structure. 2. Employee Master.(Personnel & Organizational detail) 3. Payroll Master. [A) Direct Benefit b). Deductions c). Indirect Benefit ] 4. Leave master. 5. Department Master. 6. Employee Shift Timing & Factory Calendar Master. 7. Category & Grade Master. 8. Report Master

SAP-HR(Payroll Study)

Company Enterprise Structure:


Company Name: Thriveni Earthmovers Pvt. Ltd. Head Office : THRIVENI EARTHMOVERS PRIVATE LIMITED 22/110, GREENWAYS ROAD, FAIRLANDS, SALEM 636016, TAMILNADU, INDIA. PH : +91- 427 -2447667, FAX : +91-427- 2445909 MAIL: info@thriveni.com
Padia,Opposite Joda Cinema Hall, Joda, Keonjhar, Odisha - 758034. EMAIL: orissa@thriveni.com

Regional Office: THRIVENI EARTHMOVERS PRIVATE LIMITED. Plot No-C/280, Azad Basti, Laxmi

TEMPL (Client)

Orissa Operation (Company 1)

Aggregate Quarry Division (Company 2)

Overseas Operations (Company -3)

Company 1A (Mining and other business

Company 1B. (Maa Tarani Log)

Site 1 Hosur Aggregate Quarry

Site- 2 Rittusill quarry

MINE 1

MINE -2

MINE -3

All orissa site operations. Plants / SITES 8 Mining operations Road Projects Explorations RMC

Orissa Operations. Plants / SITES Security Services Equipment Hiring

Site -3 A/P Aggregate Quarry.

Mine -4

Company Personnel Structure: It describes all individual employees and position within the company.It is defined in the Form of Employee Type, Group, sub-group. Employee Type : 1. Permanent Employee 2. Contractual Employees 3. Probationers 4. Trainees.

Employee Group : 1. Corporate Managerial, 2. Managerial 3. Executive 4. Sr. Staff 5. Staff 6. Workers.

SAP-HR(Payroll Study)

Employee Sub-Group : As per the Grade defined in the Policy book.

Employee Master Database contains


Employee Personnel Details Date of Birth, Contact Details both Contact No and Address detail, Religion, Blood Group, Sex, Identification Mark, Contact Person name (in case of Emergency)PAN Card no., Passport Detail, Driving License Detail, language Proficiency, Educational Detail, Work Experience detail, Shoe Size, Dress Material Size, Employee family Detail Fathers Name & Occupation , Mothers Name & Occupation, Spouse Name and Occupation, Childrens details, Family Contact Detail, Organizational Details Unique Employee ID, Pay-Site, Employee Native Distance, Department, Category, Skill Category, Grade, Designation, Date of Joining, Place of Posting, Statutory/Non Statutory detail, Pay detail, Other Allowance Detail, Bank Detail, EPF Detail, Gratuity detail, Employee Medi-claim detail, Training Statutory / Non Statutory detail, House Rent.

Payroll MasterThe administration of the financial record of employees based on the components like'
salaries, wages, bonuses, net pay, and deductions is called Payroll Payroll Terms in Thriveni: PAY ROLL TEMPL Leave Calculation
Employee Database

Attendance Calulation Daily Time Capturing

Employee Benefit Calcu. & Various Salary Components

Pay Benefits (Direct)

Deduction Calculation & Different Components

Salary Wage

OT Wage

LW&TA Allow

Field Allow

Bonus Yearly

Gratuity

PF Ded.

PT Ded.

Loan Ded

Advance Ded.

Canteen Charges

Other Ded.

In-Direct Benefit

Employee Leave Travel Reimbursement

Employee Medical Bills Reimbursement

Employee Medical Insurance Enrollment

Employee House Rent Reimbursement

Report GenerationApproval from HR Head Project Head Submission to Finance Dept 4

SAP-HR(Payroll Study)

Attendance : Source of Data Components Calculation Applicable Purpose

By Punch Machine, Email, Manual Forms Present Work Days, Leaves Days, Absent, Rest Days. OD, Special Leave Daily / Monthly All Category and grade of Employees Capturing Present days, Absent Days, CL, SL, PL, EL Employee Organization Detail Database, Attendance Database Basic Salary, Project Allowance, Special Allowance, Performance Incentive All Category and grade of Employees Based on Attendance of employee Monthly / Off Cycle Earning Calculation, Employee Salary Cost

Salary Wage: Source of Data Pay Components Applicable Calculation Purpose Calculation Formula -

Salary /Employee Salary Cost Performance Incentive Earning Salary = Employee Salary + Performance Incentive Terminologies used Pay Components - Basic Pay, Project Allowance, Special Allowance. Days in the Month No of Days in the Calendar Month 30/31/28/28/29 No of Days Attendance - Actual Days worked + Leave + Special Leave Gross Pay = Basic Pay + Project Allowance + Special Allowance + Performance Incentive Eligible Leave = is the leave which comes under the parameter of Leave Rule. Over Time Wages: Source of Data Components Applicable Calculation Purpose By Punch Machine, Email, OT Requisition Form Daily In Time, Out Time, Hours in Excess of 8 Hour Only for Workers Category Based on Attendance of employee Monthly / Off Cycle Over Time Calculation, Employee Overtime Cost

Calculation Formula Over Time /Employee over Time Cost =

OT Hour Calculation It is based on the following policy:For Regular Day or Night Duty Max 3 Hours/day Limit is fixed For Rest Day: Whatever Duty Hour will be, counted as Over time but maximum 8 Hrs/R-Day. For Helper Category: 2Hrs/Day on regular day and on rest day same as above. Terminologies used OT Hours = Daily Excess Hours of 8 Hour Regular Duty as per above policy + Off Cycle OT Hours Days in the Month No of Days in the Calendar Month 30/31/28/28/29 No of Weekly Rest Day -No of Sunday/Monday/Tuesday in a month based on Project Site Gross Salary = Basic Pay + Project Allowance + Special Allowance

SAP-HR(Payroll Study)

Leave & Traveling Allowance : Source of Data Components Calculation Cycle Applicable Calculation Purpose Calculation Formula Leave Salary/ Emp. LW Cost

By Salary Wage Attendance, Emp. Organization Detail. TA Rate, Gross Wage, No of Weekly Rest Worked, Monthly Cycle / Off Cycle For Sr.Staff & below Category only. Based on Attendance of employee LW&TA Benefit, Employee LW & TA Cost

TA Allow/ Emp. TA Cost LW&TA Benefit / Emp. LW&TA Cost Terminologies used No of Weekly days worked = No of Sunday/Monday/Tuesday in a month based on Project Site Worked Days in The Month = No of Days in the Calendar Month 30/31/28/28/29 Gross Salary = Basic Pay + Project Allowance + Special Allowance + Performance Incentive TA Rate = Value based on the KMs Distance Range from Employees Native Place Work Site Location Value Slab chart is given below. Distance Range(K.M) Amount(Rs. Per Day) 1-100 101-500 501-1000 1001-1500 1501& Above 2 Rs./5 Rs./8.40 Rs./10.80 Rs./14.60 Rs./-

Field Allowance: Source of Data Components Calculation Cycle Applicable Calculation Purpose Calculation Formula -

By Salary Wage Attendance, Emp. Organization Detail. Field Allowance Rate, Monthly Cycle / Off Cycle For Sr.Staff & Staff Category for Specified Designation only. Based on Attendance of employee Field Allow. Earning, Employee FA Cost

Field Allow. / Emp. FA Cost Terminologies used No of Actual days worked = No of Present days in Duty Field Allw Rate = Value based on Category & Specific Designation Slab Chart Is given Below.

SAP-HR(Payroll Study)

Sl.No 1

Category of Employee E.D.P. Operator and Gyminstructor Supervisor and Sr. Supervisor, Mining Mate, Asst. Foreman, Blaster, Mate-Cum-Blaster, Despatch & Marketing Incharges, Asst. Surveyors working in field, Weighbridge clerk, Lab Asst., Working in field labouratory at mines, Asst. Store Keeper, Store Keepers, HR ASST., Purchase Asst. Billing Assistant, and other Asst. Time keepers, Sr. Time Keeper

Extra Duty Allw. Rs. 100/ day

Rs. 150/day

Rs. 175/day

Yearly Bonus & ExgretiaSource of Data Components Calculation Cycle Applicable Calculation Purpose Calculation Formula Bonus Amount -

By Yearly Attendance & Salary Wage Earned Details Summary Employee Organization Detail -List of Employee for which bonus to be calculated, Bonus & Exgretia % Fixation & Eligibility, Gross Salary, Exgretia % Yearly Cycle / Off Cycle For All employee As per the Eligibility of Bonus Act. Based on Net Gross Salary Earning for the Bonus Period and % Emp. Bonus/Exgretia Payment, Bonus Cost Planning.

Terminologies used Bonus Attendance = No of Days worked during the Bonus Year (Excluding Rest/Leave). Bonus Year or Period = (Sep to August in TEMPL ) (March to Feb As per Bonus Act) Bonus Eligibility = As per Bonus Act and amendment time to time. Exgretia = Employee Those are not eligible for Bonus, a payment benefit given to them. Bonus Eligibility : as per the Bonus act amended on 01.10.2010 1. All Employee those earning Salary up to 10,000. 2. Must have completed minimum of 30 Days during the Bonus Year (N/A). Bonus Payment : as per the Bonus act amended on 01.10.2010 1. Bonus shall be calculated on the salary of Rs. 3500/ or Less amount only Calculation in excess of 3500 shall be reflected in Exgretia payment. Exgretia Payment : 1. Whose salary is more then 10,000/2. Who has worked less then 30 Days.(N/A) 3. Amount calculated on excess of the 3500 shall be reflected in Exgretia Payment.

Deduction Master
It is divided into two parts Statutory Standard Deduction : it includes Provident Fund, Professional Tax, Other Standard Deduction : TDS, Advance, Loan, Other Special Deduction Other General Deduction : Fooding Charges, Medicine Charges

SAP-HR(Payroll Study)

Provident Fund - Source of Data Components Calculation Cycle Applicable Calculation Purpose Calculation Formula Employee PF Contribution Employers PF Contribution

Basic Wage Earned, Emp. Organization Detail. Basic Salary Earn, Employee PF Contr, Employer Cont., Adm. Charges Monthly Cycle / Off Cycle All TEMPL Emp. Except the Emp. Exempted As per Govt. norms Based on Basic Salary earned Employee Deduction, PF Statement, Deposit Challan Monthly / Yearly Returns. in Account No 1

A/c 1 EPF (3.67%)

A/c 10 EPS (8.33%)

A/c 21 EDLI (0.50%)

A/c 2 PF Adm. Cgs. (1.1%)

A/c 22 PF EDLI Adm. Cgs.(0.01%)

Note : Here EDLI (0.50%), Admin Chgs (1.1%), EDLI Admin Charges(0.01% ) = 1.61 % is based on Basic Salary Earned. Not as mentioned above Professional Tax Source of Data Components Calculation Cycle Applicable Calculation Purpose Gross Sal. Earned, Emp. Organization Detail. Gross Salary Earn, Govt. fixed Slab Monthly Cycle / Off Cycle All TEMPL Employee Based on Gross Salary earned Employee Statutory Deduction payment to Govt.

Calculation formula : Its Logical formula based on the following slab time to time fixed by government. If Gross >= 13300 to 25000 PT = Rs. 125/If Gross >= 25001 to Above PT = Rs. 200/- If Month = March then PT = Rs. 300/-

TDS Under Income Tax. Source of Data Total Earning, Emp. Organization Detail. Components Govt. fixed Slabs, Calculation Cycle Monthly Cycle / Off Cycle Applicable All TEMPL Employee Calculation Based on the Total Earning Purpose For Income Tax Department Statutory Deduction. Calculation Formula <<<<<< Based on the Data From FICO >>>>>>>>>> Employee Loan Source of Data Components Calculation Cycle Applicable Calculation Purpose Employee loan Master based on Approval from Management Employee Detail (Name,ID,DOJ,Net Earning), No of Installment Re_pay Effective Month, Amount of Monthly Deduction. Monthly Cycle / Off Cycle All TEMPL Employee Based on the Monthly installment Amount. Loan Recovery. 8

SAP-HR(Payroll Study)

<<<<<< Based on the Data From FICO >>>>>>>>>> Employee Salary Advance Source of Data Components -

Employee Advance Master based on Approval from Management Employee Detail Net Earning as on date, No of Installment Repay Effective Month, Amount of Monthly Deduction. Calculation Cycle Monthly Cycle / Off Cycle Applicable All TEMPL Employee Calculation Based on the Monthly installment Amount. Purpose Advance Recovery. Calculation formula : Monthly Recovery cycle from Monthly Net Salary From the effective Dates Next Month to till Full Recovery If the Net Earning salary reaches less then installment payment <<<<<< Based on Account Department data >>>>>>>>>>

Canteen Charges

Source of Data Components -

Canteen Charges

Calculation Cycle Applicable EmployeeCalculation Purpose Calculation formula :

Organizational Detail Master, Attendance Master Times of Plates Consumption, Rate of Plates as per Slab, Gross Salary with Incentive, Attendance Working Days, Emp. Category Monthly Cycle / Off Cycle All TEMPL Based on Gross Salary Rate Slab and Time of plates consumption. Food Charges Recovery.

Terminologies used Food Times Daily times of food consumption declared by employee and stored in Emp. Organization detail (1/3) Actual WD Actual No of Days worked in Duty UDP - User Defined Extra Plates Entry Manually, UDP is also defined to cover the Deduction of plates on Employee Sick at Camp Premises Medicine Charges : It is cost of Be-cousule tablet provided to employee at present it is 30 Rs / Month It is not applicable to those who are full month absent/leave in the month. Rate Of Per Plates: It is based on the Policy Slab of employee below mentioned. Sl No. 1 2 3 4 5 6 Category Workmen & Staff Workmen & Staff Executive Executive & Managers Managers Managers Gross Salary Up to 10,000 10,001 & Above Up to 25,000 25001 to 49,999/50,000 to 1,00,000 1,00,001 to Above Meal Charges per Plate Rs./- 13.50 Rs./-15.00 Rs./-18.00 Rs./-20.00 Rs./-22.00 Rs./-25.00

. Other Special Deduction : Source of Data Components Calculation Cycle Applicable Calculation Purpose SAP-HR(Payroll Study) -

Special Deduction Amount Sheet. Amount to be recovered from Fine, Medical Expenses, Any other Disciplinary and Non Disciplinary Background Monthly Cycle / Off Cycle Based on the Deduction. Based on the deduction amount pre calculated sheet. Miscellaneous Amount Recovery. 9

Leave Practice in TEMPL 1. Earned Leave(EL): Applicable Purpose Calculation Cycle Calculation Method Employee EL Employee leave benefit Terminologies used 1. Actual Working Days Day on which employee has worked excluding rest day, NH, RH, leave etc. 2. Employee EL Balance Calculated EL accumulation during the last Calendar Year or before of service or balance 3. EL Availed - EL enjoyed during the Calendar year before the specified date on which employee wanted to avail the EL 4. Off cycle - on Superannuation, Resignation, Death, Retrenchment etc 5. Eligibility Criteria a). Employee must have worked minimum of 240 Days during the calendar year. b). If he joined after the first day of January must complete 2/3 rd of the total operation working days. c). IF working days is Less than 240 days, Authorized leaves (CL, SL, PL,EL, Maternity leave, Layoff), has to be added to calculate and make the eligibility for the EL. 6. EL Rules : a). Carry forward in case of balance but Employee can accumulate up to 30 days. b) Employees can avail EL maximum 3 times during the calendar year. 7. It can be carry forward to next year. 2. Casual Leave(CL): Applicable Purpose Calculation Cycle Calculation Method Employee CL Eligibility = =

: : : : =

All Employees categories & grades Employee leave benefit Calculation, Leave Payment Benefit. Yearly / off cycle

: : : : :

All Employees categories & Grades Employee leave benefit Calculation, Leave Payment Benefit. Monthly

Terminologies used 1. Calculation Year Calendar Year for which CL to be calculated. 2. Calculation Year Month Calendar Months Starts from Jan-Dec for which CL to be calculated 3. CL Availed - CL Leave availed during the calendar year. 4. .CL Rules : a). Yearly 7 days fresh CL leaves shall be allotted to employee and his previous leaves shall be lapsed b). To sanction the CL quarterly 2 has been allotted to employee and in last quarter shall be 1, however Un-availed leave after 1st quarter can be availed in further quarter subjected to maximum of 3 in one time can be availed. c). Casual Leave will not be Combined with EL or SL.

SAP-HR(Payroll Study)

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5. CL Slab Month of Joining January February March April May June July August September October November December

Month Code 12 11 10 9 8 7 6 5 4 3 2 1

CL Per Month 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58

CL Eligibility 7 6 6 5 5 4 4 3 2 2 1 1

3. Sick Leave(SL): Applicable Purpose Calculation Cycle Calculation Method Employee SL Eligibility = = Balance SL =

: : : : :

All Employees categories & Grades Employee leave benefit Calculation, Leave Payment Benefit. Monthly/Off Cycle.

Terminologies used 1. Calculation Year Calendar Year for which SL to be calculated. 2. Calculation Year Month Calendar Months Starts from Jan-Dec for which SL to be calculated 3. SL Availed - SL Leave availed during the calendar year. SL Slab Month of Joining January February March April May June July August September October November December Month Code 12 11 10 9 8 7 6 5 4 3 2 1 SL Per Month 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 0.58 SL Eligibility 7 6 6 5 5 4 4 3 2 2 1 1

4. SL Rules : a). Yearly 7 days fresh SL leaves shall be allotted to employee and his previous leaves shall be lapsed. b). Sick Leave can be Combined with EL or PL. 11

SAP-HR(Payroll Study)

5. Periodical Leave(PL): Applicable Component Purpose Calculation Cycle Calculation Method Employee PL Eligibility

: : : : : :

All Employees Categories & Grades Last Leave Reporting date, Planed Leave (From & To) Employee leave benefit Calculation, Leave Payment Benefit. Monthly/Off Cycle. Based on Weekly Rest Day Worked by an employee.

Employee PL Eligibility :

Terminologies used 1. Actual Working days R&P = Working days on which employee worked at company between Last leave Reporting date & Planned Leave Date(Excluding CL, SL, NH). 2. Balance PL will be carry forwarded to next Year. 3. PL Rules: Eligibility :For the executive & above Leave payment shall be paid at the time of availing the leave on which he has availed only. However, in case of Category below the executive level leave payment shall be attached to their monthly salary and paid to them and on availing the leave it will be shown as loss of pay. 6. National Holiday & days of lay off In National Holiday 4 Nos of National Holidays are in practice in all the project sites 1) Jan 26 Republic Day, 2) May-1-Labour Day, 3) Aug-15- Independence Day, 4) October 2- Gandhi Jayanti. NH Rule:1. If an employee works in any National Holiday it will be added to the PL however for the worker category it is not in practice as on the day is paid to them as Over Time.. 2. For availing the holiday employee has to work at least on its prefix day or suffix day or both. 3. If a NH day comes in between any Leave period then NH will be treated as Leave. <<<<<<<< Discussion & approval is required>>>>>>>>>>>>>> 7. Special Leave : Leave based on the special approval from the competent project authority which not comes under the purview of Leave rules are called special leave. Ie. Accident leave etc.

SAP-HR(Payroll Study)

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Department Vs Designation Masters PROJECT SITES DEPARTMENT


All Category Employees of Mining Operation, Project Head, Operation Heads, Manager, Asst. Manager, Foreman, Mate Mines, Blaster, Prod. Supervisors, Spotters, HEMM Optr.Engaged in Mining operation ie. Dozer, Grader, Loader, Dumper, Volvo, Excavator, Drilling, EDP Operators. Geologist, Chemical Lab Staffs & Workers, Surveyor&Staff. LMV / HMV Drivers Releted to Production department, Water Tanker Drivers All Category Employees of releted to Maintainance, Crusher, Garage Operation, Maintainance Head, Crusher & Screen Heads, Engg. (Mech/Crusher/Electrical) Mechanics, Welders, Electricians, Asst. Mechanic, Turner etc., LMV/HMV Driver releted to Dept., Crane Operators, Mobile Van Drivers

PRODUCTION DEPARTMENT

MECHANICAL DEPT. HEMM CRUSHER SECTION & SCREEN MARKETING DEPARTMENT HR & ADMIN DEPARTMENT FINANCE DEPARTMENT IT DEPARTMENT

All Category Employees of Despatch, Siding, Marketing / Despatch / Siding Heads, Supervisor involved in the activities,Weighbridge Supervisor, EDP Operators, Driver LMV & HMV Logistics activities

Time Office, HR Dept, Admin Dept, Light Vehicle Drivers for HR Department,

All Category Employees of Accounts head & Accountents, Cashier

SOFTWARE, HARDWARE ENGINEERS, Managers, Programmers

PURCHASE & STORES

ALL Purchase & Store Employees

Thease are the Departments which is working in Almost all project sites. Apart from thease above we have some more departments which is working independently to support the project sites and fulfilling the company's further vision THE DEPARTMENTS ARE : -

SAP-HR(Payroll Study)

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PROJECT SITE

PRODUCTION DEPARTMENT

MECHANICAL DEPARTMENT

MARKETING DEPARTMENT

HR & ADMIN DEPARTMENT

FINANCE DEPARTMENT

IT DEPARTMENT

PURCHASE & STORES

CAD OFFICE

ALL DEPT. AT CENTRAL DEPT

SPORTS

OTHER INDEPENDENT DEPARTMENTS

CSR DISVISION

CIVIL

ENVIRONMENT

STATUTORY DEPARTMENT
SAFETY, SECURITY & CAMP

CANTEEN

MEDICAL

AVIATION

Catagory Master
SL.NO 1 2 3 4 5 NAME OF CATEGORY MANAGERIAL EXECUTIVE SR. STAFF STAFF WORKERS

Category Vs Designation Masters


SL P_Grade NO.
1 3 4 E-2 5 E-3 MANAG ERIAL E-0 Executive E-1

Cata gory

CLASS/ Grade
TRAINEE E-0 E-1(Executive)

DESIGNATIONS
D.E.T& Exec. Trainee(Non Engg.), G.E.T & Management Trainee Jr . or Asst. Officer & Jr.Engineer Engineer(Mechanical, Electrical, Mining),Officer(HR, Marketing Despatch, Personnel, Admin, Accounts, Stores, Purchase, Liaision,Survey), Geologist All Sr. Officer( HR, Store, Purchase,Marketing, Despatch, Liaison, Admin, Survey, Geology) Programing Officer, Medical Officer All Asst. Manager(Mining, Mechanical, Electricial, Despatch, Marketing, HR, Admin., Accounts, Stores, Purchase, Geology, Survey, Production) & Sr. Medical Officer 14

E-2 (Executive)

6 E-4

M-1 (Managers)

SAP-HR(Payroll Study)

7 8 9 10 11 12 13 14 15 16 17 18

E-5 E-6 E-7 E-8 E-9 E-10 E-11 E-12 E-13 E-14 E-15 E-16 S-0

M-2 (Managers) M-3 (Managers) M-4-'A'(Managers) M-4-'B'(Managers) M-5 (Managers) M-6 (Managers) M-7 (Managers) M-8 (Managers) CM-1(Corporate
Manager)

All Deputy Managers and Asst. Supdt. Medical All Managers and Dy. Supdt. Medical All Sr. Managers and Supdt. Medical All Chief Managers and Chief. Medical Officer All Asst.General Managers , AGM(Health & Services) All Deputy General Managers All General Managers & Additional General Managers All Senior General Managers All Assistant Vice President Vice President Sr. Vice President Functional Director Trainiees of all below Designations EDP Operator, Time Keeper, All Supervisors, Billing Assistants, Assistant Store Keeper, Assistant Accountant, Purchase Assistant Sr. EDP Oparator, Blaster, Asst. Surveyor, Store Keeper, Cashier, Accountant, HR Assistant, Pharmacist(3yr.Dip), LAB Technician Mining Mate, Mate cum Blaster, Stores Incharge, Despatch Incharge, Marketing Incharge, Head(Fitter, Mechanic, Electrician, Welder), Sr. Store Keeper, Sr. Time Keeper, Sr. Supervisor, Sr. Accountant, Sr. Operator Surveyor trainee, assistant Geologist, All Foreman

CM-2(Corporate
Manager)

CM-3(Corporate
Manager)

CM-4(Corporate
Manager)

St-Trainee ST-1(Staff) Staff ST-2(Staff)

1 2

S-1 S-2

3 S-3 4 S-4 ST-3(Staff) SS-1(Senior Staff)

5 1 2 3 S-5 WM-0 WM-1 WM-2

SR. STAFF

SS-2(Senior Staff) WM-0 WM-1 WM-2 WORK MAN

Chief Time Keeper, Sr. Foreman, Camp Warden All Gen Mazdoors, Office Reza, Camp & Canteen Helpers All Helpers, Asst. Cook, Office Boy, Spotter, Sampler, Security Guard, Medical Attendent Assistant to(Mechanic, Welder, Fitter, Electrician, Tyre Fitter, Lab, Survey) Belt Attendant, Cook. 1) Mechanic-C, Welder C, Fitter C, Electrician C, Tyre Fitter C, Belt Fitter C, Crusher & Screen Operator, LMV Drivers, Head Cook, Plumber, Turner. 2. Mechanic B, Welder B, Fitter B, Electrician B, etc. & H.V.D(Heavy Vechile Driver) Mechanic a, Welder A, Fitter A, Electrician A, Operator(all HEM Equipment), Blaster Sr.(Mechanic, Welder, Fitter, Electrician) & Multi Skill Operator.

WM-3

WM-3

5 6

WM-4 WM-5

WM-4 WM-5

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Employee Shift Master & Factory Calendar


Hours of Shift Timing :

HOURS OF SHIFT IN DIFFRENT SITES


SL.No Common Shift Pattern in Sites 1 DAY SHIFT 2 3 4 5 6 7 8 9 10 11 12 13 Night Shift General A Shift B Shift C Shift Other Shifts on regular days Day Shift Spl. Night Shift Spl. Day Shift Night Shift Other Shifts on Rest Days Day Shift Night Shift Other Shift CAD Office General Shift In Time 8:00 AM 8:00 PM 8:00 AM 6:00 AM 2:00 PM 10:00 PM 6:00 AM 6:00 PM 8:00 AM 8:00 PM 2:00 PM 11:00 PM 9:00 AM Out Time 8:00 PM 8:00 AM 5:00 PM 2:00 PM 10:00 PM 6:00 AM 6:00 PM 6:00 AM 7:00 PM 7:00 AM 11:00 PM All Workers 8:00 AM 6:00 PM CAD Staffs Applicable All Employees Mining Competent Employees Strength 80 % of Total Strength 3 % of Total Strength

Despatch Staffs Helpers

6 % of Total Strength 5 % of Total Strength 65 % of Total Strength 1 % of Total Strength

Yearly Working day of Operation : Weekly Days of Rest in a Year No of Holidays


Week Day of Rest

309 Days. 52 Days

: 4 Days (Republic Day, May day, Independence day, Gandhi Jayanti)


: Depending on Project site locality as per the given slab Days of Weekly Rest Monday Monday Tuesday Sunday Tuesday Sunday Sunday Sunday Sunday

Name of Project Mahaparvat Serajuddin KMC Guali KJS Deojhar Joda CSR Road Project

SAP-HR(Payroll Study)

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HOURS OF REST IN DIFFRENT SITES SL.No 1 2 3 4 5 6 7 8 9 10 Common Shift Pattern in Sites DAY SHIFT Night Shift General A Shift B Shift C Shift Other Shifts on regular days Day Shift Spl. Night Shift Spl. Day Shift Night Shift Other Shifts on Rest Days Day Shift Night Shift Other Shift CAD Office General Shift In Time 1:00 PM 12:30 AM 5:00 AM 1:00 PM 8:00 AM 4:30 PM 12:30 AM 1:00 PM 12:30 AM 5:00 AM 1:00 PM 12:30 AM 5:00 AM 2:00 PM 12:30 AM 5:00 AM 1:00 PM Out Time 2:00 PM 1:00 AM 5:30 AM 2:00 PM 8:30 AM 5:00 PM 1:00 AM 2:00 PM 1:00 AM 5:30 AM 2:00 PM 1:00 AM 5:30 AM 11:00 PM 1:00 AM 5:30 AM 2:00 PM
Remarks Lunch Break + 10 to 15 Tea B Tea B 1 Tea B 2 Lunch Break During the Duty period 10 to 15 Min can be assumed.

Lunch Break + 10 to 15 Tea B Tea B 1 Tea B 2 Lunch Break + 10 to 15 Tea B Tea B 1 Tea B 2

11 12

10-15 Min tea Break Tea B 1 Tea B 2

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IN-DIRECT BENEFITS :
Leave / Official Travel Claim Benefits : It includes Eligibility for Traveling Eligibility , DA Rate during the travel, Lodging & Accommodation This all the eligibility differs employee to employee and based on the their Category. Traveling Allowance Sl. No.

Employee Category

Eligibility

1 2 3 4

All Workman & Staff Asst. Officer, Asst. Engineer. Officer, Engineer Sr. Engineer, Sr. Officer, Asst. Manager, Dy. Manager Manager, Sr. Manager

Dy. GM, AGM, GM, Sr.GM, AVP,VP

II class sleeper III AC class III AC class II AC class Airfare or II AC subject To a maximum of Rs. 7000/- oneway for homebound journey.

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Daily Allowance:Sl. No. 1 2 Employee Category All Workman & Staff Asst. Officer, Engineer Asst. Engineer. Officer, Rs. 80/Rs. 130/X Y Rs. 100/Rs. 150/-

3 4

Sr. Engineer, Sr. Officer, Asst. Manager, Dy. Rs. 180/Manager Manager, Sr. Manager Rs. 200/-

Rs. 200/Rs. 250/-

Dy. GM, AGM, GM, Sr.GM, AVP, VP

Actual subject to a Actual subject maximum of Rs. to a maximum 300/of Rs. 500/-

X For Keonjhar, Chaibasa and Barbil towns Y For other towns Note For less than 6 hrs duration From 6 hrs to 12 hrs duration Above 12 hrs duration -

No DA Half DA but for barbil Rs. 30/Full DA.

Lodging / Accommodation
S. No. 1 2 Employee Category All Workman & Staff Ordinary Town Rs. 100/C - class city Rs. 150/Rs. 300/B class city Rs. 200/Rs. 400/A class city Rs. 400/Rs. 500/-

Asst. Officer, Asst. Engineer. Officer, Rs. 200/Engineer Sr. Engineer, Sr. Officer, Manager, Dy. Manager Manager, Sr. Manager Dy. GM, AGM, GM, Sr.GM, AVP, VP Asst. Rs. 200/-

Rs. 300/-

Rs. 400/-

Rs. 500/-

4 5

Rs. 300/Rs. 700/-

Rs. 400/Rs. 800/-

Rs. 500/Rs. 800/-

Rs. 600/Rs. 1200/-

Rate Differs by Class City Delhi, Mumbai, Kolkatta, Chennai, Bangalore, By All other State Capitals, By All district Capitals.

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For any incidental expenses incurred on official tour proper justifications and approval from the competent authority should be enclosed. Ticket booking will be arranged by the employees concerned. However commission of travel agent will be paid by the company. 1. 2. 3. 4. On official tour for local travel point to point Auto fare for category 1 to 3. Taxi fare for category 4 will be allowed. Chartered Taxi fare for category 5 will be allowed. For home bound journey by air from Kolkata Airport or return Air journey via Kolkata if night stay at Kolkata is essential a flat rate of Rs. 500/- as room rent for night stay will be allowed

HOUSE RENT BENEFITS: It is proposed to fix the following limit of payment of House rent to our executives and employees to avoid any confusion and to regularize the sanctions given to the individuals falling in the following category:Sl. No 1 2 3 4 5 6 7 8

Designation Senior General Manager General Manager Additional General Manager Deputy General Manager Project Manager, Senior Manager, Manager Deputy Manager & Assistant Manager Foreman Supervisor, Operator & Drivers

House rent Rs. 8000 Rs. 7500 Rs. 7000 Rs. 6000 Rs. 5500 Rs. 4000 Rs. 3000 Rs. 2000

House rent Payment to Workers & Staff S. No Designation 1 Drivers, Blasters Operators, Mining Mate, Supervisors Getting up to Rs. 7500/2 gross 3 Supervisors and other staffs with above Rs. 7500/- gross House Rent Rs. 1000/Rs. 1500/Rs. 2000/-

Rules to sanction the House rent 1. Employee shall put the application of initial sanction to the concerned project head along with the Agreement copy with the owner of the house. 2. From project office verification will be conducted an approved application shall be sent to AGM-Admin for approval. 3. with reference to the approved house rent employee shall claim for house rent every month. 4. All the House agreement shall be deemed to be cancel at the end of year and fresh agreement shall be prepared and renewed the procedure.

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